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Please note: this meeting's minutes have not been finalized yet. Actions taken on legislation and their results are not available.
Meeting Name: Village Board of Trustees Agenda status: Final
Meeting date/time: 8/20/2020 6:00 PM Minutes status: Draft  
Meeting location: Village Hall Board Room
SPECIAL MEETING
Published agenda: Agenda Agenda Published minutes: Not available  
Meeting video:  
Attachments:
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200226 1A.Approval of Accounts PayablePayroll/Accounts PayableApproval of Accounts Payable For the period ending July 17, 2020 in the amount of $987,503.89.   Not available Not available
200229 1B.Approval of Village PayrollPayroll/Accounts PayableApproval of Village Payroll For the period ending July 18, 2020 in the amount of $866,199.84.   Not available Not available
200230 1C.Approval of Accounts PayablePayroll/Accounts PayableApproval of Accounts Payable For the period ending July 24, 2020 in the amount of $652,334.69.   Not available Not available
200241 1D.Approval of Accounts PayablePayroll/Accounts PayableApproval of Accounts Payable For the period ending July 31, 2020 in the amount of $1,068,009.93.   Not available Not available
200245 1E.Approval of Village PayrollPayroll/Accounts PayableApproval of Village Payroll For the period ending August 1, 2020 in the amount of $816,820.07.   Not available Not available
200246 1F.Approval of Accounts PayablePayroll/Accounts PayableApproval of Accounts Payable For the period ending August 7, 2020 in the amount $1,369,977.56.   Not available Not available
200257 1G.Approval of Accounts PayablePayroll/Accounts PayableApproval of Accounts Payable For the period ending August 14, 2020 in the amount of $536,752.96.   Not available Not available
190289 4H. OrdinanceZBA 19-05: 244 E St. Charles Road - Time Extension Request Pursuant to Section 155.103(F) of Village Code, the petitioner is requesting approval of an Ordinance extending the time period to start construction of a proposed fence. The time extension will be for an additional twelve month period until October 3, 2021. (DISTRICT #4)   Not available Not available
200209 2I. OrdinanceZBA 20-03: 324 S. Grace Street The Zoning Board of Appeals submits for your consideration its recommendation on the above referenced petition. The petitioner requests that the Village grant a variation from Section 155. 407(F)(1)(b) of the Lombard Code of Ordinances to provide for a front yard setback of twenty-seven feet (27’) for an addition, where a minimum of 30 feet is required in the R2 Single-Family Residence District. (DISTRICT #5)   Not available Not available
200234 1J. OrdinanceFirst Amendment to the Agreement Between the Village of Lombard and Brycer, LLC in Regard to Fire Equipment Inspection Report Filing System, and Approval of an Ordinance Amending Section 150.105 (C) of the Village Code in Relation Thereto. The Board of Building Appeals (BOBA) submits its recommendation for approval of the proposed Ordinance and a First Amendment to the agreement with Brycer, to impose an additional $15.00 fee that Brycer will collect form the contractors. This fee will come directly from Brycer to the Village on a quarterly basis (minus a 6 ½ % processing fee) for the administrative work that is being performed by Lombard Fire Prevention to review each filing from the contractors for compliance and correct information. Staff is requesting a waiver of first reading relative to the Ordinance.   Not available Not available
200238 1K.Village Equipment To Be Declared SurplusOrdinanceVillage Equipment To Be Declared Surplus Ordinance approving the Village IT and Public Works Departments' request to sell and/or dispose of surplus equipment as more specifically detailed in Exhibit "A" attached to the Ordinance, to be sold at auction, sold for scrap, or recycled as these items have extended beyond their useful life or are obsolete to include: thirty-five (35) Dell desktops; thirty-one (31) Dell monitors; twelve (12) CISO Access Points; ten (10) Tough Books; thirty-one (31) flip phones; one (1) Dell laptop; one (1) 2014 Ford Focus (EN301); and one (1) 2013 Ford Focus (WP425). Staff is requesting a waiver of first reading.   Not available Not available
200242 1L.Village Equipment To Be Declared SurplusOrdinanceVillage Equipment To Be Declared Surplus Ordinance declaring Unit #141, a 2008 Winnebago motor vehicle on a Ford chassis surplus, and authorizing its sale, with a minimum sale price of $75,000, to another Police Department or private vendor. Staff is requesting a waiver of first reading.   Not available Not available
