Thursday, February 3, 2000
7:30 PM
Village of Lombard
Board Room - Village Hall
Village Board of Trustees
Meeting Minutes
Village Board of Trustees
Meeting Minutes
February 3, 2000
REGULAR MEETING - FEBRUARY 3, 2000 - 7:30 P.M.
Village President Willliam J. Mueller, Village Clerk Lorraine G. Gerhardt, Trustee |
Ralph Borgatell, Trustee Richard J. Tross, Trustee David N. Schaffer, Trustee |
Steven Sebby, Trustee Kenneth M. Florey and Trustee Paul Kufrin Jr. |
Present:
BOARD ROOM
Broadcast on Cable TV Channel 6
I
Call to Order and Pledge of Allegiance
The Regular Meeting of the President and Board of Trustees of the Village of Lombard |
held on Thursday, February 3, 2000 in the Board Room of the Village Hall was called to |
order by President William J. Mueller at 7:40 p.m. |
The Pledge of Allegiance was led by Village Clerk Lorraine G. Gerhardt. |
II
Roll Call
Upon Roll Call by Village Clerk Gerhardt, the following were: |
Present: President Mueller, Trustees Borgatell, Tross, Schaffer,Sebby, Florey and Kufrin |
Appointed Officials Present: |
Village Manager William T. Lichter |
Assistant Village Manager Anne Marie Gaura |
Administrative Assistant Ellen Balsamo |
Village Attorney Thomas P. Bayer |
Village Attorney Janet Petsche |
Director of Community Development David Hulseberg |
Deputy Chief of Police Van Dillenkoffer |
Director of Finance Leonard Flood |
Director of Public Works Stan Rickard |
Assistant Director of Public Works John Burg |
Village Engineer David Dratnol |
Deputy Clerk Barbara Johnson |
III
Public Hearings
None
IV
Public Participation
President Mueller announced the birth of a new Lombard resident, Patrick Joseph |
Florey and congratulated the new parents Kristie and Ken Florey. |
The President also reminded everyone of Census 2000 and stressed the importance of |
100% participation. |
He welcomed officials from the City of Oakbrook Terrace including their Mayor and |
Aldermen who were in attendance to sign the Boundary Agreement between Oakbrook |
Terrace and the Village of Lombard. President Mueller then introduced the Honorable |
William Kallas who introduced Aldermen Arlene Chval, Tom Mazaika, Martha Bogen, |
Mike Sarallo and two Oakbrook Terrace Police Officers. Mayor Kallas also introduced |
his daughter Amanda. |
President Mueller asked that Consent Agenda item L regarding the Oakbrook Terrace |
Boundary Agreement be considered before Public Participation. |
000044
It was moved by Trustee Tross, seconded by Trustee Florey, that this matter be |
adopted. The motion carried by the following vote: |
Aye:
Village President Willliam J. Mueller, Trustee Ralph Borgatell, Trustee |
Richard J. Tross, Trustee David N. Schaffer, Trustee Steven Sebby, |
Trustee Kenneth M. Florey and Trustee Paul Kufrin Jr. |
7 -
Enactment No: Resolution 95-00 Oa |
Mayor Kallas presented President Mueller with an Oakbrook Terrace lapel pin and |
named him an honorary citizen of Oakbrook Terrace. He thanked Lombard for their |
good relationship and being good neighbors. He reminded the Village Board that they |
are always there to provide mutual aid and cordial relationships. Kallas then invited |
everyone to visit the Oakbrook Terrace offtrack betting parlor. President Mueller |
thanked them for attending and for their consent on the Boundary Agreement. |
Joan De Stephano,30 N. Lincoln spoke regarding the proposed Lombard Gateway |
saying her concern is that the buildings will be too high, unproportionate to the |
surrounding areas and that she is not sure if safety and traffic studies have been done. |
She asked that the Board not approve the development. |
V
Approval of Minutes
It was moved by Trustee Schaffer, seconded by Trustee Sebby, that the minutes |
of the Committee of the Whole of January 13,2000 be approved with the |
correction that Trustee Schaffer was present and the minutes of the Regular |
Meeting of January 20, 2000 be approved. The motion carried by the following |
vote: |
Aye:
Trustee Ralph Borgatell, Trustee Richard J. Tross, Trustee David N. |
Schaffer, Trustee Steven Sebby, Trustee Kenneth M. Florey and Trustee |
Paul Kufrin Jr. |
6 -
VI
Committee Reports
Economic/Community Development Committee - Trustee Paul Kufrin, |
Jr., Chairperson |
Trustee Kufrin reported in regard to the S. Main/Parkside Ad Hoc Redevelopment |
