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Meeting Name: Village Board of Trustees Agenda status: Final
Meeting date/time: 10/20/2022 6:00 PM Minutes status: Final  
Meeting location: Village Hall Board Room
Published agenda: Agenda Agenda Published minutes: Minutes Minutes  
Meeting video:  
Attachments:
File #Ver.Agenda #NameTypeTitleActionResultAction DetailsVideo
220336 1 Presentation - Life Saving AwardPresentationPresentation - Life Saving Award   Action details Video Video
220310 2 See Click Fix ImplementationPresentationSee Click Fix Implementation Presentation The See Click Fix platform is the next phase in our asset management system, Cartegraph which is used to analyze performance, spend funds in a more educated manner and make decisions based upon data and condition rather than age. The Village has seen significant improvements in the work flow and condition of assets since implementation. The See Click Fix platform will seamlessly connect with the Cartegraph system. See Click Fix is an app for residents to use to report issues within the Village.   Action details Video Video
220328 1A.Approval of Accounts PayablePayroll/Accounts PayableApproval of Accounts Payable For the period ending October 7, 2022 in the amount of $654,141.58.approvedPass Action details Not available
220334 1B.Approval of Village PayrollPayroll/Accounts PayableApproval of Village Payroll For the period ending October 8, 2022 in the amount of $975,339.68.approvedPass Action details Not available
220335 1C.Approval of Accounts PayablePayroll/Accounts PayableApproval of Accounts Payable For the period ending October 14, 2022 in the amount of $2,593,843.75.approvedPass Action details Not available
220281 3C-2. OrdinanceD.R. Horton, Inc. Midwest (Summit at Yorktown) Economic Incentive Agreement - First Amendment Staff requesting approval an Ordinance authorizing the First Amendment to the Economic Incentive Agreement between the Village of Lombard and D.R. Horton. The amendment would change the requisite completion dates for Developer to closing on the subject property, submit a construction timeline and submit applications for permits, as set forth within Section V of the Agreement . (DISTRICT #3)waived of first reading and passed on second reading with suspension of the rulesPass Action details Not available
220290 2D. OrdinancePC 22-23: Text Amendments to Chapter 155 of Village Code (the Zoning Ordinance) pertaining to permitted and conditional uses. The Plan Commission submits its recommendation to approve comprehensive text amendments to Chapter 155 of the Village Code (the Zoning Ordinance), and any other relevant sections for clarity and consistency. Said section and subsection amendments include the following: 1. Amending Chapter 155 of Village Code as it pertains to permitted and conditional uses in the following Districts: O Office District; B1 Limited Neighborhood Shopping District; B2 General Neighborhood Shopping District; B3 Community Shopping District; B4 Corridor Commercial District; Roosevelt Road Corridor B4A District; B5 Central Business District; B5A Downtown Perimeter District; and I Limited Industrial District. Proposed changes affect uses related to retail uses, personal care services, banquet halls, banks and financial institutions, tattoo studios, clubs and lodges, animal care services, laboratories, and recategorization and removal of obsolete uses. 2. Amending Section 155.802 aspassed on first readingPass Action details Not available
220236 3E. OrdinancePC 22-20: 4-44 Yorktown Center, Yorktown Commons Parcel 4 - D.R. Horton Townhomes The Plan Commission submits its recommendation to approve an Ordinance granting the following actions on the subject property located within the B3PD Community Shopping District Planned Development: Pursuant to Section 155.504 (A) (major changes in a planned development) of the Lombard Zoning Ordinance, amend the Yorktown Commons Planned Development Form Based Code, as stated in Section IV(E) and established by Ordinance No. 7177, as follows: 1. Amend the build-to lines for the proposed attached single-family (townhouse) residential development to be located on Lot 4 of the Yorktown Commons Phase I Subdivision in the following respects: a. To account for required separation distances between buildings and public utilities, provide for a major change to the southern build-to line to allow for the exterior building elevation to be located more than 12 feet behind the south property line, where a 12-foot build-to line was established for townhouses; b. To account for required separation distances betpassed on second readingPass Action details Not available
220277 2F. OrdinancePC 22-22: 2300 S. Highland Avenue The Plan Commission submits its recommendation to approve an Ordinance granting the petitioner's request of a conditional use pursuant to Section 155.412(C)(17) of the Lombard Village Code to allow for a restaurant, not including entertainment, dancing and/or amusement devices to operate on the subject property located within the OPD Office District Planned Development. (DISTRICT #3)passed on second readingPass Action details Not available
220291 2G. OrdinancePC 22-24: 450 E. 22nd Street The Plan Commission submits its recommendation to approve an Ordinance granting the petitioner's request that the Village take the following action on the subject property located within the B3PD Planned Development (St. Regis Planned Development): 1. Pursuant to Section 155.504 (A) (major changes in a planned development) of the Lombard Zoning Ordinance, amend the St. Regis Planned Development, as established by Ordinance No. 2249 and amended by Ordinance Nos. 4409, 4470, 4596 ,7472, and 7587, in order to provide for the placement of a new (replacement) freestanding sign on the subject property, with a deviation from Village Code Section 153.210(H) to allow an automatic changeable copy panel on a freestanding sign that is not perpendicular to a minor arterial road. (DISTRICT #3)passed on second readingPass Action details Not available