200250 1M.Afterthought - Class FFF - 844 N RidgeOrdinanceAmendments to Title XI, Chapter 112 of the Lombard Village Code - Alcoholic Beverages - 844 N. Ridge Ave. An Ordinance amending Title XI, Chapter 112 of the Lombard Village Code creating a new Class "FFF liquor license category as well as amending other sections within Chapter 112 which will be affected by the creation of the Class "FFF" liquor classification and issuing a Class "FFF" liquor license to Afterthought Brewing Company LLC d/b/a Afterthought Brewing Company located at 844 N. Ridge Avenue. Petitioner requests a waiver of first reading. (DISTRICT #4)   Not available Not available
200251 1N.NVP1 Corporation - 909 E RooseveltOrdinanceAmending Title XI, Chapter 112, Section 112.13(A) of the Lombard Village Code - Alcoholic Beverages Ordinance revising the number of Class "ZZ" liquor licenses and issuing a new license to NVP1 Corporation (with a business name to be determined) located at 909 E. Roosevelt Road due to new ownership. Petitioner requests a waiver of first reading (DISTRICT #6)   Not available Not available
200256 1O.Fire Engine PurchaseOrdinanceFire Engine Purchase and an Ordinance Declaring Certain Municipal Vehicles as Surplus, and Authorizing the Sale Thereof Request for a waiver of bids and award of a contract to Pierce Manufacturing in the amount of $650,033.00 through a joint purchasing agreement with Houston-Galveston Area Council (HGAC); and approval of an ordinance declaring unit FR43, a 2005 Pierce Dash fire engine and unit FR51, a 2000 Pierce Dash 100 ladder tower truck, as surplus and authorizing their sale through Brindlee Mountain Fire Apparatus. Staff requests a waiver of first reading.   Not available Not available
200259 1P.Noon Whistle - Coin Op A licenseOrdinanceAmending Title XI, Chapter 110, Section 110.21(C) - Coin-Operated Amusement Devices An Ordinance amending Title XI, Chapter 110, Section 110.21(C) of the Village Code increasing the number of Class A coin-operated amusement device licenses from two (2) to three (3) and issuing a Class A coin-operated amusement device license to Noon Whistle located at 800 E. Roosevelt Road. (DISTRICT #6)   Not available Not available
200227 1P-2 OrdinancePurchase of Four New Ford Hybrid Interceptor Utility Vehicles and an Ordinance Declaring Certain Municipal Vehicles as Surplus, and Authorizing the Sale Thereof Request for a waiver of bids and award of a contract to Currie Motors in the amount of $163,080.00. The vehicles will be purchased through the Suburban Purchasing Cooperative (contract #152), which the Village is a member. Ordinance declaring Units PP753, PP754, and PP756, 2016 Interceptor Utility vehicles to be sold at public auction and Unit PP755, a 2016 Interceptor Utility vehicle that was totaled in an accident to be sold to a salvage yard or to the Village's insurance provider as part of the accident settlement.   Not available Not available
200228 2Q. OrdinanceText Amendment to Title III, Chapter 32, Section 32.025 of the Lombard Village Code - Board of Building Appeals (BOBA) Decisions Approval of an Amendment to Section 32.025 of the Village Code relative to appeals from interpretations of the Village Code that go through BOBA.   Not available Not available
200232 2R. OrdinanceText Amendment to Title XV, Chapter 150, Section 150.105 of the Lombard Village Code - Adoption of the 2018 International Fire Code and Local Amendment Thereto The Board of Building Appeals (BOBA) submits its recommendation of approval of the proposed amendments to Section 150.105 of the Village Code to adopt the 2018 International Fire Code by reference along with local amendments thereto. (DISTRICTS - ALL)   Not available Not available
200233 2S. OrdinanceText Amendment to Title XV, Chapter 150, Section 150.103 of the Lombard Village Code - Adoption of the National Fire Protection Association (NFPA) Life Safety Code, 101 2015 Edition By Reference The Board of Building Appeals (BOBA) submits its recommendation of approval of the proposed amendments to Section 150.103 of the Village Code to adopt the most current Life Safety Code, NFPA 101, 2015 Edition, adopted by the State of Illinois. (DISTRICTS - ALL)   Not available Not available
200195 1T. OrdinanceEmergency Medical Service (EMS) Mileage Rate Increase An Ordinance amending Title IX, Chapter 91, Section 91.21(A) of the Lombard Village Code to increase the mileage rate to $15.00 per mile for Village residents/Glenbard Fire Protection District residents and $16.00 per mile for non-Village/non-Glenbard Fire Protection District residents.   Not available Not available
