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Meeting Name: Village Board of Trustees Agenda status: Final
Meeting date/time: 7/16/2020 6:00 PM Minutes status: Final  
Meeting location: Village Hall Board Room
SPECIAL MEETING
Published agenda: Agenda Agenda Published minutes: Minutes Minutes  
Meeting video:  
Attachments:
File #Ver.Agenda #NameTypeTitleActionResultAction DetailsVideo
200192 1A.Approval of Accounts PayablePayroll/Accounts PayableApproval of Accounts Payable For the period ending June 19, 2020 in the amount of $946,454.55.approvedPass Action details Not available
200198 1B.Approval of Village PayrollPayroll/Accounts PayableApproval of Village Payroll For the period ending June 20, 2020 in the amount of $833,875.49.approvedPass Action details Not available
200199 1C.Approval of Accounts PayablePayroll/Accounts PayableApproval of Accounts Payable For the period ending June 26, 2020 in the amount of $935,258.44.approvedPass Action details Not available
200211 1D.Approval of Accounts PayablePayroll/Accounts PayableApproval of Accounts Payable For the period ending July 3, 2020 in the amount of $413,276.35.approvedPass Action details Not available
200218 1E.Approval of Village PayrollPayroll/Accounts PayableApproval of Village Payroll For the period ending July 4, 2020 in the amount of $921,249.57.approvedPass Action details Not available
200219 1F.Approval of Accounts PayablePayroll/Accounts PayableApproval of Accounts Payable For the period ending July 10, 2020 in the amount of $1,127,981.22.approvedPass Action details Not available
200194 1G. OrdinanceOrdinance Confirming and Supporting a Loan to the Glenbard Wastewater Authority Approval of an Ordinance of the Village of Lombard, DuPage County, Illinois, confirming and supporting a loan to the Glenbard Wastewater Authority (GWWA) from the IEPA Water Pollution Control Loan Program in the amount of $3,000,000 for the 2020 Sludge Dewatering Rehabilitation Project. Staff requests waiver of first reading.waived of first reading and passed on second reading with suspension of the rulesPass Action details Not available
200038 3H. OrdinanceButterfield-Yorktown TIF District Second Amendment to the Redevelopment Plan and Project - Ordinance Calling for a Public Hearing and a Joint Review Board Meeting The Ordinance sets the Joint Review Board meeting, relative to the Second Amendment to the TIF Redevelopment Plan and Project, for Friday, August 7, 2020, at 2:00 p.m., in the Board Room at the Village Hall, and sets the Public Hearing, relative to the Second Amendment to the TIF Redevelopment Plan and Project, for Thursday, September 17, 2020, at 6:00 p.m., in the Board Room at the Village Hall. (DISTRICT #3)waived of first reading and passed on second reading with suspension of the rulesPass Action details Not available
200214 1I. OrdinanceFY21 Vehicle Replacement, Two Tandem Axle Dump Trucks and Ordinance Authorizing the Sale of Vehicles Declared Surplus Request for a waiver of bids and award a contract through a joint purchasing agreement with Sourcewell in the amount of $413,897.38 to JX Peterbilt of Bolingbrook, IL for the purchase of two new tandem axle dump trucks and approval of an ordinance declaring unit ST341, a 2011 International dump truck, and unit WT 436, a 2009 Sterling tandem dump truck, as surplus and authorizing their sale at public auction. Staff requests a waiver of first reading.waived of first reading and passed on second reading with suspension of the rulesPass Action details Not available
200195 1J. OrdinanceEmergency Medical Service (EMS) Mileage Rate Increase An Ordinance amending Title IX, Chapter 91, Section 91.21(A) of the Lombard Village Code to increase the mileage rate to $15.00 per mile for Village residents/Glenbard Fire Protection District residents and $16.00 per mile for non-Village/non-Glenbard Fire Protection District residents.passed on first readingPass Action details Not available
200188 1K. OrdinanceTax Levy Ordinance - Special Service Area Number Three Ordinance providing for the levy and assessment of taxes for the Village of Lombard Special Service Area Number Three (SSA #3) in the amount of $9,270.00 for the fiscal year beginning January 1, 2020 and ending December 31, 2020. (DISTRICT #6)passed on second readingPass Action details Not available
200215 1L. Resolution2020 Driveway Apron, Curb,and Sidewalk Restoration Program Change Order # 1 This Change Order is intended to adjust the contract quantities for the additional work the Village has requested on Finley Road for extending the sidewalk south of Pinebrook Drive. This Change Order will increase the Contract amount by $35,390.00 (DISTRICTS - ALL)adoptedPass Action details Not available
200216 1M.First Review of Executive Session Minutes - 2020ResolutionFirst Review of Executive Session Minutes - 2020 Resolution authorizing the Village Clerk to make certain Closed Session Meeting Minutes available for public inspection First Review 2020.adoptedPass Action details Not available
