Thursday, March 6, 2003
7:30 PM
Village of Lombard
Board Room - Village Hall
Village Board of Trustees
Village President: William J. Mueller |
Acting Village Clerk: Barbara Johnson |
Trustees: Joan DeStephano, Richard J.Tross, |
Karen Smith-Koenig, Steven D. Sebby, |
Kenneth M. Florey and Rick Soderstrom |
Meeting Minutes
Village Board of Trustees
Meeting Minutes
March 6, 2003
REGULAR MEETING - MARCH 6, 2003 - 7:30 P.M.
Village President Willliam J. Mueller, Council Member Suzan Kramer, Trustee |
Joan DeStephano, Trustee Richard J. Tross, Trustee Karen Koenig, Trustee |
Steven Sebby, Trustee Kenneth M. Florey and Trustee Rick Soderstrom |
Present:
BOARD ROOM
Broadcast n Cable TV Channel 6
I
Call to Order and Pledge of Allegiance
The Regular Meeting of the President and Board of Trustees of March 6, 2003 was |
called to order by President Mueller at 7:30 p.m. in the Board Room of Village Hall. |
The Pledge of Allegiance was led by Village Clerk Suzan L. Kramer. |
II
Roll Call
Upon Roll Call by Village Clerk, Suzan L. Kramer, the following were Present: President |
Mueller, Trustees DeStephano, Tross, Koenig, Sebby, Florey and Soderstrom. |
Appointed Officials Present: |
Village Manager William T. Lichter |
Assistant to the Village Manager Ellen Balsamo |
Village Attorney Tom Bayer |
Assistant Village Attorney George Wagner |
Finance Director Leonard Flood |
Senior Planner Bill Heniff |
Fire Chief George Seagraves |
Director of Public Works Stan Rickard |
Assistant Director of Public Works John Burg |
Records Clerk Diane Jantelezio |
III
Public Hearings
None
IV
Public Participation
Mark Barry, 1321 S. Finley, spoke about the DuPage Theater and the lack of activity on |
the theater. He urged the Village Board to take action on some matters of the DuPage, |
such as the rental agreement and the appointment of a governing board. He stated that |
funds need to be raised whether the one million dollar grant comes through or not. |
Martin Carroll, 119 N. Main St., gave an update on the Board of Directors and the |
foundation in regard to the DuPage Theater. He mentioned some members of the Board |
of Directors, such as Senator Dan Cronin, Jim Castello, Bonnie Derwinski, Jean |
Kennedy Smith, Senator Pate Philips, Cindy Ward, Virginia Lippig. He said they have |
interviewed fund raising professionals and grant writers, and they have spoken to |
lobbyists on the state and federal level. He stated that he would be happy to talk to the |
Mayor or Trustees at any time. |
Jim Devitt, 7 E. Goeble Drive, stated that he recently attended a meeting of Lombard |
Hills East residents. He was concerned that last year the streets in that area were seal |
coated, and this year they are being torn up. He felt this was a waste of tax payer |
money for nothing. He felt that adding street lights later is a waste of money. |
President Mueller spoke of the new policy in which lights will be put in on new projects |
as they are done, but not to go back and add lights to areas that are already completed. |
Director of Public Works, Stan Rickard, explained that the rejuvenation process is used |
to prolong the life of the pavement. He stated that there is no intention of tearing |
pavements up and efforts would be made to keep construction traffic off of the areas |
that have been reconstructed. |
Laura Fitzpatrick, 348 S. Lewis, stated that the supporters of the DuPage Theater have |
incorporated as "Friends of the DuPage Theater" to fill the gap and raise funds. She |
requested approval of a foundation board so progress could begin. She said that the |
goal of the "Friends" is to raise the remainder of restoration dollars. She spoke of the |
one million dollars of TIF money, the one million dollar Illinois First Grant money that has |
been promised, and $125,000 in miscellaneous donations. She said there are fifteen |
hundred members of the Friends of the Dupage. She spoke of the seventy fifth |
anniversary celebration that is going to be held at the Carlisle Restaurant on July 25, |
2003. She asked that the $5,340.00 in the general contribution fund for the DuPage |
Theater be released to the Friends of the DuPage. |
Steve Holowicki, 130 S. Lewis, said he was with the Friends of the DuPage, is a CPA |
and has personal experience with raising funds through historic credits. He stated that |
