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230239
| 1 | | DuPage Convention & visitors Bureau - Beth Marchetti | Presentation | DuPage Convention & Visitors Bureau - Beth Marchetti | | |
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230223
| 1 | A. | Approval of Accounts Payable | Payroll/Accounts Payable | Approval of Accounts Payable
For the period ending June 16, 2023 in the amount of $1,286,712.64. | approved on the consent agenda | |
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230228
| 1 | B. | Approval of Village Payroll | Payroll/Accounts Payable | Approval of Village Payroll
For the period ending June 17, 2023 in the amount of $925,714.19. | approved | Pass |
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230229
| 1 | C. | Approval of Accounts Payable | Payroll/Accounts Payable | Approval of Accounts Payable
For the period ending June 23, 2023 in the amount of $1,217,327.30. | approved | Pass |
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230234
| 1 | D. | Approval of Accounts Payable | Payroll/Accounts Payable | Approval of Accounts Payable
For the period ending June 30, 2023 in the amount of $1,299,419.04. | approved | Pass |
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230237
| 1 | E. | Approval of Village Payroll | Payroll/Accounts Payable | Approval of Village Payroll
For the period ending July 1, 2023 in the amount of $921,852.88. | approved | Pass |
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230238
| 1 | F. | Approval of Village Payroll | Payroll/Accounts Payable | Approval of Accounts Payable
For the period ending July 7, 2023 in the amount of $812,343.45. | approved | Pass |
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230249
| 1 | G. | Approval of Accounts Payable | Payroll/Accounts Payable | Approval of Accounts Payable
For the period ending July 14, 2023 in the amount of $649.526.60. | approved | Pass |
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230164
| 2 | H. | | Ordinance | Proposed Amendments to Title 15, Chapter 150 of the Lombard Village Code - Building Code
The Board of Building Appeals recommends approval of the following code amendments:
a. Section 150.035 to require sprinklers for residences or townhomes in which the structure exceeds 4,000 square feet in area;
b. Section 150.005 addressing title change references and responsibilities;
c. Section 150.035 adding gutter requirements for accessory structures over 200 square feet in area;
d. Section 150.143 modifying the language pertaining to single-family owner requirements if the construction work is to be done by the owner;
e. Section 150.150 eliminating the need for multiple paper plan sets, referencing the IRC submittal language for submittals, changing the cost requirements for needing an architect or structural engineer with waiver provision by the Building Director, and ADA/IAC architect/engineer sealing requirements. (DISTRICTS - ALL) | waived of first reading and passed on second reading with suspension of the rules | Pass |
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230215
| 2 | I. | Proposed Tree Ordinance Changes | Ordinance | An Ordinance Amending Title 9, Chapter 99, Sections 99.01, 99.02, 99.05, 99.10, 99.22, 99.23 of the Lombard Village Code in Regard to Trees and Shrubs
A recommendation of the Public Works and Environmental Concerns Committee to amend Lombard Village Code Title 9, Chapter 99, Sections 99.01, 99.02, 99.05, 99.10, 99.22, 99.23. Staff determined that changing the language from "shall" to "may" in regard to Chapter 99.22, planting of trees after tree removal, would allow us to enroll in a carbon crediting program through the Chicago Region Trees Initiative. Staff also took this opportunity to perform a more thorough examination of the Ordinance and made additional changes, eliminating the definition of and references to Emerald Ash Borer, changed language to reflect current methods and practices for determining tree replacement costs, pruning and planting practices and permitting future planted trees to be enrolled in a carbon crediting program. Waiver of first requested. | waived of first reading and passed on second reading with suspension of the rules | Pass |
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230217
| 2 | J. | | Ordinance | PC 23-14: 1005 N. Rohlwing Road - Crash Champions Signage
