Thursday, September 20, 2001
7:30 PM
Village of Lombard
Board Room - Village Hall
Village Board of Trustees
Village President: William J. Mueller |
Acting Village Clerk: Barbara Johnson |
Trustees: Joan DeStephano, Richard J.Tross, |
Karen Smith-Koenig, Steven D. Sebby, |
Kenneth M. Florey and Rick Soderstrom |
Meeting Minutes
Village Board of Trustees
Meeting Minutes
September 20, 2001
REGULAR MEETING - SEPTEMBER 20, 2001 - 7:30 P.M.
Village President Willliam J. Mueller, Council Member Suzan Kramer, Trustee |
Joan DeStephano, Trustee Richard J. Tross, Trustee Karen Koenig, Trustee |
Steven Sebby, Trustee Kenneth M. Florey and Trustee Rick Soderstrom |
Present:
Board Room Revised 9/18/01
Broadcast on Cable TV Channel 6
I
Call to Order and Pledge of Allegiance
The Regular Meeting of the President and Board of Trustees of September 20, 2001 |
was called to order by President Mueller at 7:31 p.m. in the Board Room of Village Hall. |
The Pledge of Allegiance was led by Village Clerk Suzan L. Kramer. |
II
Roll Call
Upon Roll Call by Village Clerk, Suzan L. Kramer, the following were Present: President |
Mueller, Trustees DeStephano, Tross, Koenig, Sebby, Florey and Soderstrom. |
Appointed Officials Present: |
Village Manager William T. Lichter |
Acting Finance Director Michael Mondschain |
Village Attorney Thomas P. Bayer |
Village Attorney Janet Petsche |
Director of Community Development David Hulseberg |
Police Chief Van Dillenkoffer |
Public Works Director Stan Rickard |
Assistant Director of Public Works John Burg |
Village Engineer Dave Dratnol |
Deputy Village Clerk Barb Johnson |
III
Public Hearings
None
IV
Public Participation
The Seminole Tribe of Indian Princesses, led by Gary Majcen, presented the American |
Flag to members of the Fire and Police Departments. |
010613
Enactment No: Swearing-in - Probat |
Proclamations
010657
Enactment No: United Way Month (Oc |
010659
Enactment No: International Hispan |
010660
Enactment No: Help Citizens with D |
010696
Enactment No: Kiwanis Peanut Days |
Members of the Public Who Spoke
Penny Arnold, 527 E. Washington, spoke regarding a petition she presented to the |
Board tonight about speed limits on Washington. She pointed out that it is a school |
route both for walkers and busses. The petition contained many signatures urging the |
Board to post the area 25mph from Addison to Edgewood so that their area is |
consistent with the rest of the speeds on Washington Boulevard. |
John Dooley, 314 W Central, spoke regarding the question of having street lighting |
installed on W.. Central Avenue. He asked that someone talk to him about the situation. |
John Burg said that he would contact him personally and discuss his request. Mr. |
Lichter also pointed out that a street lighting study is in progress. |
Trustee Tross said that he had not heard from Mr. Dooley and if he had been aware he |
would have looked into the situation. As an example, he told Mr. Dooley that he had |
taken care of the sidewalk to Glenbard East recently. He said that since Central is an |
improved street with limited lighting, he did not see it as an issue. He informed Mr. |
Dooley and the Village Board that this is the first he has heard of the problem. |
Mr. Dooley also asked if a cultural entity existed in Lombard for the Arts. Trustee Tross |
suggested that he check at the Library. President Mueller added that the DuPage |
Coalition for the performing arts serves Lombard. |
Don Kirchenberg, President of the Friends of the Illinois Prairie Path, spoke regarding |
the grants on the agenda for the betterment of the trails. He said that his group is in |
favor of the lighting as many use the trail to commute and as daylight will soon be |
shorter, the lights will be needed. He said that the Friends of the Great Western Trail |
support safety at trail crossings and have concerns at the St Charles, Grace and Union |
Pacific Train tracks |
He also mentioned that there are no safe crossings on North Avenue. He said that the |
State has no obligation to provide safety improvements unless the Municipality requests |
it. He called for the Village to install sidewalks along the west side of Rohlwing Rd. |
President Mueller pointed out that sidewalks are on our recommendations both for North |
Avenue and Rohlwing Rd. |
Trustee Tross added that not only have we recommended but the Village is paying for |
