Village of Lombard Legistar System

Thursday, March 19, 2009

7:30 PM

Village of Lombard

Village Hall

255 East Wilson Ave.

Lombard, IL 60148

villageoflombard.org

Village Hall Board Room

Village Board of Trustees

Village President: William J. Mueller

Village Clerk: Brigitte O'Brien

Trustees: Greg Gron, District One, Richard J.Tross, District Two,

Jack O'Brien, District Three, Dana Moreau, District Four, Laura Fitzpatrick, District

Five and Rick Soderstrom, District Six

Meeting Minutes

Village Board of Trustees

Meeting Minutes

March 19, 2009

Call to Order and Pledge of Allegiance

The regular meeting of the President and Board of Trustees of the Village of Lombard

was called to order by Village President William J. Mueller at 7:30 pm, Thursday, March

19, 2009 in the Board Room of the Lombard Village Hall. Deputy Village Clerk Barb

Johnson led the Pledge of Allegiance.

Roll Call

Village President Willliam J. Mueller, Trustee Greg Gron, Trustee Richard J.

Tross, Trustee Jack O'Brien, Trustee Dana Moreau, Trustee Laura Fitzpatrick

and Trustee Rick Soderstrom

Present:

Village Clerk Brigitte O'Brien

Absent:

Village Staff Present:

Village Manager David Hulseberg

Chief of Police Ray Byrne

Fire Chief Ed Seagraves

Director of Community Development Bill Heniff

Director of Public Works Carl Goldsmith

Director of Finance Tim Sexton

Deputy Village Clerk Barbara Johnson

Executive Coordinator Carol Bauer

III

Public Hearings

None

Public Participation

090064

Proclamation - Earth Hour

Deputy Village Clerk Barb Johnson read the proclamation for Earth Hour.

President Mueller presented the proclamation to Trustee Greg Gron, Chairperson of the

Environmental Concerns Committee. Trustee Gron indicated he would comment

regarding this event during his committee report.

President Mueller stated Trustee Gron will be checking on the Village Board members

to see if they are participating.

Trustee Tross stated he was in the dark.

Approval of Minutes

It was moved by Trustee Fitzpatrick, seconded by Trustee Gron, to approve of

the regular meeting of March 5, 2009 The motion carried by the following vote:

Aye:

Gron, Tross, O'Brien, Moreau, Fitzpatrick and Soderstrom

6 -

Committee Reports

Community Relations Committee - Trustee Laura Fitzpatrick, Chairperson

Trustee Laura Fitzpatrick, Chairperson of the Community Relations Committee,

reported the committee met on March 16. She indicated the committee discussed the

Information Guide, Student Government Day, Student Committee Representation,

Community Info Session, and a Lombard Family Picnic. Guest Pat Gaydon attended

the meeting. She stated she will meet with President Mueller and then back with the

committee before making a recommendation to the Village Board regarding virtual

census. The Senior Program was also discussed. The next meeting is scheduled for

April 20.

Economic/Community Development Committee - Trustee Dana Moreau,

Chairperson

Trustee Dana Moreau, Chairperson of the Economic and Community Development

Committee, reported the committee had not met. The next meeting is scheduled for

April 1.

Environmental Concerns Committee - Trustee Greg Gron, Chairperson

Trustee Greg Gron, Chairperson of the Environmental Concerns Committee, reported

the committee had not met. He reminded everyone that Friday was the first day of

Spring. He asked residents to check their trees for any signs of Emerald Ash Borer as

the Village of Glen Ellyn had trees infested with the disease. He indicated you can

check the Village website or call Public Works with any questions. He spoke about

Earth Hour to be held on March 28 from 8:30-9:30 pm. This event encourages

everyone to turn off their lights and was started two years ago. He felt this was a good

way for families to spend some time together and also help the environment. He

indicated the compost grant program was on the Consent Agenda for approval. He

encouraged residents to participate in the program similar to the rain barrel program

that was so popular. He stated composted soil is much better than soil purchased at

the store for gardens. The next meeting is scheduled for March 24.