he has filed a 501 C3 application for a non profit organization for the Friends of DuPage |
and will file one for the DuPage Foundation Board when necessary. |
Pete Kramer, 272 E. Taylor, who is a member of the Friends of DuPage, requested that |
the Board of Trustees allow the Friends to refurbish the outside of the theater, such as |
removing the murals and repainting the plywood. He suggested that new murals could |
be put up again in the summer. |
Virginia Lippig, 425 W. Ash St., President of the Friends of the DuPage, gave an update. |
She said there are eighty to one hundred volunteers preparing for the 75th anniversary |
dinner at the Carlisle Restaurant, and they have also decorated the theater for holidays |
and other events. She also mentioned that Senators Dan Cronin and Pate Philip have |
been recruited and have said yes. She hoped the one million dollars would be released |
in late summer and the foundation board could begin fundraising after the Village Board |
approves the foundation board. She read a letter from Dan Cronin to Governor |
Blagojevich requesting the release of frozen funds. |
Pam Pulice, 2425 Royal Drive, thanked the Board of Trustees for all of their hard work |
on this project. She highlighted the dates and events of the theater restoration events. |
She discussed upcoming events and said she wanted the Friends to assist in the |
fundraising and urged the Board of Trustees to appoint a foundation board. |
Cynthia Ward, 700 S. Chase Lane, thanked the Board for all that they have done. She |
mentioned the article in the Chicago Magazine that ranked Lombard third in outstanding |
communities, and she felt Lombard could be ranked first with the DuPage theater. |
Trustee Tross commented that he was very confused and perplexed, as the Board has |
supported the issues that have come before them. He stated that the Friends of the |
DuPage are not a subcommittee of the Board of Trustees, and yet the Friends ask the |
Board to act, and they have acted. He said that the Board has not been inactive in the |
appointment of a foundation board. He then asked Trustee Florey about the approval |
process for the foundation board. |
Trustees Tross and Florey discussed the steps of the redevelopment agreement. |
Trustee Sebby asked for clarification from Village Attorney, Tom Bayer. |
Mr. Bayer clarified the role of the redevelopment agreement and steps taken with the not |
for profit organization |
Trustee Sebby asked what would happen if more than one organization came forward. |
Mr. Bayer said that the Village would be faced with the task to chose who has best plan |
and credentials. |
President Muller stated that it would be no different than an RFP. |
Trustee Sebby and Mr. Bayer had further discussion regarding the selection of an |
organization. |
President Mueller said this issue could be slated for a future meeting. |
Trustee Tross asked if this could be put on a Committee of the Whole agenda to revisit |
this issue. |
President Mueller said that this would be discussed with staff. |
Presentation-Montini High School Wrestling, Hockey, Pm and Math |
Teams |
A Proclamation was read by Clerk Kramer regarding Montini High School. She spoke of |
the many accomplishments of the Montini wrestling, hockey, pm and math teams. |
President Mueller congratulated the students of Montini High School. He stated that he |
attended the pep rally at Montini. |
030139
Presentation - CATS Soles and Spokes Award for Excellence |
President Mueller announced that the Village had received the 2003 CATS Soles and |
Spokes Award for Excellence that the Village received for work done on the Prairie Path |
and the Great Western Trail. |
President Mueller spoke of the Heart Saver Award, given to the Village by American |
Heart Association. The Village was selected for this award for it's efforts in CPR, AED |
(Automatic Defibrillator). President Mueller congratulated the Fire and Police |
Departments for their efforts in these areas. |
Enactment No: Soles and Spokes Awa |
Trustee DeStephano mentioned the minutes of the Special Meeting of January 16, |
2003, regarding the Park District (Page 4), and felt that it did not include Trustee |
Sebby's comments that the project was too expensive. |
V
Approval of Minutes