the sidewalks. |
Dennis McNIcholas, 425 N. Main, spoke regarding the Economic Development |
Committee, their various successful programs, their work with the sign ordinance and |
the elimination of sign boards. He shared that Committee members Bob Iiori and John |
Nolan agree with his comments tonight, but were unable to attend. He said he objected |
to Ms. DeStephano's remarks at the last Board meeting about the composite of the |
committee, and found the remarks to be sarcastic and offensive. He expressed his |
disapproval of her comments and group defamation of committee members. He |
suggested that had she simply asked the Board to reconsider the time of the meeting |
and take the high road he would not have objected; but if she publicly attempts to |
humiliate Committee members, he will continue to speak before the Board each time in |
objection to her comments. |
Trustee Destephano said that speakers should not be addressing Board members |
personally by name . She said that she thinks it is important for the meeting to be held |
at night when the public is able to attend. She told the speaker that she was sorry if it |
seemed insulting. |
Trustee Tross echoed DeStephano's concern that public participant was not rebuked, |
but he stated he cannot support the fact that the Committee was chastised. He said |
that many of the Trustees have had to change times of meetings at the pleasure of their |
citizen members, who are volunteering their time. |
After further comments and discussion, President Mueller suggested that the Board |
move on to tonight's business. |
V
Approval of Minutes
It was moved by Trustee Florey, seconded by Trustee Sebby, that the minutes of |
the regular meeting of August 16, 2001 be approved. The motion carried by the |
following vote: |
Aye:
Trustee Joan DeStephano, Trustee Richard J. Tross, Trustee Karen |
Koenig, Trustee Steven Sebby, Trustee Kenneth M. Florey and Trustee |
Rick Soderstrom |
6 -
VI
Committee Reports
Economic/Community Development Committee-Trustee Kenneth M. |
Florey, Chairperson |
Trustee Florey stated that the Committee had not met since the last Board meeting, but |
will be meeting on Tuesday, October 2nd at 4:00 p.m. |
Environmental Concerns Committee-Trustee Joan DeStephano, |
Chairperson |
Trustee DeStephano informed the Board that the recycling extravaganza was highly |
successful. She thanked the hundreds of volunteers, sponsors, the Environmental |
Concerns Committee members, Public Works Staff and the Village Trustees who had |
worked so hard to make the event successful. She offered special thanks to John Burg, |
saying she had never seen such a hard working individual. She concluded telling the |
Board that they are still compiling the data of what was collected. |
President Mueller thanked Trustee DeStephano and her Committee. |
Finance Committee-Trustee Karen S. Koenig, Chairperson
Trustee Koenig said the Committee had been scheduled to meet but the meeting was |
cancelled due to the death of Len Flood's brother. When the Committee meets the |
GASB 34 implementation schedule, the Village's Financial Policy, fund balance policy |
and the new Water Billing procedure will be on the agenda. She said they are likely to |
combine the September agenda with the October agenda rather than holding two |
meetings. |
Public Works Committee-Trustee Steven D. Sebby, Chairperson
Trustee Sebby commented that due to the terrorist tragedies, the meeting was |
cancelled, allowing Committee members to be home with their families. He said that |
they had conducted a telephone poll regarding change orders. He announced that the |
next meeting will be held on October 9th. |
Transportation & Safety Committee-Trustee Rick Soderstrom, |
Chairperson |
Trustee Soderstrom stated that the Committee met on September 10th and that two |
items from that meeting are on tonight's agenda. He said that the next meeting to be |
held on October 1, 2001 will have a large agenda. |
Community Promotion & Tourism Committee-President William J. |
Mueller, Chairperson |
President Mueller stated that the meeting had been cancelled, with the next meeting to |
be held on October 18, 2001. |
DuPage County Community Development Commission-President |
William J. Mueller |
Mr. Hulseberg said that there had been no meeting.
