Tuesday, January 12, 1999
7:30 PM
Village of Lombard
Village Hall Community Room
Public Works Committee
Trustee Steven D. Sebby, Chairperson |
Trustee Rick Soderstrom Vice Chairperson |
John Kaforski, Rick Mahal, David Arnold, Art Frerichs, |
Ken Blakeslee and Dan Mahal |
Staff Liaisons: Wes Anderson and David Dratnol |
Meeting Minutes
Public Works Committee
Meeting Minutes
January 12, 1999
1.0
Call to Order and Roll Call
Meeting called to order by Chairperson John DeFalco at 7:35 p.m.
Trustee Ralph Borgatell, Trustee John DeFalco, Gordon Hallbeck, Committee |
Member Trustee Joan DeStephano, John Meyer and David Arnold |
Present:
John Kaforski and Stephen Preins
Absent:
2.0
Public Participation
3.0
Approval of Minutes
It was moved by Hallbeck, seconded by Arnold, to approve the minutes of the |
December meeting. Need to add Trustee John DeFalco in attendance to minutes. |
Not available under current "Role Call" option in Legistar/will update with system |
administrator. John Meyer and John DeFalco commented that the minutes seem |
more detailed than other committees. The motion carried by a voice vote |
4.0
Old Business
980675
BL: 3rd draft/reviewed his memo. The summary of changes is broken down into |
categories and moved projects around to appropriate categories. |
Added Special Assessment 219 (Item #4 under Street Construction and Improvements). |
Haven't identified all of the streets involved/in as just "other" for now. Mr. Lichter |
discussed and reviewed maps with committee members. JD: these maps are what we |
requested at last meeting. |
BL: page 6 under Sidewalk Improvements/move up Great Western Trail Sidewalk |
Crossing project from FY2002 to FY 2000 with funding from Hotel/Motel Tax Fund. JDF: |
any funding from County available for the Prairie Path and Great Western Trail |
enhancements? BL: we have talked with them/they take care of maintenance but not |
enhancements. |
BL: was previously proposed by PW committee that we move up the Sewer |
System/Stormwater Control System upgrades (Item #1 under Sewer |
System/Stormwater Control Improvements). |
BL: one other project on Page 8 has been added. Dratnol: watermain along Holloman |
Drive. This project replaces just one portion of watermain by Public Works Building to |
the Pond. GH: cut street or bore it all? DD: yes, cut street. BL: will come in with our |
own crew and do this next summer. DD: have old records from 10-20 years ago. |
BL: reviewed Capital Improvements Map from PW. JM: Appreciate the maps being |
provided. |
BL: SA219 will encompass areas all over the village. |
JDF: questioned traffic control devices on section of Hammerschmidt. Dratnol: lines on |
here are right-of-way, not streets. |
GH: If we could get one more map with combined and seperated sewers, it would be |
very helpful. DA: what are the plans as far as all sewers eventually being seperated? |
BL: can't give a time frame. GH: we have been doing this when we do street projects. |
GH: all of Olde Town and downtown Lombard are on a seperate system. JDS: at least |
could we get a first draft of a map like this? Dratnol: part of GIS technicians job is to go |
through system and digitize this information. Only as good as the information we |
provide him with. BL: updating system is a lengthy, ongoing process. GH: does |
anyone verify or spot check as-builts? Dratnol: resident engineers and engineering |
firms. |
JM asked BL for explanation of $5M difference addressed in cover memo. BL |
explained. |
JDF asked BL to explain Motor Fuel Tax entries. BL explained to members. We are |
keeping local control of funds vs. allowing IDOT to be involved. |
Dratnol: 17 watermain breaks so far this year. JM: street maintenance needs to be |
addressed further. |
GH: Jim Bell's project off of 22nd/is this in the village limits now? Fairfield and 17th? |
BL: it is shown there/in Village limits. |
5.0
New Business
980777
BL: will take a look at the maintenance figures one more time if the committee desires.
