Thursday, September 4, 2008
7:30 PM
Village of Lombard
Village Hall Board Room
Village Board of Trustees
Village President: William J. Mueller |
Village Clerk: Brigitte O'Brien |
Trustees: Greg Gron, District One, Richard J.Tross, District Two, |
Jack O'Brien, District Three, Dana Moreau, District Four, Laura Fitzpatrick, District |
Five and Rick Soderstrom, District Six |
Meeting Minutes
Village Board of Trustees
Meeting Minutes
September 4, 2008
I
Call to Order and Pledge of Allegiance
The regular meeting of the President and Board of Trustees of the Village of Lombard |
was called to order by Village President William J. Mueller at 7:30pm on September 4, |
2008. Village Clerk Brigitte O'Brien led the Pledge of Allegiance. |
President Mueller asked for a moment of silence for the passing of the mother of |
Lombardian photographer Steve Spoden. |
II
Roll Call
Village President Willliam J. Mueller, Village Clerk Brigitte O'Brien, Trustee Greg |
Gron, Trustee Richard J. Tross, Trustee Jack O'Brien, Trustee Dana Moreau, |
Trustee Laura Fitzpatrick and Trustee Rick Soderstrom |
Present:
III
Public Hearings
IV
Public Participation
Proclamation - National Preparedness Month |
Village Clerk O'Brien read the proclamation. President Mueller called Fire Chief Ed |
Seagraves to the front. Chief Seagraves stated the Village was in good shape as far as |
emergency preparedness was concerned. |
Proclamation - Prairie Day |
Village Clerk Brigitte O'Brien read the proclamation. Village President Mueller called |
Marymae Meyer, Rose Roth, Elizabeth Alderman, and Cindy Ward from the Garden |
Club up to the front. Trustee Greg Gron was requested to come to the front. President |
Mueller thanked Marymae Meyer for all her hard work with the video she had |
orchestrated on lilacs and for her diligence with the International Lilac Society. The |
Garden Club members accepted the proclamation on behalf of Lonnie Morris and Prairie |
Days. |
Ms. Meyer stated Lonnie was out of town and they were accepting on her behalf. She |
introduced the new member Elizabeth Alderman who had moved from New Mexico to |
Lombard and had already joined the Garden Club. Ms. Meyer praised Lonnie Morris for |
all the work she has done with the Garden Club and Prairie Days. She stated Lonnie |
Morris is an educator at heart, a steward of our earth and the driving force of the Prairie |
Days program. She reminded residents of the Prairie Days event on September 21 |
from 11am to 3pm. |
Rose Roth presented a plant in a twig pot to the Mayor. Members of the Garden Club |
were making the twig pots that will be sold at Prairie Days. She talked about pruning the |
parkway trees for the twigs that were used to make the pots. |
President Mueller thanked the Garden. Club. He recognized Don Bart who previously |
owned Illinois Cleaners and had the phone number of 44 back then. He called Don |
Bart to the front as a member of the Garden Club also. He reminded everyone to attend |
the Prairie Days event on Sunday, September 21 and commented about how beautiful |
the Terrace View Pond area was. |
Proclamation - National Alcohol and Drug Addiction Recovery Month |
Village Clerk Brigitte O'Brien read the proclamation. President Mueller called Police |
Chief Ray Byrne up to the front. President Mueller stated this proclamation was |
requested by the Department of Health and Human Services. |
Chief Byrne stated that a lot of crimes can be tied to substance abuse and alcohol |
abuse. |
Proclamation - Help Citizens with Developmental Disabilities Days |
Village Clerk Brigitte O'Brien read the proclamation. Village President Mueller called Ed |
Schumann and Al Deatherage to the front. He asked Trustee Jack O'Brien up to the |
front. |
Trustee O'Brien commended the volunteers who go out in difficult and hazardous |
conditions soliciting for charities. |
Ed Schuman thanked the Village for the Proclamation and indicated that over $1,600 |
was given to local charities. |
President Mueller stated this is the 38th year and that he joined the Knights of Columbus |
over 36 years ago. He stated the Knights support worthwhile community programs. |
President Mueller reported after he became Chairman, he called Laddie Nudera for a |
contribution. He spoke of the money going to local charities and organizations that take |
care of special needs people. He spoke about a free loan to the Ray Graham center. |
He congratulated the Father Boecker and Christ the King groups and wished them well. |
V
Approval of Minutes
VI
Committee Reports
Community Relations Committee - Trustee Laura Fitzpatrick, Chairperson
Trustee Laura Fitzpatrick, Chairperson of the Community Relations Committee, stated |
the committee had not met and the next meeting would be September 15th. She stated |
the committee was putting the final touches on the Senior Fair and reminded residents |
the fair would be held on September 24th from 9:30am to 2:30 pm at the Lombard |
Commons Park building. She reminded everyone that the committee was seeking |
nominations for Seniors of the Year. |
