Thursday, October 16, 2008
7:30 PM
Village of Lombard
Village Hall Board Room
Village Board of Trustees
Village President: William J. Mueller |
Village Clerk: Brigitte O'Brien |
Trustees: Greg Gron, District One, Richard J.Tross, District Two, |
Jack O'Brien, District Three, Dana Moreau, District Four, Laura Fitzpatrick, District |
Five and Rick Soderstrom, District Six |
Meeting Minutes
Village Board of Trustees
Meeting Minutes
October 16, 2008
I
Call to Order and Pledge of Allegiance
The regular meeting of the President and Board of Trustees of the Village of Lombard |
was called to order by Village President William J. Mueller at 7:33pm on Thursday, |
October 16, 2008 in the Board Room of the Lombard Village Hall. The Pledge of |
Allegiance was led by Village Clerk Brigitte O'Brien. |
II
Roll Call
Village President Willliam J. Mueller, Village Clerk Brigitte O'Brien, Trustee Greg |
Gron, Trustee Richard J. Tross, Trustee Jack O'Brien, Trustee Dana Moreau, |
Trustee Laura Fitzpatrick and Trustee Rick Soderstrom |
Present:
Village Manager David Hulseberg |
Director of Community Development Bill Heniff |
Fire Marshall Jerry Howell |
Chief of Police Ray Byrne |
Director of Public Works Carl Goldsmith |
Executive Coordinator Carol Bauer |
President Mueller spoke regarding the passing of Robert Zeidler of the Mr. Z Food Mart. |
He noted that the store had been in Lombard for over 40 years. He stated Bob Zeidler |
and the Zeidler family were involved in many community organizations and very |
supportive of all the scouts, the Lions Club, the Little League, the Knights of Columbus |
and Elmhurst Hospital. The family was always willing to allow the various charity groups |
to solicit funds or set up fundraising activities. He remarked that Mr. Z was a very |
important part of the Lombard business community. He also felt the people who |
shopped at Mr. Z were generous in contributing to the organization fundraisers. He |
expressed sympathy to the family and asked for a moment of silence. |
President Mueller also asked the community to keep former Trustee Greg Yangas in |
their prayers as he was gravely ill. He reminded the residents that Mr. Yangas served |
the community in the 1970's and also served on various organizations such as the |
Jaycees. |
III
Public Hearings
BOT 08-01: 1S074 School Street |
A Public Hearing regarding a proposed Annexation Agreement for the property located |
at 1S074 School Street. (UNINCORPORATED) |
Village Attorney Tom Bayer called the Public Hearings to order at 7:39pm. Attorney |
Bayer stated the annexations were needed for continuity to the Village for the Lombard |
Booster Station and the fees and permits would be drastically reduced by the |
annexations. He indicated since all the public hearings were identical, all the public |
hearings could be held simultaneously. He advised that the Public Hearing BOT 08-06 |
for 18W701 14th Street was withdrawn and will take place without a hearing. He stated |
each property was a single-family residence that would be rezoned to the R-O category; |
requested a waiver of the water fees and reimbursement for service line construction. |
He asked if anyone wanted to speak. There being no one wanting to speak regarding |
these annexations, the Public Hearings were closed at 7:41pm. |
BOT 08-02: 18W665 13th Street |
A Public Hearing regarding a proposed Annexation Agreement for the property located |
at 18W665 13th Street. (UNINCORPORATED) |
BOT 08-03: 1S140 School Street |
A Public Hearing regarding a proposed Annexation Agreement for the property located |
at 1S140 School Street. (UNINCORPORATED) |
BOT 08-04: 1S154 School Street |
A Public Hearing regarding a proposed Annexation Agreement for the property located |
at 1S154 School Street. (UNINCORPORATED) |
BOT 08-05: 18W680 14th Street |
A Public Hearing regarding a proposed Annexation Agreement for the property located |
at 18W680 14th Street. (UNINCORPORATED) |
BOT 08-06: 18W701 14th Street |
A Public Hearing regarding a proposed Annexation Agreement for the property located |
at 18W701 14th Street. (UNINCORPORATED) |
IV
Public Participation
Swearing-in Ceremony - Probationary Patrol Office Christopher Ratini |
Chief Ray Byrne called Probationary Patrol Officer Christopher Ratini up to the front. He |
highlighted Patrol Officer Ratini's background. He stated Chris was attending the police |
academy and would graduate on his son's first birthday. |
Village Clerk O'Brien issued to the Oath of Office to Probationary Patrol Officer |
Christopher Ratini. |
Chris Ratini introduced his family. |
President Mueller welcomed Officer Ratini to the finest police department in the State of |
Illinois. |
Proclamation - Red Ribbon Week |
Village Clerk Brigitte O'Brien read the proclamation for Red Ribbon Week. |
Dr. Barbara Smith and Jay Tovian, representing School District #45, Dan Krause and |
Evan Whitehead representing Willowbrook High School and Chief Byrne were called to |
the front. |
Chief Byrne stated that Red Ribbon Week was started in memory of a federal agent who |
was kidnapped, tortured and killed by a Mexican drug cartel in 1988 and this was the |
20th anniversary of Red Ribbon Week. |
Dr. Smith thanked the Village for supporting the Red Ribbon Week. She stated the |
