Thursday, June 5, 2003
7:30 PM
Village of Lombard
Board Room - Village Hall
Village Board of Trustees
Village President: William J. Mueller |
Acting Village Clerk: Barbara Johnson |
Trustees: Joan DeStephano, Richard J.Tross, |
Karen Smith-Koenig, Steven D. Sebby, |
Kenneth M. Florey and Rick Soderstrom |
Meeting Minutes
Village Board of Trustees
Meeting Minutes
June 5, 2003
REGULAR MEETING - JUNE 5, 2003 - 7:30 P.M.
Deputy Village Clerk Barbara Johnson, Trustee Joan DeStephano, Trustee |
Karen Koenig, Trustee Rick Soderstrom, Trustee Steven Sebby, Trustee |
Richard J. Tross and Trustee Kenneth M. Florey |
Present:
Village President Willliam J. Mueller
Absent:
BOARD ROOM
Broadcast on Cable TV Channel 6
I
Call to Order and Pledge of Allegiance
The Regular Meeting of the President and Board of Trustees of June 5, 2003 was called |
to order by Chairman Pro Tem Tross at 7:40 p.m. in the Board Room of Village Hall. |
Chairman Pro Tem Tross explained that President Mueller was attending a conference |
for Mayors keeping up to date on government. |
The Pledge of Allegiance was led by Acting Village Clerk Barbara Johnson |
II
Roll Call
Upon Roll Call by Acting Village Clerk, Barbara A. Johnson, the following were Present: |
Chairman Pro Tem Tross, Trustees DeStephano, Koenig, Sebby, Florey and |
Soderstrom. |
Absent: President Mueller |
Appointed Officials Present: |
Village Manager William T. Lichter |
Village Attorney Tom Bayer |
Assistant Village Attorney George Wagner |
Director of Community Development David Hulseberg |
Fire Chief George Seagraves |
Chief of Police Ray Byrne |
Assistant Director of Public Works John Burg |
Village Engineer David Dratnol |
Records Clerk Diane Jantelezio |
III
Public Hearings
030337
Chairman Pro Tem Tross introduced the Public Hearing and turned the hearing over to |
Attorney Bayer who explained the purpose of the hearing regarding PC 03-17, 18W675 |
Roosevelt Road, from R1 single family residence to B3 shopping district. Mr. Bayer then |
asked that any one wishing to speak, come to the microphone at his left. There being |
none to speak, Attorney Bayer closed the hearing at 7:42 p.m. |
Enactment No: 5304 - 5307 |
030340
Chairman Pro Tem Tross introduced the Public Hearing and turned the hearing over to |
Attorney Bayer who explained the purpose of the hearing regarding BOT 03-02, 129-143 |
W. St. Charles Road. Mr. Bayer then asked that any wishing to speak, come to the |
microphone at his left. There being none to speak, Attorney Bayer closed the hearing at |
7:44 p.m. |
Enactment No: 129-143 W. St. Charl |
IV
Public Participation
030350
Enactment No: Swearing-in Ceremony |
Chairman Pro Tem Tross commented on his pleasure of the swearing in of the Police |
Lieutenants and Sergeant. |
Police Chief Ray Byrne gave some background on Pat Rollins. He said he had joined |
the Lombard Police Department in 1990 as a patrol officer and investigator and became |
Sergeant in 1995. Chief Byrne stated that Lieutenant Rollins will continue to serve in the |
roll of Deputy Chief as he has for past the two years. |
Acting Village Clerk Johnson then conducted the swearing in of Lieutenant Pat Rollins. |
Deputy Chief Rollins then introduced his family and friends in attendance. |
Chief Byrne then explained that Sergeant John Lavery joined the Lombard Police |
Department in 1987 as a patrol officer and became Sergeant in 1994. He stated that |
Lieutenant Lavery will be joining the patrol ranks as Patrol Lieutenant. |
Acting Clerk Johnson then proceeded to administer the oath of office to Lieutenant |
Lavery. |
Lieutenant Lavery then introduced his family and friends in attendance. |
Chief Byrne then spoke of Sergeant Tom Wirsing who joined the police force in 1995 as |
a patrol officer and has been in the investigations division until his promotion. He has |
served as President of the Fraternal Order of Police. |
Acting Village Clerk Johnson then proceeded to swear in Sergeant Wirsing. |
Sergeant Wirsing introduced his family and friends in that were in attendance. |
030348
Enactment No: Proclamation - TLC C |
V
Approval of Minutes
Acting Clerk Johnson mentioned that in the minutes of May 1, 2003 and May 15, 2003 |
Police Chief Ray Byrne's name was inadvertently omitted, that Chief Byrne was in |
attendance, and the minutes would be amended. |
It was moved by Trustee Florey, seconded by Trustee Sebby, that the minutes of |
the Special Board Meeting of March 20, 2003, be approved, and the minutes of the |
Regular Board Meetings of May 1, 2003 and May 15, 2003 be approved as |
amended. The motion carried by the following vote: |
Aye:
Trustee Joan DeStephano, Trustee Karen Koenig, Trustee Rick |
Soderstrom, Trustee Steven Sebby, Trustee Richard J. Tross and |
Trustee Kenneth M. Florey |
6 -
Absent:
Village President Willliam J. Mueller
1 -
VI
Committee Reports
Economic/Community Development Committee-Trustee Kenneth M. |
Florey, Chairperson |
Trustee Florey stated that the Committee had not met since the last Board meeting and |
the meetings of June and July had been cancelled. The next meeting would be in |
August. |
Environmental Concerns Committee-Trustee Joan DeStephano, |
Chairperson |
Trustee DeStephano reported that the Committee met on May 27, 2003 at which time |