President Mueller inquired if the Secretary of State office would be set up. |
Trustee Fitzpatrick stated the Secretary of State would be there along with Village staff |
issuing taxi cab ride coupons. |
Economic/Community Development Committee - Trustee Dana Moreau, Chairperson
Trustee Dana Moreau, Chairperson of the Economic and Community Development |
Committee, stated the committee met on September 3. She reported the committee |
approved a grant request for a popcorn store offering 50 kinds of popcorn that was |
opening in downtown Lombard; approved amendments to the grant program and also |
approved a Request for Proposal for a coffee shop at the train station. The grant |
program was changed to awarding only half the amount of the grant and after a time |
period, the second half is awarded. She also spoke about an amendment whereby |
sales tax revenues are verified. Trustee Moreau stated a bike rack will be installed |
downtown. Finally, she stated the art consortium letters had been sent out. |
President Mueller questioned the sales tax information, since the Village was a |
non-home rule entity. |
Director of Finance Tim Sexton stated the rules had not changed but a release would |
need to be signed before the Department of Revenue would release the information. |
Environmental Concerns Committee - Trustee Greg Gron, Chairperson
Trustee Greg Gron, Chairperson of the Environmental Concerns Committee, reminded |
residents of the Recycling Extravaganza scheduled for September 13 at the old |
Menards store site at North Avenue and Route 53. He stated this location should afford |
easier access for the residents. He stated they were still looking for volunteers. He also |
reported the Garden Club members would be there collecting plastic and clay flower |
pots. He stated the committee would meet on September 23 and recap the event. |
Trustee Soderstrom stated Dennis McNicholas had founded the program that collects |
wheelchairs, bikes and crutches and those items are sent to third world countries. |
Finance Committee - Trustee Rick Soderstrom, Chairperson
committee had not met and would be meeting September 16. |
Public Works Committee - Trustee Richard J. Tross, Chairperson
Trustee Dick Tross, Chairperson of the Public Works Committee, reported the |
committee had not met and would meet on September 9. |
Transportation & Safety Committee - Trustee Jack O'Brien, Chairperson
Trustee Jack O'Brien, Chairperson of the Transportation and Safety Committee, stated |
the committee had not met and would meet on October 6. |
Board of Local Improvements - Trustee Richard J. Tross, President
Trustee Tross, President of the Board of Local Improvements, stated the Board had not |
met and would meet on October 9. |
Community Promotion & Tourism - President William J. Mueller, Chairperson
President Mueller, Chairperson of the Community Promotion and Tourism Committee, |
reported the committee had not met. |
Historical Commission - Clerk Brigitte O'Brien
Village Clerk Brigitte O'Brien, Historical Commission member, gave an update on the |
committee and the restoration of the Lombard Cemetery. She stated in February the |
Commission, Historical Society and Garden Club members with the Park District and |
Village Public Works staff. Priorities of the Committee were to remove excess brush |
and overcrowded trees. That has been completed. Other key areas to be worked on |
are developing walking paths within the cemetery, gravestone repair, fencing and |
signage. A general clean-up day has been scheduled for September 13th. Residents |
are invited to the Cemetery Walk on October 19 at 2pm. The next committee meeting |
will be held on October 21. |
VII
Village Manager/Village Board Comments
President Mueller stated September was a great month for fundraising with the Lions |
Club on September 5 and 6; the Knights on September 19 and 20; the Kiwanis on |
September 26 and 27. He stated there was a YMCA beer and wine tasting fundraiser |
on Saturday at 21 W. St. Charles Road and for a $10 fee you could taste different beers |
and wines. He asked residents to be generous to help these organizations. He |
reminded residents of the second to the last Cruise Nights for the year in downtown |
Lombard on Saturday. He stated it was the tenth anniversary of Cruise Nights and what |
a success it has been. He thanked all the volunteers who come out every Saturday |
night to help with the event. He stated the 4th Blood Drive of the year would be held on |
September 10th and if you donated blood you would receive a jacket and a raffle ticket |
for a chance at winning a scooter and other prizes. He spoke about the Elmhurst |
Symphony wanting to come to Lombard and they were holding a free concert in Lilacia |
Park on September 14 at 2:00 pm. The Elmhurst Symphony will hold various programs |
throughout 2008 and 2009 in Lombard. The Mayor stated there will be a Walk-a-thon |
held for the Deicke Home on September 21 at 12:30pm at the Lombard Lagoon. He |
reported that WGN Judy Pilok and other WGN staff will be there to help with the event. |
