Thursday, June 19, 2008
7:30 PM
Village of Lombard
Village Hall Board Room
Village Board of Trustees
Village President: William J. Mueller |
Village Clerk: Brigitte O'Brien |
Trustees: Greg Gron, District One, Richard J.Tross, District Two, |
Jack O'Brien, District Three, Dana Moreau, District Four, Laura Fitzpatrick, District |
Five and Rick Soderstrom, District Six |
Meeting Minutes
Revised June 17, 2008
Village Board of Trustees
Meeting Minutes
June 19, 2008
I
Call to Order and Pledge of Allegiance
The Regular Meeting of the President and Board of Trustees was called to order by |
Village President William J. Mueller at 7:30 p.m. The Pledge of Allegiance was led by |
Village Clerk Brigitte O'Brien. |
Village President Willliam J. Mueller, Village Clerk Brigitte O'Brien, Trustee Greg |
Gron, Trustee Richard J. Tross, Trustee Jack O'Brien, Trustee Dana Moreau, |
Trustee Laura Fitzpatrick and Trustee Rick Soderstrom |
Present:
II
Roll Call
Village President Willliam J. Mueller, Village Clerk Brigitte O'Brien, Trustee Greg |
Gron, Trustee Richard J. Tross, Trustee Jack O'Brien, Trustee Dana Moreau, |
Trustee Laura Fitzpatrick and Trustee Rick Soderstrom |
Present:
Other Elected Official in Attendance: Village Clerk Brigitte O'Brien |
Appointed Officials in Attendance: |
Village Manager Dave Hulseberg |
Village Attorney Thomas Bayer |
Assistant Village Attorney George Wagner |
Management Analyst Brian Koehler |
Acting Community Development Director Bill Heniff |
Fire Marshal Jerry Howell |
Acting Public Works Director Dave Gorman |
Executive Coordinator Carol Bauer |
III
Public Hearings
none
IV
Public Participation
Proclamation - GFWC Lombard Junior Women's Club's TLC Camp Week |
Village Clerk Brigitte O'Brien read the proclamation for GFWC Lombard Junior Women's |
Club TLC Camp Week. Trustee Tross presented the proclamation to Sue Bielenda, |
Sue presented the Board with bottles of wine from their fund raiser. She asked if the |
Board members remembered the wine and flowers from last year. She spoke about |
what a wonderful organization the TLC Lombard Service League is. On behalf of all of |
the Junior Women's Club, she accepted the proclamation. She stated they had 95 |
campers in attendance at TLC. The Camp is supported by many organizations such as |
JW Reedy, Service League, the M&M Foundation and the Lombard Park District. She |
stated they were blessed with good weather for the event. They visited Monkey Island, |
the Brookfield Zoo, North Beach, a carnival with rock climbing and a slip 'n slide, the |
movies, and a water park in Arlington Heights. She thanked everyone for their support |
and stated they were looking forward to the event next year. |
President Mueller stated that two of the TLC Camp counselors met at one of the events |
and are getting married on Saturday. There was also another couple that met at TLC |
Camp two years ago and got married. |
Proclamation - A+ Energy Day |
Village Clerk Brigitte O'Brien read the proclamation for A+ Energy Day. Principal Dan |
Flaherty of St. Pius and two of the teachers Susan Pruyn and Toni Miller were called up |
to the front. Trustee Rick Soderstrom presented the proclamation. Trustee Soderstrom |
stated the school was fortunate to have two teachers receive awards. He stated the |
program covered seven counties including Cook County and Chicago and two of the |
recipients were from Lombard and the same school. He congratulated the teachers on |
behalf of the Village Board. |
Dan Flaherty stated the teachers did all the work for the awards they each received. He |
felt they were lucky to be in Lombard and have such excellent teachers. He stated the |
school received a $50,000 bequest from an aunt of the Owens sisters that was for the |
technology program. |
President Mueller congratulated the principal and the teachers and stated he was very |
excited about the bequest and the awards. |
President Mueller requested Trustee Tross come forward. Members of the American |
Legion Post 391 Tony Maroney and John Curley stated they were cleaning out the |
headquarters and found a plaque that was at the old Village Hall. They wanted to return |
the plaque to the Village. The wording on the plaque was read. |
Trustee Tross stated the wall of honored veterans would be complete now with this |
plaque. He asked everyone to remember all who had given the ultimate sacrifice in |
peace and in war. He stated he hoped that no additional names would have to be |
added to the wall. He spoke about a proposed new Memorial and thanked the American |
Legion Post for their participation in the Memorial Day program. |
President Mueller stated that the plaque will be placed on the wall at the Village Hall. He |
stated the "In Remembrance" memorial service was initiated in 2000. He stated it was a |
dream to have changes made to the Veterans' Rock and that the Village was working |
with the State for funding to help improve that area and make it more respectful. He |
stated the Village had applied for a $30,000 grant which had been approved, but the |
Village had not received the money as yet. He stated we do not want to forget those |
people who served our country. He stated there is a scout working toward his Eagle |
Badge who is also working on this. |
V
Approval of Minutes
It was moved by Trustee Gron, seconded by Trustee Fitzpatrick, to approve the |
Minutes of the Regular Meeting of June 5, 2008. The motion carried by the |
following vote: |
Aye:
Gron, Tross, O'Brien, Moreau, Fitzpatrick and Soderstrom
6 -
VI
Committee Reports
Community Relations Committee - Trustee Laura Fitzpatrick, Chairperson
Trustee Laura Fitzpatrick reported that the Committee had compiled pages for the |
website for the seniors and the youth information will be next. She stated the Senior |
Fair will be September 24 at the Lombard Commons building. The next meeting will be |
September 15. |
Economic/Community Development Committee - Trustee Dana Moreau, |
Chairperson |
Trustee Dana Moreau stated that the Committee had met on June 4, at which time they |
approved a recommendation for the Downtown Retail Business Grant for 112 W. St. |
