Thursday, April 19, 2007
7:30 PM
Village of Lombard
Village Hall Board Room
Village Board of Trustees
Village President: William J. Mueller, Village Clerk Brigitte O'Brien |
District One Trustee Greg Gron, District Two Trustee Richard J. Tross |
District Three Trustee Jack O'Brien, District Four Trustee Steven Sebby |
District Five Trustee Kenneth Florey, District Six: Trustee Rick Soderstrom |
Meeting Minutes
Village Board of Trustees
Meeting Minutes
April 19, 2007
The Regular Meeting of the President and Board of Trustees of Thursday, April 19, 2007 |
was convened by Village President William J. Mueller at 7:31 p.m. The Colors were |
presented by the American Legion. The Pledge of Allegiance was led by Clerk Brigitte |
O'Brien . |
Village President Willliam J. Mueller, Village Clerk Brigitte O'Brien, Trustee Greg |
Gron, Trustee Richard J. Tross, Trustee Jack O'Brien, Trustee Steven Sebby, |
Trustee Kenneth M. Florey and Trustee Rick Soderstrom |
Present:
Appointed Officials Present: |
Village Manager William T. Lichter |
Village Attorney Tom Bayer |
Assistant Village Attorney George Wagner |
Director of Finance Leonard J. Flood |
Director of Community Development David Hulseberg |
Fire Chief George Seagraves |
Chief of Police Ray Byrne |
Director of Public Works Wes Anderson |
III
Public Hearings
Trustee Gron announced that this year the Grand Marshall of the Lilac Parade would be |
Bob Klingenmeyer and all the veterans who had served in the military. He stated there |
will be special float honoring all veterans who had served. He invited all veterans who |
live in Lombard to participate in the parade and ride on the float in their honor. He |
announced anyone needing more information should contact the Lilac Parade |
Committee or check on line. Trustee Gron invited members of the Parade Committee to |
come up front. He recognized Terri and Scott Soehrmann, Jackie Grimm and Charley |
Marshall for all of their hard work over the years. |
President Mueller announced that the Lilac Parade was scheduled for 1:30 p.m. on |
Sunday, May 20. |
IV
Public Participation
Proclamation - Lombard Pride Week |
Village Clerk Brigitte O'Brien read a proclamation for Lombard Pride Week. |
President Mueller stated he would post the proclamation and asked residents to |
participate in the PRIDE Clean-up on Saturday, April 28. He also asked if there were |
any scout groups, little leagues or neighbor groups that wanted to participate and |
anyone who needed more information should call Joelyn Kott at 620-5718. |
Proclamation - Municipal Clerks Week |
Village Clerk Brigitte O'Brien read a proclamation for Municipal Clerks Week. |
President Mueller announced that he would do a photo after the meeting. He thanked |
Village Clerk Brigitte O'Brien and Deputy Clerk Barb Johnson for all of their work. He |
announced that he would be cooking at the Municipal Clerks Luncheon. |
*Proclamation - National Library Week |
Village Clerk Brigitte O'Brien read a proclamation for National Library Week. |
President Mueller called up Library Board member Ginny Carlson and Library Staff |
employee Jennifer Ambling. |
Jennifer Ambling spoke about activities planned for Library Week and the theme of |
"Picture Yourself Reading". She encouraged all residents to visit the Library in the next |
three days. |
V
Approval of Minutes
It was moved by Trustee Florey, seconded by Trustee Soderstrom, to approve |
Approval of the minutes of the regular meeting of March 1, 2007 and the regular |
meeting of April 5, 2007. The motion carried by the following vote: |
Aye:
Gron, Tross, O'Brien, Sebby, Florey and Soderstrom
6 -
VI
Committee Reports
Community Relations Committee - Trustee Jack O'Brien, Chairperson
Trustee Jack O'Brien indicated that the committee had not met and the next meeting |
would be May 21. |
Economic/Community Development Committee - Trustee Rick Soderstrom, |
Chairperson |
Trustee Rick Soderstrom indicated that the committee had not met. He spoke about the |
Business Recognition Luncheon that had been held at The Carlisle. The theme this |
year was Grease and how the Mayor and his wife had dressed up for the part. He |
announced the following winners: Property Stewardship Award to Brust Funeral Home |
in the small business category; Dania Furniture in the medium business category and |
Beverly Properties for Westmore Apartments in the large business category; Customer |