schools rely on the community to get the word out. She distributed brochures with red |
ribbons to the Village Board. |
Dan Krause also thanked the Village. He indicated they try and instill in the students the |
importance of making good choices in their lives. |
Proclamation - German Exchange Students |
President Mueller indicated the Village hosted a reception prior to the Board meeting to |
welcome the 19 Foreign Exchange Students and their two teachers from Germany. He |
noted it was exciting to have visitors from another country visiting Lombard. He |
introduced his son-in-law Mark Freuhe whose ancestors came from Germany and who |
would give some history of Lombard speaking in German. |
Mark Freuhe welcome the German visitors. |
President Mueller also introduced Mr. and Mrs. Irwin Stark who also helped welcome the |
German students and Ingrid Stoner for attending the event. President Mueller thanked |
the host families for their participation in the program. He stated he had an opportunity |
to speak to some of the students and asked them if they liked American food. He |
indicated they preferred German food. In asking what they will miss when they return |
to Germany, Dunkin Donuts was mentioned. President Mueller reported there were |
3,000 students at Glenbard East and the schools in Germany were a lot smaller. He |
indicated the German students are in one classroom all day compared to here where |
the students travel from one classroom to another. The students commented about how |
wide the streets here were and how big the cars were. He hoped the German students |
would again come to visit Lombard. He stated each student would receive some |
mementos from the Village to take home. |
Glenbard East High School German Teacher Maries Huening was called to the front. |
Village Clerk Brigitte O'Brien read the proclamation for the German Foreign Exchange |
Program. |
Maries Huening thanked the Village for the nice reception and welcome. She asked |
each of the German students to come forward and state their name. |
Each of the Village Board members welcomed to German students and teachers. |
President Mueller again thanked the students and teachers and extended an invitation |
to return to the Lilac Capital of the World. |
Proclamation - Breast Cancer Awareness Month |
Village Clerk Brigitte O'Brien read a proclamation for Breast Cancer Awareness Month. |
President Mueller reported the proclamation would be forwarded to the Cancer Society. |
Proclamation - Save for Retirement Week 2008 |
Village Clerk Brigitte O'Brien read a proclamation for Save for Retirement Week. |
President Mueller stated this proclamation was requested by the United States |
Conference of Mayors and the proclamation will be mailed to them. He also suggested |
the proclamation be forwarded to Washington to our representatives. |
Proclamation - National Friends of the Libraries Week |
Village Clerk Brigitte O'Brien read the proclamation for National Friends of the Libraries |
Week. |
May Anstee and Leslie Sulla from the Library were called to the front to accept the |
proclamation. |
May Anstee indicated the community is fortunate to have a Library and thanked the |
Village for their support. |
Leslie Sulla reminded organizations of the wreath contest and encouraged participation |
by picking up a free wreath, decorating it and entering it into the contest. |
President Mueller thanked Carol Bauer and Joelyn Kott for all of their help in putting |
together the reception for the German students and teachers. |
Dawn Grana, 1455 S. Fairfield, President of the Fairfield Townplace Community, spoke |
regarding the townhome community and the lack of snowplowing. She stated she has |
lived there for three years and commented about the tax bill inquiring what it covers. |
She indicated there was very little police presence in the community. She inquired as to |
who maintains the street lights. |
President Mueller indicated Village Manager Dave Hulseberg would contact her to go |
over her concerns. He indicated the streets may not have been dedicated in the |
community and was uncertain as to what agreements there were for that area. He |
stated staff will review the agreements and will contact her. He noted that the tax bill |
does show what portion goes to the Village and that portion is not very much. The |
majority of the tax bill goes to the school districts and the county and based on a tax bill |
of $6,000, only approximately $480 goes to the Village. |
Dawn Grana also reported that the property was unincorporated, but has since been |
incorporated into the Village. She advised there was only one access road in and on |
occasion there have been problems where residents have not been able to get into their |
homes or were trapped in their homes and not been able to get out. She noted three |
instances where there were power lines down across the street blocking the road and |
denying access to residents. She further stated there was a gate at the back of the |
property into another subdivision and the gate is locked and that they were not able to |
use it. |
President Mueller introduced Trustee Soderstrom and stated he was the trustee for that |