Committee saying that the RFPs have not gone out yet and that the |
Economic/Community Development Committee recommended language changes. The |
Committee also recommended 2 grants, one for Amazing Graze at 50 % and 33 N. |
Main at 25%. He mentioned that we will not participate in the achievement awards on |
March 7. |
Environmental Concerns Committee - Trustee Kenneth M. Florey, |
Chairperson |
Trustee Florey reported that there has been no meeting since his last report and the |
next meeting will be held on February 22 at 7:00 p.m. |
Finance Committee - Trustee David N. Schaffer, Chairperson
Trustee Schaffer reported that last week the Committee met and reviewed the monthly |
reports. February 24, 2000 will be the joint the meeting with the Board to discuss budget |
priorities. He offered condolences to member Bill Ware at the loss of his father. |
DuPage County Community Development Commission - Trustee |
David N. Schaffer, Lombard Representative |
No Report
Legislative Review Committee - Trustee Ralph F. Borgatell, |
Chairperson |
Trustee Borgatell said that the Committee has discussed the IML initiative regarding tax |
on retail sale of goods on the Internet. There is a movement in congress to start a three |
year moratorium on taxes for purchases made on the Internet. The Committee is |
concerned about Internet sales eroding our tax base and plan to lobby to eliminate that |
moratorium. They also will concentrate on direct distribution of our local share of |
income taxes, and a bill providing that non home rule communities will be able to police |
housing through inspections at the time of sale. Trustee Borgatell concluded saying that |
the Committee is still looking for a member. The next meeting will be March 6th at 7:30 |
p.m. |
President Mueller said that he had sent a letter on the Internet tax already. |
Trustee Kufrin supported efforts to defeat the moratorium and said that in a few years |
we may not see any shopping malls, it will affect many municipalities. |
Public Works Committee - Trustee Steven D. Sebby, Chairperson
Trustee Sebby reported that he was out of town for the last Committee meeting and |
Trustee Florey chaired it in his absence. He also reported that there was a joint meeting |
on January 27 of the Board and the Public Works Committee. At that time many budget |
priorities were discussed as well as the sidewalk policy. |
Transportation & Safety Committee - Trustee Richard J. Tross, |
Chairperson |
Trustee Tross highlighted the meeting held February 1at which the Committee |
discussed the revised process for the Senior Citizen subsidized Taxi program, saying |
the new ordinance features more efficiency in licensing cooperative. Also new to this |
ordinance is that we will recognize other communities' licensing. Tross said that he |
thinks this will help staff. He commended Administrative Assistant Ellen Balsamo, |
Rhonda Haeble and Jean Tufano of the Finance Department for their careful review. |
He added that one change is that there will be the provision for seniors to buy an |
additional book if they have with a need for more coupons. Tross said that the new |
ordinance should be on the February 17th Board Meeting. The ordinance also |
references County and Township programs that are available. In conclusion, Tross |
mentioned that the Committee also reviewed two items brought to their attention about |
Glenview and St. Charles also Brown at Park which were passed along to staff for |
review. The Committee will meet on March 7th. |
Community Promotion & Tourism Committee - Trustee Richard J. |
Tross, Chairperson |
Trustee Tross reported that the Committee met today at 1:00p.m. They approved grant |
applications for the CHARACTER COUNTS! Regional Conference in May which will |
come to the board on February 17th. He stated that Cooperative Advertising Grants |
were reviewed as well as the Village Budget with regards to use of Hotel Motel Tax |
funds. He told the Board Members that reports will be brought to them with a temporary |
shortfall but it is a positive cash flow account, |
DuPage Convention & Visitors' Bureau - Trustee Richard J. Tross, |
Lombard Representative |
Trustee Tross said there had been no meeting but there will be a meeting held on |
February 17, 2000. He announced a Winter Party at North Park Beach and encouraged |
Board Members to attend. |