He stated the Lombard Citizen Police Academy would hold a 10-year anniversary event |
at the Village Hall on October 2 prior to the Village Board meeting. On September 17, |
JC Penney was being honored as Retailer of the Year. He congratulated JC Penney |
and their employees. He announced that on September 18 prior to the regular Village |
Board meeting, a special meeting would be held with the members of the Zoning Board |
of Appeals. He stated that Village will be hiring a community planning group to prepare |
a vision for downtown Lombard and will be looking at holding meetings with businesses |
and residents to get input. He stated each year the Village does a vision, but the Village |
wanted to expand the vision this year to get a total picture of the community. He stated |
that with the tough economy and multiple challenges, the Village would need to look at |
the budget to meet the needs of the community and maintain the current services. He |
reported that the County was looking at trying to share in the revenue that would be |
generated from the RedLight program. He also reported that the bids the Village had |
received for rock salt were $365,000 over budget and the price was three times more |
than last year. He indicated that Cook County communities were paying a lot less than |
DuPage County communities were for rock salt. Lombard was quoted $120 per ton of |
salt while Bensenville was paying $50 and Addison was paying $120 per ton. He stated |
the Village was looking at outside sources. He indicated there will be a special |
workshop at 6:30 pm prior to the October 2 Village Board meeting and he had asked |
Manager Hulseberg and Finance Director Sexton to put together financial information for |
that meeting. |
Finance Director Sexton stated the Village revenue was down 8% or $1 million. |
President Mueller spoke regarding the fencing along the Metra tracks. He stated he |
spoke with Bob Nieman of Villa Park and that Villa Park would be installing more |
fencing, but will only install it along the north side and not the south of the tracks. He |
stated the Village of Lombard has fencing on both the north and south sides of the |
tracks. |
Trustee Tross stated he was very displeased about the lack of fencing in Villa Park while |
Lombard did have fencing installed along both sides. He stated the fencing in Villa Park |
has holes in it. He further stated the fatal accident occurred in Villa Park, yet Lombard |
looked to make this section safer. |
President Mueller stated he would follow up with the Villa Park Mayor regarding this |
matter. He stated Lombard gets the job done. |
Trustee Tross stated his biggest objection is that Villa Park did not take the fencing up to |
Westmore Avenue, but stopped at Addison Road. |
VIII
Consent Agenda
Payroll/Accounts Payable
A.
Approval of Village Payroll |
For the period ending August 16, 2008 in the amount of $847,658.93. |
This Matter was approved on the Consent Agenda.
B.
Approval of Accounts Payable |
For the period ending August 22, 2008 in the amount of $484,364.51. |
This Matter was approved on the Consent Agenda.
C.
Approval of Accounts Payable |
For the period ending August 29, 2008 in the amount of 887,322.05. |
This Matter was approved on the Consent Agenda.
Ordinances on First Reading (Waiver of First Requested)
D.
PC 08-22: 433 E. St. Charles Road |
Requests a variation to Section 155.404(G) of the Lombard Zoning Ordinance to |
increase the maximum allowable height of a structure from thirty feet (30') to forty-eight |
feet (48') to allow the construction of a waterslide tower in the CR |
Conservation/Recreation Zoning District. (DISTRICT #5) |
This Matter was waived of first reading and passed on second reading with |
suspension of the rules on the Consent Agenda. |
Enactment No: Ordinance 6223 |
E.
PC 08-23: 455 Eisenhower Lane |
Requests approval of the following actions on the subject property within the I Limited |
Industrial District: |
1. A conditional use for a trade school; and |
2. A variation from Section 155.602 (C), Table 6.3 reducing the number of requisite |
parking spaces. (DISTRICT #3) |
This Matter was waived of first reading and passed on second reading with |
suspension of the rules on the Consent Agenda. |
Enactment No: Ordinance 6224 |
F.
Sale of Surplus Equipment |
Declaring nine vehicles surplus and authorizing their sale at the Tri-State Automobile |
Auction of Chicago and/or a salvage yard. Village staff is requesting a waiver of first |
reading. |
This Matter was waived of first reading and passed on second reading with |
suspension of the rules on the Consent Agenda. |
Enactment No: Ordinance 6225 |
Other Ordinances on First Reading
G.
PC 03-27: 240 Progress Road |
Granting a further time extension of Ordinances 5358, 5550, 5717 and 5918 extending |
the time period for construction of the conditional use an additional 12-month period for |
the property located at 240 Progress Road. (DISTRICT #4) |
This Matter was passed on first reading on the Consent Agenda.