area. |
Trustee Soderstrom reported he had recently spoken to Director of Community |
Development Heniff regarding the gate. He stated the gate was able to be used by both |
communities during construction, but the Annexation Agreement prohibits use of the |
Community Development Director Bill Heniff stated the gate is owned by Hidden Valley |
and the agreement stipulates that use of the gate and street are prohibited other than in |
an emergency. |
Dawn Grana felt prohibiting use of this access was detrimental to their community. |
President Mueller asked Ms. Grana to make a list of concerns and that staff would |
contact her to discuss. |
President Mueller introduced York Center Fire Chief Andy Bonomo |
V
Approval of Minutes
It was moved by Trustee Fitzpatrick, seconded by Trustee Soderstrom, to |
approve the minutes of the regular meeting of September 18, 2008 The motion |
carried by the following vote: |
Aye:
Gron, Tross, O'Brien, Moreau, Fitzpatrick and Soderstrom
6 -
VI
Committee Reports
Community Relations Committee - Trustee Laura Fitzpatrick, Chairperson
Trustee Laura Fitzpatrick, Chairperson of the Community Relations Committee, reported |
the committee had not met and the next meeting would be October 20. |
Economic/Community Development Committee - Trustee Dana Moreau, |
Chairperson |
Trustee Dana Moreau, Chairperson of the Economic and Community Development |
Committee, reported the committee had not met and the next meeting would be |
November 5. |
Environmental Concerns Committee - Trustee Greg Gron, Chairperson
Trustee Greg Gron, Chairperson of the Environmental Concerns Committee, reported |
the committee had not met and the next meeting would be October 28. |
Finance Committee - Trustee Rick Soderstrom, Chairperson
Trustee Rick Soderstrom, Chairperson of the Finance Committee, reported the |
committee had not met and the next meeting would be October 29. |
Public Works Committee - Trustee Richard J. Tross, Chairperson
Trustee Dick Tross, Chairperson of the Public Works Committee, reported the |
committee had met and there was a full agenda. He stated they approved change |
orders which are on the Consent agenda as items K, M and N. He also reported that |
Consent agenda item L was moved to Separate Action and he apologized. He |
indicated the change order needed to be approved, but he was not happy about it. |
Trustee Tross also stated the committee reviewed street-side mailboxes. He indicated |
the majority of these are not to Code and asked Director of Public Works Carl Goldsmith |
to prepare a report for the Village Board. There will be a recommendation coming to the |
Village Board. |
Trustee Tross indicated that the issue of white topping was discussed and there was a |
section on Grace Street between Morningside and Madison that was a test area for |
white topping which is a mix of blacktop and concrete. Public Works will be asking on |
any future street bids, to have contractors bid all three types of coating - concrete, |
asphalt and white topping. Staff is further reviewing this, but it appears that the white |
topping is better. |
Trustee Tross indicated the committee reviewed paying back other governmental |
agencies for work performed when properties are annexed. |
It was stated State Statute requires with annexation, that other governmental agencies |
are paid for work that was done. An ordinance is being prepared for Board action and it |
will include the state required exemptions. |
Trustee Tross reported the committee had reviewed the September 12 and 13 storm |
report. The committee is recommending that the Village look at certain public |
improvements to help mitigate flooding. He reported the number of homes that were |
affected is less than it was years ago. The committee is recommending the Village enter |
into a professional services agreement to look at the ponds. The committee is |
requesting Public Works map out the flooding and try and determine if the flooding was |
due to the sanitary sewer backing up or if there was an infrastructure issue. He |
indicated the December and January committee meetings would focus on flooding |
issues. He thanked the Public Works Committee members and staff. He indicated the |
next committee meeting will be November 11. |
President Mueller reported he had received an e-mail from Trustee Moreau from a |
resident in the area of Vista Pond. He inquired about the length of time the white |
topping test area had been down. |
Trustee Tross thought the white topping had been done eight years with no |
maintenance and would last 40 years. He asked Public Works Director Goldsmith to |
send a copy of the report to the Village Board members. He indicated that by all |
analysis, the test area had required no maintenance. He reported a watermain break |
required the street to be opened for repairs, and the street has been patched and you |
can not tell where. |
President Mueller indicated the Village received a special rate for the test area and that |
the pricing was less than concrete and more than asphalt. He asked that the report be |
sent to the Village Board. |
Trustee Tross indicated there may only be a few companies that do white topping. He |
