Tuesday, January 13, 2009
7:00 PM
Village of Lombard
Village Hall Community Room
Public Works Committee
Trustee Richard J. Tross-Chairperson |
Trustee Jack O'Brien- Alternate Chairperson |
John Kaforski, Arthur Kuehl, David Arnold, Art Frerichs, |
Ken Blakeslee and Dan Mahal |
Staff Liaison: David Dratnol |
Meeting Minutes
Public Works Committee
Meeting Minutes
January 13, 2009
1.0
Call to Order and Roll Call
Meeting was called to order by Chairperson Tross at 7:02 PM.
Staff in Attendance: David Hulseberg, Village Manager; Tim Sexton, Director of |
Finance; Carl Goldsmith, Director of Public Works; Dave Dratnol, Village |
Engineer. |
Richard J. Tross, John Kaforski, David Arnold, Ken Blakeslee, Dan Mahal, |
Arthur Kuehl and Art Frerichs |
Present:
John O'Brien
Absent:
2.0
Public Participation
Paul & Lorri Ostruzka 297 N. Lewis Lombard |
Gary Zullo 292 N. Lewis Lombard |
Clark Adams 720 E. Prairie Lombard |
Mr. Ostruzka: gave copy of letter received from the insurance company (Village |
insurance) to Tross. Tross: this is an advisory committee to the Village Board. We |
have no control in the Boards decisions, the legal dept., and insurance company |
decisions. This committee can and does express their views, but they do not have any |
authority to change any decisions made by our insurance carrier. Mrs. Ostruzka: our |
problem is not with the rain, it is with the way that the Village handled the situation. A |
few weeks ago, the response was totally different. Tross: the insurance company does |
not see a "smoking gun" in your area that caused the flooding. Zullo: I have not heard |
anything on my claim as of yet. The investigation that the insurance company has done |
- can we get a copy of it? Hulseberg: I will have to check with our legal counsel and our |
insurance company to see if this is something that can be provided (maybe through the |
Freedom of Information Act). Zullo: I probably had the least amount of damage out of |
the affected properties. We would all like the study to be done prior to the Spring (rains, |
etc.) . Is there any preliminary items provided by the Engineering Company? Goldsmith: |
there is no preliminary report. Staff has indicated some items that can be done that may |
help eliminate some of the issues. Hope to have an idea on some steps that can be |
taken in the next week or so. Adams: re: engineering study. They are planning on |
talking with the residents in this area are they not? There are things that I would like to |
bring up about Villa Park, and the pond down the way. Tross: did check the ponds in |
December and can tell you that Gatz Pond was taking in water, and that is where Vista |
Pond flows. When this committee does receive the report from the Engineering firm, |
you will all be informed and invited to the meeting. Goldsmith to follow up on claim |
made by Zullo. |
3.0
Approval of Minutes
Add names of staff in attendance: Dave Gorman, Dave Dratnol, Carl Goldsmith, Dave |
Hulseberg and Tim Sexton. |
It was moved by Frerichs, seconded by Mahal, approve with amendments. The |
motion carried by a voice vote |
4.0
Unfinished Business
Proposed Policy for Street Side Mailbox Replacement Impacted by Snow Removal |
Operation |
Recommendation from the Public Works Committee for a formal policy. |
Tross: letter needs to be reworded to include US Post Office and Village of Lombard. |
Kaforski: I thought that we were going to provide a replacement "like for like" if the |
resident was in compliance. Goldsmith: we are just looking to set a monetary amount |
for replacement. Tross: issue of replacement. Mahal: I am fine with this. Tross: we |
will opt to notify the 2237 others. Put up a temporary in a reasonable amount of time, |
install the box, return the temporary, and reimburse with set amounts. |
It was moved by Frerichs, seconded by Mahal, that this matter be recommend to |
the Board of Trustees for Approval. The motion carried by a voice vote |
5.0
New Business
SA 217A Final Balancing Change Order No. 3 |
Authorizing a decrease in the amount of $35,841.32 to the contract with R.W. |
Dunteman. (DISTRICT #4) |
It was moved by Kuehl, seconded by Frerichs, that this matter be recommended |
to the Board of Trustees for approval. The motion carried by the following vote: |
Aye:
Kaforski, Arnold, Blakeslee, Mahal, Kuehl and Frerichs
6 -
Absent:
John O'Brien
1 -
FY 2009 Sewer Televising and Cleaning Change Order No. 1 |
Reflecting an increase in the amount of $39,900.00 to the contract with United Septic. |
It was moved by Frerichs, seconded by Kuehl, that this matter be recommended |
to the Board of Trustees for approval. The motion carried by the following vote: |
Aye:
Kaforski, Arnold, Blakeslee, Mahal, Kuehl and Frerichs
6 -
Absent:
John O'Brien
1 -
500 Block South Main Street Sanitary Sewer Replacement, Final Balancing |
Change Order No. 1 |
Reflecting an increase to the contract with John Neri Concstruction Company, Inc. in the |
amount of $123,497.95. (DISTRICT #6) |
It was moved by Kuehl, seconded by Frerichs, that this matter be recommended |
to the Board of Trustees for approval. The motion carried by the following vote: |
Aye:
Kaforski, Arnold, Blakeslee, Mahal, Kuehl and Frerichs
6 -
Absent:
John O'Brien
1 -
Policy on Parkway Landscape Maintenance |
Kaforski: questioned whether settlement should be for 2 years instead of 1 year? |
Change B(2) to 2 years. Tross: addition to Village Section 97 - Property owner is |
responsible for the maintenance of any pre-approved items in the parkway. |
It was moved by Kaforski, seconded by Kuehl, that this matter be recommend to |
the Board of Trustees for Approval. The motion carried by a voice vote |
Second Draft: FY2010 - FY2018 CAPITAL IMPROVEMENT PROGRAM |
Taken out of order by Chairperson Tross. Dave Hulseberg and Tim Sexton in |
