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VILLAGE OF LOMBARD
REQUEST FOR BOARD OF TRUSTEES ACTION
For Inclusion on Board Agenda
BIDS AND PROPOSALS
President and Village Board of Trustees
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TO President and Village Board of Trustees
FROM William T. Lichter, Village Manager
DATE
August 5, 1997 Agenda Date: August 14, 1997
Bid Opening For: Masonry Repair-Drill Tower-F.S. 2
TITLE Bid Opening For: Masonry Repair- F.S. 2 Tower
SUBMITTED BY: George E. Seagraves, Fire Chief
RESULTS:
Date Bids Were Published Date Bidding Closed
Total Number of Bids Received
Total Number of Bidders Meeting Specifications
Bid Security Required Yes No
Performance Bond Required Yes No
Were Any Bids Withdrawn Yes No
Explanation:
Waiver of Bids Requested? x Yes No
If yes, explain:
See below and attached memorandum.
Award Recommended to Lowest Yes No
Responsible Bidder?
If no, explain:
FISCAL IMPACT:
Engineer's estimate/budget estimate $9,800.00
Amount of Award $18,460.00
BACKGROUND/RECOMMENDATION:,
Work exceeded original estimate after quotes were received. Due to time
considerations, and cost savings, waiver of bid is requested.
Has Recommended Bidder Worked for Village Previously _ Yes X No
If yes, was quality of work acceptable Yes No
Was item bid in accordance with Public Act 85-1295? Yes No
Waiver of bids - Public Act 85-1295 does not apply x Yes
REVIEW (as needed):
Village Attorney XX Date
Finance Director XX Date
Village Manager XX Date
NOTE: All materials must be submitted to and approved by the Village
Manager's Office by 12:00 Noon, Wednesday, prior to the Board Agenda
distribution.
MEMORANDUM
TO: William T. Lichter, Village Manager
FROM: George E. Seagraves, Fire Chief
DATE: August 4, 1997
RE: BID WAIVER/MASONRY FIRE STATION 2 TOWER
I request permission to waive bidding and award a contract to Brian King Masonry, Inc.,
of Villa Park, Illinois, in the amount of $18,400.00. This will encompass the repair of
brick and block on the drill tower located at Fire Station 2.
Originally, the engineer for the project, Wiss, Janney and Elstner, thought masonry work
would be less than $10,000.00, and the engineering costs to do complete specifications
for this type of work was unnecessary. However, during site inspections by the Masons,
it was discovered that more brick needs to be removed than estimated by the engineers.
Four masons were contracted and two returned quotes. Brian King Masonry was the
lowest quote at $18,400.00; and Du-Cook of Bensenville, Illinois, was $18,917.00. Du-
Cook was the low quote for the ground sign, and a purchase order will be given to them
for this work in the amount of $3,866.00.
Our engineering firm reviewed the additional work and finds the quotes to be in order
and appropriate for the work.
It has taken two plus months to get quotes. Masons of any respect are busy and I believe
it would be difficult to get bidders for such a small job. The bids also would not give us
any better prices, but would increase our engineering costs. I am also concerned that we
could run into weather issues, if we delay the project to bid. The main part of the
restoration project is the masonry and it should be done first.
We have budgeted $45,000.00 for the entire project and the Fire Department is acting as
the general for the project. Our project to renovate the drill tower is as follows:
PHASE I
Masonry (quote) $ 18,400.00
Replace stairs (engineer) 7,800.00
Steel shoring second floor (engineer) 1,200.00
Asphalt roof tower (engineer) 3,000.00
Replace down spout (fire department) 150.00
New main doors (quote) 1,730.00
Remove electric (fire department) 200.00
Sub Total Phase 1 $ 32,480.00
PHASE II
Replace shingle roof (fire department) $ 4,600.00
Ladder stand offs (fire department) 900.00
New hatch cover (engineer) 1,200.00
Seal brick/concrete block (fire department) 4,000.00
Sub Total Phase II $ 10,700.00
PHASE III
Window frames (fire department) $ 4,500.00
Electrical (fire department) 3,500.00
Sub Total Phase III $ 8,000.00
Grand Total $ 51,180.00
The project is phased to insure the most critical items are completed first. If required,
additional funds will be requested in fiscal year 1999, to complete the entire project.
Respectfully,
cc: Deputy Chief Tonne
Lieutenant James Streu