Village of Lombard Legistar System

Trustee Karen S. Koenig, Chairperson

Trustee Richard J. Tross Alternate Chairperson

Edward Murphy, Bill Ware, David Wellehan,

James Hogan, Mary Cation, Jim Castaldo

Staff Liaison: Leonard J. Flood

Tuesday, January 20, 2004

Village Manager's Conference Room

Call to Order and Roll Call

Chairperson Trustee Karen S. Koenig, James W. Hogan, Edward Murphy,

David Wellehan and Bill Ware

Mary Cation and Jim Castaldo

Others in attendance: Len Flood, Tim Sexton, Anne Fairbairn, and Ron Amen

Public Participation

It was moved by Wellehan, seconded by Hogan, to approve Minutes of 10/21/03

The motion carried by a voice vote

It was moved by Murphy, seconded by Wellehan, to approve Mintues of 12/9/03

The motion carried by a voice vote

S. Accept and File 2003 Comprehensive Annual Financial Report, Management

Letter and Recommendations Regarding the Management Letter Concerns

Motion to accept and file with the Village Clerk the 2003 Comprehensive Annual

Financial Report, Management Letter and recommendations regarding the Management

Letter comments.

Village Auditor Ron Amen of the accounting firm of Lauterbach and Amen presented the

FYE 2003 CAFR. Amen indicated that the Village had implemented all the provision of

GASB 34 one-year ahead of schedule. He further noted that the Village was still in the

process of implementing the retroactive infrastructure reporting requirement of GASB

34, but had four more years to comply. He reviewed the new report format with the

committee and answered questions from committee members. Accounting Manager

Anne Fairbairn reviewed the FYE 2003 Management Letter comments with the

committee members as well as the staff responses. Discussion followed.

It was moved by Wellehan, seconded by Murphy, that this matter be recommend

to the Board of Trustees for Approval. The motion carried by the following vote:

Hogan, Murphy, Wellehan and Ware

Q. Community Development Fee Schedule Modifications (Two Ordinances on

Second Reading)

1. Ordinance amending Title 3, Chapter 36, Section 36.21 of the Lombard Village Code

with regard to the fee schedule relative to certain zoning and subdivision related

petitions and applications.

2. Ordinance amending Title 1 of the Lombard Village Code with regard to cost

recovery.

Director of Community Development Dave Hulseberg reviewed his report regarding

these fee increases with the committee. The increases were presented to the Village

Board at the 1/6/04 Budget Workshop Meeting and referred to the Finance Committee

for consideration. Discussion followed.

It was moved by Ware, seconded by Wellehan, that this matter be recommended

to the Board of Trustees for approval. The motion carried by the following vote:

Len Flood reviewed the latest sales tax information with the committee and discussed

other revenue issues of concern and how they might affect the FYE 2005 Proposed

Budget.

Future Meeting dates were reviewed with the committee members. Following

discussion, the meeting scheduled for February 24, 2004 to review and discuss the FYE

2005 proposed budget was rescheduled to February 26, 2004 at 7:30 p.m. due to a lack

of a quorum for the meeting on February. 24.