The Plan Commission submits its recommendation to approve a variation from Section 153.505(B)(6)(e) of the Lombard Sign Ordinance to allow two freestanding signs on the subject property, where a maximum of one freestanding sign is permitted. (DISTRICT #4) | waived of first reading and passed on second reading with suspension of the rules | Pass |
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230218
| 2 | K. | | Ordinance | PC 23-15: 530 E. North Ave. - Shahi Banquets
The Plan Commission submits its recommendation of approval of the following actions on the subject property located within the B4 Corridor Commercial District, to provide for additions to the existing building:
1. A variance for the east corner side yard setback pursuant to Section 155.416(F)(2) of Village Code to 14 feet, where 30 feet is required for the proposed porte-cochere addition;
2. A variance for a rear yard setback pursuant to Section 155.416(F)(4) of Village Code to 18 feet, where 30 feet is required for the west storeroom/office addition and increased height of the building. (DISTRICT #4) | waived of first reading and passed on second reading with suspension of the rules | Pass |
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230219
| 2 | L. | | Ordinance | PC 23-16: Text Amendments to Attached Garage Provisions
The Plan Commission submits its recommendation to approve text amendments to Section 155.222 of the Village Code to amend the maximum garage width provisions for attached garages. (DISTRICT ALL) | waived of first reading and passed on second reading with suspension of the rules | Pass |
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230226
| 1 | M. | Village Equipment to be Declared Surplus | Ordinance | Village Equipment to be Declared Surplus
Ordinance approving the requests of the Police and Community Development Departments to sell and/or dispose of surplus equipment as more specifically detailed in Exhibit "A" attached to the ordinance, as these items have extended beyond their useful life or are obsolete.
Police Department: three (3) wooden Neucraft 4x4 tables for disposed as damaged;
Community Development: one blue model 55 office chair with caster wheels (inventory 000525207) for disposal as damaged; | waived of first reading and passed on second reading with suspension of the rules | Pass |
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230243
| 1 | N. | | Ordinance | Amending Title XI, Chapter 112, Section 112.18(B) of the Lombard Village Code (Alcoholic Beverages)
Ordinance amending Title XI, Chapter 112, Section 112.18(B) of the Lombard Village Code relative to the service and consumption of alcoholic liquor in connection with a temporary event at The Carlisle, 435 E. Butterfield Road, on July 15, 2023. This action is to ratify the issuance of a Class J liquor license for the temporary special event by the Liquor Commissioner. (DISTRICT #3) | waived of first reading and passed on second reading with suspension of the rules | Pass |
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230245
| 1 | O. | Purchase of a New John Deere Front-End Loader and Approval of Ordinance Declaring 2014 John Deere Front-End Loader as Surplus Property | Ordinance | Purchase of a New John Deere Front-End Loader and Approval of Ordinance Declaring 2014 John Deere Front-End Loader as Surplus Property
Request for a waiver of bids and award of a contract to West Side Tractor Sales of Naperville, IL in the amount of $127,268.70. The new loader Model 524P is available for purchase through the Sourcewell Cooperative Contract #032119-JDC. The contract price is $209,269.70 with trade-in allowance for the current loader of $85,000.00. Approval of an Ordinance declaring Village unit ST363, 2014 John Deere front-end loader, surplus and authorizing its sale and/or disposal. Waiver of first requested. | waived of first reading and passed on second reading with suspension of the rules | Pass |
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230252
| 1 | O-2. | Purchase of One (1) Honda Accord and an Ordinance Declaring 2016 Honda Accord as Surplus Property, and Authorizing the Sale Thereof | Ordinance | Purchase of One (1) Honda Accord and an Ordinance Declaring 2016 Honda Accord as Surplus Property, and Authorizing the Sale Thereof
Request for a waiver of bids and award of a contract to Honda on Grand of Elmhurst, IL in the amount of $28,187.26 for the purchase of one (1) Honda Accord. Staff solicited quotes for this vehicle from surrounding dealerships. The cost is $28,187.26 with a trade-in of $13,000. Approval of an Ordinance declaring unit PI192, a 2016 Honda Accord, as surplus and authorizing the sale and/or disposal. Staff requests a waiver of first reading. | waived of first reading and passed on second reading with suspension of the rules | Pass |