Service Award to Scrubs, Etc. and J&R Cycle; Major Milestone Award to Dutch Liquors |
for the small business category, the Hyatt Place for the large business category; |
Business Pride Award to Sweet Street for the small business category, Morning Star |
Gifts & Books for the medium business category, and Rock Bottom Brewery for the |
large business category; Property Improvement Award to Brix Wood Fired Pizza for the |
small business category, The Tile Shop for the medium business category and |
Residence Inn by Mariott for the large business category the Jim Bell Developer Award |
went to McDonald's for the medium business category and Capital Grille for the large |
business category and St. Thomas Marthoma Church for the not-for-profit category. |
Trustee Soderstrom indicated the Village had received more nominees this year than in |
several years and that the businesses deserved to be recognized for all of their hard |
work and improvements. He extended a thank you to the Montini High School group for |
their Grease performance, the Chamber for all of their assistance and to Joelyn Kott, |
Kate Burke and the Village staff for coordinating such a great event. He noted there |
were 125 people who attended the luncheon. |
President Mueller thanked Trustee Soderstrom and Trustee Gron for their assistance in |
presenting the awards. He also thanked his wife Eileen for her assistance and her |
participation in the program. President Mueller indicated it was a fun afternoon and that |
it was the first time that The Carlisle had ever served hamburgers, french fries and |
chocolate shakes and appreciated that cooperation. |
President Mueller indicated that the next committee meeting would be May 1st at 4:00 |
p.m. |
Environmental Concerns Committee - Trustee Greg Gron, Chairperson
Trustee Greg Gron indicated that the committee had not met. He stated the Annual |
Lombard Pride Clean-up was scheduled for April 28. He asked residents interested in |
participating to contact Joelyn Kott. He also asked residents interested in participating |
in the Prairie Path clean-up to call Public Works at 620-5765. He stated there was a |
Recycling Event in Wheaton on April 21. |
Finance Committee - Trustee Kenneth Florey, Chairperson
Trustee Ken Florey indicated the committee had not met and the next meeting was |
scheduled for April 24 at 4:00 p.m. |
Public Works Committee - Trustee Richard J. Tross, Chairperson
Trustee Dick Tross said that they had discussed code amendments regarding sump |
pump discharge and clear water disconnect. He said that they will move that item |
forward to the Village Board with modifications. He also reportd that they had reviewed |
the overhead sewer program, the Committee wants it to be more customer friendly. He |
said that the Westmore Myers project is placed higher on the priorty list since it is |
uunder construction , he said their recommendation was not to revise the current street |
lighting on Westmore/Meyers. He said that they also looked at the big yellow box |
issue,3 change orders regarding streets, the single family draingage code and at the |
Main Street at Glenbard East access issue as part of Main Street to Roosevelt Road |
project. He announced that the May meeting would be held on the 8th at 7:00 p.m. in |
the Community Room. |
President Mueller said that they continue to follow the house bill regarding cable, while |
the Village welcomes competition, they want it to be equitable and suitable for our |
residents. |
Transportation & Safety Committee -Trustee Steven Sebby, Chairperson
Trustee Steve Sebby stated the committee had not met and the next meeting was |
scheduled for May 7 at 7:00 p.m. He stated they will discuss downtown business |
parking. |
Trustee Sebby questioned if the House Bill 1500 issue would be discussed during the |
Springfield Drivedown. |
President Mueller indicated the officials attending the Drivedown would discuss House |
Bills 1500 and 1429 at the Legislators Breakfast. |
Board of Local Improvements - Trustee Richard J. Tross, President
Trustee Dick Tross reported that on April 12 the Committee met on one item, the Special |
Assessment 215 (Fountain Square) Division Petition and 218B Edgwood from Central |
to Roosevelt. He said that the next meeting would be on May 10th at 7:00 p.m. |