Finance Committee - Trustee Rick Soderstrom, Chairperson

Trustee Rick Soderstrom, Chairperson of the Finance Committee, reported the

committee had met. The committee discussed three items: a change in the payables

reporting system; a change in the purchasing policies of the Village and a change in

the Tech Fund to include defibrillators. The defibrillators will now be included so when

a purchase is necessary, it will not be a large payout as the funds will have been

appropriated. The next meeting is scheduled for April 21.

Public Works Committee - Trustee Richard J. Tross, Chairperson

Trustee Dick Tross, Chairperson of the Public Works Committee, reported the

committee had met. He stated the meeting was long although there were only three

items on the agenda. The committee reviewed the discharge ordinance and an

amendment will be coming to the Board. This was prompted by the DuPage County

Stormwater Committee and is a collaborative effort to eliminate illicit discharge of

antifreeze, motor oil, galvanized chippings and other hazardous materials that

eventually flow into the creeks and streams. The committee approved the

recommendation, but before this comes to the Village Board, the DuPage Mayors and

Mangers Conference will be reviewing this matter. The committee authorized a change

order for the South Booster in the amount of a $125,839.61 decrease. This item is on

the Consent Agenda for approval. The committee also reviewed the February 26 storm

report. The report prepared by Public Works showed overlays of flooding areas. There

were 50-75 homes that had flooding in their basements. He stated backyard flooding is

also a larger problem effecting more homes. The committee will be looking at this

issue. He encouraged residents to report backyard flooding so that the information is

complete when the committee reviews it. He felt that the backyard storm grant

program will not benefit a lot of these areas. He reported item P on the Consent

Agenda for the Vista Pond Overflow is a request to award an engineering contract in

the amount of $23,900 which will put in a temporary but permanent alternative in case

of an emergency in the Vista Pond area. This item will also then be remanded to the

committee for further review. He stated that Village paid between $7,000 - $9,000 for

each of the last three storms and this temporary alternative will be worth the money.

The residents that were effected by the Vista Pond flooding have been attending the

Public Works Committee meetings. The next meeting is scheduled for April 14.

Transportation & Safety Committee - Trustee Jack O'Brien, Chairperson

Trustee Jack O'Brien, Chairperson of the Transportation and Safety Committee,

reported the committee had not met. The next meeting is scheduled for April 6. He did

report the final meeting of the Circulator Task Force. had been held. He indicated there

were some final route changes being made. Some changes were made to improve the

southern route to assist seniors. There will be increased service to other areas. The

committee discussed implementation of the program and that will begin with the

purchase of 16-passenger buses that are handicap compliant to allow easy access and

wheel chair accessibility. He noted the buses will have large windows and be very

modern. Drivers will also need to be hired. New maps and schedules will be printed

showing the routes. The bus stops will also be ADA compliant. Funding opportunities

are being sought. He noted the fees will be $1.50 and $.25 for a transfer. Local

sources and public partnerships are being looked at for funding. He reminded

employers that this will assist in getting workers to and from their locations. He hoped

that the program would begin in November. He thanked the committee members for all

of their hard work.

President Mueller also thanked Trustee O'Brien and the committee.

Board of Local Improvements - Trustee Richard J. Tross, President

Trustee Dick Tross, President of the Board of Local Improvements, reported the

committee had met. The committee approved $15,000 in payouts for SA 217A for the

LaLonde, Joyce and Lagoon area. They will be looking at closing out the final payouts

at the next meeting. He hoped the residents were thrilled with the work as he felt it was

an excellent project. He reported that item J on the agenda was award of an

engineering contract in the amount of $302,000 for SA 217B and also the award of the

contract in the amount of $2.1 million for the Joyce, Marcus, Edgewood and Vista

project. He stated the engineer's estimate was $3.1 million, but the bid came in at $2.1

million. He encouraged the Village Board to approve the contracts. He indicated the

Board looked at resident complaints regarding ingress and egress out of their

driveways. The Board was not able to approve these request as the requests

exceeded the standards for street design. A letter will be sent to those residents

regarding this matter.