It was moved by Trustee Florey, seconded by Trustee Soderstrom, to approve the |
minutes of the Special Meeting of the Board of Trustees of January 16, 2003, the |
Joint Meeting of the Finance Committee and the Committee of the Whole of |
February 4, 2002, and the Regular Meeting of the Board of Trustees of February 6, |
2003. The motion carried by the following vote: |
Aye:
Trustee Richard J. Tross, Trustee Karen Koenig, Trustee Kenneth M. |
Florey and Trustee Rick Soderstrom |
4 -
Nay:
Trustee Joan DeStephano and Trustee Steven Sebby
2 -
VI
Committee Reports
Economic/Community Development Committee-Trustee Kenneth M. |
Florey, Chairperson |
Trustee Florey stated that at the last meeting of the Committee, the special service |
district was discussed. He said that there were representatives of the business |
community in attendance and that there are at least eight downtown business owners |
that would accept with contribution.Trustee Florey reported that a grant had been |
discussed to pave the parking lot on McGuire drive with gravel and also reviewed were |
the proposals for the south property of the theater. He said that four proposals were |
received and all developers expressed an interest in theater renovation. |
Trustee Florey continued, announcing that the Business Recognition Luncheon would |
be held on April 4, 2003 at 11:30 am at the Carlisle Restaurant. He stated that he had |
provided the Trustees with nomination forms and suggested that the Trustees |
recommend businesses in their districts. |
Trustee Florey said the Committee would meet again on April 1, 2003 at 4:00 pm. |
President Mueller stated that the Trustees should look within their districts and submit |
names of the businesses they feel deserve a Business Recognition Award. |
Environmental Concerns Committee-Trustee Joan DeStephano, |
Chairperson |
Trustee DeStephano reported that the Committee met on February 25, 2003. She said |
that September 13, 2003 is the date of the Recycling Extravaganza. She stated that the |
Committee had refined the application for recycling grants, and that she and staff intend |
to visit schools and encourage them to use the simplified version. Also discussed at that |
time were the initiatives of the three subcommittees that were on that evening's agenda. |
Trustee DeStephano said that there would be a special meeting to discuss mosquito |
abatement recommendations on March 11, 2003 and the next Committee meeting |
would be March 25, 2003 at 7:00 pm. |
Finance Committee-Trustee Karen S. Koenig, Chairperson
Trustee Koenig said that the Committee met on February 24, 2003, at which time the |
topic was the proposed budget, which the Committee reviewed and approved for |
recommendation to the Board. She said that the next meeting would not be March 20, |
2003, the third Tuesday of the month, and the date was not yet set. |
Public Works Committee-Trustee Steven D. Sebby, Chairperson
Trustee Sebby stated that the Public Works Committee had not met since the last Board |
meeting. He said that there was a special meeting held on February 26, 2003 regarding |
the Lombard Hills East Phase IV project. He mentioned the comments made by a |
resident who spoke earlier in the evening during Public Participation, regarding the |
Lombard Hills East Phase IV project. Trustee Sebby felt the meeting was well |
presented. Trustee Sebby said that Civil Engineer, Ray Schwab did a great job |
answering questions, and staff and Director of Public Works, Stan Rickard did a great |
job. He was very pleased with the turn out at that meeting. |
Trustee Sebby said the Committee would meet again on Tuesday, April 8, 2003 at 7:30 |
pm. |
Transportation & Safety Committee-Trustee Rick Soderstrom, |
Chairperson |
Trustee Soderstrom stated that the Committee meeting of March 3, 2003 was cancelled |
due to a lack of items on the agenda. He said the next meeting would take place on April |
7, 2003 at 7:30 pm. |
Community Promotion & Tourism Committee-President William J. |
Mueller, Chairperson |
President Mueller said that the next meeting would be held on March 20, 2003 at 4:00 |
pm. |
Village Clerk- Suzan L. Kramer
Clerk Kramer reported that Board of Local Improvements had not met since the last |
Board meeting. The next meeting would be March 13, 2003 at 1:00 pm. |
VII
Village Manager/Village Board Comments