noted with the price of oil as high as it is, this may be an option. |
President Mueller indicated the test area is remarkable. He asked Trustee Tross if he |
wanted to comment on the Main Street lights. |
Trustee Tross stated the lights are really bright and he could read a newspaper by the |
light and cut his lawn at 2am. He reported adjustments may have to be made for a few |
homes that have bedrooms facing Main Street. He stated this is not lit up like a |
residential street. He reported he was frustrated and angry with the change orders and |
with the way the whole street lighting installation was handled from the engineering to |
the final. There will be an 85-day extension for completion of the lighting. He |
announced the street lighting from Wilson to Roosevelt was basically complete. He |
commented about the problems encountered with the utility companies, Comcast and |
ComEd and the delays caused by the sewer lines being damaged, etc. He indicated the |
lights were scheduled to be on steady for seven days as a test. |
Public Works Director Goldsmith indicated that all of the utilities had not been relocated. |
Trustee Tross reported 25 poles were not illuminated as yet. He suggested not doing |
the test burn until all the lights were connected. |
President Mueller stated the lights may be on steady for 7-10 days for the test. |
Transportation & Safety Committee - Trustee Jack O'Brien, Chairperson
Trustee Jack O'Brien, Chairperson of the Transportation and Safety Committee, |
reported the committee had met. Safe routes to school was discussed. He is hoping for |
100% funding for School District #44. He indicated the taxi ordinance was discussed |
and the committee recommended no changes. He stated there was a request for no |
parking on Lincoln and Grove and the item was on the agenda. He mentioned that the |
report from the Illinois Department of Transportation showed that most accidents occur |
during the day when it is sunny. He reported the Pace bus was back taking passengers |
to Yorktown and the Circulator Committee was looking at the County level for funding. |
President Mueller thanked Trustee O'Brien for his participation on the Circulator |
Committee. He noted that Trustee Fitzpatrick was on the DuPage Mayors and |
Managers Conference Transportation Committee. |
Board of Local Improvements - Trustee Richard J. Tross, President
Trustee Dick Tross, President of the Board of Local Improvements, reported the |
committee had met. He stated item J on the Consent agenda was a change order with |
a decrease for RW Duntemann and he liked change orders with decreases. 217A |
funding and 217B Special Assessments were also on agenda. He indicated the final |
resolution will be on the November 13th meeting. |
Community Promotion & Tourism - President William J. Mueller, Chairperson
President William Mueller, chairperson of the Community Promotions and Tourism |
Committee, reported the committee had not met. |
Lombard Historical Commission - Brigitte O'Brien
Village Clerk Brigitte O'Brien, member of the Historical Commission, reported the |
committee will meet on October 21. She reminded residents of the Cemetery Walk. |
VII
Village Manager/Village Board Comments
Village Manager David Hulseberg reminded the Board of the Strategic Planning session |
scheduled for October 22 at The Westin. |
Trustee Fitzpatrick reminded everyone of the Fall Peak at Spring Show to be held May |
9, 2009 and stated the kick-off party would be October 24 at Yeager Photographix. |
Trustee Fitzpatrick noted Bob Biggins and his wife were honorary chairpersons and |
several of the Community Relations Committee members were on the committee. |
President Mueller wished Trustee Fitzpatrick a happy birthday. He congratulated Chief |
Byrne on his appointment as President of the DuPage County Police Chiefs Association. |
He talked about milestones in the community and announced that the Lombard |
Pharmacy had filled its one millionth prescription. They are doing remodeling and will |
have a grand re-opening in December. He announced that Topo Gigio had opened |
today where Magnum's was located and Capone's will open its second location in the |
next few weeks in downtown Lombard where the Texan was located. He reminded |
residents that fall leaf pick-up was scheduled from October 27 through December 6. He |
announced the Jaycees will host their 38th Carnival of Fears this year beginning |
October 17 through November 1st in the shopping center att North and Route 53. |
Spooktacular will be held in downtown Lombard on Saturday, October 25 from 12p-4pm |
and the Chamber will host its Business Expo on October 23 from 10am to 3pm at The |
Westin. |
Trustee Tross commented that President Mueller was a true rooster in the Jaycees |
organization and that was a great honor to be called a rooster. He expressed |
appreciation to Bill Mueller for his intervention in finding a location for the Jaycees to |
host their 38th Carnival of Fears. He stated the community loves Halloween and wished |
Bill a happy birthday on Halloween day. |
President Mueller congratulated the Jaycees on this project and was happy the Haunted |
House will be able to again be open to the residents. |
VIII
Consent Agenda
Payroll/Accounts Payable
A.