Charles Road, which is on the Village Board agenda for action. She stated the next |
meeting will be in August. |
Environmental Concerns Committee - Trustee Greg Gron, Chairperson
Trustee Gron related that the Committee had not met since the last Board Meeting but |
will meet in August. He spoke about the Rain Barrel Program. He stated that a painted |
rain barrel was on display at the Village Hall and that residents could purchase up to two |
rain barrels and receive reimbursement if certain criteria were met. The decorated rain |
barrel will be raffled off at Prairie Days on September 21. He stated that free energy |
efficient lightbulbs were given out at the Taste of Lombard. The next meeting will be in |
Finance Committee - Trustee Rick Soderstrom, Chairperson
Trustee Soderstrom stated the Committee had not met and will meet over the summer |
only if issues are brought forth for their consideration. |
Public Works Committee - Trustee Richard J. Tross, Chairperson
Trustee Tross stated the Committee had met on June 1, at which time they discussed |
items that were on the agenda including item H on sanitary and sewer traps; item N |
utility rights-of-way; item Q concrete rehab and curb cuts and item W street rehab. He |
gave an update on the streets and said there had been no cuts made and some streets |
were added. He stated he had received comments about the Main Street construction |
and hoped that it would be done by September. He stated the telephone polls are being |
raised on Main from Central to Maple. There will be new lighting. He stated the storm |
Sunday morning brought winds up to 67 miles per hour and the major impact was from |
Washington to Roosevelt Road. There were many trees down. He stated Waste |
Management was helping with the pick-up. He reminded residents of the bundling |
requirements for brush. He also said the Village will handle any downed limbs from |
parkway trees. He stated the July meeting was cancelled. The next meeting will be |
August 12. He commended Acting Director of Public Works Dave Gorman and the |
Public Works staff. |
Transportation & Safety Committee - Trustee Jack O'Brien, Chairperson
Trustee Jack O'Brien reported that the Committee had not met and the next meeting will |
be August 4th. He stated the next Circulator Committee meeting will be July 2. |
Board of Local Improvements - Trustee Richard J. Tross, President
Trustee Tross stated the Committee had an abbreviated meeting and approved three |
items. He stated construction was moving forward at a record pace. He stated item F |
on the agenda was a rate reduction from 9% to 5.128%. The next meeting will be |
August 14. |
Community Promotion & Tourism - President William J. Mueller, Chairperson
President Mueller stated the Committee had not met.
VII
Village Manager/Village Board Comments
Village Manager Dave Hulseberg thanked the police, fire and public works employees |
for all the work associated with the last storm. |
Trustee Soderstrom also thanked staff for all of the hard work. He stated he was out of |
town and when he returned he was happily surprised to find a great job had been done |
by Village staff. He stated his district was the hardest hit and there were branches down |
on cars and houses. He felt that the Village was not taking the lead with Waste |
Management as far as the pick-up of the debris. He stated a good part of his district still |
looked like a war zone. He felt the storm last August brought more Waste Management |
trucks in and that the Village was allowing Waste Management to take the lead and the |
Village was following. He stated the trucks had picked up on Monday, Tuesday and |
Wednesday and the Village picked up on Thursday, but the Friday trash pick-up area |
was still a war zone. He said house after house, street after street, and area after area |
were littered. He said he had no issue with the hard-working rank and file people at |
Public Works. He felt they had done everything they could do. He said they were |
following direction given to them, but he had a problem with the direction that was given. |
Acting Director of Public Works Dave Gorman said the crews will be out to assist in |
District #6. |
Trustee Soderstrom remarked that the hardest hit area should be the first to receive |
assistance and be the priority and felt the reaction was inappropriate. |
Trustee Tross stated he drove around the area on Sunday checking for storm damage. |
Trustee Moreau stated she was out of town and thanked Dave Hulseberg for checking |
her district while she was gone. |
Trustee Fitzpatrick stated her district was not heavily impacted by the storm. She stated |
that at the DuPage Mayors Dinner the evening before, a presentation was given |
regarding the 2016 Olympics. She feels that visitors would come out to Lombard. She |
stated she is proud to vote for that item on the agenda. She stated the Relay for Life |
was being held this weekend. She said she had a family team participating and that she |
and her husband had lost fathers to cancer. She noted that it was she and her |
husband's 25th anniversary and requested people to make a contribution to the Relay |
for Life instead of an anniversary gift. |
President Mueller stated this was the last Village Board meeting until August 21st. He |
reminded everyone of the Blood Drive scheduled for July 16 and to call Carol Bauer to |
make an appointment. He stated the Knights of Columbus held their state convention in |
Lombard and The Westin and hosted over 500 people. He noted the US Lacrosse |
team was competing at the Benedictine University and also stayed at The Westin |
bringing hundreds of people to Lombard for this two-day event. He thanked the DuPage |
Convention and Visitors Bureau and welcome all the athletes and visitors. He reminded |
everyone that the Taste of Lombard would be held July 3-6. The fireworks will be held |
on Friday and he congratulated the Jaycees on this event. He also reminded residents |
there will be a 4th of July parade on Friday beginning at 11:30 am at the Village Hall and |
