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Meeting Name: Village Board of Trustees Agenda status: Final
Meeting date/time: 2/7/2019 7:00 PM Minutes status: Final  
Meeting location: Village Hall Board Room
Published agenda: Agenda Agenda Published minutes: Minutes Minutes  
Meeting video:  
Attachments:
File #Ver.Agenda #NameTypeTitleActionResultAction DetailsVideo
190086 1 Redognition - Officer Dan Herrara, Stephen Spapperi and Justin MuellerPresentationRecognition - Officer Dan Herrera, Stephen Spapperi and Justin Mueller (reference only)   Action details Not available
190087 1 Presentation - Commonwealth Edison Street Light Program RebatePresentationPresentation - Commonwealth Edison Street Light Program Rebate   Action details Video Video
190071 1A.Approval of Accounts PayablePayroll/Accounts PayableApproval of Accounts Payable For the period ending January 18, 2019 in the amount of $1,208,517.72.approvedPass Action details Not available
190076 1B.Approval of Village PayrollPayroll/Accounts PayableApproval of Village Payroll For the period ending January 19, 2019 in the amount of $837,004.79.approvedPass Action details Not available
190077 1C.Approval of Accounts PayablePayroll/Accounts PayableApproval of Accounts Payable For the period ending January 25, 2019 in the amount of $1,291,287.99.approvedPass Action details Not available
190090 1D.Approval of Accounts PayablePayroll/Accounts PayableApproval of Accounts Payable For the period ending February 1, 2019 in the amount of $1,068,350.19.approvedPass Action details Not available
180029 3E. OrdinancePC 18-02: Holiday Inn Express, 2100 St. Regis Drive - Time Extension Request Requesting approval of an Ordinance extending the time period to start construction of the proposed project for an additional twelve-month period until February 15, 2020. (DISTRICT #3)waived of first reading and passed on second reading with suspension of the rulesPass Action details Not available
190078 1F.Tilte XI, Chapter 123, Section 123.04 - Raffles-Written RulesOrdinanceAmending Title XI, Chapter 123, Section 123.04(A) of the Lombard Village Code - Raffles Amending Title XI, Chapter 123, Section 123.04(A) of the Lombard Village Code adding language that the organization that is conducting the raffle prepare and maintain a set of rules which are applicable to the conducting of the raffle. (DISTRICTS - ALL)passed on first readingPass Action details Not available
190068 1G.Cambria Lift Station Rehabilitation, Phase IIResolutionCambria Lift Station Rehabilitation, Phase II Approving a contract with Christopher B. Burke Engineering, LTD, in an amount not to exceed $30,500.00 for construction engineering support services. (DISTRICT #6)adoptedPass Action details Not available
190070 1H. ResolutionResolution Accepting the Public Improvements at 515 W. North Avenue Bluestone Development (Thornton's) Staff recommends approval of Resolution to accept the public watermain, fire hydrants, storm sewer in Broadview Avenue, sidewalks and reconstruction of Broadview Avenue at 515 W. North Avenue (Bluestone Development (Thornton’s). All public improvements were designed, constructed and tested in conformance with Village requirements. (DISTRICT #1)approved on the consent agenda  Action details Not available
190079 1I.MCSA Resolution Third AmendmentResolutionMCSA Resolution Third Amendment Resolution approving a Third Amendment to the existing original Intergovernmental Agreement for claims and safety consultant services through Municipal Claims and Safety Agreement (MCSA) with regard to calculation of costs, allocation of claims and termination provisions.adoptedPass Action details Not available
190084 2J. ResolutionInvestment Policy Update Authorization of an update to the Village of Lombard Financial Policies regarding changes to the Investment Policy as recommended by staff. The Finance and Administration Committee voted unanimously to recommend approval of the changes to the Investment Policy.adoptedPass Action details Not available
190049 1K.Water & Sewer System Supplies Bid - Core & MainBidWater & Sewer System Supplies Bid - Core & Main Award of a contract to Core & Main, the lowest responsible bid of four (4) bidders, in an amount not to exceed $25,000.00 for the II-Couplings/Water, III-Pipe/Water, V-Repair Sleeves and Service Saddles and the IX-Pipe/Sewer categories. Bid in compliance with Public Act 85-1295.approvedPass Action details Not available
190052 1L.Sewer Root ControlBidSewer Root Control Request for a waiver of bids and award of a contract to Duke's Root Control, Inc. in an amount not to exceed $40,000.00. Public Act 85-1295 does not apply. (DISTRICTS - ALL)approvedPass Action details Not available
190072 1M.2019 Traffic Signal Modernization ProgramBid2019 Traffic Signal Modernization Program Request for a waiver of bids and award of a contract to Meade, Inc. in the amount of $82,981.78. Prices are based on the 2018 joint bid contract with DuPage County and the January 2019 Chicago Construction Cost Index (2.9%), which is lower than the previous Village bid in 2016. Public Act 95-1295 does not apply. (DISTRICTS #2 & #3)approvedPass Action details Not available
190075 1N.Replacement of Four (4) Variable Frequency Drives at the Civic Center Reservoir FacilityBidReplacement of Four (4) Variable Frequency Drives at the Civic Center Reservoir Facility Request for a waiver of bids and award of a contract to The Flolo Corporation in an amount not to exceed $28,048.00. Flolo is the Village's standardized SCADA cabinet system manufacturer and VFD drive specialist. Public Act 85-1295 does not apply. (DISTRICT #6)approvedPass Action details Not available