200064 5U. Resolution101-109 S. Main Street (Holladay Properties' Lilac Station) - Assignment and Assumption Resolution Pursuant to Section XX. R. of the previously approved Redevelopment Agreement between the Village of Lombard and the developer Holladay Property Services Midwest, Inc., dated April 24, 2019 as Amended, the developer seeks approval of an assignment and assumption of the Redevelopment Agreement and the proposed companion redevelopment project to HP Lilac Station, LLC. (DISTRICT #4)   Not available Not available
200231 1V.Combined Sewer Study UpdateResolutionCombined Sewer Study Update Approval of a professional services agreement with Christopher B. Burke Engineering in the amount of $25,000.00 to update their 2009 Combined Sewer Study. The study is used to determine capital improvement projects related to sewer separation projects and other measures to increase capacity and reduce basement backups due to heavy rainfall events. (DISTRICTS #1, #2, #4, #5 & #6)   Not available Not available
200255 1W. ResolutionResolution Accepting the Public Improvements at 160-242 E. Windsor Avenue (Windsor Place Subdivision) The Department of Community Development transmits for your consideration a proposed resolution to accept the public roadway, fire hydrant, sanitary sewer, storm sewer, streetlights, and sidewalks in the public right-of-way and a dedicated easement at 160-242 E. Windsor Avenue (Windsor Place Subdivision). All public improvements were designed, constructed and tested in conformance with Village requirements. (DISTRICT #4)   Not available Not available
200223 2X. RequestAmendment to Village Board Policy 7.C. - Debris Management Policy A recommendation from the Public Works & Environmental Concerns Committee to amend the policy by revising the threshold for the Village enacting the policy related to the collection of storm debris for wind and rain events. (DISTRICTS - ALL)   Not available Not available
200261 1Z.Storm Sewer Installation at 115 W. St. Charles RoadBidStorm Sewer Installation at 115 W. St. Charles Road Request for a waiver of bids and award of a contract to John Neri Construction Co., Inc., the lowest proposal of three (3) proposals received, in an amount not to exceed $39,880.00. (DISTRICT #1)   Not available Not available
200236 1AA.Police Pension Fund Municipal Compliance ReportRequestPolice Pension Fund Municipal Compliance Report Accept and file the Lombard Police Pension Fund Municipal Compliance Report for the year ending December 31, 2019.   Not available Not available
200237 1BB.Fire Pension Fund Municipal Compliance ReportRequestFire Pension Fund Municipal Compliance Report Accept and file the Lombard Fire Pension Fund Municipal Compliance Report for the year ending December 31, 2019.   Not available Not available
200254 1CC. RequestDuPage Mayors and Managers Conference Membership Request for concurrence in approving the 2020-2021 annual membership dues in the amount of $18,388.20, for the DuPage Mayors and Managers Conference.   Not available Not available
200207 2A. OrdinancePC 20-18: 783 E. Butterfield Rd, Zen Leaf Cannabis The Plan Commission transmits for your consideration its recommendation regarding the above-referenced petition. The petitioner requests a zoning conditional use pursuant to Section 155.415(C)(31) of the Lombard Village Code to allow for a “Cannabis dispensing facility operated in strict compliance with State law applicable thereto” on the subject property located within the B3 Community Shopping District. (DISTRICT #3)   Not available Not available
200240 1B.Ordinance Amending Ordinance No. 7344, Adopted April 6, 2017, as Amended by Ordinance No. 7608, Adopted November 15, 2018, in Regard to Vacating a Portion of Magnolia Circle between Cherry Lane and Madison Meadows ParkOrdinanceOrdinance Amending Ordinance No. 7344, Adopted April 6, 2017, as Amended by Ordinance No. 7608, Adopted November 15, 2018, in Regard to Vacating a Portion of Magnolia Circle between Cherry Lane and Madison Meadows Park The Village previously adopted Ordinance 7344 that vacated a portion of the Magnolia Circle right-of-way to the property owners of 902 and 906 Cherry Lane. The 906 Cherry Lane property has been conveyed to a new owner. The ordinance provides that the rights and obligations assigned to the previous owner carry forward to the new owner. Staff requests a waiver of first reading. (3/4ths vote of the Trustees - 5 of 6 - is required to approve the Ordinance) (DISTRICT #6)   Not available Not available
200247 1C.Commuter Parking Lot and Fee ChangesOrdinanceCommuter Parking Lot and Fee Changes Ordinance amending the Lombard Traffic Code (Ordinance No. 1186, as amended) to change all quarterly commuter permit parking lots to unrestricted daily-fee parking lots effective immediately, continue to suspend commuter parking fees through December 31, 2020, and increase the daily parking fee to $1.50 from $1.25 effective January 1, 2021.   Not available Not available