Approval of the Village Payroll |
For the period ending September 27, 2008 in the amount of $849,959.97. |
This Matter was approved on the Consent Agenda.
B.
Approval of the Accounts Payable |
For the period ending October 3, 2008 in the amount of $836,472.55. |
This Matter was approved on the Consent Agenda.
C.
Approval of Accounts Payable |
For the period ending October 10, 2008 in the amount of $1,462,694.91. |
This Matter was approved on the Consent Agenda.
Ordinances on First Reading (Waiver of First Requested)
D.
ZBA 06-21: 820 E. St. Charles Road |
Granting a further time extension to Ordinance 5935, as amended by Ordinance 6094 |
relative to the approval of a reduction in the minimum required lot area for the property |
located at 820 E. St. Charles Road. (DISTRICT #4) |
This Matter was waived of first reading and passed on second reading with |
suspension of the rules on the Consent Agenda. |
Enactment No: Ordinance 6247 |
Other Ordinances on First Reading
E.
Lincoln Avenue North of St. Charles Road |
Request for No Parking. (DISTRICT #1) |
This Matter was passed on first reading on the Consent Agenda.
F.
Garfield Street, Roosevelt Road to 13th Street |
Request for relocation of No Parking from the west side of the street to the east side. |
(DISTRICT #6) |
This Matter was passed on first reading on the Consent Agenda.
G.
Grove Street, Park Avenue to Main Street |
Request to extend existing No Parking. (DISTRICT #1) |
This Matter was passed on first reading on the Consent Agenda.
H.
Request to extend the parking restriction from Two-Hour parking to Three-Hour Parking. |
(DISTRICT #1) |
This Matter was passed on first reading on the Consent Agenda.
I.
Amending Title 11, Chapter 110 of the Lombard Village Code |
Regulating teenage cabarets and juice bars. |
This Matter was passed on first reading on the Consent Agenda.
Ordinances on Second Reading
Resolutions
J.
Special Assessment 217A, Change Order No. 2 |
Authorizing a decrease in the amount of $137,501.41 to the contract with R.W. |
Dunteman Company. (DISTRICT #4) |
This Matter was adopted on the Consent Agenda.
Enactment No: Resolution 30-09 |
K.
FY 2009 Concrete Rehabilitation and Utility Cuts Patching Change Order No. 1 |
Reflecting an increase to the contract with Triggi Construction in the amount of |
$96,955.00. |
This Matter was adopted on the Consent Agenda.
Enactment No: Resolution 31-09 |
Main Street Lighting Phase I Change Order No. 3 (Moved to IX-H2)
*L.
M.
FY 2009 Asphalt Paving And Patching Change Order No. 1 |
Reflecting an increase of $385,133.00 to the contract with Brothers Asphalt Paving, Inc. |
(DISTRICTS - ALL) |
This Matter was adopted on the Consent Agenda.
Enactment No: Resolution 33-09 |
N.
South Booster Station Water Transmission Main Change Order No. 1 |
Reflecting a time extension of 60 days and an increase of $8,891.94 to the contract with |
Neri Brothers Construction. |
This Matter was adopted on the Consent Agenda.
Enactment No: Resolution 34-09 |
11-21 E. St. Charles Road (Hammerschmidt Property) (Moved to IX-G2)
*O.
P.
Holiday Decorations Contract 2008 |
Authorizing a contract with Folger's Flag and Decorating in an amount not to exceed |
$30,000 for a one-year contract for live greenery wreaths and roping holiday decorations |
for the 2008 season. |
This Matter was adopted on the Consent Agenda.
Enactment No: Resolution 36-09 |
Other Matters
Q.
Award of a contract to Quik Impressions, Inc., the lowest responsible bidder of seven |
bids, in an amount not to exceed $28,770, for a one-year contract for the printing of the |
Lombard Pride Newsletter. Bid in compliance with Public Act 85-1295. |
This Matter was approved on the Consent Agenda.
R.
Police Department HVAC System |
Request to reject bids and authorize staff to negotiate a contract with a responsible |
contractor. Public Act 85-1295 does not apply. |
This Matter was approved on the Consent Agenda.
S.
