Village of Lombard Legistar System

Village Clerk Brigitte O'Brien read the proclamation for GFWC Lombard Junior Women's

Club TLC Camp Week. Trustee Tross presented the proclamation to Sue Bielenda,

Sue presented the Board with bottles of wine from their fund raiser. She asked if the

Board members remembered the wine and flowers from last year. She spoke about

what a wonderful organization the TLC Lombard Service League is. On behalf of all of

the Junior Women's Club, she accepted the proclamation. She stated they had 95

campers in attendance at TLC. The Camp is supported by many organizations such as

JW Reedy, Service League, the M&M Foundation and the Lombard Park District. She

stated they were blessed with good weather for the event. They visited Monkey Island,

the Brookfield Zoo, North Beach, a carnival with rock climbing and a slip 'n slide, the

movies, and a water park in Arlington Heights. She thanked everyone for their support

and stated they were looking forward to the event next year.

President Mueller stated that two of the TLC Camp counselors met at one of the events

and are getting married on Saturday. There was also another couple that met at TLC

Camp two years ago and got married.

President Mueller requested Trustee Tross come forward. Members of the American

Legion Post 391 Tony Maroney and John Curley stated they were cleaning out the

headquarters and found a plaque that was at the old Village Hall. They wanted to return

the plaque to the Village. The wording on the plaque was read.

Trustee Tross stated the wall of honored veterans would be complete now with this

plaque. He asked everyone to remember all who had given the ultimate sacrifice in

peace and in war. He stated he hoped that no additional names would have to be

added to the wall. He spoke about a proposed new Memorial and thanked the American

Legion Post for their participation in the Memorial Day program.

President Mueller stated that the plaque will be placed on the wall at the Village Hall. He

stated the "In Remembrance" memorial service was initiated in 2000. He stated it was a

dream to have changes made to the Veterans' Rock and that the Village was working

with the State for funding to help improve that area and make it more respectful. He

stated the Village had applied for a $30,000 grant which had been approved, but the

Village had not received the money as yet. He stated we do not want to forget those

people who served our country. He stated there is a scout working toward his Eagle

Badge who is also working on this.

Trustee Tross stated the Committee had met on June 1, at which time they discussed

items that were on the agenda including item H on sanitary and sewer traps; item N

utility rights-of-way; item Q concrete rehab and curb cuts and item W street rehab. He

gave an update on the streets and said there had been no cuts made and some streets

were added. He stated he had received comments about the Main Street construction

and hoped that it would be done by September. He stated the telephone polls are being

raised on Main from Central to Maple. There will be new lighting. He stated the storm

Sunday morning brought winds up to 67 miles per hour and the major impact was from

Washington to Roosevelt Road. There were many trees down. He stated Waste

Management was helping with the pick-up. He reminded residents of the bundling

requirements for brush. He also said the Village will handle any downed limbs from

parkway trees. He stated the July meeting was cancelled. The next meeting will be

August 12. He commended Acting Director of Public Works Dave Gorman and the

Public Works staff.

Village Manager Dave Hulseberg thanked the police, fire and public works employees

for all the work associated with the last storm.

Trustee Soderstrom also thanked staff for all of the hard work. He stated he was out of

town and when he returned he was happily surprised to find a great job had been done

by Village staff. He stated his district was the hardest hit and there were branches down

on cars and houses. He felt that the Village was not taking the lead with Waste

Management as far as the pick-up of the debris. He stated a good part of his district still

looked like a war zone. He felt the storm last August brought more Waste Management

trucks in and that the Village was allowing Waste Management to take the lead and the

Village was following. He stated the trucks had picked up on Monday, Tuesday and

Wednesday and the Village picked up on Thursday, but the Friday trash pick-up area

was still a war zone. He said house after house, street after street, and area after area

were littered. He said he had no issue with the hard-working rank and file people at

Public Works. He felt they had done everything they could do. He said they were

following direction given to them, but he had a problem with the direction that was given.

Acting Director of Public Works Dave Gorman said the crews will be out to assist in

District #6.

