Thursday, April 18, 2002
7:30 PM
Village of Lombard
Board Room - Village Hall
Village Board of Trustees
Village President: William J. Mueller |
Acting Village Clerk: Barbara Johnson |
Trustees: Joan DeStephano, Richard J.Tross, |
Karen Smith-Koenig, Steven D. Sebby, |
Kenneth M. Florey and Rick Soderstrom |
Meeting Minutes
Village Board of Trustees
Meeting Minutes
April 18, 2002
REGULAR MEETING - APRIL 18, 2002 - 7:30 P.M.
Village President Willliam J. Mueller, Council Member Suzan Kramer, Trustee |
Joan DeStephano, Trustee Richard J. Tross, Trustee Karen Koenig, Trustee |
Steven Sebby and Trustee Kenneth M. Florey |
Present:
Trustee Rick Soderstrom
Absent:
BOARD ROOM
Broadcast on Cable TV Channel 6
I
Call to Order and Pledge of Allegiance
The Regular Meeting of the President and Board of Trustees of April 18, 2002 was |
called to order by President Mueller at 7:30 p.m. in the Board Room of Village Hall. |
The Pledge of Allegiance was led by Clerk Kramer. |
II
Roll Call
Upon Roll Call by Village Clerk, Suzan L. Kramer, the following were Present: President |
Mueller, Trustees DeStephano, Tross, Koenig, Sebby, and Florey. |
Absent: Trustee Soderstrom |
Appointed Officials Present: |
Village Manager William T. Lichter |
Assistant to the Village Manager Ellen Balsamo |
Finance Director Len Flood |
Village Attorney Tom Bayer |
Village Attorney George Wagner |
Interim Police Chief George Graves |
Fire Chief George Seagraves |
Village Engineer Dave Dratnol |
Director of Public Works Stan Rickard |
Director of Community Development David Hulseberg |
Records Clerk Diane Jantelezio |
III
Public Hearings
020210
President Mueller turned the Public Hearing portion of the meeting over to Attorney Tom |
Bayer at 7:31 pm. Mr. Bayer explained in detail BOT 02-02. He explained the proposed |
annexation agreement for the property located at 1120 S. Westmore/Meyers Road. He |
asked anyone wishing to speak for or against the issue, to come forward to the podium. |
There being none, Mr. Bayer adjourned the Public Hearing portion of the meeting at 7:32 |
pm. |
Enactment No: 1120 S. Westmore/Mey |
020211
Attorney Tom Bayer explained that the request for the Public Hearing for BOT 02-03 |
was being withdrawn due to a previous existing annexation agreement for the property |
located at 0S640 Westmore/Meyers Road. |
Enactment No: 0S640 Westmore/Meyer |
020212
President Mueller turned the Public Hearing portion of the meeting over to Attorney Tom |
Bayer at 7:32 pm. Mr. Bayer explained in detail BOT 02-04. He explained the proposed |
annexation agreement for the property located at 0S651 Westmore/Meyers Road. He |
asked anyone wishing to speak for or against the issue, to come forward to the podium. |
There being none, Mr. Bayer adjourned the Public Hearing portion of the meeting at 7:33 |
pm. |
Enactment No: 0S651 Westmore/Meyer |
020213
President Mueller turned the Public Hearing portion of the meeting over to Attorney Tom |
Bayer at 7:33 pm. Mr. Bayer explained in detail BOT 02-05. He explained the proposed |
annexation agreement for the property located at 1145 S. Westmore/Meyers Road. He |
asked anyone wishing to speak for or against the issue, to come forward to the podium. |
There being none, Mr. Bayer adjourned the Public Hearing portion of the meeting at 7:34 |
pm. |
Enactment No: 1145 S. Westmore/Me |
020214
President Mueller turned the Public Hearing portion of the meeting over to Attorney Tom |
Bayer at 7:34 pm. Mr. Bayer explained in detail BOT 02-06. He explained the proposed |
annexation agreement for the property located at 1165 S. Westmore/Meyers Road. He |
asked anyone wishing to speak for or against the issue, to come forward to the podium. |
There being none, Mr. Bayer adjourned the Public Hearing portion of the meeting at 7:34 |
1/2 pm. |
Enactment No: 1165 S. Westmore/Mey |
020215
President Mueller turned the Public Hearing portion of the meeting over to Attorney Tom |
Bayer at 7:35 pm. Mr. Bayer explained in detail BOT 02-09. He explained the proposed |
annexation agreement for the property located at 0S670 Westmore/Meyers Road. He |