190085 1O.Grass & Weed Mowing PWO19-17ABidGrass & Weed Mowing PWO19-17A Award of a contract to AB Sanchez, the lowest responsible bid of five (5) bidders, in the amount of $63,885.00. Bid in compliance with Public Act 85-1295. (DISTRICTS - ALL)approvedPass Action details Not available
190091 1P.Water & Sewer System Supplies Bid - Ziebell Water Service Products, Inc.BidWater & Sewer System Supplies Bid - Ziebell Water Service Products, Inc. Award of a contract to Ziebell Waer Service Products, Inc., the lowest responsible bid of four (4) bidders, in an amount not to exceed $30,000.00 for the IV-Castings/Water, VII-Fittings/Sewer and XII-Fire Hydrant Parts categories. Bid in compliance with Public Act 85-1295.approvedPass Action details Not available
190092 1Q.Water & Sewer System Supplies Bid - Mid American WaterBidWater & Sewer System Supplies Bid - Mid American Water Award of a contract to Mid American Water, the lowest responsible bid of four (4) bidders, in an amount not to exceed $50,000.00 for the VI-Brass Fittings/Water and the VIII-Couplings/Sewer categories. Bid in compliance with Public Act 85-1295.approvedPass Action details Not available
190002 2R.Local Tourism Grant Application - Walking Tour of Historic LombardRequestLocal Tourism Grant Application 2019 - Walking Tour of Historic Lombard The Community Promotion and Tourism Committee recommends approval of a grant request from the Lombard Historical Society in the amount of $1,800 from Hotel/Motel funds for expenses supporting the printing of Historic Lombard Walking Tour Guides. The grant supports the printing of 1,500 guides for distribution to local hotels and for sale through the Lombard Historical Society.approvedPass Action details Not available
190003 2S.Local Tourism Grant Application 2019 - Lilac Princess ProgramRequestLocal Tourism Grant Application 2019 - Lilac Princess Program The Community Promotion and Tourism Committee recommends approval of a grant request from the Lombard Junior Women’s Club in the amount of $6,029 from Hotel/Motel funds for expenses supporting the Lilac Princess Program. The grant supports the $1,000 scholarships awarded to each of 5 Princesses, the program administration for events, flowers and printing. The program begins in March and culminates with the Lilac Ball on May 19, 2019.approvedPass Action details Not available
190004 2T.Local Tourism Grant Application 2019 - Lilac Time Art & Craft FairRequestLocal Tourism Grant Application 2019 - Lilac Time Art and Craft Fair The Community Promotion and Tourism Committee recommends approval of a grant request from the Lombard Chamber of Commerce in the amount of $4,000 from Hotel/Motel funds to cover the expense of Village services. The grant supports the services of Fire, Police and Public Works employee overtime and barricades. The Lilac Time Art & Craft Fair will take place on May 5, 2019.approvedPass Action details Not available
190009 2U.Local Tourism Grant Application 2019 - Lilac SaleRequestLocal Tourism Grant Application 2019 - Lilac Sale The Community Promotion and Tourism Committee recommends approval of a grant request from the Lombard Garden Club in the amount of $2,000 from Hotel/Motel funds for expenses related to the Lilac Sale. The grant supports the purchase of plants and supplies. The Lilac Sale will take place on May 9-11, 2019.approvedPass Action details Not available
190046 2V. RequestHistoric Preservation Commission - 2018 Annual Report Request from the Lombard Historic Preservation Commission that the Village Board acknowledge receipt of the LHPC 2018 Annual Report.approvedPass Action details Not available
190069 1W. RequestPlat of Easement 515 W. North Ave (Bluestone Development Thorton's) Staff recommends approval of a Plat of Easement providing access to the domestic water valve and stormwater detention, on the property located at 515 W. North Ave and known as Bluestone Development (Thornton’s). (DISTRICT #1)approvedPass Action details Not available
190088 1X.Appointment - Lombard Historic Preservation CommissionAppointmentAppointment - Lombard Historic Preservation Commission Concurrence of the appointment of Jason Sanders to the Lombard Historic Preservation Commission filling a vacancy created by the resignation of Jennifer Henaghan with a term to January 2021.approvedPass Action details Not available
180413 3A. OrdinancePC 18-31: 105 - 115 W. Maple Street - Calvary Episcopal Church - Conditional Use for Tri Town YMCA Day Care Center The petitioner requests that the Village grant approval of a conditional use for a planned development with a use exception for a day care center on the subject property located within the R2 Single-Family Residence District. (DISTRICT #1)waived of first reading and passed on second reading with suspension of the rulesPass Action details Video Video
190013 2B.Local Tourism Grant Application 2019 - Lombard Lilac ParadeRequestLocal Tourism Grant Application 2019 - Lombard Lilac Parade The Community Promotion and Tourism Committee recommends approval of a grant request from the Lombard Lilac Festival Parade Committee in the amount of $18,000 from Hotel/Motel funds for expenses related to the Lombard Lilac Parade. The grant supports the payment of Honorarium and expenses related to the production of the Lombard Lilac Parade. The grant also supports additional funds for Police and Public Works overtime, barricades and supplies. The Lombard Lilac Parade will take place on May 19, 2019.approvedPass Action details Video Video