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230162
| 2 | P. | | Ordinance | PC 23-10: 938 E. St. Charles Road
The Plan Commission submits its recommendation of approval of the following actions on the subject property, located within the B4 Corridor Commercial District:
1. Approval of a conditional use pursuant to Section 155.416(C)(11) of the Village of Lombard Code of Ordinances for an expansion to an existing gas station/convenience store building, with the following variations,
2. Variance to the minimum lot area of 21,286 square feet, where 40,000 square feet is required pursuant to Section 155.416(D), and
3. For the proposed canopy expansion, a variance to the front yard setback to 3 feet 3 inches, where 30 feet is required pursuant to Section 155.416(F)(1). (DISTRICT #4) | passed on second reading | Pass |
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230180
| 1 | Q. | | Resolution | First Review of Executive Session Minutes - 2023
Resolution authorizing the Village Clerk to make certain Closed Session Meeting Minutes available for public inspection First Review 2023. | adopted | Pass |
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230227
| 1 | R. | | Resolution | Intergovernmental Agreement Between Village of Lombard and Glenbard Township HS District No. 87
Resolution authorizing an Agreement between the Village of Lombard and Glenbard Township High School District No. 87 for the Village to provide paramedic services during football games held at the Glenbard East High School for the fall of 2023. (DISTRICT #2) | adopted | Pass |
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230230
| 1 | S. | 22nd Street Shared-Use Path Improvements Design Engineering Contract Amendment #1 | Resolution | 22nd Street Shared-Use Path Improvements Design Engineering Contract Amendment #1
Reflecting an increase to the contract with Christopher B. Burke Engineering in the amount of $10,895.48. This amendment is for the additional design engineering services in obtaining Phase One design approval from Illinois Department of Transportation (IDOT), advanced construction of Americans with Disabilities Act (ADA) accommodations and the requirement of securing a DuPage County Stormwater Permit. (DISTRICT #3) | adopted | Pass |
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230231
| 1 | T. | St. Charles Road Resurfacing Improvements Design Engineering Contract Amendment #1 | Resolution | St. Charles Road Resurfacing Improvements Design Engineering Contract Amendment #1
Reflecting an increase to the contract with Christopher B. Burke in the amount of $134,828.23. This amendment is for a CIP project that includes roadway reconfiguration, expanded parkways, streetscape beautification, and pedestrian improvements on Park Avenue from St. Charles Road to Michael McGuire Drive. In the original design contract, the scope included potential improvements enhancing Park Avenue between St. Charles Road and Michael McGuire Dreive/Metra Station. Contract Amendment #1 will provide the design engineering necessary to create final plans and construction documents for the proposed streetscape work on Park Avenue. (DISTRICTS #1 & #4) | adopted | Pass |
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230235
| 1 | U. | OpenGov Cartegraph Asset Management Contract | Resolution | OpenGov Cartegraph Asset Management Contract
Request for a waiver of bids and adoption of a resolution approving a contract with OpenGov in the amount of $126,390.33. This is for a two-year contract for FY2023 and FY2024. This is to obtain unlimited users for our current Cartegraph asset management system. | adopted | Pass |
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230246
| 1 | V. | Finley Road Shared-Use Path Improvement Design Engineering Contract | Resolution | Finley Road Shared-Use Path Improvement Design Engineering Contract
Approving a contract with Strand Associates of Joliet in the amount of $487,118.05 for a shared-use path on Finley Road from 22nd Street to Wilson Avenue. This path will connect to the 22nd Street Path (from 22nd Street to Meyers Road). This project is consistent with the recommended projects proposed in the Village's Bicycle and Pedestrian Master Plan. (DISTRICTS #2 & #3) | adopted | Pass |
