Village of Lombard Legistar System

President Mueller spoke regarding the passing of Robert Zeidler of the Mr. Z Food Mart.

He noted that the store had been in Lombard for over 40 years. He stated Bob Zeidler

and the Zeidler family were involved in many community organizations and very

supportive of all the scouts, the Lions Club, the Little League, the Knights of Columbus

and Elmhurst Hospital. The family was always willing to allow the various charity groups

to solicit funds or set up fundraising activities. He remarked that Mr. Z was a very

important part of the Lombard business community. He also felt the people who

shopped at Mr. Z were generous in contributing to the organization fundraisers. He

expressed sympathy to the family and asked for a moment of silence.

President Mueller also asked the community to keep former Trustee Greg Yangas in

their prayers as he was gravely ill. He reminded the residents that Mr. Yangas served

the community in the 1970's and also served on various organizations such as the

Jaycees.

Village Attorney Tom Bayer called the Public Hearings to order at 7:39pm. Attorney

Bayer stated the annexations were needed for continuity to the Village for the Lombard

Booster Station and the fees and permits would be drastically reduced by the

annexations. He indicated since all the public hearings were identical, all the public

hearings could be held simultaneously. He advised that the Public Hearing BOT 08-06

for 18W701 14th Street was withdrawn and will take place without a hearing. He stated

each property was a single-family residence that would be rezoned to the R-O category;

requested a waiver of the water fees and reimbursement for service line construction.

He asked if anyone wanted to speak. There being no one wanting to speak regarding

these annexations, the Public Hearings were closed at 7:41pm.

Village Clerk Brigitte O'Brien read the proclamation for Red Ribbon Week.

Dr. Barbara Smith and Jay Tovian, representing School District #45, Dan Krause and

Evan Whitehead representing Willowbrook High School and Chief Byrne were called to

the front.

Chief Byrne stated that Red Ribbon Week was started in memory of a federal agent who

was kidnapped, tortured and killed by a Mexican drug cartel in 1988 and this was the

20th anniversary of Red Ribbon Week.

Dr. Smith thanked the Village for supporting the Red Ribbon Week. She stated the

schools rely on the community to get the word out. She distributed brochures with red

ribbons to the Village Board.

Dan Krause also thanked the Village. He indicated they try and instill in the students the

importance of making good choices in their lives.

President Mueller indicated the Village hosted a reception prior to the Board meeting to

welcome the 19 Foreign Exchange Students and their two teachers from Germany. He

noted it was exciting to have visitors from another country visiting Lombard. He

introduced his son-in-law Mark Freuhe whose ancestors came from Germany and who

would give some history of Lombard speaking in German.

Mark Freuhe welcome the German visitors.

President Mueller also introduced Mr. and Mrs. Irwin Stark who also helped welcome the

German students and Ingrid Stoner for attending the event. President Mueller thanked

the host families for their participation in the program. He stated he had an opportunity

to speak to some of the students and asked them if they liked American food. He

indicated they preferred German food. In asking what they will miss when they return

to Germany, Dunkin Donuts was mentioned. President Mueller reported there were

3,000 students at Glenbard East and the schools in Germany were a lot smaller. He

indicated the German students are in one classroom all day compared to here where

the students travel from one classroom to another. The students commented about how

wide the streets here were and how big the cars were. He hoped the German students

would again come to visit Lombard. He stated each student would receive some

mementos from the Village to take home.

Glenbard East High School German Teacher Maries Huening was called to the front.

Village Clerk Brigitte O'Brien read the proclamation for the German Foreign Exchange

Program.

Maries Huening thanked the Village for the nice reception and welcome. She asked

each of the German students to come forward and state their name.

Each of the Village Board members welcomed to German students and teachers.

President Mueller again thanked the students and teachers and extended an invitation

to return to the Lilac Capital of the World.

President Mueller thanked Carol Bauer and Joelyn Kott for all of their help in putting

together the reception for the German students and teachers.

Dawn Grana, 1455 S. Fairfield, President of the Fairfield Townplace Community, spoke

regarding the townhome community and the lack of snowplowing. She stated she has

lived there for three years and commented about the tax bill inquiring what it covers.

