Village Hall |
255 East Wilson Ave. |
Lombard, IL 60148 |
villageoflombard.org |
Trustee Steven D. Sebby, Chairperson |
Trustee Rick Soderstrom Vice Chairperson |
John Kaforski, Rick Mahal, David Arnold, Art Frerichs, |
Ken Blakeslee and Dan Mahal |
Staff Liaisons: Wes Anderson and David Dratnol |
Chairperson Trustee Steven D. Sebby, Rick Mahal, David Arnold, Ken |
Blakeslee and Art Frerichs |
Others Present: |
David Gorman, Community Development |
Joe Merryman, 509 W. Wilson |
Manuel Loeza, 1001 S. Highmoor |
Michael Fischer, 515 W. Wilson |
Mr. Fischer explained the situation on W. Wilson. The streets are in pretty bad shape. |
It's unincorporated and the street is privately owned by three homeowners which is why |
nobody has maintained the structure of the street. It has become fairly dangerous. |
There's a slope and in the winter it's very slippery. There are bad potholes. |
Mr. Merryman explained that when he first moved into the house three years ago he |
started talks with York Township. They washed their hands of the situation and |
suggested we talk to Lombard. The reason we're talking to you is because if any |
government were going to assume ownership of that road, it would be Lombard. All four |
property owners have agreed to annex into Lombard when that time comes and we |
came up with some mutual agreement about the road. |
Rickard explained that Community Development is aware of the issues. Sebby asked |
about the condition of the road. Rickard-It's routinely poor. Sebby-How long is it? Mr. |
Merryman-It's about 550'. |
Burg-It was vacated in 1960, it was a half road. When there's a situation like that it's |
vacated to the homeowners. The Park District has nothing to do with the property. |
We've been told by the attorney that we probably have prescriptive easement out there |
because we did do some minimal maintenance. Rickard-The Park District has agreed |
to donate some land for a road. Sebby-What are we talking $150,000? |
Rickard-Roughly, it would be like Kenilworth. Dratnol-It flattens out the slope and puts |
an asphalt surface on it. It is not a full improvement. Mr Merryman-We're not looking for |
a fully improved road at this point. Mr. Fischer-My driveway turned into a speed bump. |
Something is causing it to move upward. Sebby explained that there's nothing the |
committee will be able to do tonight. |
Arnold-There's a lot more than the four residents using the street. Mr. Merryman-We |
understand with an improved road the traffic is going to increase. Arnold-How would |
that effect you if that were a 3-way intersection and didn't go through? Mr. Merryman-I |
would be very happy. Mr. Fischer-That would be fine. Dratnol-There's a problem with |
doing that. As John said there may be a prescriptive easement. The traffic pattern has |
existed and been allowed. If that road were to be closed, the people using it would |
probably object. Rickard-If you move that traffic to the south it's going to be difficult to |
get out at Edgewood. |
Sebby-I would like to have some feedback from Public Works and Community |
Development. I want to see what kind of implications and cost would be associated with |
it. Rickard-It's fairly straight forward. It would be a simple transaction. Once that's |
consummated we will annex. Sebby-between now and next Public Works Committee |
meeting put together a short report of pros and cons. |
P. BOT 04-01: Code Amendment Regarding Street Openings and Excavations |
(Ordinance on Second Reading) |
Ordinance amending Village Code 97.070 through 97.081 regarding street openings and |
excavations. |
Gorman reviewed the item. Village Code currently states the Village is responsible for |
permanent repairs and the permittee is only responsible for temporary patching. We |
make the utility companies and private developers do the permanent repair. Codifying |
gives us the ability to defend it in court. |
Dratnol explained that these changes make it consistent with what Public Works |
requires for utility repairs. |
Sebby-I don't see it being a problem but I would put it on the January Board meeting so |
it doesn't look like we're pushing it through. If we do take the proactive step and notify |
the builders and contractors that would be a step in the right direction. Arnold-What is |
written here to maintain the structural integrity of the surface? Gorman-We will be |
holding $1,000.00. |
It was moved by Arnold, seconded by Blakeslee, that this matter be |
recommended to the Board of Trustees for approval. The motion carried by the |
following vote: |
Enactment No: Ordinance 5433 |
Sidewalk Report |