Enactment No: Ordinance 6236 |
H.
PC 05-42: 218-226 W. St. Charles Road (The Pointe at Lombard) |
Ordinance granting a further time extension to Ordinance 5816, as amended by |
Ordinances 5973 and 6141, relative to the property located at 218-226 W. St. Charles |
Road. (DISTRICT #1) |
This Matter was passed on first reading on the Consent Agenda.
Enactment No: Ordinance 6237 |
Ordinances on Second Reading
I.
North Garfield Street, No Parking |
Correction of No Parking area. (DISTRICT #4) |
This Matter was passed on second reading on the Consent Agenda.
Enactment No: Ordinance 6226 |
J.
Intersection of Stewart Avenue and 17th Street |
Resident request to install No Parking signage. (DISTRICT #3) |
This Matter was passed on second reading on the Consent Agenda.
Enactment No: Ordinance 6226 |
K.
East Harding, Elimination of No Parking |
Resident request to eliminate No Parking on the north side of Harding Road between |
Main and Charlotte Streets. (DISTRICT #6) |
This Matter was passed on second reading on the Consent Agenda.
L.
PC 08-09: 1050 & 1051 N. Garfield Street |
Requests that the Village approve the following actions for the subject properties located |
within the I Limited Industrial District: |
1. For the property located at 1051 N. Garfield Ave., grant a conditional use, pursuant to |
Section 155.420(C)(35) of the Zoning Ordinance to allow outside storage of motor |
vehicles. |
2. For the property located at 1050 N. Garfield Ave., grant a conditional use, pursuant to |
Section 155.420(C)(22) of the Zoning Ordinance to allow off-site parking. (DISTRICT |
#4) |
This Matter was passed on second reading on the Consent Agenda.
Enactment No: Ordinance 6227 |
M.
ZBA 08-09: 1601 S. Main St. |
Requests a variation to Section 155.205(A)(1)(c)(2) of the Lombard Zoning Ordinance to |
increase the maximum allowable fence height in a corner side yard from four feet (4') to |
six feet (6') in the R2 Single-Family Residence District. (DISTRICT #3) |
This Matter was passed on second reading on the Consent Agenda.
Enactment No: Ordinance 6228 |
N.
ZBA 08-10: 591 S. Charlotte St. |
Requests a variation to Section 155.205(A)(1)(c)(2) of the Lombard Zoning Ordinance to |
increase the maximum allowable fence height in a front yard from four feet (4') to five |
and one half feet (5.5') in the R2 Single-Family Residence District. (DISTRICT #5) |
This Matter was passed on second reading on the Consent Agenda.
Enactment No: Ordinance 6229 |
O.
PC 08-20: 3 Yorktown Shopping Center (Cole Taylor Bank) |
Requests the following variations from the Lombard Zoning Ordinance for landscaping |
requirements in certain portions of the property located within the B3PD Community |
Shopping District, Planned Development: |
1. A variation from Section 155.707(B) to waive Transitional Landscape Yard |
Improvements; and |
2. A variation from Section 155.709 to waive Perimeter Lot Landscaping |
requirements. |
This Matter was passed on second reading on the Consent Agenda.
Enactment No: Ordinance 6230 |
P.
Amending Title 11, Chapter 112 of the Lombard Municipal Code |
Requiring all establishments selling liquor to have a valid State liquor license at all times. |
This Matter was passed on second reading on the Consent Agenda.
Enactment No: Ordinance 6231 |
Q.
Local Government Taxpayer's Bill of Rights |
Amendment of the Lombard Village Code adopting the IRS interest rate for tax |
underpayments. |
This Matter was passed on second reading on the Consent Agenda.
Enactment No: Ordinance 6231 |
Resolutions
R.
Tree & Stump Removal, Change Order No. 1 |
Reflecting an increase to the contract with Dawson's Tree Service in the amount of |
$9,640.00. |
This Matter was adopted on the Consent Agenda.
Enactment No: Resolution 17-09 |
S.
Pressure Washing/Re-Caulking Of Complex Buildings, Change Order No. 3 |
Authorizing an increase to the contract with Eugene Matthews, Inc. of $7,800.00. |
(DISTRICT #6) |
This Matter was adopted on the Consent Agenda.
Enactment No: Resolution 18-09 |
T.
Approving amendments to the Village of Lombard Human Resource Manual. |
This Matter was adopted on the Consent Agenda.
Enactment No: Resolution 19-09 |
U.
Authorizing the signatures of the President and Clerk on a Parking Lot Lease for the |
property located at 100 S. Main Street. (DISTRICT #1) |
This Matter was adopted on the Consent Agenda.
