Tuesday, October 14, 2008
7:00 PM
Village of Lombard
Village Hall Community Room
Public Works Committee
|
Trustee Richard J. Tross-Chairperson |
|
Trustee Jack O'Brien- Alternate Chairperson |
|
John Kaforski, Arthur Kuehl, David Arnold, Art Frerichs, |
|
Ken Blakeslee and Dan Mahal |
|
Staff Liaison: David Dratnol |
Meeting Minutes
Public Works Committee
Meeting Minutes
October 14, 2008
1.0
Call to Order and Roll Call
Meeting called to order by Chairperson Tross at 7:02 PM.
|
Richard J. Tross, John Kaforski, David Arnold, Ken Blakeslee, Dan Mahal, |
|
Arthur Kuehl and Art Frerichs |
Present:
2.0
Public Participation
|
Lorri Ostruszka - 297 N. Lewis |
|
Madeleine McAfee - 720 E. Prairie |
|
Paul Kuehlenz, Public Works, Civil Engineer |
|
Ostruszka: what is going to happen with the pond? Called PW about the pond being |
|
high at least 3 times before the 9/12-13 storm. There was no plan by PW to handle the |
|
rain from this storm. McAfee: we had overland flooding on all four sides of our homes. |
|
Ostruszka: there seemed to be no plan for this event by PW. Kaforski: you called well |
|
in advance; I would be upset also. Tross: addressed the policy as far as the sandbags |
|
are concerned. Discussion ensued regarding previous construction (CHAW project). |
|
Tross referred to combined sewer systems and how the flow from the Vista Pond effects |
|
those residents. Engineering Staff is looking at the pond to see what options there are. |
|
McAfee: the pond is in our backyards 2-3 times per year. We all want to know what |
|
went wrong, why was there no quick response, what is the short term plan and then if |
|
there is a long term plan. Kaforski: there needs to be an interim plan, and the residents |
|
need to be informed of what the plan is. Tross: bring back the storm plan to the next |
|
meeting and the committee will give direction/changes. |
3.0
Approval of Minutes
|
It was moved by Kuehl, seconded by Frerichs, to approve. The motion carried |
|
by a voice vote |
4.0
Unfinished Business
|
Proposed Policy for Street Side Mailbox Replacement Impacted by Snow Removal |
|
Operations |
|
Gorman: reviewed memo with the committee. Kaforski: check with attorney prior to |
|
this going any further. Arnold: is there a policy as to how close the plow needs to plow |
|
towards the curb? Tross: yes, there is. Discussion ensued regarding York Township's |
|
mailbox replacements. Gorman: there are 8 structural mailboxes. Need to notify |
|
non-compliance to codes - check with attorney regarding liability of Village. Gorman: |
|
this would be handled by the Code Enforcement Division. |
|
Committee directed staff to draft letter to 317 people. In the letter and item - say |
|
become compliant or what??? Tross: check with attorney to see if we have the right to |
|
remove it and replace it. The liability issue is what the questions are about. We give |
|
them a deadline to remove and replace. Hand over list of 2,237 mailboxes to post |
|
office. Same letter will go to all violators. Submit this to committee at the next meeting. |
|
Gorman: second part is that we are looking for reimbursement policy. Tross: we could |
|
do what we do with reconstruction and tell them that when it is ready to be reinstalled, |
|
we will reinstall it. We took it out, we should install it. Goldsmith: we could revise this to |
|
read that if we took it out, we could install it. Committee would like PW to install |
|
replacements. Just replace with a standard mailbox. Committee directed staff to draft |
|
revised policy and bring copies of letters to next meeting. |
|
It was moved by Kaforski, seconded by Arnold, that this matter be tabled. The |
|
motion carried by a voice vote |
|
Update on Grace Street Whitetopping. |
|
Dratnol: reviewed findings with the committee. Discussion ensued regarding grind and |
|
overlay vs. whitetopping. Dratnol: would not recommend whitetopping on the average |
|
residential street in Lombard. Should be done on the more heavily traveled streets. |
|
Whitetopping is ground 4 inches. Tross: looking for a direction from the committee |
|
regarding going out for bid on whitetopping. |
|
Tross: Blacktop, Concrete or Whitetopping - adopt a policy and let PW Engineering |
|
administer it. Put flexibility there. Change the street policy - not make it asphalt to |
|
asphalt, concrete to concrete, etc. Directed staff to bring policy to the Village board |
|
regarding bidding process involving this. |
5.0
New Business
|
Special Assessment 217A, Change Order No. 2 |
|
Authorizing a decrease in the amount of $137,501.41 to the contract with R.W. |
|
Dunteman Company. (DISTRICT #4) |
|
It was moved by Frerichs, seconded by Kaforski, that this matter be |
|
recommended to the Board of Trustees for approval. The motion carried by the |
|
following vote: |
Aye:
Kaforski, Arnold, Blakeslee, Mahal, Kuehl and Frerichs
6 -
Absent:
John O'Brien
1 -
|
FY 2009 Concrete Rehabilitation and Utility Cuts Patching Change Order No. 1 |
|
Reflecting an increase to the contract with Triggi Construction in the amount of |
|
$96,955.00. |
Fire Station 1 - added to the existing contract.