two key items discussed were the Recycling Extravaganza on September 13, 2003 and |
the renewal of the Waste Management contract. The next meeting would be June 24, |
2003 at 7:00 p.m. |
Finance Committee-Trustee Karen S. Koenig, Chairperson
Trustee Koenig informed the Board that the Finance Committee had not met since the |
last Board meeting. She mentioned that there would be no meeting in July or August |
and the next meeting would be September 16, 2003. |
Public Works Committee-Trustee Steven D. Sebby, Chairperson
Trustee Sebby stated that the Committee had not met since the last Board meeting. The |
next meeting would be on June 10, 2003 at 7:30 p.m. There will be additional |
discussions on the overhead sewer program. He mentioned that the Grace Street |
whitetopping between Madison and Washington is taking place and there would be saw |
cutting in that area late into the evening. He said that this is a good test area to see the |
difference between a concrete surface and an asphalt surface. He stated at the next |
meeting street lighting would be discussed further. |
Transportation & Safety Committee-Trustee Rick Soderstrom, |
Chairperson |
Trustee Soderstrom said that the Committee had not met since the last Board meeting |
and that the June 2, 2003 meeting was rescheduled to June 9, 2003 at 7:30 p.m. He |
said the main topic would be left-in left-out restrictions along Route 53 and the adjacent |
cross streets. He encouraged residents and those from the school districts to attend. |
Community Promotion & Tourism Committee-President William J. |
Mueller, Chairperson |
In the absence of President Mueller, there was no report. |
Chairman Pro Tem Tross mentioned the agreement with the Lombard Jaycees in regard |
to the Taste of Lombard, on that evening's Consent Agenda. |
Board of Local Improvements-Richard J. Tross Acting President
Chairman Pro Tem Tross reported that the Board of Local Improvements had not met |
since the last Board meeting. The next meeting would be June 12, 2003 at 1:00 p.m. |
VII
Village Manager/Village Board Comments
Village Manager William Lichter commented on the summer meeting schedule of the |
Board of Trustees. He said the meetings would be held on July 17, 2003 and August 21, |
2003. |
Chairman Pro Tem Tross stated that summer attire would be in order at the summer |
meetings. He also mentioned that Cruise Nights begins on June 7, 2003. |
Trustee Florey said that the French Market has opened on Saturday mornings. |
VIII
Consent Agenda
It was moved by Trustee Sebby, seconded by Trustee Koenig, to pass the |
Consent Agenda, to suspend the rules, waive first reading and pass on second |
reading, waive competitive bidding and award contracts approve and adopt |
resolutions as needed for the following items and as read by the Clerk on the |
Consent Agenda. The motion carried by the following vote: |
Aye:
Trustee Joan DeStephano, Trustee Karen Koenig, Trustee Rick |
Soderstrom, Trustee Steven Sebby, Trustee Richard J. Tross and |
Trustee Kenneth M. Florey |
6 -
Absent:
Village President Willliam J. Mueller
1 -
030327
This Matter was approved on the Consent Agenda.
030330
This Matter was approved on the Consent Agenda.
030331
This Matter was approved on the Consent Agenda.
030339
This Matter was approved on the Consent Agenda.
030321
This Matter was waived of first reading and passed on second reading under |
suspension of the rules on the Consent Agenda. |
Enactment No: Ordinance 5294 810 |
030322
This Matter was waived of first reading and passed on second reading under |
suspension of the rules on the Consent Agenda. |
Enactment No: Ordinance 5295 53 |
*G. PC 03-15: 303 W. Roosevelt Road (Moved To IX-H)
030324
This Matter was passed on first reading on the Consent Agenda.
Enactment No: Ordinance 5313 435 |
030343
This Matter was waived of first reading and passed on second reading under |
suspension of the rules on the Consent Agenda. |
Enactment No: Ordinance 5296 129- |
030335
This Matter was waived of first reading and passed on second reading under |
suspension of the rules on the Consent Agenda. |
Enactment No: Ordinance 5297 Sal |
030296
This Matter was waived of first reading and passed on second reading under |
suspension of the rules on the Consent Agenda. |
Enactment No: Ordinance 5298 Vil |
*L. East St. Charles Road TIF Agreements (Moved to IX-I)
030315
This Matter was adopted on the Consent Agenda.
Enactment No: Resolution 01-04 |
030328
This Matter was adopted on the Consent Agenda.
Enactment No: Resolution 02-04 Ro |
030338
This Matter was adopted on the Consent Agenda.
Enactment No: Resolution 03-04 H |
030345
This Matter was adopted on the Consent Agenda.
Enactment No: Resolution 04-04 Ta |
*Q. 211 W. St. Charles Road (Moved to IX-J)
030291
This Matter was passed on second reading on the Consent Agenda.
Enactment No: Ordinance 5299 Par |
030289
This Matter was passed on second reading on the Consent Agenda.
Enactment No: Ordinance 5300 Decl |
030286
This Matter was passed on second reading on the Consent Agenda.
Enactment No: Ordinance 5301 Liqu |
030309
This Matter was passed on second reading on the Consent Agenda.
Enactment No: Ordinance 5302 |
030333
This Matter was approved on the Consent Agenda.
Enactment No: Legistar Upgrade |
030349
This Matter was approved on the Consent Agenda.