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230247
| 1 | W. | Arterial Sidewalk Gap Improvements Design Engineering Contract | Resolution | Arterial Sidewalk Gap Improvements Design Engineering Contract
Approving a contract with Strand Associates of Joliet in the amount of $441,878.01 for construction of new sidewalks along arterial roadways in the Village. This project is consistent with the goals and mission of the Village's Bicycle and Pedestrian Master Plan. (DISTRICTS #2, #3, #5 & #6) | adopted | Pass |
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230250
| 1 | X. | | Resolution | Resolution Authorizing an Agreement for Occupational Health Services - Edwards Elmhurst Health
Resolution authorizing the extension of an existing Agreement with Edwards Elmhurst Health to continue to provide occupational health services for the Village. | adopted | Pass |
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230195
| 1 | Y. | Catch Basin Cleaning Project PWU-23 | Bid | Catch Basin Cleaning Project PWU-23
Award of a contract to Veterans Vac Services of McHenry, IL, the lowest responsible bidder of four (4) bids received, in an amount not to exceed $93,900.00. This project is designed to supplement the annual catch basin cleaning program performed by Village crews. (DISTRICTS #1, #4 & #5) | approved | Pass |
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230224
| 1 | Z. | Victorian Cottage, 23 W. Maple Street, Roof Replacement | Bid | Victorian Cottage, 23 W. Maple Street, Roof Replacement
Request for a waiver of bids and award of a contract to Davis Roofing in the amount of $46,000.00 for the removal and installation of the Victorian Cotage roof. Staff sought proposals from contractors with high quality ratings and reviews for replacement of the cedar shake roof. (DISTRICT #4) | approved | Pass |
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230225
| 1 | AA. | Downtown Lombard Sidewalk Project - Site Furnishings | Bid | Downtown Lombard Sidewalk Project - Site Furnishings
Request for a waiver of bids and award of a contract to NuToys Leisure Products in the amount of $73,140.00. These items will match the items authorized for purchase by the Village Board at the May 18, 2023 meeting. Staff is recommending that the Village accept a proposal from NuToys Leisure Products for fifteen (15) steel planters, sixteen (16) bollards, eight (8) backless benches and six (6) steel trash receptacles. This purchase will be made with Downtown TIF Funds. (DISTRICT #1) | approved | Pass |
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230240
| 1 | BB. | Village Hall Community Room and Meeting Areas Seating | Bid | Village Hall Community Room and Meeting Areas Seating
Request for a waiver of bids and award of a contract to KI Furniture in the amount of $25,398.00. Staff is recommending purchasing 200 chairs from KI Furniture to replace chairs from the Community Room, North Landing meeting area and Village Hall employee break room. Bid specifications were sent to the Master Intergovernmental Cooperative Purchasing Agreement (MICPA) with Sourcewell. KI Furniture submitted the winning bid to Sourcewell for Office and School Furniture (OT53837BZ1). (DISTRICT #6) | approved | Pass |
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230241
| 1 | CC. | FY2023 Bituminous Asphalt Purchase | Bid | FY2023 Bituminous Asphalt Purchase
Request for a waiver of bids and award of a contract to Arrow/Healy Asphalt Company, in an amount not to exceed $206,000.00. Arrow Asphalt has submitted the lowest cost per ton for surface material. This asphalt is for our in-house paving program. (DISTRICTS - ALL) | approved | Pass |
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230244
| 1 | DD. | | Bid | Fire Station 44 Emergency Generator Equipment Purchase
Request for a waiver of bids and award of a contract to Cummins Corporation, in the amount of $33,965.00. Bid specifications were sent to the Master Intergovernmental Cooperative Purchasing Agreement (MICPA) with Sourcewell. Cummins Corporation submitted the winning bid to Sourcewell for Electrical Energy Power Generation Equipment contract #120617-CMM. (DISTRICT #6) | approved | Pass |
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230248
| 1 | EE. | Acoustic Sanitary Sewer Pipe Inspection and Assessment | Bid | Acoustic Sanitary Sewer Pipe Inspection and Assessment