Village Manager William T. Lichter had no comments. |
Trustee Sebby mentioned the Little League dinner on April 26, 2003, and said that |
tickets are $30.00 each or $300 per table. Anyone interested in attending should call |
Bob Paus at 629-1365. |
President Muller stated that it is the fiftieth anniversary of the little league. |
Trustee Tross spoke of the issue with the Park District at the last Board meeting |
regarding the absence of brick on the new Park District building. He received a call from |
a Park Commissioner. Trustee Tross was under the impression that there would be a |
brick hip wall and he thought it was being removed from the plans. He said the brick wall |
is going to be included and he wanted to publicly apologize, and he regretted any |
miscommunication and/or misinformation. |
Trustee Soderstrom said the he was under the same impression. He said that three of |
the park commissioners are in his district and he has also been assured that the brick is |
indeed going to be there. |
Trustee DeStephano wanted issues brought to the Board meeting, not to the Committee |
of the Whole meetings, so they can be televised. |
President Mueller mentioned that there are many issues to be watched in the House and |
the Senate, such as the Firefighter Promotion Bill and a bill on bicycle liability, that could |
make communities liable for injuries while riding bicycles in roadways. He also spoke of |
hearings being conducted at the DuPage County level on Home Rule for DuPage |
County, which would have an effect on our community. |
President Mueller said that he had received a call from State Representative Bob |
Biggins, whom he would be meeting with on Saturday, March 8, 2003 to discuss five |
bills that could be harmful to communities. He will bring information to the Board about |
this. |
President Mueller mentioned the Spring Drive Down scheduled for April 30, 2003 and |
May 1, 2003 and asked anyone interested in attending to call Carol Bauer. |
Trustee DeStephano stated that she had some concerns about Item K, the ADT |
Security Service Maintenance Agreement. She was concerned about locking in to a five |
year agreement, and the 5% increase. |
VIII
Consent Agenda
It was moved by Trustee Tross, seconded by Trustee Sebby, to pass the Consent |
Agenda, to suspend the rules, waive first reading and pass on second reading, |
waive competitive bidding and award contracts approve and adopt resolutions as |
needed for the following items and as read by the Clerk on the Consent Agenda. |
The motion carried by the following vote: |
Aye:
Trustee Joan DeStephano, Trustee Richard J. Tross, Trustee Karen |
Koenig, Trustee Steven Sebby, Trustee Kenneth M. Florey and Trustee |
Rick Soderstrom |
6 -
030119
This Matter was approved on the Consent Agenda.
030135
This Matter was approved on the Consent Agenda.
030136
This Matter was approved on the Consent Agenda.
030099
This Matter was waived of first reading and passed on second reading under |
suspension of the rules on the Consent Agenda. |
Enactment No: Ordinance 5255 101 W |
030121
This Matter was waived of first reading and passed on second reading under |
suspension of the rules on the Consent Agenda. |
Enactment No: Ordinance 5256 Lomb |
030125
This Matter was adopted on the Consent Agenda.
Enactment No: Construction on Stat |
030127
This Matter was adopted on the Consent Agenda.
Enactment No: Resolution 116-03 Lo |
030137
This Matter was adopted on the Consent Agenda.
Enactment No: Resolution 117-03 Du |
030098
This Matter was passed on second reading on the Consent Agenda.
Enactment No: Ordinance 5257 Water |
030122
This Matter was passed on first reading on the Consent Agenda.
Enactment No: Ordinance 5262 2003 |
030129
This Matter was approved on the Consent Agenda.
Enactment No: ADT Security Service |
030131
This Matter was approved on the Consent Agenda.
Enactment No: Meter Testing and Re |
030132
This Matter was approved on the Consent Agenda.
Enactment No: Street Lighting Main |
030138
This Matter was waived of first reading and passed on second reading under |
suspension of the rules on the Consent Agenda. |
Enactment No: Ordinance 5258 Purc |
030126
This Matter was approved on the Consent Agenda.
Enactment No: Joint Purchase of Ro |
030130
This Matter was approved on the Consent Agenda.
