Village of Lombard Legistar System

Mark Barry, 1321 S. Finley, spoke about the DuPage Theater and the lack of activity on

the theater. He urged the Village Board to take action on some matters of the DuPage,

such as the rental agreement and the appointment of a governing board. He stated that

funds need to be raised whether the one million dollar grant comes through or not.

Martin Carroll, 119 N. Main St., gave an update on the Board of Directors and the

foundation in regard to the DuPage Theater. He mentioned some members of the Board

of Directors, such as Senator Dan Cronin, Jim Castello, Bonnie Derwinski, Jean

Kennedy Smith, Senator Pate Philips, Cindy Ward, Virginia Lippig. He said they have

interviewed fund raising professionals and grant writers, and they have spoken to

lobbyists on the state and federal level. He stated that he would be happy to talk to the

Mayor or Trustees at any time.

Jim Devitt, 7 E. Goeble Drive, stated that he recently attended a meeting of Lombard

Hills East residents. He was concerned that last year the streets in that area were seal

coated, and this year they are being torn up. He felt this was a waste of tax payer

money for nothing. He felt that adding street lights later is a waste of money.

President Mueller spoke of the new policy in which lights will be put in on new projects

as they are done, but not to go back and add lights to areas that are already completed.

Director of Public Works, Stan Rickard, explained that the rejuvenation process is used

to prolong the life of the pavement. He stated that there is no intention of tearing

pavements up and efforts would be made to keep construction traffic off of the areas

that have been reconstructed.

Laura Fitzpatrick, 348 S. Lewis, stated that the supporters of the DuPage Theater have

incorporated as "Friends of the DuPage Theater" to fill the gap and raise funds. She

requested approval of a foundation board so progress could begin. She said that the

goal of the "Friends" is to raise the remainder of restoration dollars. She spoke of the

one million dollars of TIF money, the one million dollar Illinois First Grant money that has

been promised, and $125,000 in miscellaneous donations. She said there are fifteen

hundred members of the Friends of the Dupage. She spoke of the seventy fifth

anniversary celebration that is going to be held at the Carlisle Restaurant on July 25,

2003. She asked that the $5,340.00 in the general contribution fund for the DuPage

Theater be released to the Friends of the DuPage.

Steve Holowicki, 130 S. Lewis, said he was with the Friends of the DuPage, is a CPA

and has personal experience with raising funds through historic credits. He stated that

he has filed a 501 C3 application for a non profit organization for the Friends of DuPage

and will file one for the DuPage Foundation Board when necessary.

Pete Kramer, 272 E. Taylor, who is a member of the Friends of DuPage, requested that

the Board of Trustees allow the Friends to refurbish the outside of the theater, such as

removing the murals and repainting the plywood. He suggested that new murals could

be put up again in the summer.

Virginia Lippig, 425 W. Ash St., President of the Friends of the DuPage, gave an update.

She said there are eighty to one hundred volunteers preparing for the 75th anniversary

dinner at the Carlisle Restaurant, and they have also decorated the theater for holidays

and other events. She also mentioned that Senators Dan Cronin and Pate Philip have

been recruited and have said yes. She hoped the one million dollars would be released

in late summer and the foundation board could begin fundraising after the Village Board

approves the foundation board. She read a letter from Dan Cronin to Governor

Blagojevich requesting the release of frozen funds.

Pam Pulice, 2425 Royal Drive, thanked the Board of Trustees for all of their hard work

on this project. She highlighted the dates and events of the theater restoration events.

She discussed upcoming events and said she wanted the Friends to assist in the

fundraising and urged the Board of Trustees to appoint a foundation board.

Cynthia Ward, 700 S. Chase Lane, thanked the Board for all that they have done. She

mentioned the article in the Chicago Magazine that ranked Lombard third in outstanding

communities, and she felt Lombard could be ranked first with the DuPage theater.

Trustee Tross commented that he was very confused and perplexed, as the Board has

supported the issues that have come before them. He stated that the Friends of the

DuPage are not a subcommittee of the Board of Trustees, and yet the Friends ask the

Board to act, and they have acted. He said that the Board has not been inactive in the

appointment of a foundation board. He then asked Trustee Florey about the approval

process for the foundation board.

Trustees Tross and Florey discussed the steps of the redevelopment agreement.

Trustee Sebby asked for clarification from Village Attorney, Tom Bayer.

Mr. Bayer clarified the role of the redevelopment agreement and steps taken with the not

for profit organization

Trustee Sebby asked what would happen if more than one organization came forward.

Mr. Bayer said that the Village would be faced with the task to chose who has best plan

and credentials.

President Muller stated that it would be no different than an RFP.

Trustee Sebby and Mr. Bayer had further discussion regarding the selection of an

organization.

President Mueller said this issue could be slated for a future meeting.