going to Madison Meadow Park. He stated this was not a commercial parade, but a |
parade for families and encouraged residents to come and participate. He said there |
will be a short Memorial Service at the Taste of Lombard. He reminded residents of the |
German Fest to be held July 17-20 at Sacred Heart Church. He also reminded |
everyone of Cruise Nights every Saturday in downtown Lombard where more than 200 |
cars are on display as well as having entertainment and vendors. He said the stores |
remain open late and encouraged everyone to come to downtown Lombard. He stated |
it was a great time to be in Lombard. |
Trustee Tross spoke regarding Consent Agenda item CC, the rejection of bids He |
inquired about removing the item. He stated that he liked the current program. He felt |
change would be a mistake. He felt the Village was able to assist residents in a trying |
time. He felt tweaking the program was acceptable and the list of recognized |
contractors was good. He stated that now Public Works comes out 24/7 and can |
provide a list of the plumbers recognized by the Village to the resident. He stated if the |
problem is on the Village side, the resident does not see a bill, but if the problem is on |
the resident's side, the resident knows they are dealing with a reputable contractor who |
will be fair and honest. He felt it was an excellent program. He did not want to return to |
the old way of a resident calling and having to be at the mercy of a contractor who may |
not be reputable. |
Village Manager Dave Hulseberg stated the program will be enhanced and clarified. |
Trustee Tross inquired if the Village would maintain the first response program and the |
list of contractors. |
Manager Hulseberg said yes. |
Trustee Tross agreed to leave the item on Consent. |
President Mueller stated this program is a good program and he has received comments |
from residents about how quickly the Village responds and what a great program it is for |
residents who are faced with an emergency. |
Trustee Tross stated that prior to this program, residents received some exorbitant bills. |
He also inquired about banner locations for the German Fest and Taste of Lombard. |
Trustee Tross asked about rights of way. |
President Mueller stated that he supported the bid for the Olympics He stated there is a |
sports training center in the North Industrial Park in District #1 that trains athletes and a |
lot of them compete in the Olympics. He stated that the Village has been honored to |
have guests from other countries come to visit including China and France and that the |
Village would be sending letters to those countries asking for their support of the |
Olympics to be held here. He stated this was an important and exciting time. |
VIII
Consent Agenda
Payroll/Accounts Payable
A.
Approval of Village Payroll |
For the period ending June 7, 2008 in the amount of $969,694.68. |
This Matter was approved on the Consent Agenda.
B.
Approval of Accounts Payable |
For the period ending June 13, 2008 in the amount of $684,342.47. |
This Matter was approved on the Consent Agenda.
C.
Approval of Accounts Payable |
For the period ending June 6, 2008 in the amount of $12,128.62. |
This Matter was approved on the Consent Agenda.
Ordinances on First Reading (Waiver of First Requested)
D.
ZBA 08-06: 210 W. Ash Street |
Requests a variation to Section 155.407 (F)(4) of the Lombard Zoning Ordinance to |
reduce the required rear yard setback from thirty-five (35) feet to eleven feet (11) feet in |
the R2 Single-Family Residence District. (DISTRICT #1) |
This Matter was waived of first reading and passed on second reading with |
suspension of the rules on the Consent Agenda. |
Enactment No: Ordinance 6195 |
E.
Lillo's Topo Gigio, 777 E. Butterfield Road |
Amending Title 11, Chapter 112 of the Alcoholic Liquor Code increasing the Class A/B |
III liquor license category. (DISTRICT #3) |
This Matter was waived of first reading and passed on second reading with |
suspension of the rules on the Consent Agenda. |
Enactment No: Ordinance 6196 |
F.
Interest Rate with Regard to Special Assessment 217A |
Amending Ordinance #6131, adopted December 6, 2007, with regard to the paving and |
improving of portions of LaLonde Avenue, Marcus Drive and Joyce Avenue in Special |
Assessment 217A as it relates to the reduction in the interest rate charges to residents |
for their portion of the project costs.(DISTRICT #4) |
This Matter was waived of first reading and passed on second reading with |
suspension of the rules on the Consent Agenda. |
Enactment No: Ordiinance 6197 |
G.
DuPage Countywide Stormwater and Floodplain Ordinance |
Amending Ordinance No. 3476, adopted November 21, 1991, as amended, with regard |
to the County of DuPage Countywide Stormwater and Floodplain Ordinance. |
This Matter was waived of first reading and passed on second reading with |
suspension of the rules on the Consent Agenda. |
Enactment No: Ordinance 6198 |
H.
Ordinance Amending Title 5, Chapter 50 Of The Lombard Village Code |
Regarding Section 50.042 relative to the Village's sanitary sewer system and traps. |
This Matter was waived of first reading and passed on second reading with |
suspension of the rules on the Consent Agenda. |
Enactment No: Ordinance 6199 |
I.
Amending Title VII of the Lombard Municipal Code |
Regarding an Automated Traffic Law Enforcement System. (DISTRICTS ALL) |
This Matter was waived of first reading and passed on second reading with |
suspension of the rules on the Consent Agenda. |
Enactment No: Ordinance 6200 |
J.
Amending Title 7of the Lombard Village Code |
As it relates to Village sticker violations and the adjudication process. |
This Matter was waived of first reading and passed on second reading with |
suspension of the rules on the Consent Agenda. |
Enactment No: Ordinance 6201 |
K.
Amending Title 7 of the Lombard Village Code |
As it relates to the number of violations necessary to result in the immobilization of a |
vehicle. |
This Matter was waived of first reading and passed on second reading with |
suspension of the rules on the Consent Agenda. |
Enactment No: Ordinance 6202 |
L.