She indicated there was very little police presence in the community. She inquired as to

who maintains the street lights.

President Mueller indicated Village Manager Dave Hulseberg would contact her to go

over her concerns. He indicated the streets may not have been dedicated in the

community and was uncertain as to what agreements there were for that area. He

stated staff will review the agreements and will contact her. He noted that the tax bill

does show what portion goes to the Village and that portion is not very much. The

majority of the tax bill goes to the school districts and the county and based on a tax bill

of $6,000, only approximately $480 goes to the Village.

Dawn Grana also reported that the property was unincorporated, but has since been

incorporated into the Village. She advised there was only one access road in and on

occasion there have been problems where residents have not been able to get into their

homes or were trapped in their homes and not been able to get out. She noted three

instances where there were power lines down across the street blocking the road and

denying access to residents. She further stated there was a gate at the back of the

property into another subdivision and the gate is locked and that they were not able to

use it.

President Mueller introduced Trustee Soderstrom and stated he was the trustee for that

area.

Trustee Soderstrom reported he had recently spoken to Director of Community

Development Heniff regarding the gate. He stated the gate was able to be used by both

communities during construction, but the Annexation Agreement prohibits use of the

Trustee Dick Tross, Chairperson of the Public Works Committee, reported the

committee had met and there was a full agenda. He stated they approved change

orders which are on the Consent agenda as items K, M and N. He also reported that

Consent agenda item L was moved to Separate Action and he apologized. He

indicated the change order needed to be approved, but he was not happy about it.

Trustee Tross also stated the committee reviewed street-side mailboxes. He indicated

the majority of these are not to Code and asked Director of Public Works Carl Goldsmith

to prepare a report for the Village Board. There will be a recommendation coming to the

Village Board.

Trustee Tross indicated that the issue of white topping was discussed and there was a

section on Grace Street between Morningside and Madison that was a test area for

white topping which is a mix of blacktop and concrete. Public Works will be asking on

any future street bids, to have contractors bid all three types of coating - concrete,

asphalt and white topping. Staff is further reviewing this, but it appears that the white

topping is better.

Trustee Tross indicated the committee reviewed paying back other governmental

agencies for work performed when properties are annexed.

It was stated State Statute requires with annexation, that other governmental agencies

are paid for work that was done. An ordinance is being prepared for Board action and it

will include the state required exemptions.

Trustee Tross reported the committee had reviewed the September 12 and 13 storm

report. The committee is recommending that the Village look at certain public

improvements to help mitigate flooding. He reported the number of homes that were

affected is less than it was years ago. The committee is recommending the Village enter

into a professional services agreement to look at the ponds. The committee is

requesting Public Works map out the flooding and try and determine if the flooding was

due to the sanitary sewer backing up or if there was an infrastructure issue. He

indicated the December and January committee meetings would focus on flooding

issues. He thanked the Public Works Committee members and staff. He indicated the

next committee meeting will be November 11.

President Mueller reported he had received an e-mail from Trustee Moreau from a

resident in the area of Vista Pond. He inquired about the length of time the white

topping test area had been down.

Trustee Tross thought the white topping had been done eight years with no

maintenance and would last 40 years. He asked Public Works Director Goldsmith to

send a copy of the report to the Village Board members. He indicated that by all

analysis, the test area had required no maintenance. He reported a watermain break

required the street to be opened for repairs, and the street has been patched and you

can not tell where.

President Mueller indicated the Village received a special rate for the test area and that

the pricing was less than concrete and more than asphalt. He asked that the report be

sent to the Village Board.

Trustee Tross indicated there may only be a few companies that do white topping. He

noted with the price of oil as high as it is, this may be an option.

President Mueller indicated the test area is remarkable. He asked Trustee Tross if he

wanted to comment on the Main Street lights.