asked anyone wishing to speak for or against the issue, to come forward to the podium. |
There being none, Mr. Bayer adjourned the Public Hearing portion of the meeting at 7:35 |
pm. |
Enactment No: 0S670 Westmore/Meyer |
IV
Public Participation
John Dooley, 314 W. Central Avenue, spoke about property stewardship and the rights |
of owners of well kept properties being adversely affected by poorly maintained |
properties. He mentioned the poorly maintained property located at 310 W. Central |
Avenue. |
President Mueller assured Mr. Dooley that staff would follow up on this matter and that |
Mr. Dooley would be contacted. |
020226
Enactment No: Proclamation - Volun |
President Mueller thanked all of the volunteers, especially the approximately one |
hundred people that volunteer on committees and commissions. He also mentioned |
Lilac Time that is approaching and all the volunteers that make Lombard a better |
community in which to live. He asked people to thank any volunteers that they know. |
V
Approval of Minutes
It was moved by Trustee Florey, seconded by Trustee Sebby, to approve the |
minutes of the Regular Meeting of the President and Board of Trustees of March |
7, 2002 and March 21, 2002. The motion carried by the following vote: |
Aye:
Trustee Joan DeStephano, Trustee Richard J. Tross, Trustee Karen |
Koenig, Trustee Steven Sebby and Trustee Kenneth M. Florey |
5 -
Absent:
Trustee Rick Soderstrom
1 -
VI
Committee Reports
Economic/Community Development Committee-Trustee Kenneth M. |
Florey, Chairperson |
Trustee Florey stated that the Committee had not met since the last Board meeting and |
the next Committee meeting would be May 7, 2002. |
Environmental Concerns Committee-Trustee Joan DeStephano, |
Chairperson |
Trustee DeStephano reported that the Committee had not met since the last Board |
meeting, and the next meeting of the Committee would be April 23, 2002. She did |
mention that recycling volunteers are being sought for the Arts and Crafts Fair and also |
Cruise Nights. She asked anyone interested in volunteering to please call Susan |
Cermak in Public Works, at 620-5740. Trustee DeStephano also stated that the date of |
the Recycling Extravaganza is September 14, 2002 |
Trustee Tross commented on negative feedback that he had received regarding the |
waste tag increase without prior notification. He asked that Waste Management be |
contacted regarding this matter. |
Finance Committee-Trustee Karen S. Koenig, Chairperson
Trustee Koenig informed the Board that the Committee had not met since the last Board |
meeting. She stated that due to the fact that the DuPage Water Commission still has the |
item of the rate charge under discussion, the second reading of the Village's FY |
2002-2003 budget was being tabled to the Board meeting of May 2, 2002. |
Public Works Committee-Trustee Steven D. Sebby, Chairperson
Trustee Sebby reported that the Committee met on April 9, 2002, at which time topics |
discussed were pond inspections and the feasibility of pond licensing, and a |
presentation for the Great Western Trail and funding sources for it. Also discussed were |
certain truck routes. He stated that the next Committee meeting will take place on May |
14, 2002. |
Transportation & Safety Committee-Trustee Rick Soderstrom, |
Chairperson |
In the absence of Trustee Soderstrom, Trustee Sebby reported that the Transportation |
and Safety Committee had not met since the last Board meeting, and the next meeting |
will be May 6, 2002. |
Community Promotion & Tourism Committee-President William J. |
Mueller, Chairperson |
President Mueller said that the Committee had not met as there were no grant requests. |
He also mentioned that a request had been received late, on the day before, April 17, |
2002, from the Jaycees regarding The Taste of Lombard, and that item will come before |
the Board in May. |
Village Clerk- Suzan L. Kramer
Clerk Kramer reported that the Board of Local Improvements met on April 12, 2002, at |
which time a final balancing change order reflecting a decrease of $2,167.21 was |
authorized for Special Assessment 214 A&B (Harrison and Pleasant). Also approved at |