Community Promotion & Tourism - President William J. Mueller, Chairperson
President Bill Mueller stated the Committee had met that day regarding the budget |
including the Lilac Bush Program and the Fireworks during the Taste of Lombard. Both |
items are being recommended for approval. He stated that the Village had been |
approached about having the checks given to the Lilac Princesses made out to the |
school instead of to them directly. He stated that no meeting has been scheduled. |
VII
Village Manager/Village Board Comments
President Mueller congratulated Joelyn Kott for being named Woman of the Year. He |
thanked Carol Bauer for a successful Blood Drive with 129 pints of blood being donated. |
He also expressed appreciation to the Blood Drive volunteers Mari Ann Mellin, Winnie |
Lyons, Jerry Lyons and Linda Opland and thanked Claim Jumper for the gift cards that |
were donated to be raffled to donors. He reminded residents that the next Blood Drive |
would be July 18. He reminded residents that the Police Department was hosting Tip A |
Cop at Claim Jumper on April 26 with all proceeds benefiting Special Olympics. Our |
police personnel would be acting as servers for the night. He reminded residents they |
can make a donation for Special Olympics, or purchase a hat, shirt, raffle ticket and the |
proceeds go to Special Olympics. He asked residents to call Carol Bauer at 620-5712. |
He indicated that the Village of Lombard had been selected as a finalist in the National |
League of Cities All American City Award. President Mueller reminded residents that |
Lilac Time in Lombard was scheduled for May 5-20 and invited everyone to participate |
in all the festivities. More information will be on Cable TV channel 6. He reported that |
the Fire Department had received their new Engine 45. He congratulated the Fire |
Department on the arrival of their new truck which will better serve the community. He |
indicated it was important to keep Village equipment up-to-date. He stated the unofficial |
results of the election showed Trustee Tross had been re-elected for a sixth term as |
Trustee for District #2, that Dana Moreau had been elected as Trustee for District #4 |
and Laura Fitzpatrick had been elected as Trustee for District #5. He extended |
congratulations to all of them. |
Trustee Tross on behalf of all the candidates thanked the voters for coming out. He |
thanked the District #2 residents for their continued support. He stated he had met with |
Keith Giagnorio and they will work together for the betterment of the Village on Board |
and Park District issues. He stated they had been friends and neighbors over the years |
and this will continue. He stated he was proud to have had Keith Giagnorio as an |
opponent. He felt they had both worked very hard to get the word out to the residents to |
vote. He again thanked everyone who came out to the polls. He was dismayed at the |
low percentage of turn-out of voters and stated that only 470 people had come out to |
vote in District #2. He congratulated Dana Moreau and Laura Fitzpatrick. |
Trustee Sebby thanked the voters for coming out. He stated that he was stepping down |
to be a Board Member for School District #87. He further thanked both candidates for |
their campaigns. He felt that Dana was young and aggressive and she will do well and |
felt she would talk with Brad Janisch to obtain his views on Village matters. He |
congratulated Trustee Tross . He felt the voter turn out was very low. He congratulated |
Laura Fitzpatrick. |
President Mueller stated that Trustee Sebby's last Village Board meeting would be May |
3rd. |
Trustee Sebby thanked the residents of District #4, which he stated was an older |
residential district. |
Trustee Gron requested that Consent Agenda item H, Legistar 070178, ZBA 07-03: 250 |
W. Willow be a waiver of first reading. |
President Mueller requested concurrence from the Village Board. All concurred. |
VIII
Consent Agenda
Payroll/Accounts Payable
Approval of Village Payroll |
For the period ending March 31, 2007 in the amount of $760,278.59. |
A.
Approval of Accounts Payable |
For the period ending April 6, 2007 in the amount of $151,366.29. |
B.
This Matter was approved on the Consent Agenda.
Approval of Accounts Payable |
For the period ending April 13, 2007 in the amount of $15,720.66. |
C.
This Matter was approved on the Consent Agenda.