Trustee Tross stated the lights are really bright and he could read a newspaper by the

light and cut his lawn at 2am. He reported adjustments may have to be made for a few

homes that have bedrooms facing Main Street. He stated this is not lit up like a

residential street. He reported he was frustrated and angry with the change orders and

with the way the whole street lighting installation was handled from the engineering to

the final. There will be an 85-day extension for completion of the lighting. He

announced the street lighting from Wilson to Roosevelt was basically complete. He

commented about the problems encountered with the utility companies, Comcast and

ComEd and the delays caused by the sewer lines being damaged, etc. He indicated the

lights were scheduled to be on steady for seven days as a test.

Public Works Director Goldsmith indicated that all of the utilities had not been relocated.

Trustee Tross reported 25 poles were not illuminated as yet. He suggested not doing

the test burn until all the lights were connected.

President Mueller stated the lights may be on steady for 7-10 days for the test.

Transportation & Safety Committee - Trustee Jack O'Brien, Chairperson

Trustee Jack O'Brien, Chairperson of the Transportation and Safety Committee,

reported the committee had met. Safe routes to school was discussed. He is hoping for

100% funding for School District #44. He indicated the taxi ordinance was discussed

and the committee recommended no changes. He stated there was a request for no

parking on Lincoln and Grove and the item was on the agenda. He mentioned that the

report from the Illinois Department of Transportation showed that most accidents occur

during the day when it is sunny. He reported the Pace bus was back taking passengers

to Yorktown and the Circulator Committee was looking at the County level for funding.

President Mueller thanked Trustee O'Brien for his participation on the Circulator

Committee. He noted that Trustee Fitzpatrick was on the DuPage Mayors and

Managers Conference Transportation Committee.

Board of Local Improvements - Trustee Richard J. Tross, President

Trustee Dick Tross, President of the Board of Local Improvements, reported the

committee had met. He stated item J on the Consent agenda was a change order with

a decrease for RW Duntemann and he liked change orders with decreases. 217A

funding and 217B Special Assessments were also on agenda. He indicated the final

resolution will be on the November 13th meeting.

Village Manager David Hulseberg reminded the Board of the Strategic Planning session

scheduled for October 22 at The Westin.

Trustee Fitzpatrick reminded everyone of the Fall Peak at Spring Show to be held May

9, 2009 and stated the kick-off party would be October 24 at Yeager Photographix.

Trustee Fitzpatrick noted Bob Biggins and his wife were honorary chairpersons and

several of the Community Relations Committee members were on the committee.

President Mueller wished Trustee Fitzpatrick a happy birthday. He congratulated Chief

Byrne on his appointment as President of the DuPage County Police Chiefs Association.

He talked about milestones in the community and announced that the Lombard

Pharmacy had filled its one millionth prescription. They are doing remodeling and will

have a grand re-opening in December. He announced that Topo Gigio had opened

today where Magnum's was located and Capone's will open its second location in the

next few weeks in downtown Lombard where the Texan was located. He reminded

residents that fall leaf pick-up was scheduled from October 27 through December 6. He

announced the Jaycees will host their 38th Carnival of Fears this year beginning

October 17 through November 1st in the shopping center att North and Route 53.

Spooktacular will be held in downtown Lombard on Saturday, October 25 from 12p-4pm

and the Chamber will host its Business Expo on October 23 from 10am to 3pm at The

Westin.

Trustee Tross commented that President Mueller was a true rooster in the Jaycees

organization and that was a great honor to be called a rooster. He expressed

appreciation to Bill Mueller for his intervention in finding a location for the Jaycees to

host their 38th Carnival of Fears. He stated the community loves Halloween and wished

Bill a happy birthday on Halloween day.

President Mueller congratulated the Jaycees on this project and was happy the Haunted

House will be able to again be open to the residents.

Village Manager Hulseberg indicated this item had been discussed in Executive

Session.

President Mueller stated the property was located in District #4.

Trustee Soderstrom stated he had pulled the item from Consent, but his questions had

been answered.

Trustee Moreau indicated she was not in favor of this purchase.

Trustee Soderstrom moved for the purchase of the property with a waiver of first reading

and this was seconded by Trustee Gron.

Trustee Tross indicated the property was in the downtown TIF area.

Trustee Moreau inquired about the current property owner continuing to own the

property.

Trustee Fitzpatrick questioned if the purchase of this property was financially prudent at

this time.

