Village of Lombard Legistar System

Upon Roll Call by Village Clerk Gerhardt, the following were:

Present: President Mueller, Trustees Borgatell, Tross, Schaffer,Sebby, Florey and Kufrin

Absent: None

Quorum Present

Appointed Officials Present:

Village Manager William T. Lichter

Assistant Village Manager Anne Marie Gaura

Administrative Assistant Ellen Balsamo

Village Attorney Thomas P. Bayer

Village Attorney Janet Petsche

Director of Community Development David Hulseberg

Fire Chief Ed Seagraves

Deputy Chief of Police Van Dillenkoffer

Director of Finance Leonard Flood

Director of Public Works Stan Rickard

Assistant Director of Public Works John Burg

Village Engineer David Dratnol

Deputy Clerk Barbara Johnson

President Mueller announced the birth of a new Lombard resident, Patrick Joseph

Florey and congratulated the new parents Kristie and Ken Florey.

The President also reminded everyone of Census 2000 and stressed the importance of

100% participation.

He welcomed officials from the City of Oakbrook Terrace including their Mayor and

Aldermen who were in attendance to sign the Boundary Agreement between Oakbrook

Terrace and the Village of Lombard. President Mueller then introduced the Honorable

William Kallas who introduced Aldermen Arlene Chval, Tom Mazaika, Martha Bogen,

Mike Sarallo and two Oakbrook Terrace Police Officers. Mayor Kallas also introduced

his daughter Amanda.

President Mueller asked that Consent Agenda item L regarding the Oakbrook Terrace

Boundary Agreement be considered before Public Participation.

Trustee Borgatell said that the Committee has discussed the IML initiative regarding tax

on retail sale of goods on the Internet. There is a movement in congress to start a three

year moratorium on taxes for purchases made on the Internet. The Committee is

concerned about Internet sales eroding our tax base and plan to lobby to eliminate that

moratorium. They also will concentrate on direct distribution of our local share of

income taxes, and a bill providing that non home rule communities will be able to police

housing through inspections at the time of sale. Trustee Borgatell concluded saying that

the Committee is still looking for a member. The next meeting will be March 6th at 7:30

p.m.

President Mueller said that he had sent a letter on the Internet tax already.

Trustee Kufrin supported efforts to defeat the moratorium and said that in a few years

we may not see any shopping malls, it will affect many municipalities.

Trustee Tross highlighted the meeting held February 1at which the Committee

discussed the revised process for the Senior Citizen subsidized Taxi program, saying

the new ordinance features more efficiency in licensing cooperative. Also new to this

ordinance is that we will recognize other communities' licensing. Tross said that he

thinks this will help staff. He commended Administrative Assistant Ellen Balsamo,

Rhonda Haeble and Jean Tufano of the Finance Department for their careful review.

He added that one change is that there will be the provision for seniors to buy an

additional book if they have with a need for more coupons. Tross said that the new

ordinance should be on the February 17th Board Meeting. The ordinance also

references County and Township programs that are available. In conclusion, Tross

mentioned that the Committee also reviewed two items brought to their attention about

Glenview and St. Charles also Brown at Park which were passed along to staff for

review. The Committee will meet on March 7th.

Village Manager William Lichter announced that the Intergovernmental Dinner is being

held next Thursday night and that the next Budget Workshop is on February 15th.

President Mueller said that DuPage Mayors and Managers met this morning and

discussed the Safe Rail Act and the problems with train whistles. He said that there are

bills on the subject stalled in committees at the State level. Half of the grade crossings

in America are in Illinois and the problem is that irresponsible people are committing

careless, illegal acts and the residents have to suffer through the noise of the train

whistles.

Acting Police Chief Van Dillenkoffer reported that Chief Kutzke stopped in today and is

scheduled to return sometime next week.

Trustee Borgatell questioned whether a traffic study had been done for the Lombard

Gateway Project. Community Development Director Hulseberg answered that one had

not been done and in his professional opinion it is not warranted because of the site

design but it could be done if the Board wishes.

Borgatell also said constituents are concerned about the impact on the infrastructure

and Emergency Services.

Director of Public Works, Stan Rickard spoke to the infrastructure concerns stating that

in the CIP the plan is to take care of this with a project on Charlotte Street. Fire Chief

Seagraves explained that this development will be up to fire code and will have two

entrances and water mains will be looped making it an ideal plan from a fire protection

standpoint. Acting Chief Dillenkoffer didn't anticipate a negative impact on Police

protection.

Trustee Sebby said that in his opinion it is upscale and a good project for this area.

Trustee Tross mentioned that since the last meeting he has been contacted about fence

issues and asked if the Board would consider revisiting the issue President Mueller

asked Mr. Lichter to put the matter on an upcoming agenda. Tross also stated that he

has concerns and wants amendments to the Rear Yard drainage program having

learned that there are some problems which don't fall within the program and in some

cases there are Village built systems with no easements.

Trustee Schaffer congratulated Trustee Florey on the birth of Patrick and pointed out

that he should find late nights with a screaming baby a piece of cake after serving on

this Board.