Trustee Soderstrom remarked that the hardest hit area should be the first to receive

assistance and be the priority and felt the reaction was inappropriate.

Trustee Tross stated he drove around the area on Sunday checking for storm damage.

Trustee Moreau stated she was out of town and thanked Dave Hulseberg for checking

her district while she was gone.

Trustee Fitzpatrick stated her district was not heavily impacted by the storm. She stated

that at the DuPage Mayors Dinner the evening before, a presentation was given

regarding the 2016 Olympics. She feels that visitors would come out to Lombard. She

stated she is proud to vote for that item on the agenda. She stated the Relay for Life

was being held this weekend. She said she had a family team participating and that she

and her husband had lost fathers to cancer. She noted that it was she and her

husband's 25th anniversary and requested people to make a contribution to the Relay

for Life instead of an anniversary gift.

President Mueller stated this was the last Village Board meeting until August 21st. He

reminded everyone of the Blood Drive scheduled for July 16 and to call Carol Bauer to

make an appointment. He stated the Knights of Columbus held their state convention in

Lombard and The Westin and hosted over 500 people. He noted the US Lacrosse

team was competing at the Benedictine University and also stayed at The Westin

bringing hundreds of people to Lombard for this two-day event. He thanked the DuPage

Convention and Visitors Bureau and welcome all the athletes and visitors. He reminded

everyone that the Taste of Lombard would be held July 3-6. The fireworks will be held

on Friday and he congratulated the Jaycees on this event. He also reminded residents

there will be a 4th of July parade on Friday beginning at 11:30 am at the Village Hall and

going to Madison Meadow Park. He stated this was not a commercial parade, but a

parade for families and encouraged residents to come and participate. He said there

will be a short Memorial Service at the Taste of Lombard. He reminded residents of the

German Fest to be held July 17-20 at Sacred Heart Church. He also reminded

everyone of Cruise Nights every Saturday in downtown Lombard where more than 200

cars are on display as well as having entertainment and vendors. He said the stores

remain open late and encouraged everyone to come to downtown Lombard. He stated

it was a great time to be in Lombard.

Trustee Tross spoke regarding Consent Agenda item CC, the rejection of bids He

inquired about removing the item. He stated that he liked the current program. He felt

change would be a mistake. He felt the Village was able to assist residents in a trying

time. He felt tweaking the program was acceptable and the list of recognized

contractors was good. He stated that now Public Works comes out 24/7 and can

provide a list of the plumbers recognized by the Village to the resident. He stated if the

problem is on the Village side, the resident does not see a bill, but if the problem is on

the resident's side, the resident knows they are dealing with a reputable contractor who

will be fair and honest. He felt it was an excellent program. He did not want to return to

the old way of a resident calling and having to be at the mercy of a contractor who may

not be reputable.

Village Manager Dave Hulseberg stated the program will be enhanced and clarified.

Trustee Tross inquired if the Village would maintain the first response program and the

list of contractors.

Manager Hulseberg said yes.

Trustee Tross agreed to leave the item on Consent.

President Mueller stated this program is a good program and he has received comments

from residents about how quickly the Village responds and what a great program it is for

residents who are faced with an emergency.

Trustee Tross stated that prior to this program, residents received some exorbitant bills.

He also inquired about banner locations for the German Fest and Taste of Lombard.

Trustee Tross asked about rights of way.

President Mueller stated that he supported the bid for the Olympics He stated there is a

sports training center in the North Industrial Park in District #1 that trains athletes and a

lot of them compete in the Olympics. He stated that the Village has been honored to

have guests from other countries come to visit including China and France and that the

Village would be sending letters to those countries asking for their support of the

Olympics to be held here. He stated this was an important and exciting time.

Required)

B. Annex the portion of the subject property not currently within the Village of

Lombard.

C. Approve a map amendment rezoning the entire property to the B4A Roosevelt

Road Corridor District.

