Thursday, January 4, 2007
7:30 PM
Village of Lombard
Village Hall Board Room
Village Board of Trustees
Village President: William J. Mueller, Village Clerk Brigitte O'Brien |
District One Trustee Greg Gron, District Two Trustee Richard J. Tross |
District Three Trustee Jack O'Brien, District Four Trustee Steven Sebby |
District Five Trustee Kenneth Florey, District Six: Trustee Rick Soderstrom |
Meeting Minutes
Village Board of Trustees
Meeting Minutes
January 4, 2007
Call To Order and Pledge of Allegiance
The Regular Meeting of the President and Board of Trustees of January 4, 2007 was |
called to order by President William J. Mueller at 7:31 p.m. The Pledge of Allegiance |
was led by Village Clerk Brigitte O'Brien. |
II
Roll Call
Village President Willliam J. Mueller, Village Clerk Brigitte O'Brien, Trustee Greg |
Gron, Trustee Richard J. Tross, Trustee Jack O'Brien, Trustee Steven Sebby, |
Trustee Kenneth M. Florey and Trustee Rick Soderstrom |
Present:
III
Public Hearings
IV
Public Participation
President Mueller explained that this project collected 16,000 toys and $8,000 in cash, |
he said that Dick Biondi was on the air from 10 a.m. on Friday until 6 p.m. asking for |
pledges. He said that the Ulrich Children's Advantage Network (UCAN) Organization |
wraps them and gives them to children in need and trys ro match what the children |
asked for. He thanked station 94.7 and Dick Biondi. President Mueller asked Mike |
Heimbecker, chair of the project to come forward. Mike introduced Marty Coomes, Art |
Peters, Nick Soprano, Ken Welch, Don Volz, Paul Jakusz and Robert Scholz. He said |
that they were very excited that Dick Biondi came back and thanked the great people |
that came out to bring them toys both at the Department and on a cold day, the people |
that lined up on the street. Tom Vandenburg of UCAN said that he appreciates the |
effort of the Fire Department and the Village of Lombard who have worked with many |
people day to day to bring kids' toys along to children in family troubled homes. He |
related that the moment Fire Department comes in with the toys is an exciting moment. |
On behalf of thousands of families who recieved the over 16,000 toys and the money, |
which takes care of the older kids, he thanked the Lombard Fire Department and the |
Village of Lombard. The President and Firefighter Heimbecker were given plaques with |
pictures of the event. |
Proclamation - National Blood Donor Month |
The proclamation was read by Village Clerk Brigitte O'Brien. President Mueller |
announced that on January 10th from 12:30 until 7:00 p.m., The Village will hold its first |
of four blood drives of the year. He said that the goal is 207 pints of blood. He thanked |
the residents of the Village, who last year donated over 700 units in 4 blood draws and |
we will have four again this year. He said that the Village thanks Karen Schwarz of |
Heartland, and asked that donors call 620-5712. He added that next month we will |
recognize donors and volunteers. |
Public Participation: John Stancy said that he lives next to St. Thomas Marthoma |
Church and watched it being built and took pictures as it went up. He thanked the |
Village for the good job they did overseeing the project. He went on to say that Since |
the church was built and the wall was put up along North Avenue many people come |
down their street. He said that during constrution a pick up truck came up on the |
foundation of the church and recently two teens ran over and jumped the curb and |
moved a huge boulder and since then reflectors have been installed, but people really |
speed through there he said that he thought the Village should install speed devices. |
He also reported that the sidewalk in front of his house was sinking over their water line, |
and a child tripped and fell down face forward. President Mueller said that he was made |
aware of this crash and that it will go to the Transportation & Safety Committee and they |
will probably look at a guard rail or speed limit signs. Trustee Gron is looking into it. |
Ada Vaughn 506 W. Maple letter with her ZBA meeting excellent discussion two items |
one denied and the other would like have removed from consent agenda to see if can |
compromise the original request. Gron unaware of anything new. Pres can't consider |
anything new since it went before the ZBA. Ada highlighted points from meeting garage |
structure design met 17 foot height no storage then too high. Wanted a design dormers |
to match our home. Didn't want to change desitgn of house. Poured concrete |