that time were: |
1. A payout of $1,603.61 for Special Assessment 213 (West/Windsor/Woodland) |
2. Payouts totalling $39,515.09 for Special Assessment 216 (Ahrens, Highridge, |
Norton, School and Wilson) |
She also stated that BOLI recommended the award of a contract to R.W. Dunteman in |
the amount of $2,286,464.80 regarding Special Assessment 216, as this was the lowest |
responsible bid of seven bidders. |
Clerk Kramer said the next BOLI meeting will take place on May 16, 2002 at 1:00 pm. |
VII
Village Manager/Village Board Comments
Village Manager, William T. Lichter had no comment. |
President Mueller thanked the attendees of the Mayors and Managers Drive Down |
Conference. He stated that at the Conference, topics discussed were water, safety, and |
education. |
President Mueller also mentioned that he and Mr. Lichter were in Springfield on April 23, |
2002, and while there, listened to a " Buggy useage tax" presentation that they found |
very interesting. |
President Mueller went on to speak about the meeting of the DuPage Water Committee |
held on April 17, 2002. He said that Mr. Schillerstrom had made a counter proposal and |
charter members had also made a counter proposal that was in the process of being |
looked at by attorneys. It may be a possibility to keep the rate at $1.65 per 1,000 |
gallons. |
President Mueller stated that the Community Promotion and Tourism Committee had |
met that morning, and he was happy to report that hotel stays have increased. He said |
that in February of 2002, there was a higher occupancy rate than that of February, 2001. |
President Mueller also relayed the fact that Village Manager Lichter had been elected |
Secretary/Treasurer and that he has been elected President of the DuPage Mayors and |
Managers Conference. He said that the first President of that organization was Lester |
Bergman, a Mayor of Lombard. |
VIII
Consent Agenda
It was moved by Trustee Tross, seconded by Trustee Koenig, to pass the Consent |
Agenda, to suspend the rules, waive first reading and pass on second reading, |
waive competitive bidding and award contracts approve and adopt resolutions as |
needed for the following items and as read by the Clerk on the Consent Agenda. |
The motion carried by the following vote: |
Aye:
Trustee Joan DeStephano, Trustee Richard J. Tross, Trustee Karen |
Koenig, Trustee Steven Sebby and Trustee Kenneth M. Florey |
5 -
Absent:
Trustee Rick Soderstrom
1 -
020200
This Matter was approved on the Consent Agenda.
020230
This Matter was approved on the Consent Agenda.
020231
This Matter was approved on the Consent Agenda.
020167
This Matter was waived of first reading and passed on second reading under |
suspension of the rules on the Consent Agenda. |
Enactment No: Ordinance 5098 208 S |
*E. ZBA 02-06: 337 W. Edson Place (Moved to IX-I)
020208
This Matter was passed on first reading on the Consent Agenda.
Enactment No: Alcoholic Liquor Cod |
020216
This Matter was passed on first reading on the Consent Agenda.
Enactment No: Ordinance 5116 Bistr |
020232
This Matter was waived of first reading and passed on second reading under |
suspension of the rules on the Consent Agenda. |
Enactment No: Ordinance 5099 Premi |
020201
This Matter was adopted on the Consent Agenda.
Enactment No: Resolution 146-02 SA |
020219
This Matter was adopted on the Consent Agenda.
Enactment No: Resolution 147-02 17 |
020225
This Matter was adopted on the Consent Agenda.
Enactment No: Resolution 148-02 N |
020136
This Matter was passed on second reading on the Consent Agenda.
Enactment No: Ordinance 5100 555 E |
020049
This Matter was passed on second reading on the Consent Agenda.
Enactment No: Ordinance 5101 Permi |
020055
This Matter was continued on the Consent Agenda.
Enactment No: 240 East Progress Ro |
020059
This Matter was continued on the Consent Agenda.
Enactment No: 240 East Progress Ro |
020222
This Matter was approved on the Consent Agenda.
Enactment No: Driveway Apron and S |
020224
This Matter was approved on the Consent Agenda.
Enactment No: FY 2003 Asphalt Util |
020229
This Matter was approved on the Consent Agenda.