Amending Title 7 of the Lombard Village Code |
As it relates to the number of violations required to result in vehicle immobilization. |
This Matter was waived of first reading and passed on second reading with |
suspension of the rules on the Consent Agenda. |
Enactment No: Ordinance 6203 |
Other Ordinances on First Reading
Ordinances on Second Reading
PC 08-07: 2800 S. Highland Ave (The Patio Restaurant) |
Requesting amendments to Ordinance 6085, which granted zoning and site plan |
approval of a fast-food restaurant with a conditional use for a drive-through |
establishment/service and wall signage deviations for property within the Highlands of |
Lombard B3 Planned Development; in the following respects: |
1. Amendments to the conditions of approval to provide for alternate building elevations; |
and |
2. A further deviation from Section 153.505 (B)(19)(a)(2) of the Sign Ordinance to allow |
for an additional wall sign on the south elevation of the single-tenant building. |
(DISTRICT #3) |
M.
Enactment No: Ordinance 6204 |
Passed The Consent Agenda
Aye:
Gron, Tross, O'Brien, Moreau, Fitzpatrick and Soderstrom
6 -
N.
Ordinance Amending Title IX, Chapter 97 of the Lombard Village Code |
Regarding Section 97.055 relative to utility company construction in the Village |
right-of-way and adding a new Section 97.056 relative to non-utility company |
construction in the Village right-of-way. |
This Matter was passed on second reading on the Consent Agenda.
Enactment No: Ordinance 6205 |
O.
PC 08-17: 139 Eisenhower Lane North |
Requests conditional use approval to allow for Food Manufacturing, Packaging, and |
Processing in the I Limited Industrial District. (DISTRICT #3) |
This Matter was passed on second reading on the Consent Agenda.
Enactment No: Ordinance 6206 |
P.
PC 08-16: 951 N. Ridge Ave. |
Requests the following approvals related to conditional uses: |
1. The petitioner requests conditional use approval from Section 155.420 (C) (13) |
to allow for an existing Landscape Contractor's Storage Yard in the I Limited |
Industrial District. |
2. The petitioner requests approval from Section 155.420 (C) (39) for the construction |
of accessory structures (two above ground deisel fuel tanks) associated with a |
conditional use in the I Limited Industrial District. (DISTRICT #1) |
This Matter was passed on second reading on the Consent Agenda.
Enactment No: Ordinance 6207 |
Resolutions
Q.
FY 2008 Concrete Rehabilitation And Utility Cuts Patching |
Final Balancing Change Order No. 2 |
Authorizing a decrease to the contract with Kings Point General Cement in the amount |
of $5,039.15. |
This Matter was adopted on the Consent Agenda.
Enactment No: Resolution 05-09 |
R.
Review of Executive Session Minutes |
Authorizing the Village Clerk to make certain Closed Session Minutes available for |
public inspection. |
This Matter was adopted on the Consent Agenda.
Enactment No: Resolution 06-09 |
S.
Indemnification Agreement with the State of Illinois |
For photo enforcement equipment attached to IDOT facilities. |
This Matter was adopted on the Consent Agenda.
Enactment No: Resolution 07-09 |
Violation Processing Service Agreement and Agreement Between RedSpeed Illinois, LLC and |
the Village of Lombard (Moved to IX-B2) |
*T.
U.
2016 Olympics and Paralympics |
Resolution in support of Chicago's bid to host the 2016 Olympics and Paralympics. |
This Matter was adopted on the Consent Agenda.
Enactment No: Resolution 08-09 |
Other Matters
V.
FY 2009 Preservative Surface Treatment Program |
Request for a waiver of bids and award of a contract to CAM LLC in the amount of |
$70,000.00, the sole local supplier of the only surface treatment product available in |
Illinois. Public Act 85-1295 does not apply. |
This Matter was approved on the Consent Agenda.
W.
FY 2009 Concrete Rehabilitation And Utility Cuts Patching |
Award of a contract to Triggi Construction Company, the lowest responsible bid of five |
bidders, in the amount of $1,091,086.50. Bid in compliance with Public Act 85-1295. |
This Matter was approved on the Consent Agenda.
X.
101 S. Main Street Soil Remediation |
Award of a contract to Robinette Demolition, Inc., the lowest responsible bid of two |
bidders, in the amount of $71,520.00. Bid in compliance with Public Act 85-1295. |
(DISTRICT #4) |
This Matter was approved on the Consent Agenda.
Y.
HVAC Maintenance Contract |
Award of a contract to Carrier Corporation, the lowest responsible bid of six bidders, in |
the budgeted amount of $60,705.00 for a two-year period. Bid in compliance with Public |
Act 85-1295. (DISTRICTS #3, #4, & #6) |
This Matter was approved on the Consent Agenda.
Z.
Request for a waiver of bids and award of a contract to HD Waterworks Supply in the |
amount of $62,650. Public Act 85-1295 does not apply. |
This Matter was approved on the Consent Agenda.
AA.
Request for a waiver of bids and award of a contract to Duke's Root Control, |
Incorporated in the amount of $45,000. Public Act 85-1295 does not apply. |
This Matter was approved on the Consent Agenda.
BB.
Emergency Water & Sewer Repairs |
Request for a waiver of bids and award of a contract to John Neri Construction |
Company in the amount of $72,000. Public Act 85-1295 does not apply. |
This Matter was approved on the Consent Agenda.
CC.
