Thursday, September 18, 2008
6:30 PM
Village of Lombard
Village Hall Board Room
Village Board of Trustees
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Village President: William J. Mueller |
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Village Clerk: Brigitte O'Brien |
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Trustees: Greg Gron, District One, Richard J.Tross, District Two, |
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Jack O'Brien, District Three, Dana Moreau, District Four, Laura Fitzpatrick, District |
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Five and Rick Soderstrom, District Six |
Agenda
Revised September 16, 2008
I
Call to Order and Pledge of Allegiance
II
Roll Call
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Discussion regarding front and corner side yard fence regulations. |
III
Public Hearings
IV
Public Participation
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Swearing-in - Firefighter Candidate Gabriel Suto |
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Recognition - Public Works Employees Fundraiser |
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Presentation - Seniors of the Year |
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Proclamation - Walk to School Day |
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Proclamation - Red Ribbon Week |
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*Proclamation - Chamber of Commerce Week |
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*Proclamation - Kiwanis Peanut Days |
V
Approval of Minutes
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Regular Meeting - June 19, 2008 |
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Regular Meeting - August 21, 2008 |
VI
Committee Reports
Community Relations Committee - Trustee Laura Fitzpatrick, Chairperson
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Economic/Community Development Committee - Trustee Dana Moreau, |
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Chairperson |
Environmental Concerns Committee - Trustee Greg Gron, Chairperson
Finance Committee - Trustee Rick Soderstrom, Chairperson
Public Works Committee - Trustee Richard J. Tross, Chairperson
Transportation & Safety Committee - Trustee Jack O'Brien, Chairperson
Board of Local Improvements - Trustee Richard J. Tross, President
Community Promotion & Tourism - President William J. Mueller, Chairperson
Lombard Historical Commission - Brigitte O'Brien
VII
Village Manager/Village Board Comments
VIII
Consent Agenda
Payroll/Accounts Payable
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Approval of Village Payroll |
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For the period ending August 30, 2008 in the amount of $787,967.05. |
A.
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Approval of Accounts Payable |
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For the period ending August 22, 2008 in the amount of $615,739.14. |
B.
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Approval of Accounts Payable |
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For the period ending September 12, 2008 in the amount of $269,618.32. |
C.
Ordinances on First Reading (Waiver of First Requested)
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PC 07-27: 601-651 E. Butterfield Road |
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Granting a time extension to Ordinance 6086 extending the life of the conditional uses |
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for a one-year time period (September 20, 2009). (DISTRICT #3) |
D.
8/20/07
Plan Commission
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Recommended for approval to the |
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Corporate Authorities subject to the |
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amended condition(s) |
9/6/07
Village Board of Trustees
passed on first reading
9/20/07
Village Board of Trustees
passed on second reading
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Requests that the Village grant a variation from Section 155.407(F)(3) of the Lombard |
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Zoning Ordinance to reduce the interior side yard setback to 5.1 feet where six feet (6') |
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is required within the R2 Single-Family Residence District. (DISTRICT #6) |
E.
8/27/08
Zoning Board of Appeals
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recommended to the Corporate Authorities |
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for approval subject to conditions |
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ZBA 07-08: 1144 Woodrow Avenue |
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Granting a time extension to Ordinance 6068 extending the life of the variance for a |
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one-year time period (September 18, 2009). (DISTRICT #5) |
E2.
6/27/07
Zoning Board of Appeals
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recommend to the Corporate Authorities for |
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approval with conditions |
8/9/07
Village Board of Trustees
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waived of first reading and passed on |
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second reading with suspension of the rules |
Other Ordinances on First Reading
Downtown Retail Business Grant Program (DRBG) Assessment (Moved to IX-B)
*F.
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Sewer Stub Ordinance Revision |
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Recommendation of the Public Works Committee relative to an ordinance amending |
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Title 5, Chapter 50, Section 50.065, 50.066, 50.067, 50.068 and 50.069 of Village |
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Code with regard to the Village's maintenance of sewer stubs. (DISTRICTS ALL) |
G.
8/12/08
Public Works Committee
tabled
9/9/08
Public Works Committee
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recommend to the Board of Trustees for |
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Approval |
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ZBA 08-14: 242 W. Berkshire Avenue |
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Requests a variation to Section 155.205(A)(1)(c)(2) of the Lombard Zoning Ordinance |
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to increase the maximum allowable fence height in a corner side yard from four feet |
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(4') to six feet (6') in the R2 Single-Family Residence District. (DISTRICT #1) |
H.
8/27/08
Zoning Board of Appeals
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recommended to the Corporate Authorities |
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for approval |
Ordinances on Second Reading
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PC 03-27: 240 Progress Road |
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Granting a further time extension of Ordinances 5358, 5550, 5717 and 5918 extending |
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the time period for construction of the conditional use an additional 12-month period |
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for the property located at 240 Progress Road. (DISTRICT #4) |
I.
060514
9/21/06
Village Board of Trustees
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waived of first reading and passed on |
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second reading with suspension of the rules |
9/4/08
Village Board of Trustees
passed on first reading
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PC 05-42: 218-226 W. St. Charles Road (The Pointe at Lombard) |
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Ordinance granting a further time extension to Ordinance 5816, as amended by |
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Ordinances 5973 and 6141, relative to the property located at 218-226 W. St. Charles |
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Road. (DISTRICT #1) |
J.