Award of a contract to InfoSense, Inc. of Charlotte, NC, the lowest responsible bidder of two (2) bids received, in an amount not to exceed $63,922.32. The project is divided into three areas and will be in three phases over budget years 2023, 2024 and 2025. The data that is collected in this program has guided other sewer maintenance activities such as focused sewer cleaning and televising along with spot repairs and sewer lining. This data has made sanitary sewer maintenance activities more efficient and cost effective. (DISTRICTS #1, #4 & #5) | approved | Pass |
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220405
| 3 | FF. | | Request | PC 22-31: 244 - 376 E. St. Charles Road - Lombard Veterinary Hospital - Plat of Consolidation & Right-of-Way Dedications
Staff request to approve a Plat of Consolidation and Right-of-Way for the Lombard Vet Hospital located at 244 - 376 E. St. Charles Road. (DISTRICT #2) | approved | Pass |
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230236
| 1 | GG. | One Year Agreement with Tyler Technologies | Request | One Year Agreement with Tyler Technologies
Request for approval of a one-year Agreement with Tyler Technologies in the amount of $141,327.33 for application hosting services. | approved | Pass |
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230251
| 1 | HH. | | Request | General Release and Settlement Agreement - Goodale v. Village of Lombard
Approval of a General Release and Settlement Agreement in the amount of $20,000 in the matter of Goodale v. the Village of Lombard. | approved | Pass |
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230254
| 1 | II. | | Request | Intergovernmental Agreement Between the Villages of Lombard and Glen Ellyn - Fire Inspection Services
Motion to authorize the signature of the Village President and Village Clerk on an Intergovernmental Agreement (IGA) by and between the Villages of Lombard and Glen Ellyn for selected fire service activities. The IGA addresses various and enumerated coverage responsibilities for a defined area located within the Corporate Limits of Glen Ellyn, but is also within the jurisdiction of the Glenbard Fire District. | approved | Pass |
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220185
| 3 | A. | | Development Project | Yorktown Reserve Economic Incentive Agreement - Further Amendment
Synergy Development requests a further amendment to the previously approved Yorktown Reserve Economic Incentive Agreement. The request would parse the previously approved Tax Increment Financing funding components associated with the Phase I residential redevelopment and the Business District #2 Greenspace/Yorktown exterior improvements. All other provisions of the Agreement would remain in full force and effect. Staff seeks a recommendation from the ECDC for staff and Village Counsel to work with Synergy to prepare a further amended agreement for Village Board consideration.
(DISTRICT #3) | waived of first reading and passed on second reading with suspension of the rules | Pass |
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230051
| 2 | B. | | Ordinance | ZBA 23-01: 327 S. Lombard Avenue (Continued from May 4, 2023 to June 15, 2023 at Request of Petitioner)
The Zoning Board of Appeals (ZBA) submits its recommendation to approve the petitioner's request to grant a variation from Section 155.407(H) of the Lombard Code of Ordinances to allow for forty-five percent (45%) of the lot area to be preserved in open space, where a minimum of fifty percent (50%) lot area preserved in open space is required in the R2 Single-Family Residence District. (DISTRICT #5) | passed on second reading | Pass |
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230220
| 2 | C. | | Ordinance | PC 23-17A: 999 N . Garfield and 1051 N. Garfield Street - IMG Trucking INC Off-site Parking and Landscape Variance
The Plan Commission submits its recommendation of approval of the following actions on the subject property located within the I Limited Industrial District:
1. Approve a conditional use, pursuant to Section 155.420(C)(23) of the Lombard Village Code to allow for off-site parking on the subject property, 999 N. Garfield Street, for IMG Trucking, Inc. use located at 1051 N. Garfield Street; and
2. Approve a variation from Sections 155.706(C) and 155.709(B) of the Lombard Code of Ordinances to reduce the required perimeter lot landscaping from five feet (5') to zero feet (0') along the north property line to accommodate a private driveway. (DISTRICT #4) | approved | Pass |
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