Sewer Rodding Services Rejection Of Bids |
Recommendation of staff to reject bids; do not have a preferred plumber; and provide |
oversight to all plumbers to assure the Village gets the information needed. |
This Matter was approved on the Consent Agenda.
DD.
Cross Connection And Grease Control Program |
Request for a waiver of bids and award of a contract to Aqua Backflow in the amount of |
$85,800. Public Act 85-1295 does not apply. |
This Matter was approved on the Consent Agenda.
EE.
Recycling Education Grants |
Requests from Glenbard East High School in the amount of $3,516 and Montini Catholic |
High School in the amount of $2,500. |
This Matter was approved on the Consent Agenda.
FF.
Recommendation of the Environmental Concerns Committee establishing a Rain Barrel |
Grant Program. |
This Matter was approved on the Consent Agenda.
GG.
114 S. Elizabeth Street - Sacred Heart German Fest |
Request for the use of public rights-of-way and public property for the display of banners |
for the period July 7, 2008 through July 20, 2008. (DISTRICTS #1 and #4) |
This Matter was approved on the Consent Agenda.
HH.
Motion approving a Watermain Easement Agreement and a Storm Water Detention |
Easement Agreement for the property located at 455 E. Butterfield Road and known as |
Miller's Ale House. (DISTRICT #3) |
This Matter was approved on the Consent Agenda.
II.
Temporary Signage - Taste of Lombard |
Request for the use of public rights-of-way for the display of temporary directional signs |
associated with the Taste of Lombard for the period July 2, 2008 through July 6, 2008. |
(DISTRICTS #1, #2, #4, #5 and #6) |
This Matter was approved on the Consent Agenda.
*JJ.
810 E. Butterfield Road (Dick's Sporting Goods) |
Motion granting an extension of a temporary special event permit for Dick's Sporting |
Goods for the period from June 20 to July 7, 2008. (DISTRICT #3) |
This Matter was approved on the Consent Agenda.
Passed The Consent Agenda
It was moved by Trustee Soderstrom, seconded by Trustee Tross, to approve the |
Consent Agenda. This approval includes suspension of the rules, waive first |
reading and pass on second reading, waive competive bidding and award |
contracts, approve and adopt resolutions as needed for the preceding items as |
read by the Clerk on the Consent Agenda The motion carried. |
Aye:
Gron, Tross, O'Brien, Moreau, Fitzpatrick and Soderstrom
6 -
IX
Items for Separate Action
Ordinances on First Reading (Waiver of First Requested)
Other Ordinances on First Reading
Ordinances on Second Reading
A.
PC 08-13: 19W471 Roosevelt Road and 351 E. Roosevelt Road (Lombard |
Crossing) |
Requests that the Village take the following actions on the subject property: |
A. Approve an annexation agreement. (2/3 of Corporate Authorities Vote |
B. Annex the portion of the subject property not currently within the Village of |
Lombard. |
C. Approve a map amendment rezoning the entire property to the B4A Roosevelt |
Road Corridor District. |
D. Approve a conditional use for a planned development, with the following |
companion conditional uses, deviations and variations, as follows: |
a. Conditional uses pursuant to Sections 155.417(G)(2)(b)(2) and |
155.417(G)(2)(b)(6) of the Zoning Ordinance for a |
bank/financial institution with a drive-through facility; |
b. A deviation from Section 153.505(B)(19)(a)(2) of the Sign |
Ordinance to allow for more than one wall sign per street |
frontage; |
c. A deviation from Section 155.417(G)(3) of the Zoning Ordinance to |
reduce the minimum lot area from 40,000 square feet to 36,400 |
square feet; |
d. A deviation from Section 155.417(G)(4) of the Zoning Ordinance to |
reduce the minimum lot width from 150 feet to 137 feet. |
a. A conditional use pursuant to Section 155.417(G)(2)(c)(7) of the |
Zoning Ordinance for a shopping center, consisting of more |
than one principal business on a zoning lot; |
b. A deviation from Section 155.417(G)(5)(c) of the Zoning Ordinance |
reducing the required east interior side yard from ten feet (10') |
to one foot (1'). |
a. A conditional use pursuant to Section 155.417(G)(2)(a)(5) of |
the Zoning Ordinance for a restaurant outside service/dining |
area; |
b. A deviation from Section 153.505 (B)(19)(a)(2) of the Sign |
Ordinance to allow for more than one wall sign per street |
frontage; |
c. A deviation from Section 155.417(G)(5)(c) of the Zoning |
Ordinance reducing the required east interior side yard from ten |
feet (10') to five feet (5'). |
a. A deviation from Section 154.506 (D) of the Subdivision and |
Development Ordinance to allow for a lot without public street |
frontage; |
b. A planned development use exception for a storage center in the |
B4A District with a variation from Section 155.508 (B)(3) of the |
Zoning Ordinance to allow a use exception to exceed 40% of the |
total floor area for the overall planned development. |
c. A conditional use pursuant to Section 155.417(G)(2)(c)(6) of the |
Zoning Ordinance for a four story building, between 40 and 45 feet |
in height; |
5. For Lot 5 (detention outlot Parcel E): |
a. A deviation from Section 154.506 (D) of the Subdivision and |
Development Ordinance to allow a lot without public street frontage; |
b. A deviation from Section 154.507 (D) of the Subdivision and |
Development Ordinance requiring an outlot to have at least thirty |
feet (30') of frontage along a public street; |
c. A deviation from Section 155.417 (G)(3) of the Zoning Ordinance to |
reduce the minimum lot area from 40,000 square feet to 19,000 |
square feet for a detention outlot; and |
d. A deviation from Section 155.417 (G)(4) of the Zoning Ordinance to |
reduce the minimum lot width from 150 feet to 131 feet. |
6. For each lot, grant a variation from Sections 155.706 (C) and 155.709 |
(B) of the Zoning Ordinance reducing the required perimeter parking lot |
and perimeter lot landscaping from five feet (5') to zero feet (0') to |
provide for shared cross-access and parking. |
7. Grant a variation from Sections 155.417 (G)(7) and (9) of the Zoning |
Ordinance to eliminate the ten percent (10%) open space requirement |
for individual lots. |
8. Approve the following Sign Ordinance deviations: |
a. A deviation from Section 153.235 (A) to allow for two shopping |