Ordinances on First Reading (Waiver of First Requested)
ZBA 07-04: 314 S. Brewster |
Requests approval of a variation to Section 155.406 (H) to reduce the amount of open |
D.
space on the subject property to 46 percent where a minimum of 50 percent open space |
is required, to allow for the construction of a detached garage located within the R2 |
Single Family Residential District. (DISTRICT #1) |
This Matter was waived of first reading and passed on second reading with |
suspension of the rules on the Consent Agenda. |
Enactment No: Ordinance 6008 |
129 and 143 W. St. Charles Road |
Authorizing a Second Amendment to the Redevelopment Agreement between the |
Village and Norwood-Lombard LLC with regard to the redevelopment of the property |
commonly known as 129 and 143 W. St. Charles Road, and authorizing the sale of said |
property in relation thereto. (DISTRICT #1) |
E.
This Matter was waived of first reading and passed on second reading with |
suspension of the rules on the Consent Agenda. |
Enactment No: Ordinance 6009 |
Disposal of Village Property |
Ordinance declaring a 2001 police squad as surplus and authorizing its disposal through |
a donation to the Suburban Law Enforcement Academy. |
F.
This Matter was waived of first reading and passed on second reading with |
suspension of the rules on the Consent Agenda. |
Enactment No: Ordinance 6010 |
Other Ordinances on First Reading
*G. PC 07-11: Test Amendments to the Lombard Zoning Ordinance (Administrative |
Variations) (Moved to IX-A) |
Requests a variation from Section 155.212 of the Zoning Ordinance to allow a central air |
conditioning unit as a permitted obstruction within an interior side yard in the R2 Single |
Family Residence District. (DISTRICT #1) |
H.
This Matter was waived of first reading and passed on second reading with |
suspension of the rules on the Consent Agenda. |
Enactment No: Ordinance 6011 |
Ordinance Amending Title 11, Chapter 112 of the Lombard Village Code |
Decreasing the Class A/B II liquor license category due to the closure of Lone Star |
Steakhouse & Saloon. (DISTRICT #6) |
I.
Declaration of Surplus Village Equipment |
Declaring one Graco Line Striping System as surplus and authorizing the sale of said |
equipment. |
J.
Request for No Parking Signage - Cruise Nights |
Request from the Cruise Nights Committee that No Parking Cruise Nights 6:00 p.m. - |
10:00 p.m. signage be installed on the east side of Lincoln from St. Charles to Grove, |
the west side of Elizabeth from St. Charles to Eugenia and the north side of Grove from |
Park to Lincoln. (DISTRICT #1) |
K.
ZBA 07-05: 208 S. Elizabeth Street |
Requests a variation to Section 155.406 (F) (1) to reduce the front yard setback from |
thirty feet (30') to fourteen and one half feet (14.5') to allow for the construction of a front |
porch on an existing legal non-conforming residence in the R2 Single Family Residential |
District. Trustee Gron requested that this item be placed on the consent agenda for |
L.
Village President Willliam J. Mueller, Village Clerk Brigitte O'Brien, Trustee Greg |
Gron, Trustee Richard J. Tross, Trustee Jack O'Brien, Trustee Steven Sebby, |
Trustee Kenneth M. Florey and Trustee Rick Soderstrom |
Present:
Ordinances on Second Reading
PC 07-10: 1263 S. Main Street |
Requests Conditional Use approval to provide for a Physical Culture and Massage |
Establishment, as defined and regulated by Chapter 12, Section 122 of the Code of |
Ordinances, within a B3 Community Shopping District. (DISTRICT #6) |
M.
Enactment No: Ordinance 6012 |
PC 07-09: Text Amendments to the Lombard Zoning Ordinance (Transient Guest |
Definitions) |
The Village of Lombard is proposing text amendments to Section 155.802: Rules and |
Definitions to modify the definition of "Hotel or Motel" and/or any other associated |
definitions pertaining to the transient guest time length of stay at such facilities. |
N.
Enactment No: Ordinance 6013 |
Ordinance Amending Title 11, Chapter 112 of the Lombard Village Code |
Changing the liquor license classification for Viceroy of India. (DISTRICT #6) |
O.
