Village of Lombard Legistar System

Penny Arnold, 527 E. Washington, spoke regarding a petition she presented to the

Board tonight about speed limits on Washington. She pointed out that it is a school

route both for walkers and busses. The petition contained many signatures urging the

Board to post the area 25mph from Addison to Edgewood so that their area is

consistent with the rest of the speeds on Washington Boulevard.

John Dooley, 314 W Central, spoke regarding the question of having street lighting

installed on W.. Central Avenue. He asked that someone talk to him about the situation.

John Burg said that he would contact him personally and discuss his request. Mr.

Lichter also pointed out that a street lighting study is in progress.

Trustee Tross said that he had not heard from Mr. Dooley and if he had been aware he

would have looked into the situation. As an example, he told Mr. Dooley that he had

taken care of the sidewalk to Glenbard East recently. He said that since Central is an

improved street with limited lighting, he did not see it as an issue. He informed Mr.

Dooley and the Village Board that this is the first he has heard of the problem.

Mr. Dooley also asked if a cultural entity existed in Lombard for the Arts. Trustee Tross

suggested that he check at the Library. President Mueller added that the DuPage

Coalition for the performing arts serves Lombard.

Don Kirchenberg, President of the Friends of the Illinois Prairie Path, spoke regarding

the grants on the agenda for the betterment of the trails. He said that his group is in

favor of the lighting as many use the trail to commute and as daylight will soon be

shorter, the lights will be needed. He said that the Friends of the Great Western Trail

support safety at trail crossings and have concerns at the St Charles, Grace and Union

Pacific Train tracks

He also mentioned that there are no safe crossings on North Avenue. He said that the

State has no obligation to provide safety improvements unless the Municipality requests

it. He called for the Village to install sidewalks along the west side of Rohlwing Rd.

President Mueller pointed out that sidewalks are on our recommendations both for North

Avenue and Rohlwing Rd.

Trustee Tross added that not only have we recommended but the Village is paying for

the sidewalks.

Dennis McNIcholas, 425 N. Main, spoke regarding the Economic Development

Committee, their various successful programs, their work with the sign ordinance and

the elimination of sign boards. He shared that Committee members Bob Iiori and John

Nolan agree with his comments tonight, but were unable to attend. He said he objected

to Ms. DeStephano's remarks at the last Board meeting about the composite of the

committee, and found the remarks to be sarcastic and offensive. He expressed his

disapproval of her comments and group defamation of committee members. He

suggested that had she simply asked the Board to reconsider the time of the meeting

and take the high road he would not have objected; but if she publicly attempts to

humiliate Committee members, he will continue to speak before the Board each time in

objection to her comments.

Trustee Destephano said that speakers should not be addressing Board members

personally by name . She said that she thinks it is important for the meeting to be held

at night when the public is able to attend. She told the speaker that she was sorry if it

seemed insulting.

Trustee Tross echoed DeStephano's concern that public participant was not rebuked,

but he stated he cannot support the fact that the Committee was chastised. He said

that many of the Trustees have had to change times of meetings at the pleasure of their

citizen members, who are volunteering their time.

After further comments and discussion, President Mueller suggested that the Board

move on to tonight's business.

It was moved by Trustee Florey, seconded by Trustee Sebby, that the minutes of

the regular meeting of August 16, 2001 be approved. The motion carried by the

following vote:

Trustee Joan DeStephano, Trustee Richard J. Tross, Trustee Karen

Koenig, Trustee Steven Sebby, Trustee Kenneth M. Florey and Trustee

Rick Soderstrom

Village Manager William Lichter announced that inspectional services division employee

Ted Klioris, who has served the Village since 1994 as Plan Reviewer and Building

Inspector, has been promoted to Building Inspections Supervisor. Ted is a licensed

architect and has received BOCA certifications both in plan review and building

inspection.

Manager Lichter announced that the Intergovernmental Dinner is to be held next

Wednesday at 6:00 p.m. at the Terrace Restaurant.

President Mueller extended condolences to Finance Director Leonard Flood for the loss

of his brother this past week. He offered thoughts and prayers on behalf of the Village

Board and staff to the family.

