Village of Lombard Legistar System

Public Works Committee

Meeting Minutes

October 9, 2007

1.0

Call to Order and Roll Call

Meeting was called to order by Chairperson Tross at 7:04 PM.

Richard J. Tross, David Arnold, Ken Blakeslee, Dan Mahal, Arthur Kuehl and

Art Frerichs

Present:

John Kaforski

Absent:

2.0

Public Participation

Heather Murphy, 1580 S. Lloyd Ave., Lombard

3.0

Approval of Minutes

It was moved by Frerichs, seconded by Mahal, to approve. The motion carried

by a voice vote

4.0

Unfinished Business

070400

Backyard Drainage Grant Program - Commercial.

Will table this until all committee members are present at a meeting.

It was moved by Mahal, seconded by Kuehl, that this matter be tabled. The

motion carried by a voice vote

070588

Mailbox Policy

Approving a policy concerning replacement of mailboxes impacted by snow removal

operations.

Tross: survey was to be taken so that we can see what is out there. Frerichs: I don't

see a problem with this type of mailbox on a residential street where speed limit is lower.

Murphy: I do not see the difference between a tree, a pole, etc. and my mailbox.

Discussion ensued. Tross: why are we sending out letters to these people? Are we

singling them out? Anderson: no, these letters are only sent out when we get a

complaint, etc. regarding a structure in the right-of-way. Tross: the Murphy's were not

part of the survey that we are doing? Anderson: we were informed about the structure

in the right-of-way from Community Development or another source. It was brought to

our attention and we had to investigate it. Kuehl: a structure like this would need to

have a permit. It is a permanent structure. If you would have applied for a permit, it

would have been stopped right away. Tross: let's take the policy first. Explain to the

committee how you intend to tell people about violations. Anderson: if it is just a

distance issue we will have a form letter or door hanger that we will distribute. Tross:

are you surveying the entire rural route of Lombard? Anderson: we will have to. Kuehl:

we are trying to protect the Village here. Tross: was that the intent of the committee?

Consensus of the committee was yes, that was the intent and want to bring this policy

back to the board.

Tross: what can we do about the Mrs. Murphy issue? Anderson: it will have to be

brought to the board requesting a variance. Staff cannot do this, it needs to be

approved by the board. Tross: asked Anderson how to obtain variance/how to appeal.

Dratnol: staff can address the issue with Tom Bayer. Mahal: letter does say "30 days";

is that enough time to handle this? Anderson: normally if code enforcement sends the

letter, the resident is given only 10 days. We would need to create a memo to address

the issue. There are certain instances that staff does have the power to issue a

variance. We will have to look into this ordinance specifically to see what we can do, if

anything. Tross: directed staff to bring this issue back to the next meeting with

information about variances.