Thursday, March 19, 2009
7:30 PM
Village of Lombard
Village Hall Board Room
Village Board of Trustees
Village President: William J. Mueller |
Village Clerk: Brigitte O'Brien |
Trustees: Greg Gron, District One, Richard J.Tross, District Two, |
Jack O'Brien, District Three, Dana Moreau, District Four, Laura Fitzpatrick, District |
Five and Rick Soderstrom, District Six |
Meeting Minutes
Village Board of Trustees
Meeting Minutes
March 19, 2009
I
Call to Order and Pledge of Allegiance
The regular meeting of the President and Board of Trustees of the Village of Lombard |
was called to order by Village President William J. Mueller at 7:30 pm, Thursday, March |
19, 2009 in the Board Room of the Lombard Village Hall. Deputy Village Clerk Barb |
Johnson led the Pledge of Allegiance. |
II
Roll Call
Village President Willliam J. Mueller, Trustee Greg Gron, Trustee Richard J. |
Tross, Trustee Jack O'Brien, Trustee Dana Moreau, Trustee Laura Fitzpatrick |
and Trustee Rick Soderstrom |
Present:
Village Clerk Brigitte O'Brien
Absent:
Village Manager David Hulseberg |
Chief of Police Ray Byrne |
Director of Community Development Bill Heniff |
Director of Public Works Carl Goldsmith |
Director of Finance Tim Sexton |
Deputy Village Clerk Barbara Johnson |
Executive Coordinator Carol Bauer |
III
Public Hearings
None
IV
Public Participation
Proclamation - Earth Hour |
Deputy Village Clerk Barb Johnson read the proclamation for Earth Hour. |
President Mueller presented the proclamation to Trustee Greg Gron, Chairperson of the |
Environmental Concerns Committee. Trustee Gron indicated he would comment |
regarding this event during his committee report. |
President Mueller stated Trustee Gron will be checking on the Village Board members |
to see if they are participating. |
Trustee Tross stated he was in the dark. |
V
Approval of Minutes
It was moved by Trustee Fitzpatrick, seconded by Trustee Gron, to approve of |
the regular meeting of March 5, 2009 The motion carried by the following vote: |
Aye:
Gron, Tross, O'Brien, Moreau, Fitzpatrick and Soderstrom
6 -
VI
Committee Reports
Community Relations Committee - Trustee Laura Fitzpatrick, Chairperson
Trustee Laura Fitzpatrick, Chairperson of the Community Relations Committee, |
reported the committee met on March 16. She indicated the committee discussed the |
Information Guide, Student Government Day, Student Committee Representation, |
Community Info Session, and a Lombard Family Picnic. Guest Pat Gaydon attended |
the meeting. She stated she will meet with President Mueller and then back with the |
committee before making a recommendation to the Village Board regarding virtual |
census. The Senior Program was also discussed. The next meeting is scheduled for |
April 20. |
Economic/Community Development Committee - Trustee Dana Moreau, |
Chairperson |
Trustee Dana Moreau, Chairperson of the Economic and Community Development |
Committee, reported the committee had not met. The next meeting is scheduled for |
April 1. |
Environmental Concerns Committee - Trustee Greg Gron, Chairperson
Trustee Greg Gron, Chairperson of the Environmental Concerns Committee, reported |
the committee had not met. He reminded everyone that Friday was the first day of |
Spring. He asked residents to check their trees for any signs of Emerald Ash Borer as |
the Village of Glen Ellyn had trees infested with the disease. He indicated you can |
check the Village website or call Public Works with any questions. He spoke about |
Earth Hour to be held on March 28 from 8:30-9:30 pm. This event encourages |
everyone to turn off their lights and was started two years ago. He felt this was a good |
way for families to spend some time together and also help the environment. He |
indicated the compost grant program was on the Consent Agenda for approval. He |
encouraged residents to participate in the program similar to the rain barrel program |
that was so popular. He stated composted soil is much better than soil purchased at |
the store for gardens. The next meeting is scheduled for March 24. |
Finance Committee - Trustee Rick Soderstrom, Chairperson
Trustee Rick Soderstrom, Chairperson of the Finance Committee, reported the |
committee had met. The committee discussed three items: a change in the payables |
reporting system; a change in the purchasing policies of the Village and a change in |
the Tech Fund to include defibrillators. The defibrillators will now be included so when |
a purchase is necessary, it will not be a large payout as the funds will have been |
appropriated. The next meeting is scheduled for April 21. |
Public Works Committee - Trustee Richard J. Tross, Chairperson
Trustee Dick Tross, Chairperson of the Public Works Committee, reported the |
committee had met. He stated the meeting was long although there were only three |
items on the agenda. The committee reviewed the discharge ordinance and an |
amendment will be coming to the Board. This was prompted by the DuPage County |
Stormwater Committee and is a collaborative effort to eliminate illicit discharge of |