Trustee DeStephano revisited the subject of Committees wishing to sate her philosophy

which is that citizen committees should serve the public not the elected officials.

Trustee Soderstrom said that staff 's position was to leave speeds as they were, as the

only change they would expect that the lowered speeds would likely bring about would

be an increase in speed violations. He reported that the committee also agreed with

that recommendation. He said that he does not support the Committee's opinion.

Trustee Florey thanked Penny Arnold for taking all the time to organize the petition. He

feels that it makes perfect sense to him to lower the speeds. He feels that lowering the

speed limits will lower the speed of vehicles traveling through the area. He requested

that this item be waived of first reading.

Trustee Tross wants to verify that the entire expanse of Washington be checked to see

if the ordinance says the entire street is 25mph and that it is properly signed,

Trustee De Stephano asked about the process for choosing Burke instead of going out

to bid. She asked how the short list members are chosen.

Village Engineer David Dratnol said that we do not bid professional services, they are

qualifications based selections. He explained that the process had been in place a

number of years and is in response to the CIP budget. He pointed out that the

qualifications based selection is pursuant to state law. He said that the are many

projects going all the time and some require a very quick selection process. He said

that answering the Village's qualifications is a rigorous process. He also said that the

process of establishing the "short list" will be done again this fall.

Mr. Dratnol further explained that based on the qualifications, a committee rates the

firms and puts together the request for qualifications and requests for proposal which

includes a list of upcoming projects. The firms are categorized for their areas of

expertise based on the items planned over the next two years. He stated that they

review the submittals to ascertain that all the firms on the list are fully qualified firms, that

they can do any work that we would have. Each firm receives each proposal and when

they bid they determine the most qualified firm for that particular project. He said that

they are concerned with the firms' qualifications as well as those individuals who will be

assigned to our project.

Trustee Sebby informed the Board members that the RFQ procedures are not only

rigorous, but also expensive for the contractors. He thanked Mr. Dratnol for his

explanation and commented that this is an excellent process.

Trustee Florey said that this grant is a terrific opportunity as many residents regularly

use the path.

Trustee Tross said he is not against the project, just that he is hesitant and conservative

due to hard financial times and limited resources.

Trustee Koenig said that while she understands those concerns, this application has to

get back to Department of Natural Resources by September 28th, and that if it does not

we lose the opportunity

Trustee Soderstrom agreed that was his concern also. He further stated that he thinks

that this is a priority item, as many people use the paths and after dark it is an unsafe

place.

Manager Lichter mentioned some dates for the upcoming budget year. First two joint

meetings of the Public Works Committee and Board of Trustees, the first of which will

be on November 13, 2001 to talk about priorities as an overview and then a follow up

meeting Tuesday February 12, 2002 He also said that the Community Promotions and

Tourism Committee would come the Board along with other departments in order to

have one less meeting. When it was suggested that a meeting be held to discuss Hotel

Motel Tax, it was mentioned that the fund is so regulated by the State and so limited that

items recommended are usually the only type of expenditures that are possible from

these funds, there is not much to discuss.

Mr. Lichter said that he was considering a Strategic Planning meeting the week of

October 22 and members should let Carol Bauer know. After much discussion, the only

dates available might be the week of October 15 and the first week in November. The

members were asked to check their calendars and let Mr. Lichter or Carol know.

Trustee Tross suggested that we should revisit the 2001-2002 budget as it relates to the

2003 budget, he thinks that many times it is the little things that have been added which

add up and we should review the status of the 2001 budget.

President Mueller also said that during the Strategic Planning session we would discuss

the state of the outlook for the 2002 budget.

Dirk Christensen, Village Website Technician, gave a demonstration of the newly

launched Village Website, which has made a soft entry into the marketplace and first

shown tonight. The official launch will be at the Autumnfest with a balloon launch. He

highlighted the new news page and links, touched upon service request response and

mentioned that we may become a beta test site for Legistars' Constituent Tracking Web

product. He mentioned that we are now able to incorporate videos. Director Hulseberg

added that soon there will be capabilities to download information into a palm pilot.

They also mentioned that it will enable realtors to check zoning of properties on line,

which will eliminate many calls to Village staff.