Trustee Tross asked if this could be put on a Committee of the Whole agenda to revisit

this issue.

President Mueller said that this would be discussed with staff.

Village Manager William T. Lichter had no comments.

Trustee Sebby mentioned the Little League dinner on April 26, 2003, and said that

tickets are $30.00 each or $300 per table. Anyone interested in attending should call

Bob Paus at 629-1365.

President Muller stated that it is the fiftieth anniversary of the little league.

Trustee Tross spoke of the issue with the Park District at the last Board meeting

regarding the absence of brick on the new Park District building. He received a call from

a Park Commissioner. Trustee Tross was under the impression that there would be a

brick hip wall and he thought it was being removed from the plans. He said the brick wall

is going to be included and he wanted to publicly apologize, and he regretted any

miscommunication and/or misinformation.

Trustee Soderstrom said the he was under the same impression. He said that three of

the park commissioners are in his district and he has also been assured that the brick is

indeed going to be there.

Trustee DeStephano wanted issues brought to the Board meeting, not to the Committee

of the Whole meetings, so they can be televised.

President Mueller mentioned that there are many issues to be watched in the House and

the Senate, such as the Firefighter Promotion Bill and a bill on bicycle liability, that could

make communities liable for injuries while riding bicycles in roadways. He also spoke of

hearings being conducted at the DuPage County level on Home Rule for DuPage

County, which would have an effect on our community.

President Mueller said that he had received a call from State Representative Bob

Biggins, whom he would be meeting with on Saturday, March 8, 2003 to discuss five

bills that could be harmful to communities. He will bring information to the Board about

this.

President Mueller mentioned the Spring Drive Down scheduled for April 30, 2003 and

May 1, 2003 and asked anyone interested in attending to call Carol Bauer.

Trustee DeStephano shared President Mueller's concerns completely. She said she has

spoken with staff and the developers, and is seeking covenants.

President Mueller asked if this issue needed to be addressed in the agreement.

Mr. Bayer said there was going to be a covenant for the homeowners that will have to be

reviewed by the Board.

Trustee Tross stated that he had no problem with that but any problem could be held

against the redevelopment agreement.

Mr. Bayer suggested that the developer create restrictive covenants.

Trustee Florey asked if that would hold up the redevelopment agreement.

There was further discussion among the Trustees about covenants.

President Mueller stated that he wanted it somewhere to protect the issue.

Mr. Bayer said the developer could prepare a set of covenants limiting the use of all

patios and balconies.

President Mueller asked if the Board wanted a time limit on subcommittees.

Trustee Florey recommended no time limit and to leave it to the discretion of committee.

Trustee Sebby suggested the subcommittee would simply be reappointed.

Trustee Soderstrom stated that standing committees have a two year term, shouldn't

sub-committees have two year limits and be subject to reappointment.

Trustee DeStephano said she did not object to a two year maximum.

President Mueller asked if there were any objections

Trustee Tross inquired if the sub-committee should be created by the Chairperson.

Trustee Florey said there may be a parliamentary reason.

Mr. Bayer would prefer the committee should vote if it needs a sub-committee to gather

information on certain projects.

Trustee Tross commented this could become a governmental boondoggle.

Trustee Destephano did not agree.

President Mueller asked if a staff person should be present at all meetings.

Trustee Sebby said he thought it would be essential that a staff member would be

present as the sub-committee would be representing the Village, and asked who would

prepare the minutes.

Trustee Florey stated that would be a burden on staff.

Mr. Lichter commented there are not enough staff people to do it, as it means several

more meetings a month, but it will be done if the Board so directs.

President Mueller said that one reason that he was opposed to it is the additional staff

time required and he felt the committee should handle these issues.

Mr. Lichter stated if the sub-committee met one half hour before the committee meeting,

that may be acceptable.

Trustee DeStephano said it was not the intention to burden staff, and the Chairperson

could take minutes, as most of the work of the sub-committee would be research.

President Mueller stated that committees are appointed and charged with the

responsibility of procuring information. He mentioned the Mayors and Managers

Conference that was held regarding mosquito abatement and he thought someone from

the Environmental Concerns Committee would have been there.

Trustee DeStephano commented that Sam Davis addressed the Environmental

Concerns Committee at a previous time.

Trustee Soderstrom said he did not see the need for a sub-committee for his committee

and does not want to require staff to attend sub-committee meetings.

Trustee Tross commented that it should be left to the sub-committee Chairperson. He

thought staff representation would be needed at each one of the sub-committees on the

Agenda for that evening. He stated the sub-committees would need staff expertise or

the sub-committees would be spinning their wheels.

President Mueller said the Village has a professional staff, and 99% of the time they do

a competent job. He stated this takes the work that staff should be doing and putting it in

Trustee DeStephano explained the three subcommittees requested, Recycling,

Mosquito Abatement and Information.

Trustee Tross commented that an amendment was just passed that is not completed.