D. Approve a conditional use for a planned development, with the following

companion conditional uses, deviations and variations, as follows:

1. For Lot 1 (Parcel A):

a. Conditional uses pursuant to Sections 155.417(G)(2)(b)(2) and

155.417(G)(2)(b)(6) of the Zoning Ordinance for a

bank/financial institution with a drive-through facility;

b. A deviation from Section 153.505(B)(19)(a)(2) of the Sign

Ordinance to allow for more than one wall sign per street

frontage;

c. A deviation from Section 155.417(G)(3) of the Zoning Ordinance to

reduce the minimum lot area from 40,000 square feet to 36,400

square feet;

d. A deviation from Section 155.417(G)(4) of the Zoning Ordinance to

reduce the minimum lot width from 150 feet to 137 feet.

2. For Lot 2 (Parcel B):

a. A conditional use pursuant to Section 155.417(G)(2)(c)(7) of the

Zoning Ordinance for a shopping center, consisting of more

than one principal business on a zoning lot;

b. A deviation from Section 155.417(G)(5)(c) of the Zoning Ordinance

reducing the required east interior side yard from ten feet (10')

to one foot (1').

3. For Lot 3 (Parcel C):

a. A conditional use pursuant to Section 155.417(G)(2)(a)(5) of

the Zoning Ordinance for a restaurant outside service/dining

area;

b. A deviation from Section 153.505 (B)(19)(a)(2) of the Sign

Ordinance to allow for more than one wall sign per street

frontage;

c. A deviation from Section 155.417(G)(5)(c) of the Zoning

Ordinance reducing the required east interior side yard from ten

feet (10') to five feet (5').

4. For Lot 4 (Parcel D):

a. A deviation from Section 154.506 (D) of the Subdivision and

Development Ordinance to allow for a lot without public street

frontage;

b. A planned development use exception for a storage center in the

B4A District with a variation from Section 155.508 (B)(3) of the

Zoning Ordinance to allow a use exception to exceed 40% of the

total floor area for the overall planned development.

c. A conditional use pursuant to Section 155.417(G)(2)(c)(6) of the

Zoning Ordinance for a four story building, between 40 and 45 feet

in height;

5. For Lot 5 (detention outlot Parcel E):

a. A deviation from Section 154.506 (D) of the Subdivision and

Development Ordinance to allow a lot without public street frontage;

b. A deviation from Section 154.507 (D) of the Subdivision and

Development Ordinance requiring an outlot to have at least thirty

feet (30') of frontage along a public street;

c. A deviation from Section 155.417 (G)(3) of the Zoning Ordinance to

reduce the minimum lot area from 40,000 square feet to 19,000

square feet for a detention outlot; and

d. A deviation from Section 155.417 (G)(4) of the Zoning Ordinance to

reduce the minimum lot width from 150 feet to 131 feet.

6. For each lot, grant a variation from Sections 155.706 (C) and 155.709

(B) of the Zoning Ordinance reducing the required perimeter parking lot

and perimeter lot landscaping from five feet (5') to zero feet (0') to

Trustee Soderstrom indicated he wanted to emphasize that the developer and staff

worked on all the concerns and he is satisfied and wants to encourage the Board to give

unanimous support and approve the annexation agreement.

Trustee Tross stated he voted no the last time and is prepared to vote no again. He

stated this is the first major development since the Roosevelt Road moratorium and it

has 29 variations and 12 conditions. He stated there is a restaurant yet to be identified

and a bank with a drive-up and questioned if this was the best proposal for the area.

Trustee Soderstrom stated this is not just retail, but a mix. He stated it was a mirror of

V-land developmentt. He contended this was a good use for the Roosevelt Road

corridor. He stated this Board approved a development to the left of it and this one is as

good as that one. He asked the Village Board for support of this petition and stated he

felt this would enhance the Roosevelt Road corridor.

Acting Director of Community Development Bill Heniff reviewed the application made to

the Economic and Community Development Committee for the Village Board. He stated

the applicant indicated they had spent $22,000 and were asking for a $20,000 grant. He

stated the petitioner was an art shop and gallery and had received approval for a

$10,000 grant. The Economic and Community Development Committee requested

additional information.