discovered there was a zoning issue came back with preferred design. They hope to |
revise the design again to be a height lower than the house height. Wants the Board to |
reconsider a lower height would not match the house. Along railroad would provide |
screeneing from sound and look better to neightbors from the tracks. Mueller advised |
that they should not goo to ZBA did not follow our ordinances. Gron understanding that |
the ZBA did not have a majority vote on the 20 foot. NOthing new. |
V
Approval of Minutes
It was moved by Trustee Soderstrom, seconded by Trustee Gron, to approve the |
minutes of the Regular Meeting of October 19, 2006 and the Regular Meeting of |
November 16, 2006 The motion carried by the following vote: |
Aye:
Gron, Tross, O'Brien, Sebby, Florey and Soderstrom
6 -
VI
Committee Reports
Community Relations Committee - Trustee Jack O'Brien, Chairperson
Trustee O'Brien reported that there had been no meeting since the last Board meeting, |
the Committee will meet on February 19, 2007. |
Economic/Community Development Committee - Trustee Rick Soderstrom, |
Chairperson |
Trustee Soderstrom stated that the Committee met on Tuesday, January 2nd, the |
topics included Request for a Sales Tax Rebate Agreement 491 E. Roosevelt Road |
Ultra Foods, which resulted in denial by the Committee, a request for a 5th Public Art |
Program Grant in the amount of $19,000 for artwork |
to be placed at The Pointe at Lombard Development, a Downtown Restaurant |
Forgivable Loan in the amount of $100,000 for the property |
located at 229 W. St. Charles Road, Praga Restaurant, and a Downtown Relocation |
Grant for the Lombard Chamber of Commerce to in an amount not to exceed $14,560 |
for the relocation of the Lombard Chamber of Commerce from 225 W. St. Charles Road |
to 416 S. Main Street. The last three items will come to the Village Board. He said that |
the Lombard Towne Centre will hold its annual meeting on January 25th and their first |
annual volunteer recognition night February 6th. |
President Mueller said that the new Lombard Towne Centre Director will attend our |
February meeting and will report on their progress. |
Environmental Concerns Committee - Trustee Greg Gron, Chairperson
Trustee Gron said that the Committee had not met, the next meeting would be held on |
January 23, 2007. |
Finance Committee - Trustee Kenneth Florey, Chairperson
Trustee Florey said the Committee had not met but would meet on January 16th at |
4:00 p.m. |
Public Works Committee - Trustee Richard J. Tross, Chairperson
Trustee Tross said that on Dec 12th 6 items were discussed including a change order |
for a decrease of $81,000 for the North East Lombard Area. Sunset North to North |
Avenue and Grace St. East, also the increase in the Yorktown Main of $56,00 for a new |
loop through the shopping center. He said the they discussed decrease of $32,000 for |
the Asphalt program. They also discussed the October Storm and Emerson Street |
flooding. |
Transportation & Safety Committee -Trustee Steven Sebby, Chairperson
Trustee Sebby said that the Committee had not met during January, the next meeting |
would be held on Monday, February 5th at 7:00 p.m. |
Board of Local Improvements - Trustee Richard J. Tross, President
Trustee Tross reported that at their December 14th meeting the Board of Local |
Improvements voted on a payout for Special Assessment 213B (West Road) in the |
amount of $2,135, 4 items on Special Assessment 218 (Fairfield) totaling aroung |
$17,000 and 2 payouts for the Special Assessment 219 water project (Ahrens and |
School) He explined that the Committee had held up a Change order $257,000 for |
Special Assessment 217 for additional information. He explained that that is the NE |
Lombard project where we are also moving water mains from back yards to right of way |
along the street. He said that the Committee is really scrutinizing change orders and |
this one was massive. He siad that the Engineering Division has written a policy on how |
they will approach change orders. This should address any further issues. He |
requested that the policy be given to the Board members. Trustee Soderstrom |
emphasized that this is an excellent policy. He said he has no problem with change |
orders when there is a change in scope if it is for processing, billing and clerical |
problems it is not acceptable. |
Community Promotion & Tourism - President William J. Mueller, Chairperson
President Mueller said that the Committee has not met.
