Village of Lombard Legistar System

Thursday, September 4, 2008

7:30 PM

Village of Lombard

Village Hall

255 East Wilson Ave.

Lombard, IL 60148

villageoflombard.org

Village Hall Board Room

Village Board of Trustees

Village President: William J. Mueller

Village Clerk: Brigitte O'Brien

Trustees: Greg Gron, District One, Richard J.Tross, District Two,

Jack O'Brien, District Three, Dana Moreau, District Four, Laura Fitzpatrick, District

Five and Rick Soderstrom, District Six

Meeting Minutes

Village Board of Trustees

Meeting Minutes

September 4, 2008

Call to Order and Pledge of Allegiance

The regular meeting of the President and Board of Trustees of the Village of Lombard

was called to order by Village President William J. Mueller at 7:30pm on September 4,

2008. Village Clerk Brigitte O'Brien led the Pledge of Allegiance.

President Mueller asked for a moment of silence for the passing of the mother of

Lombardian photographer Steve Spoden.

Roll Call

Village President Willliam J. Mueller, Village Clerk Brigitte O'Brien, Trustee Greg

Gron, Trustee Richard J. Tross, Trustee Jack O'Brien, Trustee Dana Moreau,

Trustee Laura Fitzpatrick and Trustee Rick Soderstrom

Present:

III

Public Hearings

Public Participation

Proclamation - National Preparedness Month

Village Clerk O'Brien read the proclamation. President Mueller called Fire Chief Ed

Seagraves to the front. Chief Seagraves stated the Village was in good shape as far as

emergency preparedness was concerned.

Proclamation - Prairie Day

Village Clerk Brigitte O'Brien read the proclamation. Village President Mueller called

Marymae Meyer, Rose Roth, Elizabeth Alderman, and Cindy Ward from the Garden

Club up to the front. Trustee Greg Gron was requested to come to the front. President

Mueller thanked Marymae Meyer for all her hard work with the video she had

orchestrated on lilacs and for her diligence with the International Lilac Society. The

Garden Club members accepted the proclamation on behalf of Lonnie Morris and Prairie

Days.

Ms. Meyer stated Lonnie was out of town and they were accepting on her behalf. She

introduced the new member Elizabeth Alderman who had moved from New Mexico to

Lombard and had already joined the Garden Club. Ms. Meyer praised Lonnie Morris for

all the work she has done with the Garden Club and Prairie Days. She stated Lonnie

Morris is an educator at heart, a steward of our earth and the driving force of the Prairie

Days program. She reminded residents of the Prairie Days event on September 21

from 11am to 3pm.

Rose Roth presented a plant in a twig pot to the Mayor. Members of the Garden Club

were making the twig pots that will be sold at Prairie Days. She talked about pruning the

parkway trees for the twigs that were used to make the pots.

President Mueller thanked the Garden. Club. He recognized Don Bart who previously

owned Illinois Cleaners and had the phone number of 44 back then. He called Don

Bart to the front as a member of the Garden Club also. He reminded everyone to attend

the Prairie Days event on Sunday, September 21 and commented about how beautiful

the Terrace View Pond area was.

Proclamation - National Alcohol and Drug Addiction Recovery Month

Village Clerk Brigitte O'Brien read the proclamation. President Mueller called Police

Chief Ray Byrne up to the front. President Mueller stated this proclamation was

requested by the Department of Health and Human Services.

Chief Byrne stated that a lot of crimes can be tied to substance abuse and alcohol

abuse.

Proclamation - Help Citizens with Developmental Disabilities Days

Village Clerk Brigitte O'Brien read the proclamation. Village President Mueller called Ed

Schumann and Al Deatherage to the front. He asked Trustee Jack O'Brien up to the

front.

Trustee O'Brien commended the volunteers who go out in difficult and hazardous

conditions soliciting for charities.

Ed Schuman thanked the Village for the Proclamation and indicated that over $1,600

was given to local charities.

President Mueller stated this is the 38th year and that he joined the Knights of Columbus

over 36 years ago. He stated the Knights support worthwhile community programs.

President Mueller reported after he became Chairman, he called Laddie Nudera for a

contribution. He spoke of the money going to local charities and organizations that take

care of special needs people. He spoke about a free loan to the Ray Graham center.

He congratulated the Father Boecker and Christ the King groups and wished them well.