center signs, where one is permitted; and |
b. A deviation from Section 153.235 (E) to allow for shopping center |
signs to be located closer than 250 feet from each other. |
c. A deviation from Section 153.234 (F) to allow for free-standing |
signs to be located closer than seventy-five feet (75') from the |
center line of the adjacent right-of-way; and |
9. Approve a preliminary major plat of resubdivision, with an alternate option that |
combines proposed Parcels B and C into a single lot of record. (DISTRICT #6) |
Trustee Soderstrom indicated he wanted to emphasize that the developer and staff |
worked on all the concerns and he is satisfied and wants to encourage the Board to give |
unanimous support and approve the annexation agreement. |
Trustee Tross stated he voted no the last time and is prepared to vote no again. He |
stated this is the first major development since the Roosevelt Road moratorium and it |
has 29 variations and 12 conditions. He stated there is a restaurant yet to be identified |
and a bank with a drive-up and questioned if this was the best proposal for the area. |
Trustee Soderstrom stated this is not just retail, but a mix. He stated it was a mirror of |
V-land developmentt. He contended this was a good use for the Roosevelt Road |
corridor. He stated this Board approved a development to the left of it and this one is as |
good as that one. He asked the Village Board for support of this petition and stated he |
felt this would enhance the Roosevelt Road corridor. |
It was moved by Trustee Soderstrom, seconded by Trustee Moreau, that this |
matter be passed on second reading annexation agreement The motion carried by |
the following vote: |
Aye:
Mueller, Gron, Tross, O'Brien, Moreau, Fitzpatrick and Soderstrom
7 -
Enactment No: Ordinance 6208-6211 |
It was moved by Trustee Soderstrom, seconded by Trustee Moreau, to approve |
annexation of property, map amendment and conditional use The motion carried |
by the following vote: |
Aye:
Gron, Tross, O'Brien, Moreau, Fitzpatrick and Soderstrom
6 -
Resolutions
B.
112 W. St. Charles Road - Downtown Retail Business Grant |
Authorizing the signatures of the Village Manager and Village Clerk on an Agreement |
authorizing the reimbursement of funds for a Downtown Retail Business Grant for the |
property located at 112 W. St. Charles Road. Trustee Gron requested this item be |
placed on Separate Action. (DISTRICT #1) |
Acting Director of Community Development Bill Heniff reviewed the application made to |
the Economic and Community Development Committee for the Village Board. He stated |
the applicant indicated they had spent $22,000 and were asking for a $20,000 grant. He |
stated the petitioner was an art shop and gallery and had received approval for a |
$10,000 grant. The Economic and Community Development Committee requested |
additional information. |
Trustee Gron stated he had a lengthy conversation with the Yaegers regarding this |
application and feels satisfied with the request and will approve. Trustee Gron moved |
for approval of the request. |
Trustee O'Brien questioned if the company was viable and did they have enough money |
to survive in tough times. |
Bill Heniff stated the business market changes. He stated they could continue to stay |
with a retail presence on St. Charles Road. He stated they have a five-year lease and |
hope to continue at that location in the community. |
Trustee O'Brien asked about the financial status of the company. He stated this was a |
grant, not a loan and that no payback is required. He spoke about giving a business |
$10,000 and in a year or two they fold and about financial capabilities. |
Christine Yaeger stated they had an easy out-of-their-home office, but wanted to have |
the store front for visibility and stated they have substantial receivables. She stated they |
have a fluctuating product and they used to outsource work. They have reduced their |
advertising and expenditures by 40%. |
Trustee Moreau stated Yeager had won the property stewardship award from the |
Village. She talked about bringing in foot traffic to the downtown. |
President Mueller stated this grant does not require a pay back. |
Trustee O'Brien stated the Village was not in business of supporting businesses. |
Trustee Tross questioned if the work was done a year ago, why they were now |
requesting the loan. He questioned the dollar amount and foot traffic from other |
services such as a doctor's office and if other offices would bring in foot traffic. |
Trustee Moreau indicated this was a store with a retail component with prints, frames, |
etc. and was a nice store for downtown. She compared this to a company that cleans |
and sells products and stated the ECDC can review criteria. She stated the Village does |
not want to fund businesses, but that there are businesses closing and businesses need |
to be maintained, She stated the grant application meets the requirements. She noted |
that Southern Exposure had closed its doors. |
Trustee O'Brien indicated that residents complain about taxes and he was not in favor of |
taking the risk. |
Christine Yeager stated they had been in business for 9 years and her husband had |
received 11 international awards. She said they want to be part of the community and |
do something special. She stated she was confident they would succeed and had |
taken drastic measures to expand. She stated a lot of what they do is word of mouth |
and had reduced their staff. She stated they could do only 50% of the business they did |
last year and still survive. |
President Mueller questioned if the grant program should be reviewed. He stated the |
grant programs are designed to help businesses. |
Trustee Tross stated Lombard is not like Glen Ellyn, Wheaton or Elmhurst. |
Christine Yeager stated they would rather make the money than request the Village |
money. She stated they have a great landlord. She stated they will have a new sign in |
3-4 weeks. She stated they did not think they would be eligible for a grant. She stated |
they were busy with their move and did not take the time to apply for the grant. She said |
her husband takes pictures and those pictures become the product. |