VII
Village Manager/Village Board Comments
President Mueller commented that we will have a short presentation on the Strategic |
Plan tonight, which we develop every year. an opportunity to look back and to also look |
ahead at our needs. he said that we also hold 6 to 9 budget meetings. He encouraged |
to watch the presentation at the end of the meeting. Trustee Tross commented the item |
T is actually revised to 2 feet, not 10 feet. |
VIII
Consent Agenda
Payroll/Accounts Payable
Approval of Accounts Payable |
For the period ending December 8, 2006 in the amount of $367,053.62. |
A.
This Matter was approved on the Consent Agenda.
Approval of Village Payroll |
For the period ending December 9, 2006 in the amount of $793,336.33. |
B.
This Matter was approved on the Consent Agenda.
Approval of Accounts Payable |
For the period ending December 15, 2006 in the amount of $502,650.53. |
C.
This Matter was approved on the Consent Agenda.
Approval of Accounts Payable |
For the period ending December 20, 2006 in the amount of $1,387,654.70. |
D.
This Matter was approved on the Consent Agenda.
Ordinances on First Reading (Waiver of First Requested)
PC 05-41: 1301 North Lombard Road |
Request for a grant of extension for the planned development amendments of ordinance |
5794 approved January 5, 2006. |
E.
This Matter was waived of first reading and passed on second reading with |
suspension of the rules on the Consent Agenda. |
Enactment No: Ordinance 5964 |
PC 06-34: 543 East Taylor Road (Madison Meadow Park) |
Request for a motion to approve an ordinance denying PC 06-34. |
F.
This Matter was waived of first reading and passed on second reading with |
suspension of the rules on the Consent Agenda. |
Enactment No: Ordinance 5965 |
Ordinance Amending Title 9 of the Lombard Village Code |
Regarding ambulance fees. |
G.
This Matter was waived of first reading and passed on second reading with |
suspension of the rules on the Consent Agenda. |
Enactment No: Ordinance 5966 |
*H. PC 06-36: Roosevelt Road Corridor (Moved to IX-A)
Ordinance Amending Title 11, Chapter 110, Section 110.08(E) of the Lombard |
Village Code |
Decreasing the number of Billiard/Pool Hall licenses from one to zero due to closure of |
Oscar's Billiards. (DISTRICT #4) |
I.
This Matter was waived of first reading and passed on second reading with |
suspension of the rules on the Consent Agenda. |
Enactment No: Ordinance 5967 |
Ordinance Amending Title 11, Chapter 112 of the Lombard Village Code |
Increasing Class G liquor licenses by one for Ultra Foods, 491 E. Roosevelt Road. |
Waiver of first requested due to time constraints. (DISTRICT #6) |
J.
This Matter was waived of first reading and passed on second reading with |
suspension of the rules on the Consent Agenda. |
Enactment No: Ordinance 5968 |
Other Ordinances on First Reading
ZBA 06-26: 117 S. Stewart |
Requests a variation to Section 155.406(F)(2) to reduce the corner side yard setback |
from twenty feet (20') to fourteen feet - eight inches (14' 8") to allow for the construction |
of an addition in the R2 Single Family Residential District. (DISTRICT #4) |
K.
This Matter was passed on first reading on the Consent Agenda.
Ordinance Amending Title 11, Chapter 112 of the Lombard Village Code |
Revising the Class G liquor license category due to the closure of Cub Foods, 491 E. |
Roosevelt Road. (DISTRICT #6) |
L.
This Matter was passed on first reading on the Consent Agenda.