Rickard reviewed the background. President Mueller asked that the sidewalk report |
come back to the Committee. |
Worst First was implemented in place of the general sidewalk program. Sebby pointed |
out that the situation on Morningside, there's a huge amount of these situations in the |
village. Rickard showed the committee the map from Public Works that shows all the |
absent sidewalk. |
Rickard reviewed the current trip hazard list. The trip hazard policy states that within 1 |
year we fix them. To be in compliance with that policy we'll have to get out next spring |
and jump on the first part of this list. Sebby asked if we couldn't work on some of these |
that summer. Dratnol explained that we could if we have money. Sebby-So what do |
you need $100,000? Dratnol-That would be closer to what we need over multiple years. |
Rickard pointed out the general sidewalk list which would fall under worst first. These |
locations will be ranked and we'll do the worst first. Dratnol-We used up all the money |
available for trip hazards, so none of the general sidewalk locations were done this year. |
Sebby-So your looking at $100,000 for the trip hazards and $50,000 for general |
sidewalk? Dratnol-Yes. |
Rickard-We didn't come back tonight with any recommendation to change the "3" |
property gap rule. Arnold-We said that when we do the street, that's when we would do |
the sidewalks, street lights, etc. Sebby-In this area I take it the street is recently built? |
Rickard-These are old streets. We probably did a resurfacing here in the early 1990's. |
Frerichs-There's sidewalk on the other side. It doesn't look like a priority at this point. |
Sebby-What does staff want? Do you want to know if we want to address it? |
Rickard-The logical extension is if the committee wants to change the "3" property rule. |
It's an incremental approach to solving our sidewalk problems. Then staff will run |
around town looking for all those "5" gaps and complete those. Arnold-When are these |
streets slated for reconstruction? Dratnol-They're not programmed for the next 10 |
years. Sebby-We don't have an option that if the homeowner wants to put sidewalk in |
we'll participate? Rickard-When the 50/50 program was eliminated, the Board wanted to |
do a worst first program. Sebby-Is there money for Fill the Gap? Rickard-There's no |
money budgeted because we've taken care of all the "3" gaps. Sebby-So if we want to |
address it further we need to do a larger gap. Dratnol-If we were to do these sidewalks, |
we would get a better price to do a defined project. Sebby-Then would we need a |
separate line item on the CIP? Rickard-Yes, it would be a stand alone project. |
Dratnol-Or you could equate it to the street lighting program. We wanted to do the |
whole village, you program "X" dollars per year for sidewalk. Rickard-The problem is the |
sidewalk money is competing. It's going to be very difficult to find large chunks of money |
to go into an area and do it, and if you do find the money where do you start? Frerichs-I |
think that it's more important to fix what we have to take care of first. I don't know if it's |
considered a top priority. Sebby-Do you think it would make sense to reinitiate a 50/50 |
program for a homeowner that wants to put one in? Rickard-That was the beauty of the |
50/50 because you could buy your way to the top of the list. It was very successful. |
Sebby-I can see the plus, but the down side to it is all the people that are in line are |
going to get pushed further down by the people who participate. Rickard-The 50/50 |
program worked for a long time. It was a way for an owner to get their project done. |
Dratnol-It is still a budget consideration. One consideration for a possible funding |
mechanism would be a special assessment for sidewalks. It's similar to the 50/50 |
concept. A special service area can be rejected if more than 50% of property owners |
object. A special assessment could be done at the Boards desire. Sebby-I think that |
may be a more fair approach to allow these larger sections to be built. The people that |
benefit the most would be paying for it and the village could contribute some money and |
that way we're not changing what we already have established. Rickard-The policies in |
place are fair, but there are no big chunks of money. |
There was a consensus among the members in attendance not to change the policy |
right now. If the people are interested they can do a special assessment or special |
service area. |
Performance Specification in regard to street lights. (DISTRICT ALL) |