|
It was moved by Frerichs, seconded by Kaforski, that this matter be |
|
recommended to the Board of Trustees for approval. The motion carried by the |
|
following vote: |
Aye:
Kaforski, Arnold, Blakeslee, Mahal, Kuehl and Frerichs
6 -
Absent:
John O'Brien
1 -
|
Main Street Lighting Phase I Change Order No. 3 |
|
Reflecting an increase of $38,712.91 to the contract with Utility Dynamics. (DISTRICTS |
|
#1, #2, #4, #5, & #6) |
|
Dratnol reviewed the items on the change order with the committee members. |
|
Discussion ensued. Tross: questioned the design engineering on the project. Dratnol: |
|
this is not the fault of the design engineering. Until you physically dig into the ground, |
|
you cannot see what is there. Further discussion ensued. Kaforski: aren't some of |
|
these charges pursuant to the ComEd fiasco? Dratnol: we could try to get more from |
|
ComEd. I have no problem with that. Tross: I can appreciate the time extension, but |
|
the issue of ComEd hitting the sanitary sewer had nothing to do with holding this up. My |
|
issue is with the contractor, not with ComEd. The poles are cockeyed, wires are |
|
hanging on our new poles, scratching them. We are still waiting for Comcast to relocate |
|
their lines. Goldsmith: this is an ongoing project. Dratnol: if the utility companies have |
|
not finished their work, the contractor cannot proceed. We do not have any leverage or |
|
control over the utility companies. They need to finish moving their facilities; we can |
|
only tell them, we cannot force them. Tross: there are lines hanging all over the place. |
|
ComEd has done their job; it is the other utilities that have not finished their work. |
|
Dratnol: I cannot tell them when need to be out there. I have no control over them. |
|
This has to do with the project. There are change conditions on this project that you |
|
cannot plan for. Tross: this whole job is becoming a comedy of errors, and no one |
|
cares about it. When are these lines going to be moved? Dratnol: I cannot tell you |
|
when this is going to happen. Kaforski: is there anyone there that you can talk to? |
|
Dratnol: we talk to them on a daily basis. Goldsmith: there is no disservice to the |
|
residents at this point but there will be if we would disrupt their service. Dratnol: the |
|
contractor is obligated to fix, according to our specifications, any damage to the finish on |
|
these poles. Kaforski: I understand the items on these change orders. Dratnol: there |
|
is legislation that is in place. The Village Clerk needs to send a letter to the utility |
|
companies to let them know what we are going to need done by them. That is all we |
|
can do. Goldsmith: contractor needs to be paid. We will continue to monitor the utility |
|
companies. We will continue to do what we can to get the issue resolved. But the |
|
bottom line is that the contractor needs to get paid. Further discussion ensued. |
|
Kaforski: would like to see in writing the amounts that we are going to try to be |
|
reimbursed for from ComEd. Directed Dratnol to bring these to the next meeting. |
|
It was moved by Kaforski, seconded by Arnold, that this matter be recommended |
|
to the Board of Trustees for approval. The motion carried by the following vote: |
Aye:
Kaforski, Arnold, Blakeslee, Mahal, Kuehl and Frerichs
6 -
Absent:
John O'Brien
1 -
|
FY 2009 Asphalt Paving And Patching Change Order No. 1 |
|
Reflecting an increase of $385,133.00 to the contract with Brothers Asphalt Paving, Inc. |
|
(DISTRICTS - ALL) |
|
It was moved by Frerichs, seconded by Kaforski, that this matter be |
|
recommended to the Board of Trustees for approval. The motion carried by the |
|
following vote: |
Aye:
Kaforski, Arnold, Blakeslee, Mahal, Kuehl and Frerichs
6 -
Absent:
John O'Brien
1 -
|
South Booster Station Water Transmission Main Change Order No. 1 |
|
Reflecting a time extension of 60 days and an increase of $8,891.94 to the contract with |
|
Neri Brothers Construction. |
|
It was moved by Frerichs, seconded by Kaforski, that this matter be |
|
recommended to the Board of Trustees for approval. The motion carried by the |
|
following vote: |
Aye:
Kaforski, Arnold, Blakeslee, Mahal, Kuehl and Frerichs
6 -
Absent:
John O'Brien
1 -
6.0
Other Business
|
September 12-13, 2008 Storm |
|
Goldsmith: reviewed memos and reports with the committee members and residents in |
|
attendance. |
|
2) Revise Policy and Staff Response |
|
Will develop some sort of interim solutions to offer to the residents. |
|
Committee and residents discussed the reports and charts. |
|
Will have a recommendation for the next meeting. |
|
Tross: directed staff to get the committee copies of the "locations of events" map. Add |
|
this to the previous storm map from last August. Attach to this a staff recommendation |
|
and final report of storm event. Arnold: graph with blue line of Vista Pond - can we see |
|
these from past storm events for as far back as it goes? Gorman: we can provide this |
|
to the committee. Tross: also check the outflow to Gatz Pond. |
|
It was moved by Kaforski, seconded by Arnold, that this matter be recommended |
|
to the Board of Trustees for approval The motion carried by the following vote: |
Aye:
Kaforski, Arnold, Blakeslee, Mahal, Kuehl and Frerichs
6 -
Absent:
John O'Brien
1 -
|
IGA (Inter-Governmental Agreements) |
|
Gorman: reviewed the memo with committee. Tross: I objected to this, along with |
|
several others. Village Board is looking for a recommendation from this Committee |
|
regarding this issue. Committee concurred with staff's recommendations. |
|
It was moved by Kaforski, seconded by Mahal, that this matter be recommended |
|
to the Board of Trustees for approval. The motion carried by a voice vote |
|
Detention Basin Inspection Results for 2008 |
|
It was moved by Kaforski, seconded by Frerichs, that this matter be tabled. The |
|
motion carried by a voice vote |
7.0
Information Only
970045
980212
030008
|
Engineering Monthly Report |
8.0
Adjournment
Tross: introduced Carl Goldsmith, new Public Works Director to the committee.
|
It was moved by Frerichs, seconded by Kaforski, to adjourn at 10:10 PM. The |
|
motion carried by a voice vote |