DuPage Convention & Visitors' Bureau-President William J. Mueller, |
Lombard Representative |
President Mueller said that there had been no meeting.
Village Clerk- Suzan L. Kramer
Clerk Kramer informed the Board of Trustees that the Board of Local Improvements |
had declared rebates of $486,259.31, approved payouts of $311, 777.23, payments of |
$77,861.76 and $19, 570.02 in Change Orders. She announced that the next meeting |
will be held on Thursday, October 10th. |
VII
Village Manager/Village Board Comments
Village Manager William Lichter announced that inspectional services division employee |
Ted Klioris, who has served the Village since 1994 as Plan Reviewer and Building |
Inspector, has been promoted to Building Inspections Supervisor. Ted is a licensed |
architect and has received BOCA certifications both in plan review and building |
inspection. |
Manager Lichter announced that the Intergovernmental Dinner is to be held next |
Wednesday at 6:00 p.m. at the Terrace Restaurant. |
President Mueller extended condolences to Finance Director Leonard Flood for the loss |
of his brother this past week. He offered thoughts and prayers on behalf of the Village |
Board and staff to the family. |
Trustee DeStephano revisited the subject of Committees wishing to sate her philosophy |
which is that citizen committees should serve the public not the elected officials. |
Trustee Tross asked that item L lighting on the Prairie Path be moved from the Consent |
Agenda. President Mueller moved the item to Separate Action number 9C. |
VIII
Consent Agenda
It was moved by Trustee Soderstrom, seconded by Trustee Tross, to pass the |
Consent Agenda, to suspend the rules, waive first reading and pass on second |
reading, waive competitive bidding and award contracts approve and adopt |
resolutions as needed for the following items and as read by the Clerk on the |
Consent Agenda. The motion carried by the following vote: |
Aye:
Trustee Joan DeStephano, Trustee Richard J. Tross, Trustee Karen |
Koenig, Trustee Steven Sebby, Trustee Kenneth M. Florey and Trustee |
Rick Soderstrom |
6 -
010642
This Matter was approved on the Consent Agenda.
010674
This Matter was approved on the Consent Agenda.
010675
This Matter was approved on the Consent Agenda.
*D. Washington from Addison to Edgewood (Moved to IX-A)
010639
This Matter was passed on first reading on the Consent Agenda.
Enactment No: Ordinance 5020 "No P |
010665
This Matter was passed on first reading on the Consent Agenda.
Enactment No: Ordinance 5021 Edson |
010636
This Matter was adopted on the Consent Agenda.
Enactment No: Resolution 48-02 Ple |
010640
This Matter was adopted on the Consent Agenda.
Enactment No: Resolution 49-02 Reb |
010643
This Matter was adopted on the Consent Agenda.
Enactment No: Resolution 50-02 Add |
010653
This Matter was adopted on the Consent Agenda.
Enactment No: Resolution51-02 Finl |
010654
This Matter was adopted on the Consent Agenda.
Enactment No: Resolution 52-02 Lif |
010667
This Matter was adopted on the Consent Agenda.
Enactment No: Resolution 53-02 Gre |
010669
This Matter was adopted on the Consent Agenda.
Enactment No: Resolution 54-02 "A |
*O. Great Western Trail Access Improvements Plan Design |
Engineering (Moved to IX-B) |
010610
This Matter was passed on second reading on the Consent Agenda.
Enactment No: Ordinance 5017 Polic |
010641
This Matter was approved on the Consent Agenda.
Enactment No: Large Meter Testing |
010668
This Matter was approved on the Consent Agenda.
