Thursday, December 14, 2006
6:30 PM
Village of Lombard
Village Hall Trustees' Conference Room
BOLI Board of Local Improvements
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Richard J. Tross, President |
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Rick Soderstrom, Vice President |
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Molly O'Toole, James W. Hogan, John O'Brien |
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Wes Anderson, Secretary, Raymond G. Schwab, Staff Liaisons |
Meeting Minutes
BOLI Board of Local Improvements
Meeting Minutes
December 14, 2006
1.0
Call To Order and Roll Call
The meeting was called ro order by President Rross at 6:31 p.m.
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President Richard J. Tross, James W. Hogan, Vice President Rick Soderstrom, |
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Molly O'Toole and John O'Brien |
Present:
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David A. Dratnol, Village Engineer |
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Bill Lichter, Village Manager |
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Rod Beadle, Engineering Resource Associates |
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Steve Wegner, Engineering Resource Associates |
2.0
Public Participation
None
3.0
Approval of Minutes
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It was moved by Vice President Soderstrom, seconded by O'Brien, to approve |
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the minutes of the November 9, 2006 meeting. The motion carried by a voice |
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vote |
4.0
BOLI Consent Agenda
060700
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Special Assessment 213B Burns & McDonnell Payout No. 6 |
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In the amount of $2,135.77 for resident engineering services. (DISTRICT #1) |
060706
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Special Assessment 218 Engineering Resource Associates Payout No. 21 |
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In the amount of $2,832.15 for design engineering services. (DISTRICT #6) |
060707
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Special Assessment 218 Engineering Resource Associates Payout No. 22 |
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In the amount of $3,304.38 for design engineering services. (DISTRICT #6) |
060708
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Special Assessment 218 Engineering Resource Associates Payout No. 23 |
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In the amount of $1,893.38 for design engineering services. (DISTRICT #6) |
060709
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Special Assessment 218 Engineering Resource Associates Final Payout No. 24 |
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In the amount of $9,578.18 for design engineering services. (DISTRICT #6) |
060698
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Special Assessment 219 Testing Service Corporation Payout |
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In the amount of $5,184.79 for geotechnical services. (DISTRICT #6) |
060711
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Special Assessment 219 Trine Semi-Final Payout No. 7 |
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In the amount of $192,839.94 for construction services. (DISTRICT #6) |
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It was moved by O'Toole, seconded by O'Brien, to approve items 060700, |
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060706, 060707, 060708, 060709, 060698, 060699, and 060711. The motion carried |
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by a voice vote |
5.0
Unfinished Business
060550
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SA 217 Engineering Resource Associates Contract Amendment No. 5 |
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Reflecting an increase of $257,687.00 for design engineering services. (DISTRICT #4) |
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originally started at $250,000, escalated to $438,000, and now stands at $695,000. In |
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response to BOLI's and Trustee Tross' concerns over the value of the contract, Wes |
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Anderson reviewed the time line of the project and the programming of the project in the |
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C.I.P. In 2000, the project started as a one-phase job. In 2006, it is essentially an |
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eight-phase project. The reason for the multiple phases is the separation of storm water |
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management, sanitary sewer replacement/reconnection and the roadway improvements |
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for the special assessment. |
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BOLI's second concern regards the time lag of the contract amendments coming to the |
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committee. This was reiterated by both Molly O'Toole and Jim Hogan. Dave Dratnol |
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reviewed the new policy concerning timely submittals of engineering contract |
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amendments to BOLI and the B.O.T. The policy will be if an engineering contract |
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requires an amendment that changes the scope of work (including additions, |
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modifications, or deletions), that amendment will be brought to the appropriate |
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committee/board as soon as engineering and the consultant firm have agreed to any |
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changes to the contract. |
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Rod Beadle of Engineering Resource Associates explained the additional work involved |
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in splitting the work into multiple phases. This covers the additional work effort for |
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surveying, drafting, and engineering related to splitting the project into various |
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components including storm water, sanitary sewer, and roadway work. |
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After reviewing the scope of work changes and the new policy to be put in effect, BOLI |
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made a motion to accept this amendment. |
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It was moved by O'Brien, seconded by Hogan, that this matter be approved. The |
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motion carried by a voice vote |
6.0
New Business
7.0
Other Business
8.0
Information
9.0
Adjournment
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It was moved by Hogan, seconded by Vice President Soderstrom, to adjourn the |
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meeting at 7:12 p.m. The motion carried by a voice vote |