Enactment No: 1801 S. Highland Ave |
IX
Agenda Items for Separate Action
020589
It was stated that a letter had been received from the petitioner that they wish to |
withdraw the request for a variation. |
Enactment No: 229 W. Roosevelt Roa |
030101
Trustee Tross stated that the sale or disposal of the trailer was not the issue, but the use |
of the lot and Village liability is the issue. He said he thought there would be a hold |
harmless agreement. |
Village Attorney, Tom Bayer, said that an indemnification and hold harmless agreement |
was delivered that day which provided for all of those issues, such as where the trailer |
would be, access points, provision of insurance, and the ability of the Village to cancel |
the agreement on thirty days notice. |
Trustee Tross asked to see the agreement. |
Mr. Bayer's suggestion was to make a motion to approve the item, subject to Bensidoun |
accepting and executing an indemnification and hold harmless insurance agreement. |
Enactment No: Ordinance 5259 Sale |
Fire Chief Seagraves stated that the trailer would be stored at Fire Station One only |
during the summer season, not in the winter. He commented that he is working with |
Technical Services Supervisor, John Johnson, regarding signage for the stall. |
It was moved by Trustee Tross, seconded by Trustee Sebby, to approve on |
second reading, subject to the Village and Bensidoun, USA executing the proper |
hold harmless and indemnification and insurance provisions required as |
recommended by the Village Attorney. The motion carried by the following vote: |
Aye:
Trustee Joan DeStephano, Trustee Richard J. Tross, Trustee Karen |
Koenig, Trustee Steven Sebby, Trustee Kenneth M. Florey and Trustee |
Rick Soderstrom |
6 -
030115
Mr. Lichter said that changes were made in the agreement in terms of the amount of the |
letter of credit and sidewalk changes at the request of Trustee Tross. |
Trustee Tross stated his concern was the public right of way which was really tight on |
Lincoln, but the wording that staff came up with took care of his concerns. |
Mr. Bayer clarified the changes. |
President Mueller stated that he was still concerned about the aesthetics of the |
balconies and expressed his desire for covenants to the project. |
Enactment No: Ordinance 5260 Redev |
Trustee DeStephano shared President Mueller's concerns completely. She said she has |
spoken with staff and the developers, and is seeking covenants. |
President Mueller asked if this issue needed to be addressed in the agreement. |
Mr. Bayer said there was going to be a covenant for the homeowners that will have to be |
reviewed by the Board. |
Trustee Tross stated that he had no problem with that but any problem could be held |
against the redevelopment agreement. |
Mr. Bayer suggested that the developer create restrictive covenants. |
Trustee Florey asked if that would hold up the redevelopment agreement. |
There was further discussion among the Trustees about covenants. |
President Mueller stated that he wanted it somewhere to protect the issue. |
Mr. Bayer said the developer could prepare a set of covenants limiting the use of all |
patios and balconies. |
It was moved by Trustee DeStephano, seconded by Trustee Florey, to approve on |
second reading as amended by the Village Attorney in regard to certain |
restrictions to limit the use for all patios and balconies, and sidewalk issues. The |
motion carried by the following vote: |
Aye:
Trustee Joan DeStephano, Trustee Richard J. Tross, Trustee Karen |
Koenig, Trustee Steven Sebby, Trustee Kenneth M. Florey and Trustee |
Rick Soderstrom |
6 -
030133
Mr. Bayer described the changes that had been made to the Ordinance at the Board's |
request. |
Trustee Sebby had a question regarding Section 8, which stated that a subcommittee |
would be disbanded after it's last report, and asked if that provision should be added up |
front. |
Mr. Bayer said it should left open ended to allow flexibility. |
Trustee Soderstrom asked if the intent was that the subcommittee was not ongoing, and |
also if a new Chairperson were appointed, would he/she have the ability to reaffirm or |
change the subcommittee. |
Mr. Bayer suggested adding language that each time the Chairperson changes, |
subcommittees would have to be re approved by the standing committees. |
Enactment No: Ordinance 5264 Stan |
President Mueller asked if the Board wanted a time limit on subcommittees. |
Trustee Florey recommended no time limit and to leave it to the discretion of committee. |
Trustee Sebby suggested the subcommittee would simply be reappointed. |
Trustee Soderstrom stated that standing committees have a two year term, shouldn't |
sub-committees have two year limits and be subject to reappointment. |
Trustee DeStephano said she did not object to a two year maximum. |
President Mueller asked if there were any objections |
