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Please note: this meeting's minutes have not been finalized yet. Actions taken on legislation and their results are not available.
Meeting Name: Village Board of Trustees Agenda status: Final
Meeting date/time: 6/18/2020 6:00 PM Minutes status: Draft  
Meeting location: Village Hall Board Room
SPECIAL MEETING
Published agenda: Agenda Agenda Published minutes: Not available  
Meeting video:  
Attachments:
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200175 1A.Approval of Accounts PayablePayroll/Accounts PayableApproval of Accounts Payable For the period ending May 22, 2020 in the amount of $214,000.24.   Not available Not available
200181 1B.Approval of Village PayrollPayroll/Accounts PayableApproval of Village Payroll For the period ending May 23, 2020 in the amount of $818,083.57.   Not available Not available
200182 1C.Approval of Accounts PayablePayroll/Accounts PayableApproval of Accounts Payable For the period ending May 29, 2020 in the amount of $1,138,071.81.   Not available Not available
200183 1D.Approval of Accounts PayablePayroll/Accounts PayableApproval of Accounts Payable For the period ending June 5, 2020 in the amount of $491,086.73.   Not available Not available
200189 1E.Approval of Village PayrollPayroll/Accounts PayableApproval of Village Payroll For the period ending June 6, 2020 in the amount of $923,968.74.   Not available Not available
200190 1F.Approval of Accounts PayablePayroll/Accounts PayableApproval of Accounts Payable For the period ending June 12, 2020 in the amount of $698,606.43.   Not available Not available
200094 2G. OrdinancePC 20-10: Text Amendment to the Zoning Ordinance, Landscape Requirements The Plan Commission transmits its recommendation to approve text amendments to the following Sections of Village Code, and other relevant sections for clarity: 1. Amend Section 155.703 (B) of the Village Code to replace “American Association of Nurserymen” with “National Standards Institute’s ANSI A300 Part 6”. 2. Amend Section 155.704 (B) of the Village Code relative to the tree species that should be avoided. 3. Amend Section 155.705 (B) of the Village Code to provide for exceptions to the grading and sodding requirement if determined appropriate by the Public Works Department. 4. Amend Section 155.705 (C) of the Village Code to reference Section 99.04 of the Village Code. 5. Amend Section 155.706 (C) of the Village Code to replace “Lombard Park District” with “properties located in the CR Conservation/Recreation District”. 6. Amend Section 155.711 of the Village Code to remove “request for a variance” and add “may be approved by the Director of Community Development provided that such designs meet the    Not available Not available
200132 1H. OrdinanceVillage Equipment To Be Declared Surplus Ordinance approving the Village Public Works, Police and Fire Departments requests to sell and/or dispose of surplus equipment as more specifically detailed in Exhibit "A" attached to the Ordinance, to be sold at auction, sold for scrap, or recycled as these items have extended beyond their useful life or are obsolete to include twelve (12) A-15 rifles to be sold to Kiesler's Police Supply, one (1) GBC shredder, one (1) Monroe calculator, nine (9) Cabella cots, two (2) Stihl 20' chain saws, two (2) Life Fitness treadmills, one (1) LG television, one (1) Sony receiver, one (1) JBL surround sound speaker system, one (1) video server and system automation controller, one (1) VHS player and two (2) DVD players. Staff requests waiver of first reading.   Not available Not available
200149 2I. OrdinanceZBA 20-01: 117 West Windsor Ave The Zoning Board of Appeals transmits its recommendation to approve a variation from Section 155.407(H) of the Village Code to allow for 49 percent of the lot area to be preserved in open space, where a minimum of 50% lot area preserved in open space is required in the R2 Single-Family Residence District. (DISTRICT #1)   Not available Not available
200152 2J. OrdinancePC 20-11: 130-144 E. St. Charles Road The Plan Commission transmits its recommendation to approve the following actions for the properties at 130, 136, and 140 E. St. Charles Road: 1. Approve a map amendment (rezoning) from B2 General Neighborhood Shopping District to the B5A Downtown Perimeter District; 2. Approve an amendment to a conditional use for a planned development and as established by Ordinance 7194, pursuant to Section 155.419(C)(18) of Village Code, to add the properties at 136 and 140 E. St. Charles Road to the previously established planned development for the property at 130 E. St. Charles Road, and; 3. Approve a conditional use for maximum building height pursuant to Section 155.419(G)(2) of Village Code for thirty-six feet (36’), where thirty feet (30’) is required to allow for an elevator and accessible roof; and associated with a proposed building to be located at 140 E. St. Charles Road. Concurrent with this petition, the Village requests a companion map amendment (rezoning) from B2 General Neighborhood Shopping District to B5A Downtown Perimeter District    Not available Not available
200153 2K. OrdinancePC 20-17: Text Amendments to the Zoning Ordinance, Timeframe to complete construction The Plan Commission transmits its recommendation to approve the text amendments to Sections 155.103, 155.203 and 155.601 of the Village Code, and any other relevant sections for clarity. The amendment removes the completion time from the Zoning Ordinance, as such provisions are established in the Building Code. (DISTRICTS - ALL)   Not available Not available
200185 1L. OrdinanceAmending Title XI, Chapter 112, Section 112.13 (A) of the Lombard Village Code (Alcoholic Beverages) An Ordinance amending Title XI, Chapter 112, Section 112.13(A) of the Lombard Village Code decreasing the number of authorized licenses in the Class "N-I" liquor license category by one as a result of DOC West LLC d/b/a DOC Wine Bar located at 326 Yorktown no longer conducting business. (DISTRICT #3)   Not available Not available