antifreeze, motor oil, galvanized chippings and other hazardous materials that |
eventually flow into the creeks and streams. The committee approved the |
recommendation, but before this comes to the Village Board, the DuPage Mayors and |
Mangers Conference will be reviewing this matter. The committee authorized a change |
order for the South Booster in the amount of a $125,839.61 decrease. This item is on |
the Consent Agenda for approval. The committee also reviewed the February 26 storm |
report. The report prepared by Public Works showed overlays of flooding areas. There |
were 50-75 homes that had flooding in their basements. He stated backyard flooding is |
also a larger problem effecting more homes. The committee will be looking at this |
issue. He encouraged residents to report backyard flooding so that the information is |
complete when the committee reviews it. He felt that the backyard storm grant |
program will not benefit a lot of these areas. He reported item P on the Consent |
Agenda for the Vista Pond Overflow is a request to award an engineering contract in |
the amount of $23,900 which will put in a temporary but permanent alternative in case |
of an emergency in the Vista Pond area. This item will also then be remanded to the |
committee for further review. He stated that Village paid between $7,000 - $9,000 for |
each of the last three storms and this temporary alternative will be worth the money. |
The residents that were effected by the Vista Pond flooding have been attending the |
Public Works Committee meetings. The next meeting is scheduled for April 14. |
Transportation & Safety Committee - Trustee Jack O'Brien, Chairperson
Trustee Jack O'Brien, Chairperson of the Transportation and Safety Committee, |
reported the committee had not met. The next meeting is scheduled for April 6. He did |
report the final meeting of the Circulator Task Force. had been held. He indicated there |
were some final route changes being made. Some changes were made to improve the |
southern route to assist seniors. There will be increased service to other areas. The |
committee discussed implementation of the program and that will begin with the |
purchase of 16-passenger buses that are handicap compliant to allow easy access and |
wheel chair accessibility. He noted the buses will have large windows and be very |
modern. Drivers will also need to be hired. New maps and schedules will be printed |
showing the routes. The bus stops will also be ADA compliant. Funding opportunities |
are being sought. He noted the fees will be $1.50 and $.25 for a transfer. Local |
sources and public partnerships are being looked at for funding. He reminded |
employers that this will assist in getting workers to and from their locations. He hoped |
that the program would begin in November. He thanked the committee members for all |
of their hard work. |
President Mueller also thanked Trustee O'Brien and the committee. |
Board of Local Improvements - Trustee Richard J. Tross, President
Trustee Dick Tross, President of the Board of Local Improvements, reported the |
committee had met. The committee approved $15,000 in payouts for SA 217A for the |
LaLonde, Joyce and Lagoon area. They will be looking at closing out the final payouts |
at the next meeting. He hoped the residents were thrilled with the work as he felt it was |
an excellent project. He reported that item J on the agenda was award of an |
engineering contract in the amount of $302,000 for SA 217B and also the award of the |
contract in the amount of $2.1 million for the Joyce, Marcus, Edgewood and Vista |
project. He stated the engineer's estimate was $3.1 million, but the bid came in at $2.1 |
million. He encouraged the Village Board to approve the contracts. He indicated the |
Board looked at resident complaints regarding ingress and egress out of their |
driveways. The Board was not able to approve these request as the requests |
exceeded the standards for street design. A letter will be sent to those residents |
regarding this matter. |
President Mueller noted what a difference the project had made in that area. |
Trustee Moreau suggested residents with special needs contact the Public Works |
Department prior to construction of the next phase of the project. |
Trustee Tross noted next meeting is scheduled for April 12 |
Community Promotion & Tourism - President William J. Mueller, Chairperson
President William Mueller, Chairperson of the Community Promotion & Tourism |
Committee, reported the committee had not met. The next meeting is scheduled for |
April 16. |
Lombard Historical Commission - Brigitte O'Brien
Village Clerk Brigitte O'Brien, member of the Historical Commission, was absent. No |
report. |
VII
Village Manager/Village Board Comments
Village Manager David Hulseberg indicated the Village Prius vehicle was parked out in |
front of the Village Hall and that it was getting 40 miles per hour city and highway. He |
noted there were some upgrades to TV Channel 6 including weather and traffic. The |
channel will be all digital. He stated one of the new Village entry signs was temporary |