Enactment No: Resolution 20-09 |
Other Matters
V.
Police Mobile Command Vehicle |
Request for a waiver of bids and award of a contract to Farber Specialty Vehicles, Inc. in |
the amount of $192,385.00. Public Act 85-1295 does not apply. |
This Matter was approved on the Consent Agenda.
W.
Fairview Lift Station Pump Purchase and Guiderail Replacement |
Request for a waiver of bids and award of a contract to Gasvoda & Associates, Inc. in |
the amount of $35,561.00. Public Act 85-1295 does not apply. |
This Matter was approved on the Consent Agenda.
X.
SUB 08-03: 1501 S. Main Street |
Requests that the Village approve a Major Plat of Subdivision. (DISTRICT #3) |
This Matter was approved on the Consent Agenda.
Y.
201-211 E. Roosevelt Road (V-Land) |
Motion approving a Plat of Easement for stormwater detention, watermain and utility and |
drainage easements for the project location at 201-211 E. Roosevelt Road and known |
as the V-Land development. (DISTRICT #6) |
This Matter was approved on the Consent Agenda.
Z.
Recycling Extravaganza, Site Sponsor Agreement |
Request to approve an Agreement with Midwest Real Estate Equities for permission to |
host the 2008 Recycling Extravaganza on the property located at North Avenue and |
Route 53. (DISTRICT #1). |
This Matter was approved on the Consent Agenda.
AA.
Village Complex Paving Project |
Request for a waiver of bids and award of a contract to R.W. Dunteman Company in the |
amount of $714,000.00. Public Act 85-1295 does not apply. (DISTRICT #6) |
This Matter was approved on the Consent Agenda.
Passed The Consent Agenda
It was moved by Trustee Soderstrom, seconded by Trustee O'Brien, to approve |
the Consent Agenda. This approval includes suspension of the rules, waive first |
reading and pass on second reading, waive competive bidding and award |
contracts, approve and adopt resolutions as needed for the preceding items as |
read by the Clerk on the Consent Agenda The motion carried by the following |
vote: |
Aye:
Gron, Tross, O'Brien, Moreau, Fitzpatrick and Soderstrom
6 -
IX
Items for Separate Action
Ordinances on First Reading (Waiver of First Requested)
Other Ordinances on First Reading
A.
PC 08-24: 117 W. St. Charles Road |
Requests approval of a conditional use pursuant to Section 155.416 (C) for an outside |
service area and a variation from the parking requirements (Section 155.602, Table |
6.3), located in the B5 Central Business District. (DISTRICT #1) |
Village Manager Dave Hulseberg requested Acting Director Bill Heniff give a report to |
the Village Board. |
Acting Director Heniff stated the petitioner requested an amendment to the previous |
request. The request was for three spaces for outdoor dining and was changed to two. |
The other space will be for handicap parking. This is the 7th amendment and the Plan |
Commission approved the request. |
It was moved by Trustee Gron, seconded by Trustee Tross, that this matter be |
waived of first reading and passed on second reading under suspension of the |
rules concur with Plan Commission and waive first reading The motion carried by |
the following vote: |
Aye:
Gron, Tross, O'Brien, Moreau, Fitzpatrick and Soderstrom
6 -
President Mueller reminded residents, school children and scouts of the ceremony to be |
held at Fire Station One on Thursday at 8:45 am in honor of September 11. He stated |
the Fire Department would have cookies. He reminded everyone that the Village hosts |
a ceremony each year on September 11 and that every five years they hold a special |
program remembering all of those people who lost their lives. He said a friend's mother |
will turn one-hundred on September 11. Marie Moss Metz was born on the family farm |
located on Roosevelt Road where Maxfields now is located. He stated Ms. Metz still |
lives by herself and stopped driving two years ago. He wished her a happy 100 years |
young. |
Ordinances on Second Reading
Resolutions
Other Matters
X
Agenda Items for Discussion
XI
Executive Session
It was moved by Trustee Soderstrom, seconded by Trustee Gron, to recess to |
Executive Session to discuss minutes of closed meetings, where for purposes of |
approval or review at 8:45pm The motion carried by the following vote: |
Aye:
Gron, Tross, O'Brien, Moreau, Fitzpatrick and Soderstrom
6 -
XII
Adjournment
It was moved by Trustee Tross, seconded by Trustee Moreau, adjourn The regular |
meeting of the President and Board of Trustees of the Village of Lombard held |
September 4, 2008 be adjourned at 9:38 p.m. The motion carried by the following |
vote: |
Aye:
Gron, Tross, O'Brien, Moreau, Fitzpatrick and Soderstrom
6 -