Enactment No: Demolition Services |
010475
This Matter was approved on the Consent Agenda.
Enactment No: Ad-Hoc Trails Commit |
010672
This Matter was approved on the Consent Agenda.
Enactment No: 22nd Street Reconstr |
IX
Agenda Items for Separate Action
010637
Trustee Soderstrom said that staff 's position was to leave speeds as they were, as the |
only change they would expect that the lowered speeds would likely bring about would |
be an increase in speed violations. He reported that the committee also agreed with |
that recommendation. He said that he does not support the Committee's opinion. |
Trustee Florey thanked Penny Arnold for taking all the time to organize the petition. He |
feels that it makes perfect sense to him to lower the speeds. He feels that lowering the |
speed limits will lower the speed of vehicles traveling through the area. He requested |
that this item be waived of first reading. |
Trustee Tross wants to verify that the entire expanse of Washington be checked to see |
if the ordinance says the entire street is 25mph and that it is properly signed, |
Enactment No: Ordinance 5018 Washi |
It was moved by Trustee Florey, seconded by Trustee DeStephano, that the |
Village Board waive first reading and pass on second reading an Ordinance to |
lower the speed limit to 25 on Washington fromAddison to Edgewood. The |
motion carried by the following vote: |
Aye:
Trustee Joan DeStephano, Trustee Richard J. Tross, Trustee Karen |
Koenig, Trustee Steven Sebby, Trustee Kenneth M. Florey and Trustee |
Rick Soderstrom |
6 -
010673
Trustee De Stephano asked about the process for choosing Burke instead of going out |
to bid. She asked how the short list members are chosen. |
Village Engineer David Dratnol said that we do not bid professional services, they are |
qualifications based selections. He explained that the process had been in place a |
number of years and is in response to the CIP budget. He pointed out that the |
qualifications based selection is pursuant to state law. He said that the are many |
projects going all the time and some require a very quick selection process. He said |
that answering the Village's qualifications is a rigorous process. He also said that the |
process of establishing the "short list" will be done again this fall. |
Enactment No: Great Western Trail |
Mr. Dratnol further explained that based on the qualifications, a committee rates the |
firms and puts together the request for qualifications and requests for proposal which |
includes a list of upcoming projects. The firms are categorized for their areas of |
expertise based on the items planned over the next two years. He stated that they |
review the submittals to ascertain that all the firms on the list are fully qualified firms, that |
they can do any work that we would have. Each firm receives each proposal and when |
they bid they determine the most qualified firm for that particular project. He said that |
they are concerned with the firms' qualifications as well as those individuals who will be |
assigned to our project. |
Trustee Sebby informed the Board members that the RFQ procedures are not only |
rigorous, but also expensive for the contractors. He thanked Mr. Dratnol for his |
explanation and commented that this is an excellent process. |
It was moved by Trustee Sebby, seconded by Trustee Koenig, that this matter be |
adopted. The motion carried by the following vote: |
Aye:
Trustee Joan DeStephano, Trustee Richard J. Tross, Trustee Karen |
Koenig, Trustee Steven Sebby, Trustee Kenneth M. Florey and Trustee |
Rick Soderstrom |
6 -
010666
Trustee Tross stated that financial resources are limited now and that in view of that, we |
would still have to bear the burden of our share in our future budgets if we commit to this |
grant agreement. |
President Mueller mentioned that although budgets are tight now, we need to go on and |
plan ahead for this. |
David Dratnol confirmed that signing the agreement would be a commitment to the |
project but that the matter would come before the Board and nothing happens until we |
proceed with the project. He also said that this does not prevent us from applying for |
additional funding. |
Enactment No: Resolution 56-02 Pra |
Trustee Florey said that this grant is a terrific opportunity as many residents regularly |