Village Clerk/President of Board of Local Improvements - Lorraine G. |
Gerhardt |
Village Clerk Lorraine Gerhardt reported as President of the Board of Local |
Improvements that at the last meeting they approved payouts for Special Assessment |
213 in the amount of $38,554.16 and for Special Assessment 215 for $9,689.99. She |
announced that members of the Board voted to approve a change in meeting date and |
time which will be the 2nd Wednesday of the month at 1:00 p.m. |
VII
Village Manager/Village Board Comments
Village Manager William Lichter announced that the Intergovernmental Dinner is being |
held next Thursday night and that the next Budget Workshop is on February 15th. |
President Mueller said that DuPage Mayors and Managers met this morning and |
discussed the Safe Rail Act and the problems with train whistles. He said that there are |
bills on the subject stalled in committees at the State level. Half of the grade crossings |
in America are in Illinois and the problem is that irresponsible people are committing |
careless, illegal acts and the residents have to suffer through the noise of the train |
whistles. |
Acting Police Chief Van Dillenkoffer reported that Chief Kutzke stopped in today and is |
scheduled to return sometime next week. |
Trustee Borgatell questioned whether a traffic study had been done for the Lombard |
Gateway Project. Community Development Director Hulseberg answered that one had |
not been done and in his professional opinion it is not warranted because of the site |
design but it could be done if the Board wishes. |
Borgatell also said constituents are concerned about the impact on the infrastructure |
and Emergency Services. |
Director of Public Works, Stan Rickard spoke to the infrastructure concerns stating that |
in the CIP the plan is to take care of this with a project on Charlotte Street. Fire Chief |
Seagraves explained that this development will be up to fire code and will have two |
entrances and water mains will be looped making it an ideal plan from a fire protection |
standpoint. Acting Chief Dillenkoffer didn't anticipate a negative impact on Police |
protection. |
Trustee Sebby said that in his opinion it is upscale and a good project for this area. |
Trustee Tross mentioned that since the last meeting he has been contacted about fence |
issues and asked if the Board would consider revisiting the issue President Mueller |
asked Mr. Lichter to put the matter on an upcoming agenda. Tross also stated that he |
has concerns and wants amendments to the Rear Yard drainage program having |
learned that there are some problems which don't fall within the program and in some |
cases there are Village built systems with no easements. |
Trustee Schaffer congratulated Trustee Florey on the birth of Patrick and pointed out |
that he should find late nights with a screaming baby a piece of cake after serving on |
this Board. |
Trustee Florey said he had requests for plowing the Prairie Path and asked if that could |
be done. Stan Rickard is checking into it. President Mueller reminded the Board that |
we do not have the control of the Prairie Path and to take that control from the County |
as Villa Park has done also incurs liability. |
VIII
Consent Agenda
It was moved by Trustee Sebby, seconded by Trustee Kufrin Jr., to pass the |
Consent Agenda, to suspend the rules, waive first reading and pass on second |
reading, waive competitive bidding and award contracts approve and adopt |
resolutions as needed for the following items and as read by the Clerk on the |
Consent Agenda. The motion carried by the following vote: |
Aye:
Trustee Ralph Borgatell, Trustee Richard J. Tross, Trustee David N. |
Schaffer, Trustee Steven Sebby, Trustee Kenneth M. Florey and Trustee |
Paul Kufrin Jr. |
6 -
000037
This Matter was approved on the Consent Agenda.
Enactment No: Accounts Payable |
990710
approving PC 00-01, 7-115 E. St. Charles Road, requesting conditional use approval for |
a Planned Development with exceptions, conditional use approval to allow multiple |
structures on a lot-of-record, conditional use approval to allow off-site parking, variations |
to the Lombard Zoning Ordinance in the B5 Central Business District, and preliminary |
plat approval. (DISTRICT #4) |
This Matter was passed on first reading on the Consent Agenda.