Trustee Tross inquired if the sub-committee should be created by the Chairperson. |
Trustee Florey said there may be a parliamentary reason. |
Mr. Bayer would prefer the committee should vote if it needs a sub-committee to gather |
information on certain projects. |
Trustee Tross commented this could become a governmental boondoggle. |
Trustee Destephano did not agree. |
President Mueller asked if a staff person should be present at all meetings. |
Trustee Sebby said he thought it would be essential that a staff member would be |
present as the sub-committee would be representing the Village, and asked who would |
prepare the minutes. |
Trustee Florey stated that would be a burden on staff. |
Mr. Lichter commented there are not enough staff people to do it, as it means several |
more meetings a month, but it will be done if the Board so directs. |
President Mueller said that one reason that he was opposed to it is the additional staff |
time required and he felt the committee should handle these issues. |
Mr. Lichter stated if the sub-committee met one half hour before the committee meeting, |
that may be acceptable. |
Trustee DeStephano said it was not the intention to burden staff, and the Chairperson |
could take minutes, as most of the work of the sub-committee would be research. |
President Mueller stated that committees are appointed and charged with the |
responsibility of procuring information. He mentioned the Mayors and Managers |
Conference that was held regarding mosquito abatement and he thought someone from |
the Environmental Concerns Committee would have been there. |
Trustee DeStephano commented that Sam Davis addressed the Environmental |
Concerns Committee at a previous time. |
Trustee Soderstrom said he did not see the need for a sub-committee for his committee |
and does not want to require staff to attend sub-committee meetings. |
Trustee Tross commented that it should be left to the sub-committee Chairperson. He |
thought staff representation would be needed at each one of the sub-committees on the |
Agenda for that evening. He stated the sub-committees would need staff expertise or |
the sub-committees would be spinning their wheels. |
President Mueller said the Village has a professional staff, and 99% of the time they do |
a competent job. He stated this takes the work that staff should be doing and putting it in |
the hands of sub-committees and adds another level of government. |
Trustee Koenig agreed with Trustee Soderstrom and did not believe that staff should |
have to attend the sub-committee meetings. She said the sub-committee could check |
with staff by phone during the day. She also said that this may be an opportunity to |
relieve pressure on staff. |
Trustee Sebby could see some value of sub-committees, but if there would be no staff |
present how we know if the information given to the media is accurate. He suggested |
pulling Section 8 out of the proposal and go forward with Sections 1-7. |
Trustee Sebby moved to approve on first reading, sections one through seven with |
further review of section eight to be brought back before the Board. |
The motion failed for lack of second. |
It was moved by Trustee Florey, seconded by Trustee DeStephano, to approve on |
first reading as presented with the following changes: |
The subcommittee can only be formed at the request of the Chairperson of the |
Standing Advisory Committee |
The Subcommittees, once formed, shall only remain in existence until the term of |
the Standing Advisory Committees members end (May 21in odd numbered years) |
or upon acceptance of the subcommittee's final report by the Standing Advisory |
Committee, whichever occurs first |
If no Village staff member is present at a subcommittee meeting, the Chairperson |
of the subcommittee must prepare the subcommittee meeting minutes. The |
motion carried by the following vote: |
Aye:
Trustee Joan DeStephano, Trustee Karen Koenig, Trustee Kenneth M. |
Florey and Trustee Rick Soderstrom |
4 -
Nay:
Trustee Richard J. Tross and Trustee Steven Sebby
2 -
030141
Trustee DeStephano explained the three subcommittees requested, Recycling, |
Mosquito Abatement and Information. |
Trustee Tross commented that an amendment was just passed that is not completed. |
Mr. Bayer said that until the Ordinance is approved at the next Board meeting, the |
concept regarding subcommittees does not exist. The appointments could be approved, |
subject to Board approval, if the Ordinance is amended. |
Trustee Soderstrom inquired why there were only two members on the information |
subcommittee. |
Trustee DeStephano responded by saying there will be one more member joining. |
Trustee Florey asked if subcommittee members would be subject to the approval of the |
Corporate Authorities. |
Trustee Sebby asked that the names of the subcommittee members be read out loud. |