Trustee Gron stated he had a lengthy conversation with the Yaegers regarding this

application and feels satisfied with the request and will approve. Trustee Gron moved

for approval of the request.

Trustee O'Brien questioned if the company was viable and did they have enough money

to survive in tough times.

Bill Heniff stated the business market changes. He stated they could continue to stay

with a retail presence on St. Charles Road. He stated they have a five-year lease and

hope to continue at that location in the community.

Trustee O'Brien asked about the financial status of the company. He stated this was a

grant, not a loan and that no payback is required. He spoke about giving a business

$10,000 and in a year or two they fold and about financial capabilities.

Christine Yaeger stated they had an easy out-of-their-home office, but wanted to have

the store front for visibility and stated they have substantial receivables. She stated they

have a fluctuating product and they used to outsource work. They have reduced their

advertising and expenditures by 40%.

Trustee Moreau stated Yeager had won the property stewardship award from the

Village. She talked about bringing in foot traffic to the downtown.

President Mueller stated this grant does not require a pay back.

Trustee O'Brien stated the Village was not in business of supporting businesses.

Trustee Tross questioned if the work was done a year ago, why they were now

requesting the loan. He questioned the dollar amount and foot traffic from other

services such as a doctor's office and if other offices would bring in foot traffic.

Trustee Moreau indicated this was a store with a retail component with prints, frames,

etc. and was a nice store for downtown. She compared this to a company that cleans

and sells products and stated the ECDC can review criteria. She stated the Village does

not want to fund businesses, but that there are businesses closing and businesses need

to be maintained, She stated the grant application meets the requirements. She noted

that Southern Exposure had closed its doors.

Trustee O'Brien indicated that residents complain about taxes and he was not in favor of

taking the risk.

Christine Yeager stated they had been in business for 9 years and her husband had

received 11 international awards. She said they want to be part of the community and

do something special. She stated she was confident they would succeed and had

taken drastic measures to expand. She stated a lot of what they do is word of mouth

and had reduced their staff. She stated they could do only 50% of the business they did

last year and still survive.

President Mueller questioned if the grant program should be reviewed. He stated the

grant programs are designed to help businesses.

Trustee Tross stated Lombard is not like Glen Ellyn, Wheaton or Elmhurst.

Christine Yeager stated they would rather make the money than request the Village

money. She stated they have a great landlord. She stated they will have a new sign in

3-4 weeks. She stated they did not think they would be eligible for a grant. She stated

they were busy with their move and did not take the time to apply for the grant. She said

her husband takes pictures and those pictures become the product.

President Mueller stated he had a conversation with Ms. Yeager when they moved from

Park to St. Charles Road and he suggested that they apply for the grant. She was not

aware of the grant until then.

Trustee Fitzpatrick stated the monies come from TIF funds and those funds are

specifically set aside to help revitalize blighted areas of downtown and to draw business

to the downtown. She stated this grant does exactly that. She stated the Village used

grants to put in pavers and streelights. She felt empty storefronts were a poor

advertisement. She stated Yeager Photographix had been in business for ten years

and she wanted the business to stay. She felt it was a very good use of TIF funds.

Thomas Knapp, 386 E. St. Charles Road, stated he had a business out of his home for

12 years and he wanted to move to downtown Lombard. He stated he searched for

quite a while. He stated he found a lot of space inadequate and landlords that were not

willing to improve the property. He stated Yeager was on Park Avenue with an

impressive store front and moved to St. Charles Road and made a big improvement in

that location. He felt Yeager did a great job with the gallery, events and open doors to

the public for walk-in retail. He stated the money was going to the improvements not the

business. He stated he was a past Board Member of Lombard Town Centre and was

trying to develop a downtown and increase foot traffic and marketability. He stated this

was to improve the downtown frontage and increase appeal. He stated it was money

well spent.