220300 1H.An Ordinance Providing for the Levy and Assessment of Taxes for the Village of Lombard Special Service Area Number Three ( SSA #3)OrdinanceAn Ordinance Providing for the Levy and Assessment of Taxes for the Village of Lombard Special Service Area Number Three (SSA #3) An ordinance levying and assessing taxes for Special Service Area Number Three established for the property owners served by the traffic signal at 800 E. Roosevelt Road in the amount of $10,600.00 for the Fiscal Year Beginning January 1, 2022 and ending December 31, 2022. (DISTRICT #6)passed on second readingPass Action details Not available
220301 1I.Manhole Rehabilitation Program Final Change OrderResolutionManhole Rehabilitation Program Final Change Order Reflecting a net decrease of $10,884.94 to the contract with Structured Solutions LLC. (DISTRICTS - ALL)adoptedPass Action details Not available
220312 1J.Intergovernmental Agreement with Glenbard School District 87 regarding the use of the Village of Lombard Fuel FacilityResolutionIntergovernmental Agreement with Glenbard School District 87 regarding the use of the Village of Lombard Fuel Facility Approval of an Intergovernmental Agreement with Glenbard School District 87 regarding use of Village of Lombard Fuel Facility. The IGA provides for the Village to provide fuel at the Village's cost, but impose a surcharge of $.10 per gallon to fund ongoing maintenance and capital expenses related to the fuel facility.adoptedPass Action details Not available
220324 1K.Approval for Police Department Agreement Extension with DACRAResolutionApproval for Police Department Agreement Extension with DACRA Resolution approving a three-year agreement extension with DACRA Government Systems, LLC in the amount of $18,000 per year to provide municipal citation and adjudication software services.adoptedPass Action details Not available
220299 1L.Sidewalk Snow Removal 2022-2023BidSidewalk Snow Removal 2022-2023 Request for a waiver of bids and award of a contract to Godoy Snow Removal, Inc. in the amount of $42,120.00. This is the first of two possible one-year extensions of the contract and will expire on May 31, 2023. This is for sidewalks that are adjacent to Village-owned property throughout the Village.approvedPass Action details Not available
220309 1M.Preventing Vehicle Incursions/Purchase of Meridian Archer 1200 SystemBidMeridian Archer 1200 Mobile Barrier Purchase Request for a waiver of bids and award of a contract to Meridian Rapid Defense Group in the amount of $146,094.52 for the purchase by the Village of a mobile barrier unit system that can be easily deployed for special events to provide crowd control and protection. It is available through a General Services Administration (GSA) Contract. The attached proposal reflects the pricing through the GSA contract.approvedPass Action details Not available
220327 1N.Fire Station #44 Overhead Door ReplacementBidFire Station #44 Overhead Door Replacement Request for a waiver of bids and award of a contract to Allied Door, Inc., the lowest of three (3) proposals in the amount of $44,646.08. Staff is recommending replacement of three (3) deteriorated steel overhead doors at Fire Station #44. (DISTRICT #3)approvedPass Action details Not available
220329 1O.Village Right of Way Tree and Stump Removal Contract RenewalBidVillage Right of Way Tree and Stump Removal Contract Renewal Request for a waiver of bids and award of a contract to Home Tree Care, Inc. in the amount not to exceed $60,000.00. This is the second of two possible one-year extensions of the contract and will expire December 31, 2023. (DISTRICTS - ALL)approvedPass Action details Not available
220330 1P.Specialty Landscaping and Annual Planting Bed Maintenance Contract RenewalBidSpecialty Landscaping and Annual Planting Bed Maintenance Contract Renewal Request for a waiver of bids and award of contract to Beary Landscape Management in the amount of $70,260.00. This is the second of two possible one-year extensions of the contract and will expire December 31, 2023. This is for landscaping beds located on Village-owned property throughout the Village. (DISTRICTS - ALL)approvedPass Action details Not available
220325 1Q.Flood Susceptible Homes Redevelopment - Proposed Board of Trustees PolicyRequestFlood Susceptible Homes Redevelopment - Proposed Board of Trustees Policy Staff recommends that the Board of Trustees adopt the draft Flood Susceptible Homes Redevelopment Policy that would waive building permit fees and reimburse demolition costs to remove flood susceptible homes and to construct replacement homes.approvedPass Action details Not available
220332 1R.Agreement with Illinois Fraternal Order of Police Labor CouncilRequestAgreement with Illinois Fraternal Order of Police Labor Council Approval of an Agreement between the Village of Lombard and the Illinois Fraternal Order of Police Labor Council for a three-year contract ending December 31, 2025.approvedPass Action details Not available
220333 1S. RequestPlat of Easement: 331 W. Madison (College Preparatory School of America) Staff recommends acceptance of a Plat of Easement providing the Village the right to access the stormwater detention basins for inspection, and the domestic water service box and fire hydrant for inspection and operation on the property located at 331 W. Madison (CPSA). (DISTRICT #6)approvedPass Action details Not available
220337 1T.DuPage Convention & Visitors Bureau - Financial CommitmentRequestDuPage Convention & Visitors Bureau - Financial Commitment Approval of the Village Board of the annual financial commitment of the Village of Lombard to support membership to the DuPage Convention & Visitors Bureau that is used by the DCVB to secure matching local funds for tourism grants from the State of Illinois.approvedPass Action details Not available
220342 1U. RequestPC 22-20: 4-44 Yorktown Center (Yorktown Commons Parcel 4) - D.R. Horton - Midwest Townhomes Summit at Yorktown FINAL PLAT OF SUBDIVISION Staff request to approve the Final Plat of Subdivision for D.R. Horton - Midwest Townhomes Summit at Yorktown Subdivision located at 4-44 Yorktown Center. (DISTRICT #3)approvedPass Action details Not available