Trustee DeStephano read the names of the Chairpersons and the recommended |
appointments to the subcommittees: |
Mosquito Abatement Subcommittee, Chairperson Clark Adams, Membership, Roger |
Carr, Nancy Schukat. |
Information Subcommittee, Chairperson, Gayle Kankovsky, Membership, Gary |
Brenniman. |
Multifamily and Commercial Recycling, Chairperson, John Loebeck, Membership, |
Winnie Lyons, Jennifer Jandras, Darlene Bartt. |
Enactment No: Subcommittees/Enviro |
It was moved by Trustee DeStephano, seconded by Trustee Florey, to approve |
subcommittees pending final approval at the next Board meeting, and subject to |
the approval of the standing advisory committees. The motion carried by the |
following vote: |
Aye:
Trustee Joan DeStephano, Trustee Richard J. Tross, Trustee Karen |
Koenig, Trustee Kenneth M. Florey and Trustee Rick Soderstrom |
5 -
Nay:
Trustee Steven Sebby
1 -
030140
Trustee Florey said that the Economic and Community Development Committee had |
viewed this video and were very pleased with it. |
Senior Planner, Bill Heniff introduced the video and requested Board comments. He |
informed the Trustees to feel free to contact staff if needed, and he asked that the Board |
contact staff with their suggestions by March 14, 2003, in order for the video to be |
finalized and available for future marketing. |
Enactment No: Economic Development |
Mr. Heniff then thanked Joelyn Kott, Jim Wozniak, and Matt Wrzeszcz. |
Trustee Sebby was very impressed, thought this was a good marketing tool, and |
complimented Trustee Florey and Village staff. |
Trustee Tross wanted to add the Vision and Mission Statement of the Village. |
President Mueller stated that the population of the Village is 42,300, not 40,000 and the |
downtown should be highlighted more. He felt it should also be mentioned that Lombard |
is a restaurant destination spot that includes Weber Grille, P.F. Chang, and he also felt |
that the Public Works Department should be mentioned. |
Trustee Florey commented that the video is in the draft stage and changes can be |
made. |
President Mueller suggested including the Chicago Magazine ranking of Lombard. |
X
Agenda Items for Discussion
030128
Fire Chief Seagraves said he was looking for Board comments on the issue before |
bringing it back to the Board. He spoke about the proposed changes: |
1. That the carnival provision be a separate item entitled Carnival and Amusement |
Rides that would include fairs. |
2. After ten days, a permit may be extended or renewed with approval by the Village |
President or Board approval. |
3. Worker's Compensation Insurance being required by the hosting organization from |
the organization operating the carnival or fair. |
4. Automobile liability insurance required only when a vehicle is being used as a part of |
a ride. |
5. A reinspection time-line of one (1) business day |
Enactment No: Carnival Permits |
6. To exempt all local not-for-profit organizations from the required fee. |
7. To add a reinspection fee of $50.00 per reinspection. |
8. The right for the permittee to request an immediate hearing with the Village Manager |
when a permit has been revoked or an attraction terminated. |
9. Definition of a Local Not for Profit organization |
10. The amendment of the current Special Events Section in the Code |
Chief Seagraves was also requesting Board direction regarding an across the board |
requirement on all organizations hosting a carnival or fair. |
Trustee Florey commented that auto insurance be required as well as workers |
compensation insurance. He felt this would encourage higher end carnivals. |
Trustee Tross thought that felt that requiring workers compensation insurance was |
being unduly restrictive, as most of the carnivals Lombard has had, involve independent |
contractors. He said he would like to have a definition of local not for profit |
organizations. Trustee Tross asked why a bond would be required for private property. |
Chief Seagraves stated that the bond is to protect public property, streets and parkways, |
light poles, and damage to surrounding public areas. |
Trustee Tross thought the burden should be upon the applicant/operator |
Trustee Koenig did not agree, She felt that the sponsoring organization should be one |
that is accountable for problems occurring. |
Trustee Tross said that this strengthens the position of the non profit organization with |
the applicant/operator. |
Trustee Florey agreed with the bond suggestion of Trustee Tross and suggested that a |
reference be included to not allow operators listed on the sexual offenders list. |
Trustee Florey also suggested requiring certifications from the operators that they |
employ no sexual predators. |
Trustee Soderstrom said this was a good idea in theory, but may be impossible to pull |
off. He agreed with Trustee Tross on the issue of the bond being the burden of |