Violation Processing Service Agreement and Agreement Between RedSpeed

Illinois, LLC and the Village of Lombard

For an automated Traffic Law Enforcement System. (DISTRICTS ALL)

Chief Byrne gave an update on RedSpeed. He summarized the process. He stated that

Lombard was aggressive on traffic safety with a goal of reducing accidents. He stated

the Police Department pursues State funding and grants to help with roadside safety

checks, road rage incidents, seat belt campaigns and child safety seat checks. He

stated in 2006 the Illinois General Assembly approved the use of RedSpeed to reduce

accidents. He stated RedSpeed was one more tool to reduce traffic accidents. He

stated in 2007 there were 2,200 traffic accidents and 50% were on the four state routes

in Lombard. He stated 48% were intersection collisions. Chief Byrne stated the Police

Department had looked at four vendors for this product, but was recommending

RedSpeed. He stated RedSpeed was less expensive; there were no up-front costs; the

costs were deducted from the revenues; it is a turn-key operation with about a two-day

turn-around time; payments from the state were secure, they handled installation and

maintenance, paperwork and collection of fees; they provided assistance at the

adjudication procedures; and they were a Lombard-based business. He stated the

other vendors were not in Illinois. Chief Byrne stated there were three steps to the

Agreement. There would be a business meeting held within the next week or two; the

locations would be determined based on objective crash data including Roosevelt Road

at Main, Finley, Fairfield and Meyers and North Avenue and Route 53 and have to be

approved by IDOT and then the enforcement program would not begin until there was

public education. They would work to change drivers' habits. He stated the Village

could begin with two intersections and then expand. He stated this would be highly

advertised. He stated RedSpeed had a marketing department and would work with the

Village and the Marketing Coordinator.

Trustee Gron questioned the charges.

Chief Byrne stated the Village would set the standard of what is a violation and we will

be charged a fee for each citation. He stated this will work based on the criteria. The

Chief stated the turn around time is two days and citations could be out in eleven days.

Trustee Tross thanked the Chief for the great job presenting the overview of the

program. He questioned the validity of the system and stated some communities are

buying out of these programs. He questioned the public relations and education of

drivers. He asked about the $17,000 per camera plus $5.99 per read and a hire-back

officer. He felt there was a lot of money involved. He questioned when the last time it

was that a camera issuing a citation made the intersection safer.

Mike Lieber, RedSpeed Illinois, stated he had been in law enforcement for thirty years.

He stated that driver behavior changes when there is a police presence. He assigned

officers to intersections and when the officer was removed, the drivers returned to their

old driving habits. He stated in the Daily Herald there was an article about an

intersection where 700 tickets had been issued and after RedSpeed, there were 300

tickets given.

Trustee Tross inquired if the knowledge of the camera made the intersection safer and

did the accident count go down. He stated he knows if a squad drives by, a driver who

does not have his or her seat belt on, buckles up.

Mike Lieber stated that studies have been done. He stated just putting up a RedSpeed

sign helps. He stated the three E's are engineering, education and enforcement.

Trustee Tross questioned the sign making it safer and talked about the key in Lombard

was marketing. He felt it was not just a safety issue. He stated it was the technology of

the future. He questioned the dollar issue.

Mike Lieber stated people are held accountable.

President Mueller stated at the IML Convention statistics were shown regarding the

program and the reduction of accidents up to 40%. He stated the EMS team responds

to almost every accident which is costly to the Village. This would help reduce those

costs and save tax dollars. He stated the Village can not put a patrol officer on every

corner. He felt it was unfortunate that the Village would have to resort to this program to

reduce accidents. He stated that revenue was not the only purpose, but to help prevent

accidents and save lives. He stated in two to three years the statistics show the there

are decreased accidents at those intersections.

Trustee O'Brien stated the Transportation and Safety Committee was curious about the

program. He questioned the installation of safety signs or stop signs. He said so many

people slide through stop signs and he was concerned about the safety of children. He

was in favor trying anything that would help drivers slow down.

Mike Lieber stated this was not legal in Illinois and lawmakers were looking into this.