Enactment No: Ordinance 4808 and 4 |
990711
An Ordinance requesting conditional use approval to allow more than one (1) principal |
structure on one (1) lot-of-record in the B4 Corridor Commercial Shopping District. |
(DISTRICT #2) |
This item was continued to March 16, 2000
Enactment No: Ordinance 4786 345 W |
990712
An Ordinance approving PC 00-03, 919 Garfield Street, an amendment to PC 98-22, |
conditional use approval for outside storage of trailers and for vehicle repair in the I |
Limited Industrial District. (DISTRICT #4) |
This Matter was passed on first reading on the Consent Agenda.
Enactment No: Ordinance 4762 919 G |
000032
AN ORDINANCE PROVIDING FOR THE ABATEMENT |
OF A PORTION OF SPECIAL SERVICE AREA #6 TAX LEVY |
This Matter was waived of first reading and passed on second reading under |
suspension of the rules on the Consent Agenda. |
Enactment No: Ordinance 4758 Tax L |
000035
AN ORDINANCE PROVIDING FOR THE ABATEMENT |
OF A PORTION OF THE TAX LEVY |
This Matter was waived of first reading and passed on second reading under |
suspension of the rules on the Consent Agenda. |
Enactment No: Ordinance 4759 Tax L |
000038
AN ORDINANCE PROVIDING FOR THE ABATEMENT |
OF A PORTION OF SPECIAL SERVICE AREA #2 TAX LEVY |
This Matter was waived of first reading and passed on second reading under |
suspension of the rules on the Consent Agenda. |
Enactment No: Ordinance 4760 Tax |
000029
This Matter was adopted on the Consent Agenda.
Enactment No: Resolution 92-00 Nor |
000031
This Matter was adopted on the Consent Agenda.
Enactment No: Resolution 94-00 Fou |
000043
This Matter was adopted on the Consent Agenda.
Enactment No: Resolution 94-00 Piz |
000046
This Matter was adopted on the Consent Agenda.
Enactment No: Resolution 96-00 22n |
000005
This Matter was passed on second reading on the Consent Agenda.
Enactment No: Liquor License Jolly |
000033
This Matter was approved on the Consent Agenda.
Enactment No: Sewer Rodding Servic |
000020
This Matter was approved on the Consent Agenda.
Enactment No: Purchase of Six Squa |
000021
This Matter was approved on the Consent Agenda.
Enactment No: Utility Trucks |
000034
This Matter was approved on the Consent Agenda.
Enactment No: Purchase of 2000 For |
000047
This Matter was approved on the Consent Agenda.
Enactment No: HVAC Improvements to |
990713
for approval of the revised Sidewalk Policy. (DISTRICTS - ALL) |
This Matter was approved on the Consent Agenda.
Enactment No: Sidewalk Policy |
000039
This Matter was approved on the Consent Agenda.
000048
This Matter was approved on the Consent Agenda.
Enactment No: Approval of Village |
000049
This Matter was approved on the Consent Agenda.
