Meeting Name: Village Board of Trustees Agenda status: Final
Meeting date/time: 6/20/2024 6:00 PM Minutes status: Final  
Meeting location: Village Hall Board Room
Published agenda: Agenda Agenda Published minutes: Minutes Minutes  
Meeting video:  
Attachments:
File #Ver.Agenda #NameTypeTitleActionResultAction DetailsVideo
240180 1A.Approval of Accounts PayablePayroll/Accounts PayableApproval of Accounts Payable For the period ending May 17, 2024 in the amount of $380,618.87.approvedPass Action details Not available
240184 1B.Approval of Village PayrollPayroll/Accounts PayableApproval of Village Payroll For the period ending May 18, 2024 in the amount of $992,403.37.approvedPass Action details Not available
240185 1C.Approval of Accounts PayablePayroll/Accounts PayableApproval of Accounts Payable For the period ending May 24, 2024 in the amount of $1,580,151.99.approvedPass Action details Not available
240193 1D.Approval of Accounts PayablePayroll/Accounts PayableApproval of Accounts Payable For the period ending May 31, 2024 in the amount of $324,814.18.approvedPass Action details Not available
240199 1E.Approval of Village PayrollPayroll/Accounts PayableApproval of Village Payroll For the period ending June 1, 2024 in the amount of $1,157,952.90.approvedPass Action details Not available
240200 1F.Approval of Accounts PayablePayroll/Accounts PayableApproval of Accounts Payable For the period ending June 7, 2024 in the amount of $1,054,867.41.approvedPass Action details Not available
240209 1G.Approval of Accounts PayablePayroll/Accounts PayableApproval of Accounts Payable For the period ending June 14, 2024 in the amount of $1,669,131.20.approvedPass Action details Not available
240186 1H. OrdinanceAmending Title XI, Chapter 112 Section 112.13(A) of the Lombard Village Code - Alcoholic Beverages An ordinance amending the Village Code to revise the number of available liquor licenses in the Class "A/B-II" and "A/B-III" liquor license categories, to reflect the change of Blazin Wings, Inc. d/b/a Buffalo Wild Wings Grill & Bar, from a Class "A/B-III" to a Class "A/B-II". Staff requests a waiver of first reading. (DISTRICT #6)waived of first reading and passed on second reading with suspension of the rulesPass Action details Not available
240211 1I.Amendments to Title XI, Chapter 112 of the Lombard Village Code - Alcoholic Beverages - 203 Yorktown, Suite C1OrdinanceAmendments to Title XI, Chapter 112 of the Lombard Village Code - Alcoholic Beverages - 203 Yorktown, Suite C1 An Ordinance amending Title XI, Chapter 112 of the Lombard Village Code creating a new Class "VVV liquor license category as well as amending other sections within Chapter 112 which will be affected by the creation of the Class "VVV" liquor classification and issuing a Class "VVV" liquor license to Yorkville Tap, LLC d/b/a Tapville - Drink While You Shop located at 203 Yorktown Mall Drive, C1. Petitioner requests a waiver of first reading. (DISTRICT #3)waived of first reading and passed on second reading with suspension of the rulesPass Action details Not available
220185 7I-2. OrdinanceYorktown Reserve Economic Incentive Agreement - Second Amendment Lombard Development Manger LLC requests a Second Amendment to the previously approved Yorktown Reserve Economic Incentive Agreement. This amendment extends certain construction timelines and milestones, the funding obligation date and the date for the developer to close on a portion of the JCPenny tract. (DISTRICT #3)waived of first reading and passed on second reading with suspension of the rulesPass Action details Not available
240190 1J. ResolutionIntergovernmental Agreement Between Village of Lombard and Glenbard Township HS District No. 87 Resolution authorizing an Agreement between the Village of Lombard and Glenbard Township High School District No. 87 for the Village to provide paramedic services during football games held at the Glenbard East High School for the fall of 2024. (DISTRICT #2)adoptedPass Action details Not available
240191 1K.St. Charles Road Resurfacing Project - Resident EngineeringResolutionSt. Charles Road Resurfacing Project - Resident Engineering Approving a contract with Christopher B. Burke Engineering in the amount not to exceed $205,016.00 to include resident engineering services for the St. Charles Road Resurfacing Project. The project includes roadway resurfacing, pavement markings and pedestrian improvements. (DISTRICTS #1 and #4)adoptedPass Action details Not available
240196 1L.Professional Services Contract - Public Relations Services related to Public Safety Facility ImprovementsResolutionProfessional Services Contract - Public Relations Services related to Public Safety Facility Improvements Approving a contract with MECO Consulting Group of Park Ridge, Illinois in the amount of $25,450.00 for the Public Relations Services related to Public Safety Facility Improvements.adoptedPass Action details Not available
240197 1M.Fleet Facility Expansion Project, Architectural Services Contract AmendmentResolutionFleet Facility Expansion Project, Architectural Services Contract Amendment Approving a contract amendment with TRIA Architects in the amount of $50,380.70. This amendment is for the additional work performed by TRIA Architects that was not included in the original scope of the contract. (DISTRICT #6)adoptedPass Action details Not available
230267 3M-2.Memorandum of Understanding with the Helen Plum Library Relative to The Elmhurst Memorial Hospital Parking Lot First Amendment to Memorandum of Understanding with the Helen Plum Library Relative to The Elmhurst Memorial Hospital Parking Lot Second AResolutionSecond Amendment to Memorandum of Understanding with the Helen Plum Library Relative to The Elmhurst Memorial Hospital Parking Lot Approving a Resolution authorizing the Village President and Village Clerk to enter into a Second Amendment to the Memorandum of Understanding with the Helen Plum Library for a portion of the Elmhurst Memorial Hospital Lot. The Village will have full access to 44 spaces in the Elmhurst Hospital Lot.The current Memorandum expires July 1, 2024. The Parties have agreed to extend the Memorandum of Understanding until such time as the property is conveyed to the Lombard Park District or August 31, 2024. (DISTRICT #1)adoptedPass Action details Not available