President Mueller stated he had a conversation with Ms. Yeager when they moved from |
Park to St. Charles Road and he suggested that they apply for the grant. She was not |
aware of the grant until then. |
Trustee Fitzpatrick stated the monies come from TIF funds and those funds are |
specifically set aside to help revitalize blighted areas of downtown and to draw business |
to the downtown. She stated this grant does exactly that. She stated the Village used |
grants to put in pavers and streelights. She felt empty storefronts were a poor |
advertisement. She stated Yeager Photographix had been in business for ten years |
and she wanted the business to stay. She felt it was a very good use of TIF funds. |
Thomas Knapp, 386 E. St. Charles Road, stated he had a business out of his home for |
12 years and he wanted to move to downtown Lombard. He stated he searched for |
quite a while. He stated he found a lot of space inadequate and landlords that were not |
willing to improve the property. He stated Yeager was on Park Avenue with an |
impressive store front and moved to St. Charles Road and made a big improvement in |
that location. He felt Yeager did a great job with the gallery, events and open doors to |
the public for walk-in retail. He stated the money was going to the improvements not the |
business. He stated he was a past Board Member of Lombard Town Centre and was |
trying to develop a downtown and increase foot traffic and marketability. He stated this |
was to improve the downtown frontage and increase appeal. He stated it was money |
well spent. |
It was moved by Trustee Gron, seconded by Trustee Moreau, that this matter be |
adopted. The motion carried by the following vote: |
Aye:
Gron, Tross, Moreau, Fitzpatrick and Soderstrom
5 -
Nay:
O'Brien
1 -
*B2.
Violation Processing Service Agreement and Agreement Between RedSpeed |
Illinois, LLC and the Village of Lombard |
For an automated Traffic Law Enforcement System. (DISTRICTS ALL) |
Chief Byrne gave an update on RedSpeed. He summarized the process. He stated that |
Lombard was aggressive on traffic safety with a goal of reducing accidents. He stated |
the Police Department pursues State funding and grants to help with roadside safety |
checks, road rage incidents, seat belt campaigns and child safety seat checks. He |
stated in 2006 the Illinois General Assembly approved the use of RedSpeed to reduce |
accidents. He stated RedSpeed was one more tool to reduce traffic accidents. He |
stated in 2007 there were 2,200 traffic accidents and 50% were on the four state routes |
in Lombard. He stated 48% were intersection collisions. Chief Byrne stated the Police |
Department had looked at four vendors for this product, but was recommending |
RedSpeed. He stated RedSpeed was less expensive; there were no up-front costs; the |
costs were deducted from the revenues; it is a turn-key operation with about a two-day |
turn-around time; payments from the state were secure, they handled installation and |
maintenance, paperwork and collection of fees; they provided assistance at the |
adjudication procedures; and they were a Lombard-based business. He stated the |
other vendors were not in Illinois. Chief Byrne stated there were three steps to the |
Agreement. There would be a business meeting held within the next week or two; the |
locations would be determined based on objective crash data including Roosevelt Road |
at Main, Finley, Fairfield and Meyers and North Avenue and Route 53 and have to be |
approved by IDOT and then the enforcement program would not begin until there was |
public education. They would work to change drivers' habits. He stated the Village |
could begin with two intersections and then expand. He stated this would be highly |
advertised. He stated RedSpeed had a marketing department and would work with the |
Village and the Marketing Coordinator. |
Trustee Gron questioned the charges. |
Chief Byrne stated the Village would set the standard of what is a violation and we will |
be charged a fee for each citation. He stated this will work based on the criteria. The |
Chief stated the turn around time is two days and citations could be out in eleven days. |
Trustee Tross thanked the Chief for the great job presenting the overview of the |
program. He questioned the validity of the system and stated some communities are |
buying out of these programs. He questioned the public relations and education of |
drivers. He asked about the $17,000 per camera plus $5.99 per read and a hire-back |
officer. He felt there was a lot of money involved. He questioned when the last time it |
was that a camera issuing a citation made the intersection safer. |
Mike Lieber, RedSpeed Illinois, stated he had been in law enforcement for thirty years. |
He stated that driver behavior changes when there is a police presence. He assigned |
officers to intersections and when the officer was removed, the drivers returned to their |
old driving habits. He stated in the Daily Herald there was an article about an |
intersection where 700 tickets had been issued and after RedSpeed, there were 300 |
tickets given. |
Trustee Tross inquired if the knowledge of the camera made the intersection safer and |
did the accident count go down. He stated he knows if a squad drives by, a driver who |
does not have his or her seat belt on, buckles up. |
Mike Lieber stated that studies have been done. He stated just putting up a RedSpeed |
sign helps. He stated the three E's are engineering, education and enforcement. |
Trustee Tross questioned the sign making it safer and talked about the key in Lombard |
was marketing. He felt it was not just a safety issue. He stated it was the technology of |
the future. He questioned the dollar issue. |
Mike Lieber stated people are held accountable. |
President Mueller stated at the IML Convention statistics were shown regarding the |
program and the reduction of accidents up to 40%. He stated the EMS team responds |
to almost every accident which is costly to the Village. This would help reduce those |
costs and save tax dollars. He stated the Village can not put a patrol officer on every |
corner. He felt it was unfortunate that the Village would have to resort to this program to |