applicant/operator. |
Chief Seagraves stated that workman's compensation is a nightmare because each |
individual ride has an independent contractor. When the contractors arrive on Friday, |
coverage cannot be confirmed due to time constraints. |
Police Chief Byrne said public records could be compared. |
President Mueller commented there are four carnivals in town, and each year there are |
calls about how the carnivals are not ready to start up due to restrictions. |
Trustee Tross thought the Village should stay out of the issue of workers compensation |
and said that he did not agree with background checks. |
Trustee Florey suggested cross referencing the list of employees with the public list. |
Trustee Sebby said a lot of the workers are transients and the Village should at least |
have their names. |
Chief Seagraves said that the carnival operators would still need to be relied upon to get |
the names. He stated that the Jaycees and Sacred Heart use family owned carnivals. |
Trustee Florey asked Chief Byrne what information would be needed. |
Chief Byrne responded by saying a complete name and date of birth would be needed. |
President Mueller commented that the carnivals may not know until the day of opening |
who is working at the carnival. |
Chief Seagraves suggested sending a letter out to groups with the new ordinance and |
ask them if they wish a meeting to go over the new ordinance. He also asked what |
would happen if someone comes up on list. |
Chief Byrne said that the person could not be there. |
There was further discussion among the Trustees regarding automobile insurance and |
workers compensation insurance. |
Mr. Bayer explained the legal issues regarding the auto insurance issue. He said that |
the Village would have to be provided with a certificate of insurance for the carnival |
operators' fleet of vehicles. |
Trustee Soderstrom asked why the carnival operator could not simply certify that |
employees are not sexual predators. |
Trustee Tross said if it is state law, why not have owner affirm that no one is sex |
offender. |
President Mueller confirmed there was a consensus of the Board for fees, and to add |
applicant/operator background checks, eliminate the waiver of fees for certain groups |
with a better definition of local not for profit organizations. |
030134
Assistant to the Village Manager, Ellen Balsamo, gave a report on Sister Cities |
International, and said she was requesting direction from the Board on which way to go. |
(see attached) |
Trustee Sebby asked if student co-op exchange is part of the program. |
Ms. Balsamo replied that would be facilitated by the school. |
President Mueller stated this was a good economic community development |
Ms. Balsamo agreed and said that West Chicago exchanges information and products. |
Trustee Florey said he is a strong supporter of the program, and suggested that the |
Economic and Community Development Committee should look at it and bring |
recommendations to the Board. |
President Mueller asked if the Board wanted to move forward with this. |
Trustee DeStephano asked what kind of staff time would be involved. |
Ms. Balsam commented that in most communities there is not a great deal of staff time |
involved, but the Village might help to put a group together to serve on the Sister Cities |
Board. |
Further discussion ensued. |
President Mueller stated there was a consensus to move forward with this. |
Trustee Sebby thanked Ms. Balsamo for all of her hard work. |
Enactment No: Sister Cities Intern |
XI
Executive Session
It was moved by Trustee Soderstrom, seconded by Trustee Sebby, that the |
regular meeting of the President and Board of Trustees held Thursday, March 6, |
2003 recess to Executive Session at 10:35 PM to discuss: |
The Appointment and Employment of Specific Employees of the Village |
The Acquisition of Real Property |
The Sale of Real Property. The motion carried by the following vote: |
Aye:
Trustee Joan DeStephano, Trustee Richard J. Tross, Trustee Karen |
Koenig, Trustee Steven Sebby, Trustee Kenneth M. Florey and Trustee |
Rick Soderstrom |
6 -
Reconvene
The Regular Meeting of the President and Board of Trustees of March 6, 2003 was |
reconvened at 12:23 am., March 7, 2003 in the Board Room of Village Hall. |
Upon Roll Call by Village Clerk Suzan L. Kramer, the following were Present: President |
Mueller, Trustees DeStephano, Tross, Koenig, Sebby, Florey and Soderstrom. |
XII
Adjournment
It was moved by Trustee DeStephano, seconded by Trustee Florey, to adjourn the |
meeting of the Board of Trustees of March 6, 2003 at 12:24 am, March 7, 2003. |
The motion carried by the following vote: |
Aye:
Trustee Joan DeStephano, Trustee Richard J. Tross, Trustee Karen |
Koenig, Trustee Steven Sebby, Trustee Kenneth M. Florey and Trustee |
Rick Soderstrom |
6 -