Dratnol reviewed the performance specifications for the concrete light poles. One is the |
straight base and one is the flared. |
Dratnol-We've taken the spec for the pole we've been specifying and used that as our |
guideline. The pole manufacturer needs to demonstrate at least a 10 year track record |
in the Chicago area, in at least three municipalities. There are some things we have |
some flexibility on. They would be purchased by project. Sebby-When we implement a |
street light program we'll be buying more poles. Dratnol-When we do that, we would |
probably buy the poles ourselves and say we'll buy "X" poles. Sebby-Do we open |
ourselves up to liability of damage of poles? Dratnol-We do open ourselves up to the |
risk of damage to poles. At the time the contractor picks up the poles we would have |
somebody checking them. Sebby-Do we have storage space for poles? Dratnol-Once |
the Garfield site is up and running we may, but we would probably order them to be |
delivered to a site. Sebby-The only thing that bothers me is the additional risk for the |
contractor making a claim that we can't finish this project because your not supplying |
materials. Dratnol-The way our contracts are set up is they would be entitled to |
additional time not money. We build in a damage provision with the distributor. |
Arnold-So if you put out a performance spec you have to get bids from more than one |
company? Dratnol-Yes. Sebby-Would we do that every year? Dratnol-We could set it |
up as a multi-year contract. You're looking at a larger number of poles so they can |
forecast what their manufacturing needs will be. Sebby-It's as fair as possible, and the |
best bang for our buck. |
There was discussion regarding the straight base Stresscrete being 7" shorter than |
Centrecon. On a full block it's not a problem, if you have a knock down, there could be |
a problem. That's not to say that Stresscrete wouldn't make a form. Rickard-We need |
to have a spec on the straight poles. We have 1500 of them in town and if you have a |
knockdown you don't want to put in a flared base. Dratnol-We've only speced one |
manufacturer, or approved, so if Stresscrete wants to come in and make one, they can. |
Sebby-It's better to list at least two. Arnold-Do we buy these poles direct from the |
manufacturer? Dratnol-Right now the contractor buys the poles from the manufacturer |
and the luminaires from a supplier. Sebby-I'd like if you could find at least one more |
manufacturer. It would be nice to list three. R Mahal-Is it worth talking to Stresscrete? |
Dratnol-That's what I'll do. Sebby-It looks like you've got a real good draft. Dratnol-This |
is only one part of the street light policy. We still have not really established the "Main |
Street" pole or the luminaire. I'm having staff put together a performance spec for the |
luminaire. In that case it will be one name, one product. Sebby-I would prefer that we |
list more than one manufacturer. Dratnol-That's very hard to do. |
Rickard-I would like to point out the color (item G), John Kaforski had mentioned a rose |
colored pole and we do have some out there, however, every pole we've put in since |
I've been in town has been gray. I'm a little concerned about switching to rose because |
you are going to see mostly gray poles. Dratnol-We also have the anti-graffiti coating |
on it. If you look at the pole in front of Public Works, it's shiny, that's the coating. |
Rickard called the committee's attention to the difference in weight between the flared |
base and the straight base. It will cost more for material and shipping. There's some |
cost associated with a flared base. |
Accomplishments & Issues Workshop |
Rickard reviewed the report. Sebby asked for an overview of the storm sewer system. |
There was also general discussion regarding alley improvements and funding. Sebby |
asked staff to bring alley information to the January meeting. |
Garfield Site Improvements, Change Order No. 2 (Resolution) |
Resolution authorizing Change Order #2 to the contract with T & W Edmier reflecting an |
increase of $19,302.50 for additional work and materials associated with the Garfield |
Site Development project. (DISTRICT #4) |
It was moved by Mahal, seconded by Blakeslee, that this matter be |
recommended to the Board of Trustees for approval. The motion carried by the |
following vote: |
Enactment No: Resolution 74-04 |
Change Order Report |
Concoord |
Procurement Schedule |
Construction Barricade Reports (light deficiencies) |
Engineering Monthly Report |
It was moved by Frerichs, seconded by Mahal, to adjourn the meeting at 9:10 |
p.m. The motion carried by a voice vote |