ZBA 06-27: 506 W. Maple Street |
Requests approval of one of the following sets of actions on the subject property located |
within the R2 Single-Family Residence District: |
1. Relating to a detached accessory structure: |
a. A variation from Section 155.210 (A) (3) (a) of the Lombard Zoning Ordinance to |
allow the height of a detached accessory structure to exceed the height of the principal |
structure; and |
b. A variation from Section 155.210 (A) (3) (b) of the Lombard Zoning Ordinance to |
allow the vertical distance from the average grade to the highest point on the roof for a |
detached accessory structure to measure twenty-three (23) feet where a maximum of |
seventeen (17) feet is permitted; |
2. Relating to a principal structure: |
a. A variation from Section 155.406 (F) (3) of the Lombard Zoning Ordinance to |
allow a principal building to be located three (3) feet from an interior side property line |
where a minimum setback of six (6) feet is required; and |
b. A variation from Section 155.406 (F) (4) of the Lombard Zoning Ordinance to |
allow a principal building to be located three (3) feet from a rear property line where a |
minimum setback of thirty-five (35) feet is required. |
M.
This Matter was denied on the Consent Agenda.
Ordinance Amending Title 11, Chapter 112 of the Lombard Village Code |
Increasing the Class H liquor license category for CVS/Pharmacy, 350 E. North Avenue. |
(DISTRICT #4) |
N.
This Matter was passed on first reading on the Consent Agenda.
Downtown Lombard TIF District Extension |
Ordinance approving a second Downtown Lombard TIF District Extension until |
December 31, 2023. |
O.
This Matter was passed on first reading on the Consent Agenda.
Ordinance Amending Title 11, Chapter 120 of the Lombard Village Code |
Requiring tobacco dealers to undergo a training program designed to assist them in |
understanding their responsibilities under the Village Code. |
P.
This Matter was passed on first reading on the Consent Agenda.
Ordinances on Second Reading
ZBA 06-20: 614 E. Berkshire Avenue |
Requests approval of the following actions on the subject property located within |
the R2 Single-Family Residence District: |
1. A variation to Section 155.205(A)(1)(c)(2) of the Lombard Zoning Ordinance |
to allow a six-foot high fence in a required corner side yard where a maximum |
height of four feet is permitted. |
2. A variation to Section 155.205(A)(1)(c)(2) of the Lombard Zoning Ordinance |
to allow a six-foot high fence in a required rear yard abutting the front yard of an |
adjacent lot where a maximum height of four feet is permitted |
3. A variation from Section 155.205(A)(1)(e) to allow a solid fence within a clear line of |
sight area. (DISTRICT #4) |
Q.
This Matter was passed on second reading on the Consent Agenda.
Enactment No: Ordinance 5969 |
Inauguration Date for Elected Officers |
Amending Title 3, Chapter 31 of the Lombard Code of Ordinances changing the date for |
R.
inauguration of officers to the second Regular Meeting of the President and Board of |
Trustees in May. |
This Matter was passed on second reading on the Consent Agenda.
Enactment No: Ordinance 5970 |
PC 06-35: Text Amendments to the Lombard Zoning Ordinance |
The Village of Lombard is proposing amendments to the Lombard Zoning Ordinance, as |
follows: 1. Section 155.210 establishing regulations for the placement of tents. 2. Amend |
Section 155.803 to establish definitions for Tent and Structure, Temporary. |
S.
This Matter was passed on second reading on the Consent Agenda.
Enactment No: Ordinance 5971 |
ZBA 06-24: 303 W. Harding Road |
Requests a variation to Section 155.406(F)(2) to reduce the corner side yard setback to |
ten feet (10') where twenty feet (20') is required. (DISTRICT #2) |
T.
This Matter was passed on second reading on the Consent Agenda.
Enactment No: Ordinance 5977 |
ZBA 06-25: 224 S. Craig Place |
Requests approval of the following actions on the subject property located within the R2 |
Single-Family Residence District: |
1. A variation to Section 155.406 (F) (3) of the Lombard Zoning Ordinance to allow a |
4.2-foot high deck to be located 2.3 feet from an interior side property line; and |
2. A variation to Section 155.406 (F) (3) of the Lombard Zoning Ordinance to allow a |
porte-cochere to be located within the required 9-foot interior side yard setback. |
(DISTRICT #4) |
U.