Trustee Florey said he had requests for plowing the Prairie Path and asked if that could

be done. Stan Rickard is checking into it. President Mueller reminded the Board that

we do not have the control of the Prairie Path and to take that control from the County

as Villa Park has done also incurs liability.

This Matter was approved on the Consent Agenda.

Enactment No: Approval of Accounts

Agenda Items for Separate Action

It was moved by Trustee Florey, seconded by Trustee Schaffer, that this matter be

approved. The motion carried by the following vote:

Village President Willliam J. Mueller, Trustee David N. Schaffer, Trustee

Steven Sebby, Trustee Kenneth M. Florey and Trustee Paul Kufrin Jr.

Trustee Ralph Borgatell and Trustee Richard J. Tross

Enactment No: Village Manager Agre

Trustee Florey commended John Burg for his work on the Solid Waste Contract. He

highlighted the changes in the new contract

Trustee Tross announced that he wanted to make a disclosure statement, saying that in

his term he had worked with Waste Management and has never received any personal

gain. He gave examples of how well Waste Management has worked with him in

various charitable activities for the Jaycees, Brian DeGreneir, the TLC Camp and

various constituents at no charge. They have also donated tickets for sporting events to

these causes. He said that they are very good corporate neighbors. Trustee Tross

assured the Board that there has been no personal monetary gain but did disclose that

Waste Management did make a donation when his wife passed away.

Additional discussion followed in which pertinent clarifications were requested and

questions were asked, some of which include:

Q. Will Seniors think that they are getting a discount or a reduced service because of

smaller container at a reduced amount?

A. It is a Senior Program to fit their needs rather than a senior discount.

Q. Will stickers from Waste Management be the same price as at the hardware store?

A. The price is the same.

Q. Has the Village defined disaster situations?

A. Mr. Lichter answered that staff will call the Trustees and determine from them what

the damage is in their respective areas. If there is a need, they will then reach a

consensus as to what extra measures are warranted.

Q. If backdoor service for a charge of $20.00 is primarily for the disabled, would this

entitle them to a discount?

A. Attorney Bayer explained that it could increase 5% to 21 dollars over the life of the

contract.

Q. Should the backdoor customers be given more consideration?

A. This provision is the same as in the previous contract.

Q. How will citizens know how to prepare the recyclable materials properly for

collection?

A. The new container will be for glass and bottles and all other forms of recyclables will

be put into the current containers.

President Mueller clarified that excess recycling should be put in additional open

containers. A representative from Waste Management interjected that there will be an

informational brochure sent to each customer.

Q. What does "Village Service Fees" mean?

A.. Attorney Bayer explained that the residential rate applies where there are up to 4

residential units and the commercial rate is anything over 4 residential units. If it is a true

retail or industrial use then the higher rate applies.

It was noted that Waste Management has reacted to the "meet and compete" challenge.

Q. If seniors use backdoor service would they be charged the senior rate or the

backdoor rate?

A. The previous contract had the same structure, they would pay the backdoor rate.

Q. When will residents receive their new containers?

A. They will begin in April gradually delivering the bins to all areas. Billing for the new

Trustees complimented the Ad Hoc Committee's work. It was asked whether there

should be a letter in these RFPs from cultural groups indicating their wishes and offers

for partnering. Director Hulseberg said letters which have been received will be included

in the RFP. He added that the extended time is to encourage partnering.

It was questioned if the time frame was too tight for developers to have time to get their

submittals in and that because of it, there might be a low response.

President Mueller indicated that we are trying to move quickly and can extend the time

limit if there is no response.

Trustees commented and there appeared to be substantial agreement regarding the

May deadline which would have to take place in time for the October deadline.

Penny Arnold, 527 E. Washington presented set of petitions signed since October

saying that most were signature of Lombard Residents. She said that the public does

want the theater preserved. She also spoke on behalf of the Jackson Middle School

and extended an invitation to their program Monday February 28 at 7:00 p.m.featuring

Weird Science.

Pete Kramer, 272 E. Taylor, spoke as director of the Millennium group saying that they

are interested in many areas in history. And will never stop working to preserve the

DuPage Theater. He said that the theater belongs to the Village of Lombard. He told

the Board that he has lists of sources, and there is money out there for funding but the

Village leaders are the ones who have to seek those funds. He asked that Village

officials only accept proposals to restore the theater to a viable performing arts center

and that the RFP impose an act of protection for the Theater and the Maple Street

Chapel. He hopes that the Village will make the extra effort to save our landmarks.

Attorney Thomas Bayer clarified that the Theater is in a land trust of which Big Idea is

the owner with the Village having direction of the land trust.

Board members expressed the opinion that the majority think that the theater has out

lived its usefulness, and that the Committee will find the use that is best for all of the

community. It was stated again that the Village of Lombard does not own the theater

and have other items to consider besides the fate of the Theater

Marj Plazak, 535 S. Lombard Avenue, invited the Board to go see the Tempo Players.

She gave them tickets to their production of the Odd Couple that the Board may see one

of the fine cultural groups who are interested in the Theater as a performing arts center.

Penny Arnold stated that if the Board would review the petitions they would see that

many are from all districts and they are convinced that they would be able to get many

more signatures. She said the petitions voiced the desire of many citizens who wished

to have a wonderful restored theater.