reduce accidents. He stated that revenue was not the only purpose, but to help prevent |
accidents and save lives. He stated in two to three years the statistics show the there |
are decreased accidents at those intersections. |
Trustee O'Brien stated the Transportation and Safety Committee was curious about the |
program. He questioned the installation of safety signs or stop signs. He said so many |
people slide through stop signs and he was concerned about the safety of children. He |
was in favor trying anything that would help drivers slow down. |
Mike Lieber stated this was not legal in Illinois and lawmakers were looking into this. |
Trustee Moreau stated that she felt this would have an effect and the safety was the |
issue, not cost. She felt that if a person knew he or she was being watched, their |
actions would change. |
Trustee Fitzpatrick stated they are teaching their youngest child to drive. She stated if a |
teenager receives two tickets in one year, they lose their license. She felt this could |
make a major difference. |
Trustee Soderstrom questioned how RedSpeed reduces accidents and makes it safer. |
He stated when he sees a squad car, he is more conscious of how he is driving. He |
stated if he saw a RedSpeed sign at Finley and Roosevelt, he would be more aware of |
his driving. He felt the goal was to make intersections more safe not the revenue. |
Trustee Tross stated he wanted to educate the community and make drivers aware of |
the program. |
Trustee Gron questioned if there was data from other communities on progress after a |
year of the program. |
Chief Byrne stated he can show the Village Board data. |
Trustee O'Brien questioned if there were other issues. |
Mike Lieber stated with RedSpeed the film downloads every ten minutes. |
Enactment No: Resolution 10-09 |
Other Matters
C.
Village Campus Improvements For FY 2009 |
Request for policy directive regarding improvements to the Village Municipal Campus. |
Acting Public Works Director Dave Gorman stated to the Village Board that the Village |
was looking at direction on how to proceed on the Village Campus improvements. He |
indicated there was a great cost increase in asphalt. The north end of the parking lot |
was worse than expected. He stated there were two options that could be taken. The |
first option was to stay within the budgeted amount of $664,000 and focus on the |
reconstruction of the north side of the campus by Wilson and the police sidewalk and |
parking area, enclosing the trash area and a storage shed at the Village Hall. The |
second option was to expand the fan-shaped lot to a rectangular lot and the cost was |
$1.2 million. |
Trustee Tross questioned when the fan lot would be done. |
Village Manager Hulseberg stated in ten years. |
Trustee Tross stated there are more and more people coming to the Village Hall. He |
said the gazebo and green area were done through the Jaycees and the Environmental |
Concerns Committee. He reported there was no sidewalk from Wilson or |
Hammerschmidt into the complex. |
Trustee Gron questioned working on the parking lot before the Village knows what they |
are going to do with the departments and buildings on-site. He asked how many times |
the parking lot is filled. He reminded the Board that they are always looking to keep |
green space and now they are looking at taking green space away. He questioned the |
configuration of the lot and felt the cart was going before the horse. |
Acting Public Works Director Dave Gorman stated most of the changes would be on the |
south side of the complex. |
Trustee Soderstrom felt the relocation of the Public Works facility would not affect the |
parking area. He stated he had seen a number of times when the parking lot was |
over-crowded. He stated he had concerns about expanding the lot and making it |
aesthetically pleasing. He stated the rest of the buildings will stay, although the |
occupants may change. He stated that has not been determined. |
Trustee Moreau felt the Village was putting the cart before the horse. She did not see a |
need for additional parking. She felt with the economy the way it is, the Village should |
not spend the money. |
Trustee O'Brien questioned the immediate danger of the lot. |
Acting Director Gorman stated the parking lot surface is in great disrepair and time |
would only worsen it. He stated the police parking lot was dangerous with alligator |
cracks and unsafe for residents and employees. He reported the curbing was falling |
apart on Holloman Drive. |
Trustee Gron questioned the fan-shaped lot. |
Trustee O'Brien stated any dangerous areas should be taken care of. |
Village Manager Hulseberg stated there was no problem with the surface of the fan-lot. |
He stated there is a shortage of parking as the Village holds more community events |
pushing traffic onto the side streets. He stated that $674,000 would cover all the |
problem areas. He felt the Board needed to address the parking needs at the site. |
Trustee Gron questioned a parking analysis and asked how many times the lot was full. |
Trustee Moreau questioned the use of hotel motel tax. |
Village Manager Hulseberg stated community events encourage people to stay |
overnight and that fund could be used. He stated the fund did have a reserve. He |
stated it was a logical place to get those funds. |
Trustee Soderstrom questioned the use of hotel motel tax funds. He felt it was a good |
way to complete the work. He stated this was in his district and he was in favor of |
option B. |
Village Manager Hulseberg stated there was a meeting with the residents the following |
week and then the item would go to the Plan Commission. He stated this would be bid |
this summer and then would come back to the Village Board for action. |
It was moved by Trustee Soderstrom, seconded by Trustee Tross, that this matter |
be approved approve Option B The motion carried by the following vote: |
Aye:
Tross, O'Brien, Fitzpatrick and Soderstrom
4 -
Nay:
Gron and Moreau
2 -
X
Agenda Items for Discussion
XI
Executive Session
None
XII
Adjournment
at 9:48pm
It was moved by Trustee Gron, seconded by Village Clerk O'Brien, adjourn. The |
motion carried by the following vote: |
Aye:
Gron, Tross, O'Brien, Moreau, Fitzpatrick and Soderstrom
6 -