Enactment No: Special Assessment 2 |
020198
This Matter was approved on the Consent Agenda.
Enactment No: State Joint Purchasi |
020217
This Matter was approved on the Consent Agenda.
Enactment No: 1700 S. Finley Road |
020218
This Matter was approved on the Consent Agenda.
Enactment No: 999 Oak Creek Drive |
020239
This Matter was adopted on the Consent Agenda.
Enactment No: Grace/St. Charles In |
020240
This Matter was adopted on the Consent Agenda.
Enactment No: Grace/St. Charles In |
IX
Agenda Items for Separate Action
It was recommended by Trustee Tross that the Ordinances authorizing the execution of |
the annexation agreements (2/3 of Corporate Authorities Vote required) be combined to |
one vote as well as the Ordinances annexing the properties be combined to one vote. |
It was decided by the Board to combine to one vote, the Ordinances authorizing the |
execution of the Annexation Agreements for the following properties: |
1165 S. Westmore/Meyers and 1008 E. Roosevelt Road |
It was also decided by the Board to combine to one vote the Ordinances authorizing the |
execution of the Annexation Agreements for the following properties: |
1165 S. Westmore/Meyers and 1008 E. Roosevelt Road |
020160
It was moved by Trustee Tross, seconded by Trustee Florey, that this matter be |
waived of first reading and passed on second reading under suspension of the |
rules. The motion carried by the following vote: |
Aye:
Village President Willliam J. Mueller, Trustee Joan DeStephano, Trustee |
Richard J. Tross, Trustee Karen Koenig, Trustee Steven Sebby and |
Trustee Kenneth M. Florey |
6 -
Absent:
Trustee Rick Soderstrom
1 -
Enactment No: Ordinance 5102 & 510 |
020159
It was moved by Trustee Tross, seconded by Trustee Florey, that this matter be |
waived of first reading and passed on second reading under suspension of the |
rules. The motion carried by the following vote: |
Aye:
Village President Willliam J. Mueller, Trustee Joan DeStephano, Trustee |
Richard J. Tross, Trustee Karen Koenig, Trustee Steven Sebby and |
Trustee Kenneth M. Florey |
6 -
Absent:
Trustee Rick Soderstrom
1 -
Enactment No: Ordinance 5104 0S640 |
020161
It was moved by Trustee Tross, seconded by Trustee Florey, that this matter be |
waived of first reading and passed on second reading under suspension of the |
rules. The motion carried by the following vote: |
Aye:
Village President Willliam J. Mueller, Trustee Joan DeStephano, Trustee |
Richard J. Tross, Trustee Karen Koenig, Trustee Steven Sebby and |
Trustee Kenneth M. Florey |
6 -
Absent:
Trustee Rick Soderstrom
1 -
Enactment No: Ordinance 5105 & 510 |
020158
It was moved by Trustee Tross, seconded by Trustee Florey, that this matter be |
waived of first reading and passed on second reading under suspension of the |
rules. The motion carried by the following vote: |
Aye:
Village President Willliam J. Mueller, Trustee Joan DeStephano, Trustee |
Richard J. Tross, Trustee Karen Koenig, Trustee Steven Sebby and |
Trustee Kenneth M. Florey |
6 -
Absent:
Trustee Rick Soderstrom
1 -
Enactment No: Ordinance 5107 & 510 |
020156
It was moved by Trustee Tross, seconded by Trustee Florey, that this matter be |
waived of first reading and passed on second reading under suspension of the |
rules. The motion carried by the following vote: |
Aye:
Village President Willliam J. Mueller, Trustee Joan DeStephano, Trustee |
Richard J. Tross, Trustee Karen Koenig, Trustee Steven Sebby and |
Trustee Kenneth M. Florey |
6 -
Absent:
Trustee Rick Soderstrom
1 -
Enactment No: Ord 5109 & 5110 Wes |
020155
It was moved by Trustee Tross, seconded by Trustee Florey, that this matter be |
waived of first reading and passed on second reading under suspension of the |
rules. The motion carried by the following vote: |
Aye:
Village President Willliam J. Mueller, Trustee Joan DeStephano, Trustee |
Richard J. Tross, Trustee Karen Koenig, Trustee Steven Sebby and |
Trustee Kenneth M. Florey |
6 -
Absent:
Trustee Rick Soderstrom
1 -
Enactment No: Ordinance 5111 & 511 |
020189