240179 1N.Manhole Rehabilitation Program, Bid Renewal FY2024BidManhole Rehabilitation Program, Bid Renewal FY2024 Request for a waiver of bids and award of a contract to Structured Solutions, LLC., the lowest responsible bidder within the MPI bidding process in 2022, in the amount of $62,895.43. Staff recommends exercising the final renewal option within the MPI for the yearly maintenance program to extend the service life of manholes within the sanitary and sewer network. (DISTRICTS - ALL)approvedPass Action details Not available
240205 1O.Street Light Pole PurchaseBidStreet Light Pole Purchase Request for a waiver of bids and award of a contract to KSA Lighting of Itasca, Illinois, in the amount of $164,640.00. Staff solicited quotes from three (3) separate manufacturers that can produce an aluminum pole that meets Village specifications. This purchase will replace light poles that will be taken down due to severely deteriorated condition. (DISTRICTS #1, #3, #5 & #6)approvedPass Action details Not available
240206 1P.Purchase of Additional Meridian Barrier System ComponentsBidPurchase of Additional Meridian Barrier System Components Request for a waiver of bids and award of a contract to Meridian Rapid Defense Group in the amount of $69,665.71 for the purchase of one (1) Archer Beam Gate, two (2) Archer Barriers and one (1) Archer Trailer. Waiver of bids is requested because these items are from a sole source vendor being purchased through GSA Contract #47QSWA19D001F.approvedPass Action details Not available
240182 1Q.DuPage Mayors and Managers Conference MembershipRequestDuPage Mayors and Managers Conference Membership Request for concurrence in approving the 2024-2025 annual membership dues in the amount of $38,265.92 for the DuPage Mayors and Managers Conference.approvedPass Action details Not available
240208 1R.Award of a Contract for Electrical Energy for Street LightingRequestAward of a Contract to Constellation NewEnergy for Electrical Energy for Street Lighting Motion to ratify a three-year agreement with Constellation NewEnergy, Inc. for the provision of electrical energy for street lighting.approvedPass Action details Not available
240210 1S.Settlement Agreement Between the Village of Lombard and Joseph JamesRequestGeneral Release and Settlement of All Claims Joseph James v. Village of Lombard Request for concurrence of the Village Board in the proposed general release and settlement agreement in the matter of James v the Village of Lombard, Case No. 15 L 950, Circuit Court of DuPage County, Illinois.approvedPass Action details Not available
240126 1T. AppointmentRe-appointments - Board of Fire & Police Commissioners, Fire Pension Board of Trustees, Police Pension Board of Trustees and Plan Commission Request for concurrence in the re-appointment of Tom Rachubinski to the Board of Fire and Police Commissioners for a three year term to May 2027; re-appointment of George Seagraves to the Fire Pension Board of Trustees for a three year term to April 2027; re-appointment of Jerry Peterson to the Police Pension Board of Trustees for a two year term to April 2026; re-appointment of Alissa Verson, Leigh Giuliano and Bill Johnston to the Plan Commission for four year terms to May 2028; re-appointment of Leigh Giuliano as Plan Commission Chairperson with a one year term to May 2025.approvedPass Action details Not available
240207 1U.Appointment - Public Safety & Transportation CommitteeAppointmentAppointment - Public Safety & Transportation Committee Request for concurrence of Charles Kay to the Public Safety & Transportation Committee to fill a vacancy created by the resignation of Patrick Casey with a term to May 2025.approvedPass Action details Not available
240181 1A.Ordinance Amending the Village's Fiscal Year 2023 Budget OrdinanceOrdinanceOrdinance Amending the Village's Fiscal Year 2023 Budget Ordinance 2023 budget increase of $4,793,570 to the General Fund for the 2023 waterfall transfer to the Pension Stabilization Fund ($4,245,526) and transfer to the Building Reserve Fund ($548,044). Increase of $563,794 to Capital Projects Fund for the Fleet Facility. Increase of $293,828 to the Police Pension Fund and an increase of $324,045 to the Fire Pension Fund for pensioner payments. Waiver of first reading is requested. (2/3 vote of Corporate Authorities required)waived of first reading and passed on second reading with suspension of the rulesPass Action details Video Video
240168 2B. OrdinancePC 24-06: 855 E. Roosevelt Road - Creekview Plaza The Plan Commission submits its recommendation to approve the following action on the subject property located within the B4A Roosevelt Road Corridor District, to provide for the construction of a new principal building: 1. Amend the approvals previously requested through Plan Commission petition PC 22-05, and granted by Ordinance No. 8077, as follows: a. Preservation of the existing conditional use under Ordinance No. 8077, under Sections 155.103(F) and 155.417(G)(2)(a)(vii) of the Zoning Ordinance to allow a second-floor restaurant and banquet, including entertainment and dancing when conducted as part of the restaurant and banquet operations and secondary to the principal use subject to the conditions numbered 2, 3, 7, 10, and 11 (dining and banquet limit of 156) set forth in Section 14 of said ordinance. b. A new conditional use under Sections 155.103(F) and 155.417(G)(2)(b)(iv) of the Zoning Ordinance to allow for a drive-through facility. c. Elimination of the following conditional uses approved in Ordinance No. 8077 (Secs.passed on first readingPass Action details Video Video