Enactment No: Approval of Accounts |
IX
Agenda Items for Separate Action
000010
It was moved by Trustee Florey, seconded by Trustee Schaffer, that this matter be |
approved. The motion carried by the following vote: |
Aye:
Village President Willliam J. Mueller, Trustee David N. Schaffer, Trustee |
Steven Sebby, Trustee Kenneth M. Florey and Trustee Paul Kufrin Jr. |
5 -
Nay:
Trustee Ralph Borgatell and Trustee Richard J. Tross
2 -
Enactment No: Village Manager Agre |
000040
Trustee Florey commended John Burg for his work on the Solid Waste Contract. He |
highlighted the changes in the new contract |
Trustee Tross announced that he wanted to make a disclosure statement, saying that in |
his term he had worked with Waste Management and has never received any personal |
gain. He gave examples of how well Waste Management has worked with him in |
various charitable activities for the Jaycees, Brian DeGreneir, the TLC Camp and |
various constituents at no charge. They have also donated tickets for sporting events to |
these causes. He said that they are very good corporate neighbors. Trustee Tross |
assured the Board that there has been no personal monetary gain but did disclose that |
Waste Management did make a donation when his wife passed away. |
Additional discussion followed in which pertinent clarifications were requested and |
questions were asked, some of which include: |
Q. Will Seniors think that they are getting a discount or a reduced service because of |
smaller container at a reduced amount? |
A. It is a Senior Program to fit their needs rather than a senior discount. |
Q. Will stickers from Waste Management be the same price as at the hardware store? |
A. The price is the same. |
Q. Has the Village defined disaster situations? |
A. Mr. Lichter answered that staff will call the Trustees and determine from them what |
the damage is in their respective areas. If there is a need, they will then reach a |
consensus as to what extra measures are warranted. |
Q. If backdoor service for a charge of $20.00 is primarily for the disabled, would this |
entitle them to a discount? |
A. Attorney Bayer explained that it could increase 5% to 21 dollars over the life of the |
contract. |
Q. Should the backdoor customers be given more consideration? |
A. This provision is the same as in the previous contract. |
Q. How will citizens know how to prepare the recyclable materials properly for |
collection? |
A. The new container will be for glass and bottles and all other forms of recyclables will |
be put into the current containers. |
President Mueller clarified that excess recycling should be put in additional open |
containers. A representative from Waste Management interjected that there will be an |
informational brochure sent to each customer. |
Q. What does "Village Service Fees" mean? |
A.. Attorney Bayer explained that the residential rate applies where there are up to 4 |
residential units and the commercial rate is anything over 4 residential units. If it is a true |
retail or industrial use then the higher rate applies. |
It was noted that Waste Management has reacted to the "meet and compete" challenge. |
Q. If seniors use backdoor service would they be charged the senior rate or the |
backdoor rate? |
A. The previous contract had the same structure, they would pay the backdoor rate. |
Q. When will residents receive their new containers? |
A. They will begin in April gradually delivering the bins to all areas. Billing for the new |
contract will not begin until the resident has their new containers. |
Q. Will Waste Management will take the old containers? |
A. They will if the old containers are marked as trash. There will be larger recycling |
bins and if residents need additional containers they can purchase them at a store or |
buy extras from waste management. |
Enactment No: Resolution 97-00 Sol |
It was moved by Trustee Florey, seconded by Trustee Schaffer, that this matter |
be adopted. The motion carried by the following vote: |
Aye:
Trustee Ralph Borgatell, Trustee Richard J. Tross, Trustee David N. |
Schaffer, Trustee Steven Sebby, Trustee Kenneth M. Florey and Trustee |
Paul Kufrin Jr. |
6 -
000045
It was moved by Trustee Borgatell, seconded by Trustee Sebby, that an |
amendment be made to the RFP section 7, item 7 concerning charitable |
contributions to say "however, such charitable contribution is not mandatory and |
lack of said contribution will not disqualify the proposal if all other criteria are |
met". The motion carried by the following vote: |
Aye:
Village President Willliam J. Mueller, Trustee Ralph Borgatell, Trustee |
Richard J. Tross and Trustee Steven Sebby |
4 -
Nay:
Trustee David N. Schaffer, Trustee Kenneth M. Florey and Trustee Paul |
Kufrin Jr. |
3 -
Enactment No: Main Street/Parkside |
Trustees complimented the Ad Hoc Committee's work. It was asked whether there |
should be a letter in these RFPs from cultural groups indicating their wishes and offers |
for partnering. Director Hulseberg said letters which have been received will be included |
in the RFP. He added that the extended time is to encourage partnering. |