200186 1M.Sakura Sushi A/B-I DecreaseOrdinanceAmending Title XI, Chapter 112, Section 112.13 (A) of the Lombard Village Code (Alcoholic Beverages) An Ordinance amending Title XI, Chapter 112, Section 112.13(A) of the Lombard Village Code decreasing the number of authorized licenses in the Class "A/B-I" liquor license category by one as a result of Sakura Sushi, Inc. d/b/a Sakura Sushi located at 1005 E. St. Charles Road no longer conducting business. (DISTRICT #5)   Not available Not available
200188 1N. OrdinanceTax Levy Ordinance - Special Service Area Number Three Ordinance providing for the levy and assessment of taxes for the Village of Lombard Special Service Area Number Three (SSA #3) in the amount of $9,270.00 for the fiscal year beginning January 1, 2020 and ending December 31, 2020. (DISTRICT #6)   Not available Not available
200163 1O. ResolutionResolution Accepting the Public Improvements at 1S535 Finely Road (Woodmoor Development) The Department of Community Development transmits for your consideration a proposed resolution to accept the public water main, fire hydrants and sanitary sewer at 1S535 Finley Road (Woodmoor Development). All public improvements were designed, constructed and tested in conformance with Village requirements. (DISTRICT #3)   Not available Not available
200184 1P. ResolutionDowntown Lombard Sidewalk Improvement Project Professional Engineering Services Staff recommends that the Village President and Board of Trustees approve a contract with Robinson Engineering of Itasca, Illinois in the amount of $50,180.00 for the St. Charles Rd. Sidewalk Improvement Project. (DISTRICT #1)   Not available Not available
200142 1Q.FY2020 Concrete RehabilitationBidFY2020 Concrete Rehabilitation Bids for the project were opened on April 2, 2020. Per the contract specifications, the Village had sixty (60) days to award the contract from the date of the bid opening. The Village did not take action to award the contract within the sixty (60) day time frame. As such, staff recommends that the Village reject the bids received at the April 2, 2020 bid opening, waive the competitive bidding process and award a contract to Globe Construction, who submitted the lowest responsible bid and will honor their submitted price of $720,615.40. (DISTRICTS - ALL)   Not available Not available
200167 1R.FY2020 Asphalt Paving and Patching ProgramBidFY2020 Asphalt Paving and Patching Program Award of a contract to Schroeder Asphalt Services, Inc., the lowest bidder of seven (7) bids received, in the amount of $884,644.52. (DISTRICTS - ALL)   Not available Not available
200178 1T.FY2020 Surface Treatment ProgramBidFY2020 Surface Treatment Program Award of a contract to Denler, Inc., the lowest responsible bidder of three (3) bids received, in the amount of $67,452.00. (DISTRICTS - ALL)   Not available Not available
200179 1U.FY2020 Commuter Parking Lots ProgramBidFY2020 Commuter Parking Lots Program Award of a contract to Chicagoland Paving Contractors, Inc., the lowest bidder of seven (7) bids received, in the amount of $75,000.00. (DISTRICT #1)   Not available Not available
200180 1V. BidThree (3) Year Contract Extension for School Crossing Guard Services Motion to waive bids and approve a three (3) year contract extension for school crossing guard services not to exceed 5040 Hours per School Year or $106,000 in 2020-2021, $110,900 in 2021-2022, and $116,200 in 2022-2023.   Not available Not available
200038 2W. OrdinanceButterfield-Yorktown TIF District Second Amendment to the Redevelopment Plan and Project - Ordinance calling for a public hearing and a Joint Review Board meeting Pursuant to State Statutes, the Village will be required to call a meeting of the Joint Review Board (JRB), with the JRB being comprised of representatives of the affected school districts, park districts, library district, York Township, DuPage County, the Village and the citizen member. The Ordinance establishes a meeting of the JRB on Friday, August 7, 2020 at 2:00 p.m. in the Village Hall Board Room. (DISTRICT #3)   Not available Not available
200176 1X. RequestCOVID-19 Financial Impact & Recommendations Motion to concur with the Finance and Administration (F&A) Committee recommendation on the use of reserve funds to the extent needed for use in 2020 and 2021 to help cover anticipated revenue shortfalls. The F&A Committee voted unanimously that the Village Board of Trustees approve the recommendations.   Not available Not available
200187 1Y. RequestIntergovernmental Agreement Between the Village of Lombard and the Village of Glen Ellyn in Regard to the Provision of Fire Protection and Emergency Medical Services Motion to approve an Intergovernmental Agreement between the Village of Lombard and the Village of Glen Ellyn in regard to the provision of fire protection and emergency medical services by the Village of Lombard to certain property located in unincorporated DuPage County, but currently provided with fire protection and emergency medical services by the Village of Glen Ellyn. (UNINCORPORATED)   Not available Not available
200162 1A. OrdinanceOrdinance Amending the Village's Fiscal Year 2019 Budget Ordinance Increase of $2,738,244.94 to the General Fund for expenditures required for Workers Compensation Claims ($88,284.94), an increase of ($2,649,960) for additional payments to IMRF, Police and Fire pension funds and transfers to the Building Reserve Fund; an increase of $29,851.99 to the Parking Systems Fund for expenditures required for depreciation of capital assets, an increase of $90,241.21 to the Waterworks and Sewerage fund for expenditures required for depreciation of capital assets and an increase of $3,018.20 to Fleet Services Reserve fund for expenditures required for depreciation of capital assets. Waiver of first reading is requested. (2/3 vote of Corporate Authorities required)   Not available Not available
200174 2B. OrdinanceZBA 20-02: 210 S. Finley Road Overturn recommendation of the Zoning Board of Appeals and approve a variation from Section 155.210(A)(3)(b) of the Village Code to allow for a detached garage with the vertical distance (height) measured from the average grade to the highest point on the roof or parapet for 19.5’, where 17’ is required in the R2 Single-Family Residence District. (DISTRICT #1)   Not available Not available