Enactment No: Ordinance 6014 |
Declaration of Surplus Village Property |
Declaring four office desks, two drafting tables and ten cubicle dividers surplus and |
authorizing disposal of said property. |
P.
Enactment No: Ordinance 6015 |
Granting a variation from the Lombard Code of Ordinances Chapter 50 "Combined |
Water and Sewer System", Section 50.026 "Prohibited Connections". (DISTRICT #6) |
Q.
Enactment No: Ordinance 6016 |
Resolutions
FY2007 Driveway Apron And Sidewalk Restoration Change Order No. 2 |
Reflecting an increase of $32,446.00 to the contract with Kings Point General Cement. |
R.
Enactment No: Resolution 114-07 |
Westmore-Meyers Underground Improvements Change Order No. 2 |
Reflecting an increase of $72,319.94 to the contract with John Neri Construction. |
(DISTRICTS #5 & #6) |
S.
Enactment No: Resolution 115-07 |
Accepting public sanitary sewer, public storm sewer and water main and fire hydrants at |
the development located at 229 S. Main Street. (DISTRICT #4) |
T.
Enactment No: Resolution 116-07 |
Other Matters
Award of a contract to Atlas Bobcat, the only bidder, in the amount of $38,002.00, and |
request for adoption of an ordinance authorizing the sale and/or disposal of SM481. |
Staff is requesting a waiver of first reading. Bid in compliance with Public Act 85-1295. |
U.
One 4x4 Extended Cab Pickup with Plow |
Award of a contract to Freeway Ford, the lowest responsible bid of four bidders, in the |
amount of $23,345.00, and request for adoption of an ordinance authorizing the sale |
and/or disposal of EN439. Staff is requesting a waiver of first reading. Bid in |
compliance with Public 85-1295. |
V.
Award of a contract to Standard Equipment, the only bidder, in the amount of |
$124,741.00, and request for adoption of an ordinance authorizing the sale and/or |
disposal of ST378. Staff is requesting a waiver of first reading. Bid in compliance with |
Public Act 85-1295. |
W.
FY 2008 Concrete Rehabilitation and Utility Cuts Patching |
Award of a contract to Kings Point General Cement, Inc., the lowest responsible bid of |
seven bidders, in the amount of $990,000.00. Bid in compliance with Public Act |
85-1295. |
X.
FY 2008 Driveway Apron, Curb, and Sidewalk Restoration |
Award of a contract to Strada Construction Company, the lowest responsible bid of six |
bidders, in the amount of $325,000.00. Bid in compliance with Public Act 85-1295. |
Y.
FY 2008 Asphalt Patching and Paving Program |
Award of a contract to Brothers Asphalt Paving, Inc., the lowest responsible bid of five |
bidders, in the amount of $487,137.50. Bid in compliance with Public Act 85-1295. |
Z.
Water Valve Exercising Project |
Award of a contract to M.E. Simpson, the lowest responsible bid of two bidders, in the |
amount of $30,000.00 for FY 07/08, with an option to extend the contract under the |
same terms and conditions for FY 08/09 for the Water Valve Exercising Project. Bid in |
compliance with Public Act 85-1295. |
AA.
Award of a contract to Municipal Well & Pump, Inc., the lowest responsible bid of four |
bidders, in an amount not to exceed $145,068.00 for the Well #7 Repairs Project. Bid in |
compliance with Public Act 85-1295. |
BB.
Catch Basin Cleaning Project |
Award of a contract to National Power Rodding Corporation, the lowest responsible bid |
of six bidders, in an amount equal to the total budgeted amount of $80,000.00 for FY |
06/07 and FY 07/08 for the Catch Basin Cleaning Project. Bid in compliance with Public |
Act 85-1295. |
CC.
Overhead Sewer Grant Program |
Recommendation of the Public Works Committee regarding changes to the Overhead |
Sewer Grant Program. |
DD.
PC 07-07: Text Amendments to the Lombard Zoning Ordinance (Utility Cabinets) |
The Village of Lombard is proposing text amendments to the Lombard Zoning |
Ordinance as follows: |
A. Amend Section 155.210 (and other sections as needed for clarity) to establish |
regulations for the placement of Above Ground Utility Cabinets. |
B. Amend Section 155.212 to establish Above Ground Utility Cabinets as permitted |
obstructions in certain required yards. |
EE.