Enactment No: Tree & Stump Removal |
IX
Agenda Items for Separate Action
030210
Trustee Soderstrom reminded the Board that the Transportation and Safety Committee |
recommended not to make any changes. He then deferred to Trustee DeStephano. |
Trustee DeStephano commented that there were a couple of residents who wished to |
speak. |
Trustee DeStephano explained that some of the businesses in the area are the Dutch |
Liquors, the barber shop, and the book store. She mentioned that because of the |
landscaping in the parking lot, delivery trucks are having a difficult time backing up to the |
businesses to make deliveries. She deferred to the business owners that wished to |
speak. |
Nigg Markus, 22 W St. Charles Road, owner of the barber shop, said that he has |
spoken on several occasions, and that he and other businesses in the area do not |
approve of the fifteen minute parking. |
Bill Switalla, owner of the Dutch Liquors, said that he needed to clarify the fact that he |
never asked for specific parking restrictions. He said it is difficult when trucks try to |
make deliveries, as cars sometimes park in the delivery area. He said the curbed area |
directly across from the dock area makes it impossible for trucks to get in. He asked for |
the Board's cooperation or suggestions. |
Trustee DeStephano said that she has discussed this with the owner and she agreed |
that the landscaped island makes the loading dock difficult and only 50% effective. She |
asked Mr. Switalla if delivery trucks could negotiate with only two spaces, and Mr. |
Switalla replied that two would be possible. Trustee DeStephano said she would like to |
see two fifteen minute spots or the island taken out which would be a prohibitive cost. |
Trustee DeStephano made a motion to authorize two fifteen minute parking spaces |
rather than the request for four spaces that was brought before the Transportation and |
Safety Committee. |
Trustee Koenig said that the owner is not being unreasonable and that some type of |
solution needs to be considered. She said she would support two fifteen minute spaces |
because it proposes some type of relief. |
Enactment No: North Park Parking L |
Trustee Soderstrom shared the concerns of the Transportation and Safety Committee |
and said that the original intention of the lot was to provide for businesses in the |
downtown area for general use and not just for the businesses on the North side of St. |
Charles Road. He said while there was no intent to favor one business, it facilitates |
certain types of businesses rather than others. He said while the island may be a |
problem, the previous owner dealt with it and there were always cars there. He said a |
precedent would be set for other businesses to come to the Board for relief. He said that |
enforcement is another concern regarding two hour parking along St. Charles Road |
which has not been enforced, and he has spoken to Deputy Police Chief Dane Cuny in |
regard to this. Trustee Soderstrom stated that the business owners themselves have |
caused this problem. |
Trustee Sebby concurred with Trustee Soderstrom and said that the purpose of lot was |
for general parking for the entire downtown area. |
Trustee DeStephano said that before the Village bought this property, it was owned by |
business owners, and it did not impact village patrons. She said that the landscaping |
was done to new Village standards which did impact deliveries. She stated that |
precedents have been made before, not by her or Trustee Soderstrom, in regard to |
parking on Park Avenue. In regard to enforcement, she agreed with Trustee Soderstrom |
and said that enforcement should be better. She said she is sympathetic to this request |
as we caused a problem by installing an island. |
Trustee Florey agreed with Trustee DeStephano and wants to make the downtown |
successful for the tenants. He felt this was a reasonable request if it would |
accommodate deliveries. He said we need to work with the businesses so the |
customers have easy access and not the employees. |
Trustee Soderstrom thanked Trustee Destephano for mentioning that she and himself |
were not involved in the issue of restrictive parking on Park Avenue. He also said that |
the issue would be coming back to the Transportation and Safety Committee for review |
as it is a preferential situation of which he does not approve. |
Trustee Tross mentioned that he was on the Board at the time of the parking issue on |
Park Avenue. He talked about the parking on St. Charles Road which was to be used for |
patrons and is being used by business owners and employees. He said he would uphold |
the decision of the Transportation and Safety Committee and not accommodate one |
business in a $300,000 parking lot at the taxpayers expense. |
It was moved by Trustee DeStephano, seconded by Trustee Koenig, to authorize |
two (2), fifteen minute parking spaces in the North Park parking lot. The motion |
failed by the following vote: |
Aye:
Trustee Joan DeStephano, Trustee Karen Koenig and Trustee Kenneth |
M. Florey |
3 -
Nay:
Trustee Rick Soderstrom, Trustee Steven Sebby and Trustee Richard J. |
Tross |
3 -
Absent:
Village President Willliam J. Mueller
1 -
030245
Trustee Soderstrom asked that this item be continued to the Board meeting of June 19, |
2003 at the request of the petitioner, as the petitioner is reviewing possibilities. |
Enactment No: 610 S. Main Street |
It was moved by Trustee Soderstrom, seconded by Trustee Florey, to table item |
030245, PC 03-07 to the Board meeting of June 19, 2003 at the request of the |
petitioner. The motion carried by the following vote: |
Aye:
Trustee Joan DeStephano, Trustee Karen Koenig, Trustee Rick |
Soderstrom, Trustee Steven Sebby, Trustee Richard J. Tross and |
Trustee Kenneth M. Florey |
6 -
Absent:
Village President Willliam J. Mueller
1 -
030246
relative to PC 03-09, 129-143 W. St. Charles Road, requesting that the Village take the |
following actions on the subject property located within the B5 Central Business District: |
1. Approve a conditional use for a planned development with the following exceptions |
and deviations: |
a. A use exception to allow less than fifty percent (50%) of the area of the ground floor |
to be devoted to uses permitted in the B5 Central Business District; (Ordinance on |
Second Reading) |
b. A deviation from Section 155.416 (M) reducing the required number of off-street |