attendance to review this item with committee members. Hulseberg reviewed items in |
memo with the committee. Went into detail on the Vista Pond study and the Hill Ave. |
Bridge; also the Rte. 53 project (signalization at Meadow is being included in the |
project). Hulseberg continued to expand on the CIP, highlighting changes and projects. |
We are looking at getting money directly from the Federal Government rather that |
having it go through the State. Reviewed the addition of the Sunset Knolls Parking Lot |
project, which is a joint venture with the Park District. Did shift some projects off for a |
year to wait and see how we are financially at that time. Tross: I do not think that the |
Sidewalk funding is sufficient. Not sure if this is the time to pursue the Great Western |
Trail Bridge. Hulseberg: our contribution to this is only going to be $100,000.00. |
Sexton: this is going to come out of TIF fund. Tross: not enough money in the |
resurfacing of the roads. Goldsmith: we have submitted quite a few projects to the |
Federal Government to try to get funding. Frerichs: there are a lot of cracks in the |
roads, and maintenance of these is a high priority. Tross: are we going to see a |
pavement analysis like we did last year? Goldsmith: we are currently completing our |
pavement report and hopefully will have it for the February meeting. Dratnol: we are |
probably going to have to go out and look at things again after winter, due to the severity |
of the weather this year. Mahal: we have all talked about the money issues, but is this |
enough money to take care of the issues that are out there? Is there enough money for |
the crack sealing project? What do you need? Goldsmith: we appreciate the residents |
bringing things to our attention. Regarding crack sealing, we would like to see triple this |
amount. There are other commitments and obligations that the Board has already |
made. We understand that everyone on this committee would like to see more funds in |
maintenance, but there are competing interests. Mahal: do you challenge your staff to |
bring problems to your attention? Goldsmith: yes, staff does this. Mahal: kudos for |
taking street lighting out. Maybe we need to push one or two of these projects forward |
in order to get more money for crack sealing and maintenance. Sexton: over the past |
few year there has been a significantly larger amount of money put towards |
maintenance. Arnold: asked Dave Dratnol what he would like to see added to |
maintenance. Dratnol: would like to see an additional $1 M to grind and overlay. |
Hulseberg: would not like to see us hit the reserve fund until we start seeing ourselves |
climbing out of this. Arnold: am asking what projects we could push out a little bit and |
take some of that money for road maintenance. Is there anything that is not absolutely |
necessary? If the roads start crumbling in the Spring, that is an absolute necessity. |
Tross: this is our last look at this prior to the joint meeting with the Board at the end of |
the month. I am hearing concern regarding resurfacing and repair. We want as much |
Federal money that we can get and we are concerned that there is not enough money in |
the street repair budget. Will not know this until the pavement management report is |
made after the winter. This is what this committee is telling to the Board. |
6.0
Ratification of Agreements
Westmore-Meyers Road Underground Utility Project, Final Balancing Change |
Order No. 6 |
Authorizing a decrease to the contract with John Neri Construction Company, |
Incorporated, in the amount of $1,280.58. (DISTRICT #5) |
It was moved by Blakeslee, seconded by Kaforski, that this matter be |
recommended to the Board of Trustees for approval. The motion carried by the |
following vote: |
Aye:
Kaforski, Arnold, Blakeslee, Mahal, Kuehl and Frerichs
6 -
Absent:
John O'Brien
1 -
Enactment No: Resolution 47-09 |
Main Street Lighting Phase I, Change Order No. 4 |
Authorizing a decrease to the contract with Utility Dynamics in the amount of |
$37,686.78. (DISTRICTS #1, #2, #4, #5, & #6) |
It was moved by Blakeslee, seconded by Kaforski, that this matter be |
recommended to the Board of Trustees for approval. The motion carried by the |
following vote: |
Aye:
Kaforski, Arnold, Blakeslee, Mahal, Kuehl and Frerichs
6 -
Absent:
John O'Brien
1 -
Enactment No: Resolution 48-09 |
South Booster Station, Change Order No. 1 |
Reflecting a time extension of 120 days and an increase of $27,835.00 to the contract |
with Genco Industries, Inc. |
It was moved by Blakeslee, seconded by Kaforski, that this matter be |
recommended to the Board of Trustees for approval. The motion carried by the |
following vote: |
Aye:
Kaforski, Arnold, Blakeslee, Mahal, Kuehl and Frerichs
6 -
Absent:
John O'Brien
1 -
Enactment No: Ordinance 49-09 |
FY 2009 Asphalt Paving and Patching, Change Order No. 2 |
Reflecting a time increase of seven months to the contract with Brother's Asphalt |
Paving. (DISTRICTS - ALL) |
It was moved by Blakeslee, seconded by Kaforski, that this matter be |
recommended to the Board of Trustees for approval. The motion carried by the |
following vote: |
Aye:
Kaforski, Arnold, Blakeslee, Mahal, Kuehl and Frerichs
6 -
Absent:
John O'Brien
1 -
Enactment No: Resolution 51-09 |
7.0
Other Business
970045
Arnold: Vista Pond issues. Where are we? Goldsmith: we are hoping to have some |
information shortly; don't want to jump the gun before getting the report from the |
Engineering firm. Goldsmith: met with residents in the area - discussed FEMA buy |
outs. 8 properties are affected and are being included in the grant application. |
980212
030008
Engineering Monthly Report |
8.0
Information Only
9.0
Adjournment
It was moved by Frerichs, seconded by Kuehl, to adjourn at 8:57 PM. The motion |
carried by a voice vote |