Trustee Moreau stated that she felt this would have an effect and the safety was the

issue, not cost. She felt that if a person knew he or she was being watched, their

actions would change.

Trustee Fitzpatrick stated they are teaching their youngest child to drive. She stated if a

teenager receives two tickets in one year, they lose their license. She felt this could

make a major difference.

Trustee Soderstrom questioned how RedSpeed reduces accidents and makes it safer.

He stated when he sees a squad car, he is more conscious of how he is driving. He

stated if he saw a RedSpeed sign at Finley and Roosevelt, he would be more aware of

his driving. He felt the goal was to make intersections more safe not the revenue.

Trustee Tross stated he wanted to educate the community and make drivers aware of

the program.

Trustee Gron questioned if there was data from other communities on progress after a

year of the program.

Chief Byrne stated he can show the Village Board data.

Trustee O'Brien questioned if there were other issues.

Mike Lieber stated with RedSpeed the film downloads every ten minutes.

Acting Public Works Director Dave Gorman stated to the Village Board that the Village

was looking at direction on how to proceed on the Village Campus improvements. He

indicated there was a great cost increase in asphalt. The north end of the parking lot

was worse than expected. He stated there were two options that could be taken. The

first option was to stay within the budgeted amount of $664,000 and focus on the

reconstruction of the north side of the campus by Wilson and the police sidewalk and

parking area, enclosing the trash area and a storage shed at the Village Hall. The

second option was to expand the fan-shaped lot to a rectangular lot and the cost was

$1.2 million.

Trustee Tross questioned when the fan lot would be done.

Village Manager Hulseberg stated in ten years.

Trustee Tross stated there are more and more people coming to the Village Hall. He

said the gazebo and green area were done through the Jaycees and the Environmental

Concerns Committee. He reported there was no sidewalk from Wilson or

Hammerschmidt into the complex.

Trustee Gron questioned working on the parking lot before the Village knows what they

are going to do with the departments and buildings on-site. He asked how many times

the parking lot is filled. He reminded the Board that they are always looking to keep

green space and now they are looking at taking green space away. He questioned the

configuration of the lot and felt the cart was going before the horse.

Acting Public Works Director Dave Gorman stated most of the changes would be on the

south side of the complex.

Trustee Soderstrom felt the relocation of the Public Works facility would not affect the

parking area. He stated he had seen a number of times when the parking lot was

over-crowded. He stated he had concerns about expanding the lot and making it

aesthetically pleasing. He stated the rest of the buildings will stay, although the

occupants may change. He stated that has not been determined.

Trustee Moreau felt the Village was putting the cart before the horse. She did not see a

need for additional parking. She felt with the economy the way it is, the Village should

not spend the money.

Trustee O'Brien questioned the immediate danger of the lot.

Acting Director Gorman stated the parking lot surface is in great disrepair and time

would only worsen it. He stated the police parking lot was dangerous with alligator

cracks and unsafe for residents and employees. He reported the curbing was falling

apart on Holloman Drive.

Trustee Gron questioned the fan-shaped lot.

Trustee O'Brien stated any dangerous areas should be taken care of.

Village Manager Hulseberg stated there was no problem with the surface of the fan-lot.

He stated there is a shortage of parking as the Village holds more community events

pushing traffic onto the side streets. He stated that $674,000 would cover all the

problem areas. He felt the Board needed to address the parking needs at the site.

Trustee Gron questioned a parking analysis and asked how many times the lot was full.

Trustee Moreau questioned the use of hotel motel tax.

Village Manager Hulseberg stated community events encourage people to stay

overnight and that fund could be used. He stated the fund did have a reserve. He

stated it was a logical place to get those funds.

Trustee Soderstrom questioned the use of hotel motel tax funds. He felt it was a good

way to complete the work. He stated this was in his district and he was in favor of

option B.

Village Manager Hulseberg stated there was a meeting with the residents the following

week and then the item would go to the Plan Commission. He stated this would be bid

this summer and then would come back to the Village Board for action.