parking spaces. (Tabled 5/1/03) |
Mr. Lichter said direction was given to staff by the Board at the meeting of May 17, 2003 |
and deferred to Director of Community Development, Dave Hulseberg. |
Enactment No: Ordinance 5303 129- |
Mr. Hulseberg stated that the petitioner, Norwood-Lombard, LLC wished to remove their |
request regarding parking, as they have re-configured the plan, which gives them a |
combined total of sixty eight parking spots. He explained that the new configuration sets |
the number of stalls at two above code. He provided a power point presentation which |
showed the additional parking spots. He said that at the next meeting of the Board, |
Community Development would bring back a first amendment to the agreement, which |
will incorporate the new site plan into the agreement. |
Trustee DeStephano said that she had met with the developer and Community |
Development, and she is pleased as it is the right thing to do, as there will be |
landscaping. She made the motion to approve the revised site plan. |
Trustee Soderstrom said that he is pleased with the solution and happy that the Trustee, |
petitioner and staff worked this hard to find a solution. He thanked staff for their hard |
work. |
Trustee Florey asked if the landscaping still meets code requirements. |
Mr. Hulseberg responded that there is no landscaping code in this instance in the |
downtown, but the petitioner will bring the plan for review and approval. |
Trustee Sebby asked if there was any loss of right of way on Lincoln. |
Mr. Hulseberg responded that there is no loss of right of way, and that parking is on their |
own property and will back up on to Lincoln. |
Trustee Sebby asked if it would be beyond the property boundary. |
Mr. Hulseberg said it would not go beyond the property boundary. |
Trustee Tross asked if the B9 curb would be removed to allow this |
Trustee Florey asked if the original plans included a sidewalk along Lincoln. |
Mr. Hulseberg said yes, the sidewalk will come down the side of Lincoln and access |
Michael McGuire Drive. |
Trustee Florey asked if there will be a continuous sidewalk from St. Charles to McGuire |
Drive. |
Mr. Hulseberg said there would be and showed the sidewalk location. |
Trustee Sebby inquired about the width of the pavers. |
Mr. Hulseberg said that it is a little over twelve feet, but only simple drawings were |
available, and engineering plans would be forthcoming. The building would be shifted |
east for maximum sidewalk area. He believed all code requirements could be met. He |
said there would be a sixteen foot stall with a two foot overhang. |
Trustee Sebby said this was a positive move for the downtown area, and he |
congratulated staff. |
Trustee Tross asked if the overhang on the public sidewalk is illegal. |
Chief Byrne said it was, on a public sidewalk. |
Trustee Tross said that by making it a private sidewalk that would allow for the |
overhang. |
Trustee DeStephano asked for clarification about the overhang issue. |
Mr. Hulseberg explained that the public easement is eighteen feet. The stalls would be |
totally on Norwood property and would not incumber Village property. |
Trustee Tross said the he asked weeks ago if there would be a five foot sidewalk on |
both sides of the street and he was told there would be. He said that by allowing the |
developer to use a portion on Lincoln to accomplish their goal is actually eliminating |
green space to accommodate the developer. |
Trustee DeStephano explained for the public's benefit that the plan called for mentioned |
the 3680 square feet of retail space and said that she wants to use sales tax rebates as |
a tool to attract quality destination retail. |
Trustee Soderstrom called for the question. |
It was moved by Trustee DeStephano, seconded by Trustee Soderstrom, to |
approve on second reading, PC 03-09, 129-143 W. St. Charles Road, as amended |
with the following exception; the request for parking variation was withdrawn. |
The motion carried by the following vote: |
Aye:
Trustee Joan DeStephano, Trustee Karen Koenig, Trustee Rick |
Soderstrom, Trustee Steven Sebby, Trustee Richard J. Tross and |
Trustee Kenneth M. Florey |
6 -
Absent:
Village President Willliam J. Mueller
1 -
030346
Mr. Lichter deferred to Trustee Florey. |
Trustee Florey said that the Economic and Community Development Committee has |
been exploring the issue of a Special Service Area for over a year, has held several |
public meetings in the evenings, and has sent notices to all affected properties except to |
those east of Main. He said the general parameters were matched with the TIF district |
and the current TIF ends at Charlotte going east. He was asking for direction to staff to |
set up a public hearing for a Special Service Area and simply moving it along to see if |
there is enough interest for a meeting. Trustee Florey said that he has had both negative |
and positive responses and in the last three months he has seen remarkable interest of |
business owners. He said that he would like to see more business owners involved. |
Enactment No: Proposed Downtown Sp |
Mr. Hulseberg went over the aspects of a Special Service Area in a power point |
presentation. He said this would promote revitalization of the area and a Special |
Service Area technique would be used to finance this. |
Trustee Tross commented that it sounds like a TIF. |
Trustee Florey said that in a sense, the property owners are adding a tax to their taxes. |
He talked of a not for profit Main Street organization being formed, with a commitment of |
$100,000 for at least two years. This organization's board of directors would be elected |
by the business and property owners in the affected areas. He felt this program should |
be put into the hands of the business owners rather than the Village. He said a group of |
business owners recommended a four year proposal with the Village paying $75,000 the |
first year, $60,000 the second year with the Village's portion reducing accordingly to the |
end of four years. He stated that it has been said that service businesses do not need |
foot traffic, but that retail businesses do. Trustee Florey said that property values will |
increase, which will benefit all businesses. He stated he would like to hear comments |
and/or concerns to see if there is enough support for a public hearing. |
Trustee Sebby said there is a lot of merit to the concept itself, but he was troubled by the |