President Mueller stated this property was necessary for the future of the transportation

system and the circulator system in Lombard. He felt it was very important for the future

of Lombard and felt the Village Board should move forward and take the opportunity to

purchase the property back from the owner. He felt after the property was developed,

the funding would come back to the Village.

Trustee Moreau questioned why the Village sold the property.

President Mueller indicated economic development was moving quickly at the time and

development of the property was supposed to occur. He stated the economy changed

that. He stated he wanted to service the residents and provide for the residents using

Metra. He felt the Village could obtain funding from Metra and other sources. He stated

if the Village invested in the property, the Village would eventually get the money back.

He felt residents needed a place to park.

Trustee Tross questioned why this item was taken off the Consent Agenda and felt there

should have been more communication regarding this matter. He stated the last parking

survey indicated there was sufficient parking for the commuters in downtown. He

questioned taking away green space and questioned the 101 S. Main Street property.

He asked if the Village was purchasing the property for parking. He did not want to buy

the property to blacktop it.

President Mueller reenforced the need to purchase the property.

Trustee Tross questioned if the Village would be reimbursed from TIF funds and if the

price was discounted, then he felt the Village should proceed with the purchase.

Village Manager Hulseberg indicated this was correct.

Trustee O'Brien stated the Village needed flexibility in the area and the purchase opens

up possibilities, but the Village needed to be flexible. He stated no one knows what the

economy will do.

Trustee Gron felt the Village should take a lead roll downtown and felt a lot of things

could be done with the property.

Trustee Soderstrom concurred with Trustee Gron and felt the value was unlimited. He

stated the reason he had pulled the item from Consent was concerning financing, but his

question had been answered and he was in favor of the Village owning the property.

Trustee Fitzpatrick questioned the vision of the Village and asked about the property

that is vacant down the street and what was going to be done with it. She felt there

were better properties the Village should consider purchasing.

President Mueller questioned why Trustee Fitzpatrick would not want to purchase this

property, but would want to purchase another piece of property.

He felt this was a good offer from the owner and if the Village did not move forward, the

property might go to foreclosure. He stated the Village Board discussed this in

Executive Session.

Trustee Soderstrom asked for the motion.

Trustee Soderstrom indicated staff had recommended this policy to annually be able to

divert utility tax to use as necessary. The Finance Committee approved the staff

recommendation. Since the last meeting where this item was tabled, it was determined

that the budget shortfall can best be handled on a year-to-year basis and at this point,

the policy was not in the best interest of the Village. Trustee Soderstrom requested this

item be removed from the agenda and not be considered at this time. He thanked the

Finance Committee, but indicated there had been a change in direction by the staff.

Trustee Tross concurred with Trustee Soderstrom and asked if staff would be doing a

one-time transfer.

The Village Board members concurred with the recommendation of Trustee Soderstrom.

Village Manager Hulseberg requested this item be referred back to the Public Works

Committee.

Trustee O'Brien suggested that control of the detention ponds be referred back to the

Village and he felt there would be less flooding.

President Mueller indicated there are two different items.

Trustee Tross stated it would be several months before a report could be done for the

Village Board regarding detention and retention basins since there was a new Public

Works Director and new Village Manager. He felt there was an issue with private and

public ownership of retention and detention ponds and the lack of maintenance on some

private ponds. He indicated this will all be part of an on-going review by the Public

Works Committee. He also felt that all new development will need to be reviewed. He

indicated the report on the September flooding will also need to be reviewed.

President Mueller stated they were not tied together.

Trustee Tross indicated they needed to be tied together. He spoke regarding storm

water separation and taking water from or sending water to ponds and felt those

controls had an impact on what happened.

President Mueller felt that there was a need to look at the Vista Pond and infiltration from

Villa Park.

Public Works Director Goldsmith stated the area had been declared a national disaster

area.

President Mueller indicated FEMA was conducting hearings regarding the flooding and

residents needed to register and have an appointment to attend the hearings. He stated

there was information on the Village website, or residents can call the FEMA office or

can contact the Public Works Department with questions.

Village Manager Hulseberg stated letters had been sent out to residents who

experienced flooding.