Approval of Minutes

Committee Reports

Community Relations Committee - Trustee Laura Fitzpatrick, Chairperson

Trustee Laura Fitzpatrick, Chairperson of the Community Relations Committee, stated

the committee had not met and the next meeting would be September 15th. She stated

the committee was putting the final touches on the Senior Fair and reminded residents

the fair would be held on September 24th from 9:30am to 2:30 pm at the Lombard

Commons Park building. She reminded everyone that the committee was seeking

nominations for Seniors of the Year.

President Mueller inquired if the Secretary of State office would be set up.

Trustee Fitzpatrick stated the Secretary of State would be there along with Village staff

issuing taxi cab ride coupons.

Economic/Community Development Committee - Trustee Dana Moreau, Chairperson

Trustee Dana Moreau, Chairperson of the Economic and Community Development

Committee, stated the committee met on September 3. She reported the committee

approved a grant request for a popcorn store offering 50 kinds of popcorn that was

opening in downtown Lombard; approved amendments to the grant program and also

approved a Request for Proposal for a coffee shop at the train station. The grant

program was changed to awarding only half the amount of the grant and after a time

period, the second half is awarded. She also spoke about an amendment whereby

sales tax revenues are verified. Trustee Moreau stated a bike rack will be installed

downtown. Finally, she stated the art consortium letters had been sent out.

President Mueller questioned the sales tax information, since the Village was a

non-home rule entity.

Director of Finance Tim Sexton stated the rules had not changed but a release would

need to be signed before the Department of Revenue would release the information.

Environmental Concerns Committee - Trustee Greg Gron, Chairperson

Trustee Greg Gron, Chairperson of the Environmental Concerns Committee, reminded

residents of the Recycling Extravaganza scheduled for September 13 at the old

Menards store site at North Avenue and Route 53. He stated this location should afford

easier access for the residents. He stated they were still looking for volunteers. He also

reported the Garden Club members would be there collecting plastic and clay flower

pots. He stated the committee would meet on September 23 and recap the event.

Trustee Soderstrom stated Dennis McNicholas had founded the program that collects

wheelchairs, bikes and crutches and those items are sent to third world countries.

Finance Committee - Trustee Rick Soderstrom, Chairperson

committee had not met and would be meeting September 16.

Public Works Committee - Trustee Richard J. Tross, Chairperson

Trustee Dick Tross, Chairperson of the Public Works Committee, reported the

committee had not met and would meet on September 9.

Transportation & Safety Committee - Trustee Jack O'Brien, Chairperson

Trustee Jack O'Brien, Chairperson of the Transportation and Safety Committee, stated

the committee had not met and would meet on October 6.

Board of Local Improvements - Trustee Richard J. Tross, President

Trustee Tross, President of the Board of Local Improvements, stated the Board had not

met and would meet on October 9.

Community Promotion & Tourism - President William J. Mueller, Chairperson

President Mueller, Chairperson of the Community Promotion and Tourism Committee,

reported the committee had not met.

Historical Commission - Clerk Brigitte O'Brien

Village Clerk Brigitte O'Brien, Historical Commission member, gave an update on the

committee and the restoration of the Lombard Cemetery. She stated in February the

Commission, Historical Society and Garden Club members with the Park District and

Village Public Works staff. Priorities of the Committee were to remove excess brush

and overcrowded trees. That has been completed. Other key areas to be worked on

are developing walking paths within the cemetery, gravestone repair, fencing and

signage. A general clean-up day has been scheduled for September 13th. Residents

are invited to the Cemetery Walk on October 19 at 2pm. The next committee meeting

will be held on October 21.

VII

Village Manager/Village Board Comments

President Mueller stated September was a great month for fundraising with the Lions

Club on September 5 and 6; the Knights on September 19 and 20; the Kiwanis on

September 26 and 27. He stated there was a YMCA beer and wine tasting fundraiser

on Saturday at 21 W. St. Charles Road and for a $10 fee you could taste different beers

and wines. He asked residents to be generous to help these organizations. He

reminded residents of the second to the last Cruise Nights for the year in downtown

Lombard on Saturday. He stated it was the tenth anniversary of Cruise Nights and what

a success it has been. He thanked all the volunteers who come out every Saturday

night to help with the event. He stated the 4th Blood Drive of the year would be held on

September 10th and if you donated blood you would receive a jacket and a raffle ticket

for a chance at winning a scooter and other prizes. He spoke about the Elmhurst

Symphony wanting to come to Lombard and they were holding a free concert in Lilacia

Park on September 14 at 2:00 pm. The Elmhurst Symphony will hold various programs

throughout 2008 and 2009 in Lombard. The Mayor stated there will be a Walk-a-thon

held for the Deicke Home on September 21 at 12:30pm at the Lombard Lagoon. He

reported that WGN Judy Pilok and other WGN staff will be there to help with the event.