fact that over half of this area is in District Four and public notices had not been sent to |
the businesses east of Main. He commented that he was also troubled by the fact that |
he had been given minimal amounts of information and has not had any input. He |
mentioned that some business owners in his district were appalled. He stated that the |
Chamber of Commerce cannot give a yes or no for support because they hear so many |
mixed comments. He said there would need to be some support for this. He said that |
taxing businesses without allowing them the opportunity to come forward is wrong and |
he asked why some properties were excluded. He also asked how a business like Brust |
Funeral Home could benefit from foot traffic. He said it is necessary to move forward on |
downtown development, but support is needed from the businesses before they are |
taxed. |
Trustee Soderstrom said that the concept of the Main Street program has merit and he |
had attended early meetings, but that the downtown area is not an island unto itself, and |
is still a part of Lombard. He said the development of the downtown area is very |
important, but this may be a duplication of efforts. He commented that the responsibility |
falls on Community Development to push development in the downtown area as much |
as south of Roosevelt. He was concerned that another layer of bureaucracy was being |
added. He said we need to lean on the Chamber of Commerce in this direction. He |
stated that he has serious concerns that the different types of businesses and locations |
would not receive the same benefits. He asked what the benefit would be to the many |
service businesses along this area. He then asked why the Village should participate at |
75% and not split 50/50 with the businesses. He said there are roughly eighty one |
businesses within this proposed Special Service Area, and only seven have come |
forward. He stated that one of the demises of the DLU was the lack of interest and too |
few doing too much. He asked if we really need to fund it with a Special Service District |
and tax the business owners. He spoke of one of the meetings where Elmhurst, |
Winfield, and Westmont made presentations. He said that only Elmhurst used a Special |
Service District, and he was hesitant about assessing taxes on property owners that |
may not be interested. He spoke of an unofficial telephone survey done by Cindy Davies |
that showed only 20-25% that had a remote interest in this and most were opposed. He |
said that the lack of participation indicates the we might not want to do this and should |
look at a different way of approaching this. |
Trustee DeStephano mentioned that there is not enough being done in the downtown |
area. She commented that when people get off of the train, what they see is much better |
than before such as improved pavers. She stated that the old Village Hall was the |
anchor in downtown. She said that she has studied the downtown area since 1993 and |
there is a general interest in improving the downtown area. She said that it is important |
to have a mix. She said there was enough consensus due to the number of service |
businesses. She stated that she liked the idea of a Special Service Area and she would |
like to see more business owners and not just property owners with more participation. |
She also wanted to the Village of Lombard to continue activities regarding projects of |
special events such as the Arts and Crafts Fair and Cruise Nights. She suggested that |
the Village fund 100% the first year and put a program together that shows |
improvements and show the public we can do something in partnership with various |
businesses. She suggested hiring a recruiter to bring reluctant people in by putting up |
some extra money. |
Trustee Tross clarified that this is not a Village function. The question before them was |
should the Village of Lombard levy a tax and give that tax revenue to a non profit |
organization that the Village of Lombard does not control. |
Trustee Florey said that both Trustee Tross and Trustee DeStephano were correct. |
There would be a Board of Directors composed of the businesses. |
Trustee Tross asked if looking for retail or service markets would be something the |
Board of Directors of the non profit organization would do. |
Trustee Florey said yes. He then asked Mr. Hulseberg if there was any Village input on |
the initial budget. |
Mr. Hulseberg stated that the organization would annually submit to the Village a budget |
with a dollar amount they would be looking for. |
Trustee Koenig said that she supports this. She stated it was a culmination of months |
and months of effort on the part of the Economic and Community Development |
Committee. She said there was some momentum being built as there has been more |
interest in recent meetings. She mentioned that she had heard at one meeting that it |
was not unusual to receive luke warm response to the idea, from those that became an |
integral part of the program. She said this is not imposing a tax without a remedy. |
Those affected could file an objection petition as there would be public hearings and |
waiting periods for objections. |
Trustee Tross said that he objects to the map proposal and he said that it seems ironic |
that 33 N. Main Street, that has one of the largest voter turnout, is excluded, but the |
Park Avenue Apartments that probably has the lowest voter registration is included. He |
stated that this would tax residential people that get absolutely no benefit. He mentioned |
that he had spoken to the President of the Chamber of Commerce and the Chamber has |
not taken an official position because they could not support it so they remain mute. He |
said that he is not prepared to suggest that we need another layer of funding going to |
another organization. He then said that if he is called upon by citizens to assist in a back |
door referendum, he will help. He commented that it is not his district, but he does |
represent the Village of Lombard. |
Trustee Florey said that some good points have been raised and it seems the tough |
question is the boundaries. He said that condominiums are going for $300,000 and the |
benefit to the condo owners is that property values will increase. He said there will be |
more foot traffic for businesses. He mentioned that night meetings have been publicized |