This Matter was passed on second reading on the Consent Agenda.
Enactment No: Ordinance 5972 |
PC 05-42: 218-226 W. St. Charles Road (The Pointe at Lombard) |
Ordinance granting a time extension to Ordinance 5816 relative to the property located |
at 218-226 W. St. Charles Road. (DISTRICT #1) |
V.
This Matter was passed on second reading on the Consent Agenda.
Enactment No: Ordinance 5973 |
Resolutions
SA 217 Engineering Resource Associates Contract Amendment No. 5 |
Reflecting an increase of $257,687.00 for design engineering services. (DISTRICT #4) |
W.
This Matter was adopted on the Consent Agenda.
Enactment No: Resolution 69-07 |
Northeast Lombard Area Improvements Final Balancing Change Order No. 4 |
Authorizing a decrease to the contract with John Neri Construction Company in the |
amount of $81,727.14. (DISTRICT #4) |
X.
This Matter was adopted on the Consent Agenda.
Enactment No: Resolution 70-07 |
Yorktown Water Main Phase II Final Balancing Change Order No. 3 |
Authorizing an increase to the contract with J. Congdon Sewer in the amount of |
Y.
$56,993.69. (DISTRICT #3) |
This Matter was adopted on the Consent Agenda.
Enactment No: Resolution 71-07 |
FY2007 Asphalt Patching & Paving Program Final Balancing Change Order No. 1 |
Authorizing a decrease to the contract with J.A. Johnson Paving Contractors in the |
amount of $32,195.00. |
Z.
This Matter was adopted on the Consent Agenda.
Enactment No: Resolution 72-07 |
309 W. St. Charles Road (Walgreens) |
Accepting public street pavement, sidewalk, storm sewer, sanitary sewer, watermain |
and hydrant at 309 W. St. Charles Road. (DISTRICT #1) |
AA.
This Matter was adopted on the Consent Agenda.
Enactment No: Resolution 73-07 |
1400 Block of S. Fairfield Avenue (The Glen) |
Accepting public street pavement, street lights, sidewalk, storm sewer, water main and |
hydrants at the Glen. (DISTRICT #6) |
BB.
This Matter was adopted on the Consent Agenda.
Enactment No: Resolution 74-07 |
South Booster Station Design Amendment No. 1 |
Reflecting an increase of $22,943.21 to the contract with Christopher B. Burke |
Engineering, Ltd. |
CC.
This Matter was adopted on the Consent Agenda.
Enactment No: Resolution 75-07 |
Settlement Agreement with Bill's Auto |
Agreeing to pay the Village a total sum of $61,000 for soil remediation costs associated |
with the Lincoln/Ash/Willow reconstruction project. (DISTRICT #1) |
DD.
This Matter was adopted on the Consent Agenda.
Enactment No: Resolution 76-07 |
Other Matters
Request For Grant Of Easement |
For the property located at 230 S. Westmore-Meyers Road in conjunction with the |
Westmore/Meyers Underground project to allow for the installation of a new fire hydrant. |
(DISTRICT #5) |
EE.
This Matter was approved on the Consent Agenda.
Enactment No: Resolution 77-07 |
Passed The Consent Agenda
It was moved by Trustee Soderstrom, seconded by Trustee O'Brien, to approve |
the Consent Agenda. The motion carried by the following vote: |
Aye:
Gron, Tross, O'Brien, Sebby, Florey and Soderstrom
6 -
IX
Items for Separate Action
Ordinances on First Reading (Waiver of First Requested)
*A. PC 06-36: Roosevelt Road Corridor |
Establishment of a nine-month moratorium on new development and/or major |
redevelopment activity along the Roosevelt Road Corridor. (2/3 of Corporate Authorities |
Vote Required) (DISTRICTS #2 and #6) |
*A.