Request for a waiver of bids and award of a contract to Arlington Toyota of Buffalo |
Grove in the amount of $22,395. Public Act 85-1295 does not apply. |
This Matter was approved on the Consent Agenda.
T.
1000 Rohlwing Road (Jaycees Haunted House and Signage) |
Motion granting an extension of a temporary special event permit for the Jaycees |
Haunted House for the period from October 17 to November 1, 2008 and allowing the |
use of temporary signage in the public right-of-way. (DISTRICT #1) |
This Matter was approved on the Consent Agenda.
*U.
Plumbing Work for Renovation at the Lombard Metra Station |
Request for a waiver of bids and award of a contract to Parker Mechanical Plumbing |
Contractors in an amount not to exceed $29,017.00. (DISTRICT #1) |
This Matter was approved on the Consent Agenda.
Passed The Consent Agenda
It was moved by Trustee O'Brien, seconded by Trustee Moreau, to approve the |
Consent Agenda. This approval includes suspension of the rules, waive first |
reading and pass on second reading, waive competive bidding and award |
contracts, approve and adopt resolutions as needed for the preceding items as |
read by the Clerk on the Consent Agenda |
The motion carried by the following vote: |
Aye:
Gron, Tross, O'Brien, Moreau, Fitzpatrick and Soderstrom
6 -
IX
Items for Separate Action
Ordinances on First Reading (Waiver of First Requested)
A.
BOT 08-01: 1S074 School Street |
1. Ordinance Authorizing the Execution of an Annexation Agreement (2/3 of Corporate |
Authorities Vote required) |
2. Ordinance Annexing Certain Territory to the Village of Lombard. |
Village Attorney Bayer indicated all of the annexations could be done in one motion so |
items IX A through E were done on this vote. |
It was moved by Trustee Soderstrom, seconded by Trustee Moreau, that this |
matter be waived of first reading and passed on second reading with suspension |
of the rules to approve the execution of Annexation Agreements for BOT 08-01, |
1S074 School Street; BOT 08-02, 18W665 13th Street; BOT 08-04, 1S154 School |
Street; BOT 08-05, 18W680 14th Street The motion carried by the following vote: |
Aye:
Mueller, Gron, Tross, O'Brien, Moreau, Fitzpatrick and Soderstrom
7 -
Enactment No: Ordinane 6249 6250 |
B.
BOT 08-02: 18W665 13th Street |
1. Ordinance Authorizing the Execution of an Annexation Agreement (2/3 of Corporate |
Authorities Vote required) |
2. Ordinance Annexing Certain Territory to the Village of Lombard. |
Enactment No: Ordinance 6251 6252 |
C.
BOT 08-03: 1S140 School Street |
1. Ordinance Authorizing the Execution of an Annexation Agreement (2/3 of Corporate |
Authorities Vote required) |
2. Ordinance Annexing Certain Territory to the Village of Lombard. |
Enactment No: Ordinance 6253 6254 |
D.
BOT 08-04: 1S154 School Street |
1. Ordinance Authorizing the Execution of an Annexation Agreement (2/3 of Corporate |
Authorities Vote required) |
2. Ordinance Annexing Certain Territory to the Village of Lombard. |
Enactment No: Ordinance 6255 6256 |
E.
BOT 08-05: 18W680 14th Street |
1. Ordinance Authorizing the Execution of an Annexation Agreement (2/3 of Corporate |
Authorities Vote required) |
2. Ordinance Annexing Certain Territory to the Village of Lombard. |
(UNINCORPORATED) |
Enactment No: Ordinance 6257 6258 |
It was moved by Trustee Soderstrom, seconded by Trustee Gron, pass on second |
reading approve the ordinances annexing 1S074 School Street, 18W665 13th |
Street, 1S140 School Street, 1S154 School Street, 18W680 14th Street, 18W701 |
14th Street and 1410-1420 S, Meyers Road The motion carried by the following |
vote: |
Aye:
Gron, Tross, O'Brien, Moreau, Fitzpatrick and Soderstrom
6 -
F.
BOT 08-06: 18W701 14th Street |
1. Ordinance annexing Certain Territory to the Village of Lombard. |
(UNINCORPORATED) |
Enactment No: Ordinance 6259 |
G.
BOT 08-07: 1410 - 1420 S. Meyers Road |
1. Ordinance annexing Certain Territory to the Village of Lombard |
2. Ordinance granting a Conditional Use for a Religious Institution in the R0 Single |
Family Residence District. (UNINCORPORATED) |
Enactment No: Ordinance 6260 6261 |
*G2.