and the only new borders are east of Main. He stated that the Main Street businesses |
have been actively involved and it is critical for Trustee Sebby to talk to the Main Street |
businesses as he has the east of Main business owners in his district. Trustee Florey |
said that he has discussed this with President Mueller and he supports it. He suggested |
if there is consensus of the Board, a date for a public hearing be set, a date that would |
give Trustee Sebby a chance to talk to the business owners in his district. Trustee |
Florey said this is a small step without a commitment and he realizes that Trustee Sebby |
had just learned of the borders of the proposed district which includes District Four. |
Trustee Florey proposed a public hearing in August. |
Village Attorney Tom Bayer stated that the Village has to establish what the boundaries |
are. In order to have a public hearing in August, boundaries would have to be set by the |
July meeting, at which time an Ordinance could be adopted for the Public Hearing. He |
said a legal description and a map of the area has to be published and each tax payer of |
record has to be notified of the Public Hearing. He stated if the Public Hearing were in |
August, that would allow for the sixty day period required for objections. It could come |
before the Board on the second meeting in October or the first meeting in November to |
enact an Ordinance establishing a Special Service Area. |
Trustee Tross said that this is not a summer agenda item and shouldn't be rushed. He |
did not want the issue hindered by summer vacations and slide through. |
Trustee Florey said that July was too soon. He mentioned setting the hearing for |
September and setting boundaries in August which would allow for the opportunity to |
talk with businesses and give the committee a chance to weigh in on this. |
Trustee Tross suggested working backwards from the possible time of passage to give |
the business community and Trustee Sebby as much time as possible. |
Mr. Bayer said that in order to levy for 2003 Levy, the Ordinances would have to be on |
file with the County Clerks Office, both establishing the district and providing for the levy |
for the 2003 Levy year before the end of December. |
Trustee Tross talked about including a sixty day window for objections and work |
backward from December. |
Mr. Bayer stated that if the first meeting in December is the meeting at which the Board |
were to formally adopt the Special Service Area, you would go back to the first meeting |
in October or the last meeting in September for the Public Hearing, which means |
boundaries would have to be established and a call for the Public Hearing would have to |
be done in August. |
Trustee Sebby questioned whether the boundaries had been extended at the last |
meeting, as he had not heard until the weekend, which meant that businesses from |
District Four had not been given notice and that disturbed him. He said that with public |
hearing in September, this allows him ninety days from now to get input. |
Trustee Florey said he would clarify the areas to be included. |
Trustee Sebby wished him not to include the extension of District Four in the Special |
Service Area. |
Trustee Tross stated that he would not support this and would support a petition drive |
against it. |
Trustee DeStephano stated that she is an advocate for the Downtown area and is |
concerned about the size of taxes to business owners. She said she would like to see a |
membership with nominal membership fees rather than being taxed. She stated that |
maybe a fee based structure rather than taxing would get better support and |
participation. She agreed that a lot of money has been spent on the downtown area, but |
a lot of that has been on infrastructure. She stated that possibly a fee based structure |
rather than a high tax based on a percentage of the property valuation would get the |
public participation and business support. |
Trustee Soderstrom agreed that a good intention would be to reduce the property's |
share. He said that all areas between Grove to Maple and Grace to Elizabeth should be |
incorporated. He said that he did attend the last meeting, but this extension of the |
service area was new to him as of when he received his packet and he finds the |
extension to be questionable at best. He questioned if the SSA should be extended all |
the way to Grace. |
Trustee Tross said the highest concentration of businesses are south to Washington |
and they all need the same help that is needed here. |
030320
Enactment No: Ordinance 5304-5307 |
Mr. Lichter deferred to Dave Hulseberg. |
Mr. Hulseberg gave a power point demonstration and discussed several conditions of |
the approval, such as parking in compliance with the Americans with Disabilities Act, |
plat of consolidation, Village codes, and the need for a new alcohol sales category. |
Trustee Tross asked if the liquor license would be contiguous with the annexation. |
Mr. Bayer said annexation provides for the issuance of a liquor license upon completion |
of the segregation of the beer and wine sales reclassification. |
Trustee Soderstrom said this is a vital annexation. |
Trustee DeStephano was concerned that this would open the door for other gas stations |
to sell liquor. |
Mr. Bayer said that Village Code provides for a specific number of licenses in a |
particular category. He added that Village Code would have to be amended to create an |
additional license and that the State can only force the Village to issue a license if one is |
available. |
Trustee Soderstrom stated that this is an existing business with liquor sales, and it is |
more of a grandfathered item. He did not believe that this would be precedent setting. |
Trustee Koenig said that simply because it is an existing condition, that it is not an |
endorsement if approved. |
Trustee Florey asked if the business were to be sold or expanded, would that have to |
come before the Board. |
Mr. Hulseberg said that if they were looking to expand or change the footprint of the |
building, it would have to come before the Board. |
Trustee Tross said that as the liquor license goes with the annexation agreement, he |
would not support it. |
Trustee Koenig asked if the business changes owners, would the Village have to |
reissue a liquor license. |
Mr. Bayer said that any subsequent owners would have to meet the requirements of the |