President Mueller noted what a difference the project had made in that area.

Trustee Moreau suggested residents with special needs contact the Public Works

Department prior to construction of the next phase of the project.

Trustee Tross noted next meeting is scheduled for April 12

Community Promotion & Tourism - President William J. Mueller, Chairperson

President William Mueller, Chairperson of the Community Promotion & Tourism

Committee, reported the committee had not met. The next meeting is scheduled for

April 16.

Lombard Historical Commission - Brigitte O'Brien

Village Clerk Brigitte O'Brien, member of the Historical Commission, was absent. No

report.

VII

Village Manager/Village Board Comments

Village Manager David Hulseberg indicated the Village Prius vehicle was parked out in

front of the Village Hall and that it was getting 40 miles per hour city and highway. He

noted there were some upgrades to TV Channel 6 including weather and traffic. The

channel will be all digital. He stated one of the new Village entry signs was temporary

located in the front entranceway. He reported 16 of these signs would be erected

throughout the community. This was the final phase of a beautification project. He

reported the pension liability that was previously at $25 million had risen to $45 million.

He stated there is a proposal for a two-tier pension system. The staff will be meeting

with the Union Pacific Railroad regarding a proposal for the Grace Street crossing. The

Village had received information that Route 53 from St. Charles to Madison will receive

a grind and overlay. He also noted that the Main Street from North Avenue to St.

Charles Road project had been approved.

Trustee Tross requested that the Union Pacific item be referred to the Transportation

and Safety Committee.

Trustee Moreau reported there was a retail grant request on the agenda for Clancy's

Butcher Shop that had opened. She encouraged residents to stop there as they had

excellent meat. She noted they were in the old Java Jungle shop and welcomed the

business to the Village.

President Mueller reported Clancy's would be coming to the Village Board for a liquor

license in April. He stated the family owned a vineyard in California and will be selling

their special Irish wine at the store.

Trustee Tross indicated that he would be voting "no" on the Consent Agenda He felt

there were items on the Consent Agenda that needed more discussion and instead of

calling and asking that they be moved to Separate Action, he will just vote no. He

requested that item G on the Consent Agenda, an ordinance on first reading amending

Title 7, not be on Consent Agenda for second reading.

President Mueller noted the Lilac Princesses Tiara Presentation was being held tonight

at the Maple Street Chapel. He congratulated the Princesses.

Trustee Fitzpatrick reminded residents that there was an event on Monday at Capones

benefiting DuPage County artists and promoting the Sculpture Show with a Speak Easy

and buffet.

President Mueller wished Trustee Tross a Happy Birthday.

VIII

Consent Agenda

Payroll/Accounts Payable

090073

Approval of Village Payroll

For the period ending February 28, 2009 in the amount of $799,648.81.

This Matter was approved on the Consent Agenda.

090074

Approval of Accounts Payable

For the period ending March 6, 2009 in the amount of $556,632.41.

This Matter was approved on the Consent Agenda.

090095

Approval of Accounts Payable

For the period ending March 13, 2009 in the amount of $444,981.29.

This Matter was approved on the Consent Agenda.

090105

Approval of Accounts Payable

For the period ending March 13, 2009 in the amount of $131,517.00.

This Matter was approved on the Consent Agenda.

Ordinances on First Reading (Waiver of First Requested)

090062

400-540 E. St. Charles Road (Oakview Estates)

Approving a First Amendment to the T.I.F. Redevelopment Agreement for the 400-540

E. St. Charles Road Development, comprising a part of the East St. Charles Rd. T.I.F.

District II-East. (DISTRICT #4)

This Matter was waived of first reading and passed on second reading with

suspension of the rules on the Consent Agenda.

Enactment No: Ordinance 6311