C. Amend Section 155.803 to establish and/or amend definitions for Private Utilities, |
Above Ground Utility Cabinet, and Service Entity. |
This Matter was tabled to the May 17, 2007 Regular Village Board Meeting. on the |
Consent Agenda. |
Authorizing signatures of the President and Clerk on a Plat of Abrogation for the |
removal of a portion of a 10' public utility easement. (DISTRICT #5) |
*FF.
Enactment No: Resolution 117-07 |
Passed The Consent Agenda
It was moved by Trustee Tross, seconded by Trustee O'Brien, to approve the |
Consent Agenda. This action includes suspension of the rules, waive first |
reading and pass on second reading, waive competitive bidding and award |
contracts approve and adopt resolutions as needed for the preceeding items as |
read by the Village Clerk on the Consent Agenda. The motion carried by the |
following vote: |
Aye:
Gron, Tross, O'Brien, Sebby, Florey and Soderstrom
6 -
Present:
Village President Willliam J. Mueller, Village Clerk Brigitte O'Brien, |
Trustee Greg Gron, Trustee Richard J. Tross, Trustee Jack O'Brien, |
Trustee Steven Sebby, Trustee Kenneth M. Florey and Trustee Rick |
Soderstrom |
IX
Items for Separate Action
Ordinances on First Reading (Waiver of First Requested)
Other Ordinances on First Reading
PC 07-11: Text Amendments to the Lombard Zoning Ordinance (Administrative |
Variations) |
The Village of Lombard is proposing Zoning Ordinance text amendments to Section |
155.101(E): Administration and Enforcement (and other sections as needed for clarity) |
setting forth an alternate provision for granting variations for selected variation requests |
(also known as administrative variations). |
*A.
Village President Mueller indicated that this item had been removed from the Consent |
Agenda by Trustee Gron. |
This item will be referred back to Committee. Tabled with no date. |
It was moved by Trustee Gron, seconded by Trustee Tross, that this matter be |
tabled. The motion carried by the following vote: |
Aye:
Gron, Tross, O'Brien, Sebby, Florey and Soderstrom
6 -
Ordinances on Second Reading
Proposed Budget for Fiscal Year 2007-2008 |
Ordinance adopting the FY 2007-2008 Annual Budget in the amount of $77,175,916.00. |
B.
Village Manager Lichter indicated that the DuPage Water commission approved their |
budget and approved a $.20 reduction in water rates for customers. This also included |
a $40 million refund to municipalities of which Lombard's share is $2.2 million. This will |
be given in a rebate to the Village. This also means a $.36 reduction in water rates to |
residents which would save the average household $26.00 per year. The Finance |
Committee had reviewed this matter. |
President Mueller indicated this refund will be in the form of a check to the Village and |
not a credit. He stated he was assigned to the Water Commission six years ago and his |
mission was to work to lower water rates and get a refund for the Village. He asked if |
Trustee Tross wanted to take his place on the Commission. |
Trustee Tross stated President Mueller should continue on the Commission. |
Resolution
Other Matters
X
Agenda Items for Discussion
XI
Executive Session
It was moved by Trustee O'Brien, seconded by Trustee Gron, to recess to |
Executive Session at 8:25 p.m. to discuss Collective Negotiating Matters and |
Information Regarding Compensation of Employees of the Village The motion |
carried. |
Reconvene
The recessed meeting of the Village President and Board of Trustees was reconvened |
at 8:842 p.m Upon Roll Call by Clerk O'Brien the following were: |
Present: President Mueller, Trustees Gron, O'Brien, Sebby, Florey & Soderstrom. |
XII
Adjournment
It was moved by Trustee Sebby, seconded by Trustee Gron, to adjourn the |
Regular Meeting of the President and Board of Trustees held April 19, 2007 at 8:43 |
p.m. The motion carried by the following vote: |
Aye:
Gron, O'Brien, Sebby, Florey and Soderstrom
5 -
Absent:
Tross
1 -