State statute and the Village codes. |
It was moved by Trustee Soderstrom, seconded by Trustee Florey, to waive first |
reading and pass on second reading an Ordinance relative to PC 03-17, 18W675 |
Roosevelt Road, authorizing the execution of an Annexation Agreement. The |
motion carried by the following vote: |
Aye:
Trustee Joan DeStephano, Trustee Karen Koenig, Trustee Rick |
Soderstrom, Trustee Steven Sebby and Trustee Kenneth M. Florey |
5 -
Nay:
Trustee Richard J. Tross
1 -
Absent:
Village President Willliam J. Mueller
1 -
It was moved by Trustee Soderstrom, seconded by Trustee Florey, to waive first |
reading and pass on second reading an Ordinance relative to PC 03-17, 18W675 |
Roosevelt Road, annexing the property into the Village of Lombard; and |
an Ordinance approving a map amendment to rezone the property from the R1 |
Single-Family Residence District to the B3 Community Shopping District; |
an Ordinance granting conditional uses and variations to the Lombard Zoning |
Ordinance and variations to the Lombard Sign Ordinance as follows: |
a) A conditional use for gasoline sales; |
b) A conditional use for outdoor sales of merchandise; |
c) A variation from Section 155.415 (F) (1) to reduce the front yard setback for |
an existing gas station canopy and pump island from 30 feet to 3 feet; |
d) A variation from Section 155.415 (F) (2) to reduce the corner side yard |
setback for an existing gas station canopy and pump island from 30 feet to 3 feet; |
e) A variation from Section 155.709 (B) to reduce the perimeter lot landscape |
requirements along the southern interior side yard from 5 feet to 0 feet for an |
existing vehicle circulation area; |
f) A variation from Section 155.205 (A) (2) (c) (2) and (3) to allow for a 8.5 foot |
high fence where 4' high maximum is permitted; |
g) A variation from Section 155.207 (A) and (C) to allow an existing freestanding |
sign, kerosene island and canopy and an existing fence to be located within the |
clear line of sight area; and |
h) A variation from Section 153.505 (B) to allow for more than one (1) wall sign |
per street front exposure, with a waiver of first reading. The motion carried by the |
following vote: |
Aye:
Trustee Joan DeStephano, Trustee Karen Koenig, Trustee Rick |
Soderstrom, Trustee Steven Sebby, Trustee Richard J. Tross and |
Trustee Kenneth M. Florey |
6 -
Absent:
Village President Willliam J. Mueller
1 -
030344
Enactment No: Ordinance 5308 Li |
It was moved by Trustee Soderstrom, seconded by Trustee Florey, to waive first |
reading and pass on second reading an Ordinance amending Title 11, Chapter |
112 of the Alcoholic Liquor Code creating a Class ZZ liquor license for Road Pilot, |
18W675 E. Roosevelt Road. (DISTRICT #6). The motion carried by the following |
vote: |
Aye:
Trustee Joan DeStephano, Trustee Karen Koenig, Trustee Rick |
Soderstrom, Trustee Steven Sebby and Trustee Kenneth M. Florey |
5 -
Nay:
Trustee Richard J. Tross
1 -
Absent:
Village President Willliam J. Mueller
1 -
030341
Steve Knapp 224 School Street, Wood Dale, commented on the fact that the closed |
border policy regarding dumpsters limits competitive pricing. He said other haulers are |
less costly than Waste Management. He urged the Board to open the borders to allow |
for more competitive fees for dumpsters. |
Trustee Tross explained the no compete clause, and he suggested that Mr. Knapp ask |
Waste Management for a competitive price. |
Trustee DeStephano stated that the contract is two years old, and she did not like the |
idea that competitive data was not reviewed. She said that she believes competitive |
analysis should be done. She said she would like to see a one year contract and have |
the time to see some flexibility and have staff and the Environmental Concerns |
Committee review it. She said this was not derogatory to Waste Management in any |
way. |
Trustee Sebby said it appeared to him that Waste Management had lowered it's cost. |
Assistant Director of Public Works, John Burg said that the contract called for no |
increase in the first year, and not to exceed 3% the second year. He commented that |
Waste Management was keeping the bundled brush cost at $70,000 per year. |
Trustee Sebby said that extending the contract for only one year would not allow a lot of |
additional time. He said he would be in favor of accepting what the Environmental |
Concerns Committee approved. |
Mr. Burg stated that during contract negotiations a few years ago, the Committee did a |
county-wide survey regarding comparison and prices. |
Trustee Tross mentioned that the Chair of the Committee, Trustee DeStephano, has |
requested the Committee seek an RFP. |
Trustee DeStephano said that was done and she felt a study in today's market should |
be done as it is in Public Work projects. |
Trustee Tross said that he didn't see how freezing the prices and an increase of 3% in |
the second year is more than 5% for two years. |
Trustee Koenig said in her first term she was very vocal about these issues. She said |
she was in agreement in concept with Trustee DeStephano, and feels it is better to look |
at contracts and what there is to offer. She stated she believed this is an offer good |
enough that it may be a disservice not to accept this, but in the future it should be |
investigated. |
Trustee DeStephano did not think it should be accepted for five years. |
Trustee Koenig stated that the service is very good, she would be concerned if there |
were service issues. |
Enactment No: Solid Waste Contract |
Trustee Soderstrom spoke to Mr. Burg verifying that the Committee previously reviewed |
the cost of Waste Management versus other companies as well as reviewing county |
wide comparison of other municipalities, two and a half years ago. |
Trustee Florey mentioned the possibility of a three year contract. |
Mr. Bayer said that the original contract provided for a two year extension option at the |
end of the initial three year contract. If the Village were to exercise the option, there |
would be no more than a 5% increase. He said that Waste Management could be asked |
if they would offer and one year or a three year extension. |
Trustee Florey said he was leaning toward a three year contract as he would like to see |
what opportunities a three year contract would offer. |
Trustee Tross said the Board should act on the recommendations of Committee and |