located in the front entranceway. He reported 16 of these signs would be erected |
throughout the community. This was the final phase of a beautification project. He |
reported the pension liability that was previously at $25 million had risen to $45 million. |
He stated there is a proposal for a two-tier pension system. The staff will be meeting |
with the Union Pacific Railroad regarding a proposal for the Grace Street crossing. The |
Village had received information that Route 53 from St. Charles to Madison will receive |
a grind and overlay. He also noted that the Main Street from North Avenue to St. |
Charles Road project had been approved. |
Trustee Tross requested that the Union Pacific item be referred to the Transportation |
and Safety Committee. |
Trustee Moreau reported there was a retail grant request on the agenda for Clancy's |
Butcher Shop that had opened. She encouraged residents to stop there as they had |
excellent meat. She noted they were in the old Java Jungle shop and welcomed the |
business to the Village. |
President Mueller reported Clancy's would be coming to the Village Board for a liquor |
license in April. He stated the family owned a vineyard in California and will be selling |
their special Irish wine at the store. |
Trustee Tross indicated that he would be voting "no" on the Consent Agenda He felt |
there were items on the Consent Agenda that needed more discussion and instead of |
calling and asking that they be moved to Separate Action, he will just vote no. He |
requested that item G on the Consent Agenda, an ordinance on first reading amending |
Title 7, not be on Consent Agenda for second reading. |
President Mueller noted the Lilac Princesses Tiara Presentation was being held tonight |
at the Maple Street Chapel. He congratulated the Princesses. |
Trustee Fitzpatrick reminded residents that there was an event on Monday at Capones |
benefiting DuPage County artists and promoting the Sculpture Show with a Speak Easy |
and buffet. |
President Mueller wished Trustee Tross a Happy Birthday. |
VIII
Consent Agenda
Payroll/Accounts Payable
A.
Approval of Village Payroll |
For the period ending February 28, 2009 in the amount of $799,648.81. |
This Matter was approved on the Consent Agenda.
B.
Approval of Accounts Payable |
For the period ending March 6, 2009 in the amount of $556,632.41. |
This Matter was approved on the Consent Agenda.
C.
Approval of Accounts Payable |
For the period ending March 13, 2009 in the amount of $444,981.29. |
This Matter was approved on the Consent Agenda.
D.
Approval of Accounts Payable |
For the period ending March 13, 2009 in the amount of $131,517.00. |
This Matter was approved on the Consent Agenda.
Ordinances on First Reading (Waiver of First Requested)
E.
400-540 E. St. Charles Road (Oakview Estates) |
Approving a First Amendment to the T.I.F. Redevelopment Agreement for the 400-540 |
E. St. Charles Road Development, comprising a part of the East St. Charles Rd. T.I.F. |
District II-East. (DISTRICT #4) |
This Matter was waived of first reading and passed on second reading with |
suspension of the rules on the Consent Agenda. |
Enactment No: Ordinance 6311 |
Other Ordinances on First Reading
F.
Liquor License Amendment - Patio Restaurant, 2780 S. Highland Avenue |
Amending Title 11, Chapter 112 of the Alcoholic Liquor Code increasing the Class "C" |
Liquor License Classification. (DISTRICT #3) |
This Matter was passed on first reading on the Consent Agenda.
G.
Ordinance Amending Title 7 |
With regard to fees charged for the seizure and impoundment of motor vehicles used |
in the commission of specified criminal offenses or are operated by individuals who |
have committed serious traffic offenses. |
This Matter was passed on first reading on the Consent Agenda.
Ordinances on Second Reading
H.
PC 09-03: 500 E. Roosevelt Road (Westgate Lincoln Mercury) |
Requests that the Village approve/re-establish a conditional use for motor vehicle |
sales, service and repair on the subject property located within the B4A Roosevelt |
Road Corridor District. (DISTRICT #6) |
This Matter was passed on second reading on the Consent Agenda.
Enactment No: Ordinance 6312 |
Resolutions
I.
South Booster Station Water Transmission Main Final Balancing Change Order |
No. 2 |
Authorizing a decrease to the contract with Neri Brothers Construction in the amount of |
$125,839.61. (DISTRICTS - ALL) |
This Matter was adopted on the Consent Agenda.
Enactment No: Resolution 68-09 |
J.
Special Assessment 217B, Resident Engineering |
Approving a contract with Baxter and Woodman, Inc. in the amount of $301,085.00 |
(DISTRICT #4) |
This Matter was adopted on the Consent Agenda.
Enactment No: Resolution 69-09 |
K.
Annual Geotechnical Engineering/Construction Testing Services Contract |
Authorizing a one-year contract with an additional one-year option to renew with |
Testing Service Corporation in the amount of $50,000.00 and with Seeco Consultants |
in the amount of $50,000.00. (DISTRICTS - ALL) |
This Matter was adopted on the Consent Agenda.
Enactment No: Resolutions 70 & 71 |
L.