use the path. |
Trustee Tross said he is not against the project, just that he is hesitant and conservative |
due to hard financial times and limited resources. |
Trustee Koenig said that while she understands those concerns, this application has to |
get back to Department of Natural Resources by September 28th, and that if it does not |
we lose the opportunity |
Trustee Soderstrom agreed that was his concern also. He further stated that he thinks |
that this is a priority item, as many people use the paths and after dark it is an unsafe |
place. |
It was moved by Trustee Florey, seconded by Trustee Soderstrom, that this |
matter be adopted. The motion carried by the following vote: |
Aye:
Trustee Joan DeStephano, Trustee Richard J. Tross, Trustee Karen |
Koenig, Trustee Steven Sebby, Trustee Kenneth M. Florey and Trustee |
Rick Soderstrom |
6 -
X
Agenda Items for Discussion
010680
Manager Lichter mentioned some dates for the upcoming budget year. First two joint |
meetings of the Public Works Committee and Board of Trustees, the first of which will |
be on November 13, 2001 to talk about priorities as an overview and then a follow up |
meeting Tuesday February 12, 2002 He also said that the Community Promotions and |
Tourism Committee would come the Board along with other departments in order to |
have one less meeting. When it was suggested that a meeting be held to discuss Hotel |
Motel Tax, it was mentioned that the fund is so regulated by the State and so limited that |
items recommended are usually the only type of expenditures that are possible from |
these funds, there is not much to discuss. |
Mr. Lichter said that he was considering a Strategic Planning meeting the week of |
October 22 and members should let Carol Bauer know. After much discussion, the only |
dates available might be the week of October 15 and the first week in November. The |
members were asked to check their calendars and let Mr. Lichter or Carol know. |
Trustee Tross suggested that we should revisit the 2001-2002 budget as it relates to the |
2003 budget, he thinks that many times it is the little things that have been added which |
add up and we should review the status of the 2001 budget. |
President Mueller also said that during the Strategic Planning session we would discuss |
the state of the outlook for the 2002 budget. |
Enactment No: FYE 2003 Budget Cale |
010677
Dirk Christensen, Village Website Technician, gave a demonstration of the newly |
launched Village Website, which has made a soft entry into the marketplace and first |
shown tonight. The official launch will be at the Autumnfest with a balloon launch. He |
highlighted the new news page and links, touched upon service request response and |
mentioned that we may become a beta test site for Legistars' Constituent Tracking Web |
product. He mentioned that we are now able to incorporate videos. Director Hulseberg |
added that soon there will be capabilities to download information into a palm pilot. |
They also mentioned that it will enable realtors to check zoning of properties on line, |
which will eliminate many calls to Village staff. |
Enactment No: Presentation of the |
XI
Executive Session
It was moved by Trustee Soderstrom, seconded by Trustee Florey, that the |
regular meeting of the President and Board of Trustees be recessed to Executive |
Session at 10:04 p.m. for the purpose of discussing: |
A. Probable or Imminent Litigation. The motion carried by the following vote: |
Aye:
Trustee Joan DeStephano, Trustee Richard J. Tross, Trustee Karen |
Koenig, Trustee Steven Sebby, Trustee Kenneth M. Florey and Trustee |
Rick Soderstrom |
6 -
Reconvene
The recessed Regular Meeting of the President and Board of Trustees of September 20, |
2001 was called to order by President William J. Mueller at 10:32 p.m. |
Upon Roll Call by Village Clerk Suzan Kramer, the following were present: President |
Mueller, Trustees DeStephano, Tross, Koenig, Sebby, Florey, and |
XII
Adjournment
It was moved by Trustee Soderstrom, seconded by Trustee Sebby, that the |
regular meeting of September 20, 2001 be adjourned at 10:33 p.m. The motion |
carried by the following vote: |
Aye:
Trustee Joan DeStephano, Trustee Richard J. Tross, Trustee Karen |
Koenig, Trustee Steven Sebby, Trustee Kenneth M. Florey and Trustee |
Rick Soderstrom |
6 -