then ask staff if they would like to look at another option. |
Trustee Florey suggested sending it back to the Committee to examine a three year |
option as you have better bargaining power with a longer term, |
Trustee Tross believed it is in our best interest to act on the two year extension and the |
Committee's recommendation. |
Trustee Sebby said he did not think it was not smart to send this back to the Committee, |
but to give direction to staff to see if a three year option with Waste Management is |
feasible. |
Trustee Soderstrom felt incumbent to act on the amendment to approve it with the |
direction of staff to review a three year option. |
Trustee DeStephano wished to clarify to the public that this did not go out to bid four |
years ago for the last contract, and with a two year extension that brings it to six years |
that we will not be doing competitive analysis. |
Trustee Tross talked about the predecessors of Waste Management and said that he |
has found Waste Management to be a responsible provider. He stated that this is a |
good contract and they have done things in this Village that are not called for in the |
contract. He said that they have been responsive to the needs of the community and it |
isn't always the low bidder that gives the best service. |
It was moved by Trustee Sebby, seconded by Trustee Koenig, to approve a two |
year extension to the solid waste contract with Waste Management. The motion |
carried by the following vote: |
Aye:
Trustee Karen Koenig, Trustee Rick Soderstrom, Trustee Steven Sebby, |
Trustee Richard J. Tross and Trustee Kenneth M. Florey |
5 -
Nay:
Trustee Joan DeStephano
1 -
Absent:
Village President Willliam J. Mueller
1 -
030323
Trustee Tross said that if there is additional lighting, the petitioner should be required to |
submit a photometric plan and shall be in compliance so as not to flood the adjacent |
properties with light. |
Bill Hartigan 902 St. Stephens, Oak Brook. the petitioner spoke. He asked what the time |
frame would be for a permit as he is looking to finish reconstruction in mid-October. |
Trustee Tross explained that a waiver of first reading would speed up the process. |
Enactment No: Ordinance 5309 303 |
Trustee Sebby asked if the petitioner would take care of any negative issues if the |
photometric study comes back unfavorable. |
Mr. Hartigan said that he would. |
It was moved by Trustee Tross, seconded by Trustee Sebby, to waive first |
reading and pass on second reading, PC 03-15, 303 W. Roosevelt Road, as |
amended, that the petitioner shall submit a photometric plan demonstrating |
compliance with Village code, and shall eliminate all exterior paging and speaker |
apparatus within six months. The motion carried by the following vote: |
Aye:
Trustee Joan DeStephano, Trustee Karen Koenig, Trustee Rick |
Soderstrom, Trustee Steven Sebby, Trustee Richard J. Tross and |
Trustee Kenneth M. Florey |
6 -
Absent:
Village President Willliam J. Mueller
1 -
030284
Trustee Florey stated that his law firm represents some of the businesses involved and |
he would abstain from the vote. |
Trustee Sebby said that he had discussed this with Trustee Florey and he supports it. |
Enactment No: Ordinance 5310 & 531 |
Trustee DeStephano stated that she does not want to see condos all the way down the |
corridor so we can take the fees for developers to take the land. |
It was moved by Trustee Sebby, seconded by Trustee Soderstrom, to waive first |
reading and pass on second reading an Ordinance authorizing a study of the |
feasibility of establishing tax increment allocation financing to improve |
deteriorating physical conditions and stimulate new economic development |
within the St. Charles Road Corridor from Grace Street to Westmore Avenue |
(Westmore-Meyers Road): and to waive first reading and pass on second reading |
an Ordinance authorizing a study of the feasibility of establishing tax increment |
allocation financing to improve deteriorating physical conditions and stimulate |
new economic development within the St. Charles Road Corridor, from Charlotte |
Street to Grace Street.. The motion carried by the following vote: |
Aye:
Trustee Joan DeStephano, Trustee Karen Koenig, Trustee Rick |
Soderstrom, Trustee Steven Sebby and Trustee Richard J. Tross |
5 -
Abstain:
Trustee Kenneth M. Florey
1 -
Absent:
Village President Willliam J. Mueller
1 -
030347
Trustee Tross said that he found it ironic that after finding ten places for parking in the |
Norwood project, that we are executing an agreement for nineteen spaces. |
Enactment No: Resolution 05-04 21 |
It was moved by Trustee Tross, seconded by Trustee DeStephano, to authorize |
the signatures of the Village President and Clerk on a License Agreement with |
Fifth Third Bank for the purpose of licensing 19 parking spaces in the downtown. |
(DISTRICT #1). The motion carried by the following vote: |
Aye:
Trustee Joan DeStephano, Trustee Karen Koenig, Trustee Rick |
Soderstrom, Trustee Steven Sebby, Trustee Richard J. Tross and |
Trustee Kenneth M. Florey |
6 -
Absent:
Village President Willliam J. Mueller
1 -
X
Agenda Items for Discussion
None
XI
Executive Session
It was moved by Trustee Sebby, seconded by Trustee Florey, that the regular |
meeting of the President and Board of Trustees held Thursday, June 5, 2003 |
recess to Executive Session at 10:31 pm to discuss: |
The Acquisition of Real Property. The motion carried by the following vote: |
Aye:
Trustee Joan DeStephano, Trustee Karen Koenig, Trustee Rick |
Soderstrom, Trustee Steven Sebby, Trustee Richard J. Tross and |
Trustee Kenneth M. Florey |
6 -
Absent:
Village President Willliam J. Mueller
1 -
Reconvene
The Regular Meeting of the President and Board of Trustees of June 5, 2003 was |
reconvened at 11:12 P.M. in the Board Room of Village Hall. |
Upon Roll Call by Finance Director Len Flood, the following were Present: Chairman |
Pro Tem Tross, Trustees DeStephano, Koenig, Sebby, Florey and Soderstrom. |
Absent: President Mueller |
XII
Adjournment
It was moved by Trustee Koenig, seconded by Trustee Soderstrom, that the |
Regular Meeting of the President and Board of Trustees of June 5, 2003 be |
adjourned at 11:13 P.M.. The motion carried by the following vote: |
Aye:
Trustee Joan DeStephano, Trustee Karen Koenig, Trustee Rick |
Soderstrom, Trustee Steven Sebby, Trustee Richard J. Tross and |
Trustee Kenneth M. Florey |
6 -
Absent:
Village President Willliam J. Mueller
1 -