It was questioned if the time frame was too tight for developers to have time to get their |
submittals in and that because of it, there might be a low response. |
President Mueller indicated that we are trying to move quickly and can extend the time |
limit if there is no response. |
Trustees commented and there appeared to be substantial agreement regarding the |
May deadline which would have to take place in time for the October deadline. |
Attorney Thomas Bayer cautioned that a redevelopment agreement would have to be |
approved in August to have a closing by September. |
The Committee was complimented by the Board on their openness to the development |
of the theater building as the ideal situation. |
Public Who Spoke:
Penny Arnold, 527 E. Washington presented set of petitions signed since October |
saying that most were signature of Lombard Residents. She said that the public does |
want the theater preserved. She also spoke on behalf of the Jackson Middle School |
and extended an invitation to their program Monday February 28 at 7:00 p.m.featuring |
Weird Science. |
Pete Kramer, 272 E. Taylor, spoke as director of the Millennium group saying that they |
are interested in many areas in history. And will never stop working to preserve the |
DuPage Theater. He said that the theater belongs to the Village of Lombard. He told |
the Board that he has lists of sources, and there is money out there for funding but the |
Village leaders are the ones who have to seek those funds. He asked that Village |
officials only accept proposals to restore the theater to a viable performing arts center |
and that the RFP impose an act of protection for the Theater and the Maple Street |
Chapel. He hopes that the Village will make the extra effort to save our landmarks. |
Attorney Thomas Bayer clarified that the Theater is in a land trust of which Big Idea is |
the owner with the Village having direction of the land trust. |
Board members expressed the opinion that the majority think that the theater has out |
lived its usefulness, and that the Committee will find the use that is best for all of the |
community. It was stated again that the Village of Lombard does not own the theater |
and have other items to consider besides the fate of the Theater |
Marj Plazak, 535 S. Lombard Avenue, invited the Board to go see the Tempo Players. |
She gave them tickets to their production of the Odd Couple that the Board may see one |
of the fine cultural groups who are interested in the Theater as a performing arts center. |
Penny Arnold stated that if the Board would review the petitions they would see that |
many are from all districts and they are convinced that they would be able to get many |
more signatures. She said the petitions voiced the desire of many citizens who wished |
to have a wonderful restored theater. |
President Mueller was concerned that the petitions are unrealistic |
Other Trustees stated that they had heard from many people that they supported the |
Theater restoration for nostalgic reasons but most of them didn't go to it when it was |
open. It was pointed out that the RFP refers to adaptive reuse. |
It was moved by Trustee Sebby, seconded by Trustee Borgatell, that this matter |
be approved as amended by Trustee Borgatell. The motion carried by the |
following vote: |
Aye:
Trustee Ralph Borgatell, Trustee Richard J. Tross, Trustee David N. |
Schaffer, Trustee Steven Sebby, Trustee Kenneth M. Florey and Trustee |
Paul Kufrin Jr. |
6 -
President Mueller commented that keeping this process as open as possible has |
worked very well due to the cross section of Committee members. He invited all of the |
Millennium Committee to join in working together to accomplishing this. |
President Mueller also Highlighted the upcoming Winter Carnival and the Northeast |
Jaycee organization saying that the Lombard Jaycees have participated in over 125 |
activities and programs and received over 50 awards including outstanding chapter. |
X
Agenda Items for Discussion
None
XI
Executive Session
It was moved by Trustee Borgatell, seconded by Trustee Kufrin Jr., that the |
regular meeting recess to Executive Session at 9:35 p.m. for the purpose of |
discussing: |
1. Pending Litigation. The motion carried by the following vote: |
Aye:
Trustee Ralph Borgatell, Trustee Richard J. Tross, Trustee David N. |
Schaffer, Trustee Steven Sebby, Trustee Kenneth M. Florey and Trustee |
Paul Kufrin Jr. |
6 -
Reconvene
The regular meeting of the President and Board of Trustees of the Village of Lombard |
held on Thursday, February 3, 2000 in the Board Room of Village Hall was called to |
order by President William J. Mueller at 9:56 p.m. |
XII
Adjournment
It was moved by Trustee Schaffer, seconded by Trustee Florey, that the Regular |
Meeting of the President and Board of Trustees of February 3, 2000 be adjourned |
at 9:57 p.m. The motion carried by the following vote: |
Aye:
Trustee Ralph Borgatell, Trustee Richard J. Tross, Trustee David N. |
Schaffer, Trustee Steven Sebby, Trustee Kenneth M. Florey and Trustee |
Paul Kufrin Jr. |
6 -