11-21 E. St. Charles Road (Hammerschmidt Property) |
Ordinance repealing previous Ordinances 5666 in part, 5818 and 5863 in their entirety |
terminating the Redevelopment Agreement and the Amendment to the Redevelopment |
Agreement in regard to the East St. Charles Road Condominiums Development and |
authorizing the purchase of the property located at 11-19 and 21 E. St. Charles Road. |
(DISTRICT #4) |
Village Manager Hulseberg indicated this item had been discussed in Executive |
Session. |
President Mueller stated the property was located in District #4. |
Trustee Soderstrom stated he had pulled the item from Consent, but his questions had |
been answered. |
Trustee Moreau indicated she was not in favor of this purchase. |
Trustee Soderstrom moved for the purchase of the property with a waiver of first reading |
and this was seconded by Trustee Gron. |
Trustee Tross indicated the property was in the downtown TIF area. |
Trustee Moreau inquired about the current property owner continuing to own the |
property. |
Trustee Fitzpatrick questioned if the purchase of this property was financially prudent at |
this time. |
President Mueller stated this property was necessary for the future of the transportation |
system and the circulator system in Lombard. He felt it was very important for the future |
of Lombard and felt the Village Board should move forward and take the opportunity to |
purchase the property back from the owner. He felt after the property was developed, |
the funding would come back to the Village. |
Trustee Moreau questioned why the Village sold the property. |
President Mueller indicated economic development was moving quickly at the time and |
development of the property was supposed to occur. He stated the economy changed |
that. He stated he wanted to service the residents and provide for the residents using |
Metra. He felt the Village could obtain funding from Metra and other sources. He stated |
if the Village invested in the property, the Village would eventually get the money back. |
He felt residents needed a place to park. |
Trustee Tross questioned why this item was taken off the Consent Agenda and felt there |
should have been more communication regarding this matter. He stated the last parking |
survey indicated there was sufficient parking for the commuters in downtown. He |
questioned taking away green space and questioned the 101 S. Main Street property. |
He asked if the Village was purchasing the property for parking. He did not want to buy |
the property to blacktop it. |
President Mueller reenforced the need to purchase the property. |
Trustee Tross questioned if the Village would be reimbursed from TIF funds and if the |
price was discounted, then he felt the Village should proceed with the purchase. |
Village Manager Hulseberg indicated this was correct. |
Trustee O'Brien stated the Village needed flexibility in the area and the purchase opens |
up possibilities, but the Village needed to be flexible. He stated no one knows what the |
economy will do. |
Trustee Gron felt the Village should take a lead roll downtown and felt a lot of things |
could be done with the property. |
Trustee Soderstrom concurred with Trustee Gron and felt the value was unlimited. He |
stated the reason he had pulled the item from Consent was concerning financing, but his |
question had been answered and he was in favor of the Village owning the property. |
Trustee Fitzpatrick questioned the vision of the Village and asked about the property |
that is vacant down the street and what was going to be done with it. She felt there |
were better properties the Village should consider purchasing. |
President Mueller questioned why Trustee Fitzpatrick would not want to purchase this |
property, but would want to purchase another piece of property. |
He felt this was a good offer from the owner and if the Village did not move forward, the |
property might go to foreclosure. He stated the Village Board discussed this in |
Executive Session. |
Trustee Soderstrom asked for the motion. |
It was moved by Trustee Soderstrom, seconded by Trustee Gron, that this matter |
be waived of first reading and passed on second reading with suspension of the |
rules. The motion carried by the following vote: |
Aye:
Gron, Tross, O'Brien and Soderstrom
4 -
Nay:
Moreau and Fitzpatrick
2 -
Enactment No: Ordinance 6262 |
Other Ordinances on First Reading
Ordinances on Second Reading
Resolutions
H.
Recommendation of the Finance Committee |
Approving an amendment to the Village of Lombard Financial Policies. |
Trustee Soderstrom indicated staff had recommended this policy to annually be able to |
divert utility tax to use as necessary. The Finance Committee approved the staff |
recommendation. Since the last meeting where this item was tabled, it was determined |
that the budget shortfall can best be handled on a year-to-year basis and at this point, |
the policy was not in the best interest of the Village. Trustee Soderstrom requested this |
item be removed from the agenda and not be considered at this time. He thanked the |
Finance Committee, but indicated there had been a change in direction by the staff. |
Trustee Tross concurred with Trustee Soderstrom and asked if staff would be doing a |
one-time transfer. |
The Village Board members concurred with the recommendation of Trustee Soderstrom. |
*H2.