6.0
Change Orders
980771
It was moved by Hallbeck, seconded by Meyer, that this matter be recommended |
to the Board of Trustees for approval. The motion carried by a voice vote |
Enactment No: Resolution 108-99 We |
980773
It was moved by Hallbeck, seconded by Meyer, that this matter be recommended |
to the Board of Trustees for approval. The motion carried by a voice vote |
Enactment No: Resolution 100-99 SS |
980774
A RESOLUTION AUTHORIZING A CHANGE ORDER |
INVOLVING AN INCREASE IN THE DOLLAR AMOUNT OF |
THE CONTRACT OF $10,000 OR MORE |
It was moved by Meyer, seconded by Arnold, that this matter be recommended |
to the Board of Trustees for approval. The motion carried by a voice vote |
Enactment No: Resolution 101-99 Ma |
980776
It was moved by Meyer, seconded by Hallbeck, that this matter be recommended |
to the Board of Trustees for approval. The motion carried by a voice vote |
Enactment No: Resolution 102-99 Ci |
7.0
Pending Change Orders
8.0
Other Business
GH: 3 items to address.... |
1. Glenview not plowed correctly/reduced to 1/2 the street width. |
2. Corners of some intersections are too narrow. |
3. Nice job on Main St. and St. Charles. |
RB: declared a disaster area/can we get some funding? BL: Should get something for |
that/don't know costs yet. |
GH: sewer lining on Finley/Maple and Ash...was this part of a particular project/don't |
remember discussing this. Dratnol: took this away from Szabo but was part of the |
original project. GH: have seen some indentations north of Maple. |
GH: answer to Walk/Don't Walk at St. Charles and Park was totally ridiculous. Dratnol: |
we will put sign up for people that says "Must Push Button for Walk Sign". |
DA: Sink hole on Main St. water shooting out at curbing on Washington east of Main |
St./left turn lane south on Main turning on to Maple. Have John Johnson check loop at |
that intersection. |
JDS: Traffic count at Elizabeth and St. Charles for dedicated left turn lane on St. |
Charles going eastbound on to Elizabeth. What about addressing timing of lights |
downtown? Was traffic study ever done? |
GH: possible to have a split phase like at Crescent and St. Charles. |
9.0
Information Only
970045
970046
970047
Dratnol: started filling in some of the dates and various information for the upcoming |
construction projects. |
970153
Construction Barricade Reports (light deficiencies) |
GH: addressed Olde Town report from 12/21/98. Dratnol: reviewed Traffic Control |
Deficiency Deduction - new special provision to be added to contracts. GH: believes |
amounts of penalties should be higher in order to entice contractor to correct problem |
instead of paying penalty. GH: will contractor be sent a bill for this? Dratnol: it will be |
shown on payouts. GH: should be sent a notice of what he is being charged. Dratnol: |
will be informed at weekly meeting. JM: our objective here is to correct the barricade |
problem/cost is not the bottom line. JDS: 4 hours seems too long in some instances. |
Dratnol: would depend on the specific situation. There is no item to cover every |
instance or situation. 4 hours is IDOT standard. Also, not every instance in construction |
requires a burning or flashing light on barricade. RB: can we have someone verify at |
the beginning of project that all barricades are in working order? |
Dratnol: also made changes to the actual Barricade Check Report. Reviewed with |
committee members. GH: suggested that the barricade check be performed on various |
days of the week/more on a random basis. Dratnol: weekends are the most critical |
times. RB: needs to be enforced once it is adapted. JM: form is a big |
improvement/add engineer corrected deficiency "date and time"? Dratnol: certainly. |
980212
RB: severe settling in Lombard Hills where watermains were put in 2 years ago. Needs |
to be checked and fixed. (east Goebel and east Sunset in particular). |
980528
Overhead Sewer Grant Program-List of Applicants |
10.0
Adjournment
It was moved by Hallbeck, seconded by Meyer, to adjourn meeting at 9:35 pm. |
The motion carried by a voice vote |