060677
12/7/06
Village Board of Trustees
passed on first reading
1/4/07
Village Board of Trustees
passed on second reading
1/17/08
Village Board of Trustees
passed on first reading
2/7/08
Village Board of Trustees
passed on second reading
9/4/08
Village Board of Trustees
passed on first reading
Resolutions
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Main Street Soil Remediation Final Balancing Change Order No. 1 |
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Authorizing an increase to the contract with Robinette Demolition, Inc. in the amount of |
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$31,600.00. (DISTRICT #4) |
K.
9/9/08
Public Works Committee
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recommended to the Board of Trustees for |
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approval |
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25 W. St. Charles Road - Downtown Retail Business Grant |
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Authorizing signatures of the Village Manager and Village Clerk on an Agreement |
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authorizing the reimbursement of funds for a Downtown Retail Business Grant for the |
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property located at 25 W. St. Charles Road in an amount not to exceed $20,000. |
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(DISTRICT #1) |
L.
9/3/08
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Economic & Community |
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Development Committee |
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recommended to the Board of Trustees for |
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approval |
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Holiday Decorations Contract 2008 |
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Authorizing a contract with Folger's Flag and Decorating in the amount of $22,416 for a |
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one-year contract for live greenery wreaths and roping holiday decorations for the 2008 |
M.
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310 S. Main Street (Prairie Path Villas) |
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Accepting public sidewalk, storm sewer, water main and fire hydrant at 310 S. Main |
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Street and known as the Prairie Path Villa development project. (DISTRICT #1) |
N.
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Requesting the Illinois Attorney General to Investigate Sodium Chloride (Rock Salt) |
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prices. |
O.
Other Matters
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Sanitary Sewer Replacement, 500 Block S. Main Street |
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Request for a waiver of bids and award of a contract to John Neri Construction in the |
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amount of $210,842.50 for emergency construction of 700 feet of sanitary sewer |
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damaged by the installation of ComEd utility poles. Public Act 85-1295 does not |
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apply. (DISTRICT #6) |
P.
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FY 2009 Sewer Televising And Cleaning |
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Award of a contract to United Septic, Inc., the lowest responsible bid of five bidders, in |
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the amount of $90,000.00. Bid in compliance with Public Act 85-1295. |
Q.
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Request for a waiver of bids and approval to use All Plumbing & Sewer Services, Inc. |
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for sewer rodding services in an amount not to exceed $45,000. Public Act 85-1295 |
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does not apply. |
R.
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Train Station Coffee Vendor Request for Proposals (RFP) |
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Authorize staff to issue the proposed Train Station Coffee Vendor RFP. (DISTRICT |
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#1) |
S.
9/3/08
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Economic & Community |
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Development Committee |
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recommended to the Board of Trustees for |
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approval |
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Village Board Policy regarding Verbatim Recordings of Executive Session |
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Meetings |
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Request for approval of the attached policy regarding the review, maintenance and |
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destruction of Verbatim Recordings of Closed Meetings pursuant to 5 ILCS. |
T.
IX
Items for Separate Action
Ordinances on First Reading (Waiver of First Requested)
Other Ordinances on First Reading
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PC 08-21: Text Amendments to the Lombard Zoning Ordinance (Attached |
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Garages/Average Front Yard Setbacks) |
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The Village of Lombard is proposing text amendments to Section 155.222, Section |
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155.405 through Section 155.411 and Section 155.802 (and any other relevant |
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sections for clarity) pertaining to attached garages and average front yard setbacks for |
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detached single family residences, in the following respects: |
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1. In addition to current General Provisions, add provisions regulating the size of |
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attached garages; and |
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2. In addition to current zoning provisions for Single Family Residence properties, |
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add provisions regulating average front yard setbacks. |
A.
7/21/08
Plan Commission
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recommended to the Corporate Authorities |
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for approval |
8/21/08
Village Board of Trustees
tabled
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Downtown Retail Business Grant Program (DRBG) Assessment |
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Amending Title 3, Chapter 36 of the Lombard Village Code with regard to |
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Amendments to the Downtown Retail Business Grant Program together with an |
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Ordinance Adopting the Downtown Retail Business Grant Program Policy. |
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(DISTRICTS #1, #4 and #5) |
*B.
9/3/08
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Economic & Community |
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Development Committee |
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recommended to the Board of Trustees for |
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approval |
Ordinances on Second Reading
Resolutions
Other Matters
X
Agenda Items for Discussion
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Downtown Lombard Plan - Community Input Process |
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Discussion relative to the proposed community input process and a request to |
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authorize the Village Manager to enter into the various contracts to facilitate the |
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stakeholder community input meetings. |
B.
XI
Executive Session
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To Discuss: Collective Negotiating Matters |
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To Discuss: The Acquisition of Real Property |
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To Discuss: Pending Litigation |
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To Discuss: Information Regarding the Employment of a Specific Employee of |
XII
Adjournment