200225 1N. ResolutionIntergovernmental Agreement Between Village of Lombard and Glenbard Township HS District No. 87 Resolution authorizing an Agreement between the Village of Lombard and Glenbard Township High School District No. 87 to provide paramedic services during football games held at the Glenbard East High School. (DISTRICT #2)adoptedPass Action details Not available
200191 1O.FY2020 Crack Sealing/Pavement Preservation ProgramBidFY2020 Crack Sealing/Pavement Preservation Program Request for a waiver of bids and award of a contract to Denler, Inc. in the amount of $161,233.16. This contract was competitively bid on March 21, 2019, through the Municipal Partnering Initiative. Included in the initial General Terms and Conditions, the bidder was requested to submit a fixed price for years two and year three as well. This request reflects year two. (DISTRICTS - ALL)approvedPass Action details Not available
200193 1P. BidAmbulance Billing Services Contract Extension Motion to waive bids and approve a three (3) year contract extension for EMS ambulance billing services with Andres Medical Billing Ltd. at the current rate of 3.50% of monthly revenue collected.approvedPass Action details Not available
200196 1Q.Kelly Court Water Main Replacement WA 20-07BidKelly Court Water Main Replacement WA 20-07 Request for a waiver of bids and award of a contract to John Neri Construction Co., Inc., the lowest proposal of three (3) proposals received, in the amount of $78,275.00. The Village solicited proposals from pre-qualified vendors in an effort to coordinate the work with the FY2020 Asphalt Paving & Patching program. (DISTRICT #5)approvedPass Action details Not available
200200 1R.Sewer Root ControlBidSewer Root Control Request for a waiver of bids and award of a contract to Duke's Root Control in an amount not to exceed $41,755.05. Duke's Root Control uses their patented and proprietary chemical, which is the only diquat-based herbicide registered by the USEPA for controlling tree roots in sanitary sewers. This exclusive chemical has less of an environmental impact and is safer to use than other available chemicals. (DISTRICTS - ALL)approvedPass Action details Not available
200205 1S.FY2020 Bituminous Asphalt PurchaseBidFY2020 Bituminous Asphalt Purchase Request for a waiver of bids and award of a contract to DuPage Materials Company in an amount not to exceed $228,000.00. DuPage Material has been the material supplier for the last three (3) years, as they have multiple locations and the material has been readily available. In the past, other companies have had difficulty supplying asphalt in the quantities needed. (DISTRICTS - ALL)approvedPass Action details Not available
200208 1T.DuPage Convention & Visitors Bureau - Financial CommitmentRequestDuPage Convention & Visitors Bureau - Financial Commitment Request from the DuPage Convention & Visitors Bureau affirming the Village's commitment of 25% of one of the occupancy tax points of the annual collected hotel/motel tax for Fiscal Year 2021, for use by the DuPage Convention and Visitor's Bureau.approvedPass Action details Not available
200174 3A. OrdinanceZBA 20-02: 210 S. Finley Road Overturn recommendation of the Zoning Board of Appeals and approve a variation from Section 155.210(A)(3)(b) of the Village Code to allow of a detached garage with the vertical distance (height) measured from the average grade to the highest point on the roof or parapet of 19.5’, where 17’ is permitted in the R2 Single-Family Residence District. (DISTRICT #1)waived of first reading and passed on second reading with suspension of the rulesPass Action details Not available
200197 1B. OrdinanceAmending the Village's Fiscal Year 2019 Budget Ordinance #7605 and Repealing Ordinance #7829 in Relation to a Budget Ordinance Amendment, as a Result of a Scrivener's Error Contained Therein An Ordinance amending the Village's Fiscal Year 2019 Budget Ordinance #7605 to increase the Fiscal Year 2019 Budget by $2,066,320 and repealing Fiscal Year 2019 Budget Amendment Ordinance # 7829, approved on June 18, 2020. This amendment reflects an increase of $86,093 to the General Fund, an increase of $1,482,287 to the Waterworks and Sewerage fund, an increase of $64,765 to the Fleet Services Reserve Fund, and an increase of $433,175 to the Police Pension Reserve fund. Request to repeal Ordinance #7829 due to scrivener's error. Staff requests waiver of first reading. This requires a two-thirds (2/3rds) vote of the Corporate Authorities (5 of 7).waived of first reading and passed on second reading with suspension of the rulesPass Action details Not available
200217 1C.Intergovernmental Agreement for Participation in DuPage County Local Government COVID-19 Reimbursement ProgramRequestIntergovernmental Agreement for Participation in DuPage County Local Government COVID-19 Reimbursement Program Approval of an Intergovernmental Agreement with DuPage County for Village of Lombard participation in the local government COVID-19 Reimbursement Program.approvedPass Action details Not available