He stated the Lombard Citizen Police Academy would hold a 10-year anniversary event

at the Village Hall on October 2 prior to the Village Board meeting. On September 17,

JC Penney was being honored as Retailer of the Year. He congratulated JC Penney

and their employees. He announced that on September 18 prior to the regular Village

Board meeting, a special meeting would be held with the members of the Zoning Board

of Appeals. He stated that Village will be hiring a community planning group to prepare

a vision for downtown Lombard and will be looking at holding meetings with businesses

and residents to get input. He stated each year the Village does a vision, but the Village

wanted to expand the vision this year to get a total picture of the community. He stated

that with the tough economy and multiple challenges, the Village would need to look at

the budget to meet the needs of the community and maintain the current services. He

reported that the County was looking at trying to share in the revenue that would be

generated from the RedLight program. He also reported that the bids the Village had

received for rock salt were $365,000 over budget and the price was three times more

than last year. He indicated that Cook County communities were paying a lot less than

DuPage County communities were for rock salt. Lombard was quoted $120 per ton of

salt while Bensenville was paying $50 and Addison was paying $120 per ton. He stated

the Village was looking at outside sources. He indicated there will be a special

workshop at 6:30 pm prior to the October 2 Village Board meeting and he had asked

Manager Hulseberg and Finance Director Sexton to put together financial information for

that meeting.

Finance Director Sexton stated the Village revenue was down 8% or $1 million.

President Mueller spoke regarding the fencing along the Metra tracks. He stated he

spoke with Bob Nieman of Villa Park and that Villa Park would be installing more

fencing, but will only install it along the north side and not the south of the tracks. He

stated the Village of Lombard has fencing on both the north and south sides of the

tracks.

Trustee Tross stated he was very displeased about the lack of fencing in Villa Park while

Lombard did have fencing installed along both sides. He stated the fencing in Villa Park

has holes in it. He further stated the fatal accident occurred in Villa Park, yet Lombard

looked to make this section safer.

President Mueller stated he would follow up with the Villa Park Mayor regarding this

matter. He stated Lombard gets the job done.

Trustee Tross stated his biggest objection is that Villa Park did not take the fencing up to

Westmore Avenue, but stopped at Addison Road.

VIII

Consent Agenda

Payroll/Accounts Payable

Approval of Village Payroll

For the period ending August 16, 2008 in the amount of $847,658.93.

This Matter was approved on the Consent Agenda.

Approval of Accounts Payable

For the period ending August 22, 2008 in the amount of $484,364.51.

This Matter was approved on the Consent Agenda.

Approval of Accounts Payable

For the period ending August 29, 2008 in the amount of 887,322.05.

This Matter was approved on the Consent Agenda.

Ordinances on First Reading (Waiver of First Requested)

PC 08-22: 433 E. St. Charles Road

Requests a variation to Section 155.404(G) of the Lombard Zoning Ordinance to

increase the maximum allowable height of a structure from thirty feet (30') to forty-eight

feet (48') to allow the construction of a waterslide tower in the CR

Conservation/Recreation Zoning District. (DISTRICT #5)

This Matter was waived of first reading and passed on second reading with

suspension of the rules on the Consent Agenda.

Enactment No: Ordinance 6223

PC 08-23: 455 Eisenhower Lane

Requests approval of the following actions on the subject property within the I Limited

Industrial District:

1. A conditional use for a trade school; and

2. A variation from Section 155.602 (C), Table 6.3 reducing the number of requisite

parking spaces. (DISTRICT #3)

This Matter was waived of first reading and passed on second reading with

suspension of the rules on the Consent Agenda.

Enactment No: Ordinance 6224

Sale of Surplus Equipment

Declaring nine vehicles surplus and authorizing their sale at the Tri-State Automobile

Auction of Chicago and/or a salvage yard. Village staff is requesting a waiver of first

reading.

This Matter was waived of first reading and passed on second reading with

suspension of the rules on the Consent Agenda.

Enactment No: Ordinance 6225