Mr. Bayer said that until the Ordinance is approved at the next Board meeting, the

concept regarding subcommittees does not exist. The appointments could be approved,

subject to Board approval, if the Ordinance is amended.

Trustee Soderstrom inquired why there were only two members on the information

subcommittee.

Trustee DeStephano responded by saying there will be one more member joining.

Trustee Florey asked if subcommittee members would be subject to the approval of the

Corporate Authorities.

Mr. Bayer said yes.

Trustee Sebby asked that the names of the subcommittee members be read out loud.

Trustee DeStephano read the names of the Chairpersons and the recommended

appointments to the subcommittees:

Mosquito Abatement Subcommittee, Chairperson Clark Adams, Membership, Roger

Carr, Nancy Schukat.

Information Subcommittee, Chairperson, Gayle Kankovsky, Membership, Gary

Brenniman.

Multifamily and Commercial Recycling, Chairperson, John Loebeck, Membership,

Winnie Lyons, Jennifer Jandras, Darlene Bartt.

Chief Seagraves was also requesting Board direction regarding an across the board

requirement on all organizations hosting a carnival or fair.

Trustee Florey commented that auto insurance be required as well as workers

compensation insurance. He felt this would encourage higher end carnivals.

Trustee Tross thought that felt that requiring workers compensation insurance was

being unduly restrictive, as most of the carnivals Lombard has had, involve independent

contractors. He said he would like to have a definition of local not for profit

organizations. Trustee Tross asked why a bond would be required for private property.

Chief Seagraves stated that the bond is to protect public property, streets and parkways,

light poles, and damage to surrounding public areas.

Trustee Tross thought the burden should be upon the applicant/operator

Trustee Koenig did not agree, She felt that the sponsoring organization should be one

that is accountable for problems occurring.

Trustee Tross said that this strengthens the position of the non profit organization with

the applicant/operator.

Trustee Florey agreed with the bond suggestion of Trustee Tross and suggested that a

reference be included to not allow operators listed on the sexual offenders list.

Trustee Florey also suggested requiring certifications from the operators that they

employ no sexual predators.

Trustee Soderstrom said this was a good idea in theory, but may be impossible to pull

off. He agreed with Trustee Tross on the issue of the bond being the burden of

applicant/operator.

Chief Seagraves stated that workman's compensation is a nightmare because each

individual ride has an independent contractor. When the contractors arrive on Friday,

coverage cannot be confirmed due to time constraints.

Police Chief Byrne said public records could be compared.

President Mueller commented there are four carnivals in town, and each year there are

calls about how the carnivals are not ready to start up due to restrictions.

Trustee Tross thought the Village should stay out of the issue of workers compensation

and said that he did not agree with background checks.

Trustee Florey suggested cross referencing the list of employees with the public list.

Trustee Sebby said a lot of the workers are transients and the Village should at least

have their names.

Chief Seagraves said that the carnival operators would still need to be relied upon to get

the names. He stated that the Jaycees and Sacred Heart use family owned carnivals.

Trustee Florey asked Chief Byrne what information would be needed.

Chief Byrne responded by saying a complete name and date of birth would be needed.

President Mueller commented that the carnivals may not know until the day of opening

who is working at the carnival.

Chief Seagraves suggested sending a letter out to groups with the new ordinance and

ask them if they wish a meeting to go over the new ordinance. He also asked what

would happen if someone comes up on list.

Chief Byrne said that the person could not be there.

There was further discussion among the Trustees regarding automobile insurance and

workers compensation insurance.

Mr. Bayer explained the legal issues regarding the auto insurance issue. He said that

the Village would have to be provided with a certificate of insurance for the carnival

operators' fleet of vehicles.

Trustee Soderstrom asked why the carnival operator could not simply certify that

employees are not sexual predators.

Trustee Tross said if it is state law, why not have owner affirm that no one is sex

offender.

Assistant to the Village Manager, Ellen Balsamo, gave a report on Sister Cities

International, and said she was requesting direction from the Board on which way to go.

(see attached)

Trustee Sebby asked if student co-op exchange is part of the program.

Ms. Balsamo replied that would be facilitated by the school.

President Mueller stated this was a good economic community development

vehicle.

Ms. Balsamo agreed and said that West Chicago exchanges information and products.

Trustee Florey said he is a strong supporter of the program, and suggested that the

Economic and Community Development Committee should look at it and bring

recommendations to the Board.

President Mueller asked if the Board wanted to move forward with this.

Trustee DeStephano asked what kind of staff time would be involved.

Ms. Balsam commented that in most communities there is not a great deal of staff time

involved, but the Village might help to put a group together to serve on the Sister Cities

Board.

Further discussion ensued.

President Mueller stated there was a consensus to move forward with this.

Trustee Sebby thanked Ms. Balsamo for all of her hard work.