It was moved by Trustee Koenig, seconded by Trustee Florey, to table the second |
reading of the Budget Ordinance for Fiscal Year 2002-2003 to the Board meeting |
of May 2, 2002. The motion carried by the following vote: |
Aye:
Trustee Joan DeStephano, Trustee Karen Koenig, Trustee Steven Sebby |
and Trustee Kenneth M. Florey |
4 -
Nay:
Trustee Richard J. Tross
1 -
Absent:
Trustee Rick Soderstrom
1 -
Enactment No: Ordinance 5127 Budge |
020166
Mr. Lichter deferred to Dave Hulseberg, the Director of Community Development. Mr. |
Hulseberg gave a power point presentation which went over the specifics of the petition. |
This showed that the new fence exceeds the height requirements and also the visual |
blocking of pedestrians. Mr. Hulseberg stated that this is a nice fence, made of high |
grade material, and is an improvement to the area. He also stated that there was a |
Public Hearing held on March 27, 2002 regarding this matter. |
Trustee Tross stated that he suggested in 1999 that this be grandfathered in. He said |
that there had been extensive remodeling done at that time, and this was unique to this |
site location. He also said that the cost would $15,000 to change. |
Enactment No: Ordinances 5113 & 51 |
It was moved by Trustee Tross, seconded by Trustee Sebby, to waive first |
reading, pass on second reading under suspension of the rules, ZBA 02-04, |
variations to the Lombard Zoning Ordinance to allow a six foot tall fence in the |
corner side yard, where a four foot tall fence is permitted and to allow a solid six |
foot high fence within a clear line of sight area. The motion carried by the |
following vote: |
Aye:
Trustee Joan DeStephano, Trustee Richard J. Tross, Trustee Karen |
Koenig, Trustee Steven Sebby and Trustee Kenneth M. Florey |
5 -
Absent:
Trustee Rick Soderstrom
1 -
Trustee Tross asked that the Board direct staff to research the clear sight line triangle |
issue, the six foot fence issue, as well as the six foot sideyard variation as he feels it is |
unfair that corner lots lose their privacy. He stated that he and Mr. Hulseberg have |
discussed this in the past. |
Mr. Hulseberg commented that staff does research issues as they arise. He also stated |
that the sideyard is currently an issue with four properties, so this is already being |
reviewed. |
There was concurrence of the Board to have staff review these issues. |
020168
Mr. Lichter again deferred to Dave Hulseberg who proceeded with another power point |
presentation regarding the requested variance for 337 W. Edson Place. Mr. Hulseberg |
explained that the request was for a three season room, and showed why the Zoning |
Board of Appeals recommended denial of the request. |
Trustee Toss stated that he would support this request, even though the Zoning Board |
of Appeals suggested there was enough property in the front of the lot, as he would not |
want a three season room on the front of his house either. He stated that granting this |
request would not jeopardize the characteristic of the neighborhood. |
Enactment No: Ordinance 5115 337 W |
It was moved by Trustee Tross, seconded by Trustee Sebby, to waive first |
reading and pass on second reading ZBA 02-06, a variation to reduce the required |
rear yard setback from thirty-five feet to twenty-five feet to allow for the |
construction of a three season room addition. The motion carried by the |
following vote: |
Aye:
Trustee Joan DeStephano, Trustee Richard J. Tross, Trustee Karen |
Koenig, Trustee Steven Sebby and Trustee Kenneth M. Florey |
5 -
Absent:
Trustee Rick Soderstrom
1 -
X
Agenda Items for Discussion
None
XI
Executive Session
None
XII
Adjournment
It was moved by Trustee Florey, seconded by Trustee DeStephano, to adjourn the |
meeting of the President and Board of Trustees of April 18, 2002 at 8:28 pm.. The |
motion carried by the following vote: |
Aye:
Trustee Joan DeStephano, Trustee Richard J. Tross, Trustee Karen |
Koenig, Trustee Steven Sebby and Trustee Kenneth M. Florey |
5 -
Absent:
Trustee Rick Soderstrom
1 -