Assistant Manager Hulseberg explained that effective January 5, no applications would |
be accepted and no approvals that would impact any construction of new buildings,signs |
and type of commercial use. he said that Staff will work with businesses and property |
ownerst to determine their desire for the areas; whether it be a new type of district or an |
overlay district . He said that the goal is to streghthen the corridor, with greater |
pedestrian areas and to make the corridor more attractive. Trustee Sebby questioned |
those development already in the works and Director Hulseberg answered that those |
are grandfathered in. Trustee O'Brien asked if the plan would include traffic control. Mr. |
Huolsberg confirmed that it will and President Mueller added that this plan should |
include consideration of the ovearll aesthetics of the area. |
It was moved by Trustee Tross, seconded by Trustee Soderstrom, that this matter |
be waived of first reading and passed on second reading with suspension of the |
rules. The motion carried by the following vote: |
Aye:
Mueller, Gron, Tross, O'Brien, Sebby, Florey and Soderstrom
7 -
Enactment No: Ordinance 5974 |
Other Ordinances on First Reading
Ordinances on Second Reading
Brewster/Edson Alley Vacation and Grant of Easement |
Vacating the unnamed Public Right-of-Way South of Maple Street, between Brewster |
Avenue and Edson Street and granting of a Public Utility Easement. (3/4 vote of the |
trustees required 5 of 6) (DISTRICT #1) |
B.
It was moved by Trustee Gron, seconded by Trustee O'Brien, that this matter be |
passed on second reading. The motion carried by the following vote: |
Aye:
Mueller, Gron, Tross, O'Brien, Sebby, Florey and Soderstrom
7 -
Enactment No: Ordinance 5975 |
Ordinance Amending Title 7 of the Lombard Village Code |
Regarding the Administrative Adjudication of vehicular regular violations. |
C.
It was moved by Trustee Tross, seconded by Trustee Soderstrom, that this matter |
be passed on second reading. The motion carried by the following vote: |
Aye:
Gron, Tross, O'Brien, Sebby, Florey and Soderstrom
6 -
Enactment No: Ordinance 5976 |
Resolution
Other Matters
Approval of the proposed 2007 Strategic Plan for the Village of Lombard. |
D.
Village Manager William Lichter presented a Power Point depicting the highlights of the |
Stratigic Plan. President Mueller thanked Mr. Lichter and Staff for pulling the plan |
together. He said that the Board and Staff gather in a room all day and brainstorm and |
put sticky notes all over the wall and then they prioritize and Mr. Lichter finalizes the |
document. He said that they bring in residents every two years go through the process |
with them. This plan gives you the direction this Village will be taking in the upcoming |
year. He said that residents could pick up a copy here at Village Hall or at the Library. |
It was moved by Trustee Tross, seconded by Trustee Florey, that this matter be |
approved. The motion carried by the following vote: |
Aye:
Gron, Tross, O'Brien, Sebby, Florey and Soderstrom
6 -
X
Agenda Items for Discussion
XI
Executive Session
It was moved by Trustee Tross, seconded by Trustee O'Brien, that the regular |
meeting of the President and Board of Trustees recess to Executiv e Session to |
discuss pending litigation at 8:39 p.m. The motion carried by the following vote: |
Aye:
Gron, Tross, O'Brien, Sebby, Florey and Soderstrom
6 -
Reconvene
The recessed meeting of the President and Board of Trustees was reconvened at 9:22 |
p.m. Upon Roll Call by Village Clerk O'Brien, the following were: |
Present: President Mueller, Trustees Gron, Tross, O'Brien, Sebby, Florey and |
Soderstrom. |
XII
Adjournment
It was moved by Trustee Gron, seconded by Trustee Florey, to adjourn the |
Regular Meeting of the President and Board of Trustees of January 4, 2007 at 9:23 |
p.m. The motion carried by the following vote: |
Aye:
Gron, Tross, O'Brien, Sebby, Florey and Soderstrom
6 -