American Federation of State, County & Municipal Employees, AFL-CIO, Council |
31, Local 89 |
Adopting a three-year Agreement between the Village of Lombard and the Public |
Works Department employees. |
This Matter was adopted on the Consent Agenda.
Enactment No: Resolution 72-09 |
M.
Agreement for Blue Cross/Blue Shield Health Insurance |
Authorizing approval of the President and Clerk on an Agreement for Blue Cross/Blue |
Shield PPO Health Insurance, HMO Illinois Health Insurance and HMO Blue |
Advantage Insurance. |
This Matter was adopted on the Consent Agenda.
Enactment No: Resolution 73-09 |
Other Matters
N.
Award of a contract to A Lamp Concrete Contractors, Inc., the lowest responsible bid of |
eleven bidders, in the amount of $2,162,972.07. Bid in compliance with Public Act |
85-1295. (DISTRICT #4) |
This Matter was approved on the Consent Agenda.
O.
Request for a waiver of bids and award of a contract to Landmark Ford in the amount |
of $87,312.00. Public Act 85-1295 does not apply. |
This Matter was approved on the Consent Agenda.
P.
Request for a waiver of bids and award of a contract to John Neri Construction |
Company, Inc. in the amount of $23,900.00. Public Act 85-1295 does not apply. This |
matter will be incorporated into the Christopher B. Burke engineering report which will |
be remanded back to the Public Works Committee. (DISTRICT #4) |
This Matter was approved on the Consent Agenda.
Q.
Home Composter Grant Program |
Recommendation from the Environmental Concerns Committee establishing a program |
for residents to be reimbursed up to $80 for the purchase of a composting bin. |
This Matter was approved on the Consent Agenda.
R.
15 S. Park Avenue - Downtown Retail Business Grant |
Authorizing signatures of the Village Manager and Village Clerk on an Agreement |
authorizing the reimbursement of funds in an amount not to exceed $20,000 for a |
Downtown Retail Business Grant for Clancy's Corner Butcher Shoppe located at 15 S. |
Park. (DISTRICT #1) |
This Matter was approved on the Consent Agenda.
Enactment No: Resolution 74-09 |
S.
Lombard Chamber of Commerce Request for Directional Sign |
Request for a variance from Ordinance 3656 to allow one (1) additional directional |
sign. (DISTRICT #1) |
This Matter was approved on the Consent Agenda.
T.
Contract with ING Employee Benefits |
To approve the contract with ING Employee Benefits (ReliaStar Life Insurance |
Company). |
This Matter was approved on the Consent Agenda.
Passed The Consent Agenda
It was moved by Trustee Gron, seconded by Trustee Fitzpatrick, to approve the |
Consent Agenda. This approval includes suspension of the rules, waive first |
reading and pass on second reading, waive competive bidding and award |
contracts, approve and adopt resolutions as needed for the preceding items as |
read by the Clerk on the Consent Agenda |
The motion carried by the following vote: |
Aye:
Gron, O'Brien, Moreau, Fitzpatrick and Soderstrom
5 -
Nay:
Tross
1 -
Absent:
O'Brien
0 -
IX
Items for Separate Action
Ordinances on First Reading (Waiver of First Requested)
Other Ordinances on First Reading
Ordinances on Second Reading
Resolutions
Other Matters
X
Agenda Items for Discussion
XI
Executive Session
It was moved by Trustee Moreau, seconded by Trustee Tross, to recess to |
Executive Session for the purpose of discussion of Collective Negotiating |
Matters, Salary Schedules for One or More Classes of Employees and Probable |
or Imminent Litigation at 8:14 pm. The motion carried by the following vote: |
Aye:
Gron, Tross, O'Brien, Moreau, Fitzpatrick and Soderstrom
6 -
Absent:
O'Brien
0 -
The recessed regular meeting of the President and Board of Trustees of the Village of |
Lombard held on Thursday, March 19, 1009 was called to order by Village President |
William J. Mueller in the Board Room of the Lombard Village Hall at 8:45 pm. |
Village President Willliam J. Mueller, Trustee Greg Gron, Trustee Richard J. |
Tross, Trustee Jack O'Brien, Trustee Dana Moreau, Trustee Laura Fitzpatrick |
and Trustee Rick Soderstrom |
Present:
Village Clerk Brigitte O'Brien
Absent:
XII
Adjournment
The regular meeting of the President and Board of Trustees of the Village of Lombard |
held on Thursday, March 19, 2009 was adjourned at 8:46 pm. |
It was moved by Trustee Gron, seconded by Trustee O'Brien, to adjourn. The |
motion carried by the following vote: |
Aye:
Gron, Tross, O'Brien, Moreau, Fitzpatrick and Soderstrom
6 -
Absent:
O'Brien
0 -