Main Street Lighting Phase I Change Order No. 3 |
Reflecting an increase of $38,712.91 to the contract with Utility Dynamics. (DISTRICTS |
#1, #2, #4, #5, & #6) |
this item at their meeting and it was determined that it was necessary to keep this item |
on the agenda for action due to timing issues. |
President Mueller reminded Trustee Tross that he had already made his comments |
regarding this matter. |
Trustee Tross felt there should be less change orders. |
It was moved by Trustee Tross, seconded by Trustee Gron, that this matter be |
adopted. The motion carried by the following vote: |
Aye:
Gron, Tross, O'Brien, Moreau, Fitzpatrick and Soderstrom
6 -
Enactment No: Resolution 32-09 |
Other Matters
X
Agenda Items for Discussion
I.
Village-Wide Residential Speed Limit |
Discussion regarding a possible Village-wide residential area speed limit. |
Village Manager David Hulseberg stated this was request for a Village-wide reduction in |
the speed limit from 30 mph to 25 mph. He indicated memos were included from the |
police department, public works and the Village Attorney. The staff recommendation |
was if the Board wanted to proceed, that a study be done in an amount not to exceed |
$20,000. He stated the cost of signage would be $70,000. |
President Mueller suggested this item be sent to the Transportation and Safety |
Committee for review. |
It was moved by Trustee Gron, seconded by Trustee Moreau, that this matter be |
referred to the Transportation and Safety Committee The motion carried by the |
following vote: |
Aye:
Gron, Tross, O'Brien, Moreau, Fitzpatrick and Soderstrom
6 -
J.
September 12-13, 2008 Storm |
Village Manager Hulseberg requested this item be referred back to the Public Works |
Committee. |
Trustee O'Brien suggested that control of the detention ponds be referred back to the |
Village and he felt there would be less flooding. |
President Mueller indicated there are two different items. |
Trustee Tross stated it would be several months before a report could be done for the |
Village Board regarding detention and retention basins since there was a new Public |
Works Director and new Village Manager. He felt there was an issue with private and |
public ownership of retention and detention ponds and the lack of maintenance on some |
private ponds. He indicated this will all be part of an on-going review by the Public |
Works Committee. He also felt that all new development will need to be reviewed. He |
indicated the report on the September flooding will also need to be reviewed. |
President Mueller stated they were not tied together. |
Trustee Tross indicated they needed to be tied together. He spoke regarding storm |
water separation and taking water from or sending water to ponds and felt those |
controls had an impact on what happened. |
President Mueller felt that there was a need to look at the Vista Pond and infiltration from |
Villa Park. |
Public Works Director Goldsmith stated the area had been declared a national disaster |
area. |
President Mueller indicated FEMA was conducting hearings regarding the flooding and |
residents needed to register and have an appointment to attend the hearings. He stated |
there was information on the Village website, or residents can call the FEMA office or |
can contact the Public Works Department with questions. |
Village Manager Hulseberg stated letters had been sent out to residents who |
experienced flooding. |
Trustee Tross felt the resident response needed to be updated with regard to sandbags. |
He stated staff will update this policy and the policy will come to the Village Board. He |
reminded residents that they did not have to have storm sewer back-up to be eligible, |
but claims could also include a tree that had fallen on a house or anything related to the |
storm. |
It was moved by Trustee Tross, seconded by Trustee Gron, that this matter be |
referred to the Public Works Committee The motion carried by the following vote: |
Aye:
Gron, Tross, O'Brien, Moreau, Fitzpatrick and Soderstrom
6 -
It was moved by Trustee Tross, seconded by Trustee Moreau, to approve |
authorize a contract in an amount not to exceed $20,000 for a study of the Vista |
Pond are and laterals The motion carried by the following vote: |
Aye:
Gron, Tross, O'Brien, Moreau, Fitzpatrick and Soderstrom
6 -
Kevin Fitzpatrick, 348 S. Lewis, questioned the purchase price of the Hammerschmidt |
property. |
Village Manager David Hulseberg stated the property was purchased from the Village |
for $940,000 and the Village was purchasing the property for $750,000. |
XI
Executive Session
XII
Adjournment
It was moved by Trustee Tross, seconded by Trustee Fitzpatrick, adjourn The |
regular meeting of the President and Board of Trustees of the Village of Lombard |
held October 16, 2008 was adjourned at 9:55pm The motion carried by the |
following vote: |
Aye:
Gron, Tross, O'Brien, Moreau, Fitzpatrick and Soderstrom
6 -