Thursday, June 21, 2007
7:30 PM
Village of Lombard
Village Hall Board Room
Village Board of Trustees
Village President: William J. Mueller |
Village Clerk: Brigitte O'Brien |
Trustees: Greg Gron, District One, Richard J.Tross, District Two, |
Jack O'Brien, District Three, Dana Moreau, District Four, Laura Fitzpatrick, District |
Five and Rick Soderstrom, District Six |
Meeting Minutes
Village Board of Trustees
Meeting Minutes
June 21, 2007
I
Call to Order and Pledge of Allegiance
The meeting was called to order by Trustee Tross at 7:31 p.m.
Village Clerk Brigitte O'Brien, Trustee Greg Gron, Trustee Richard J. Tross, |
Trustee Jack O'Brien, Trustee Dana Moreau, Trustee Laura Fitzpatrick and |
Trustee Rick Soderstrom |
Present:
Village President Willliam J. Mueller
Absent:
II
Roll Call
Village Clerk Brigitte O'Brien, Trustee Greg Gron, Trustee Richard J. Tross, |
Trustee Jack O'Brien, Trustee Dana Moreau, Trustee Laura Fitzpatrick and |
Trustee Rick Soderstrom |
Present:
Village President Willliam J. Mueller
Absent:
III
Public Hearings
IV
Public Participation
Gene Coletti, 2007 President of the Lombard Jaycees, presented an all-terrain vehicle to |
the Lombard Police department for use at the Taste of Lombard and in other remote |
Village areas. Heather Kein of the Jaycees presented the keys to Lieutenant Scott |
Watkins, who thanked the Jaycees. The purchase was made with funds raised by the |
Jaycees. |
A presentation was made by Gary Hendley and John Pierce of the American Legion of a |
certificate of appreciation in recognition in service and assistance to advance the |
programs of American Legion post 391. Poppy day raised nearly $5000. John thanked |
the Village and Chamber of Commerce for donations and expressions of support. He |
also presented two flags from the Blue Star program which are displayed by families |
who have relatives serving in the Armed Services. The flags were flown in the Lilac |
Parade and at the Memorial Day service. One of the flags was presented to Jack |
Carroll in the Public Works department. A plaque was presented to the Village Board |
and Village of Lombard to be displayed in the Village Hall, of Lombard servicemen who |
died in Vietnam. Trustee Tross commented that the Village Hall has displayed a plaque |
with names of those who served in WWII, but we haven't had a Vietnam plaque until |
now. He said it's not only the servicemen, but public service people as well, including |
the nine firefighters who died in a South Carolina fire recently, who put their lives at risk |
every day. Trustee Tross asked for all in attendance to pause in a moment of silent |
prayer. |
Pete Kramer-272 E. Taylor Road directed his comments to current and former trustees |
regarding the destruction of the DuPage Theater. He called it an execution, said 109 S. |
Main will always be a crime scene. He also said that Lombard has a notorious |
reputation for destroying a building listed on the National Register of Historic Places. He |
cited the restoration of the Odessa Theater in the Ukraine, how much the site went |
through over the years and has still managed to survive. He quoted the shared vision |
which is published in the Lombard Pride pamphlet that residents receive in the mail. |
Presentation - Illinois Government Finance Officers Association Award to Len |
Flood |
Marian Shank of the Public Officers Association made a presentation to Len Flood. Len |
has been a member since 1977 and has served as chair of every committee. Len |
started at the state level, and is now at the national level of the Illinois Government |
Finance Officers Association (IGFOA). Len was very surprised at the recognition. He |
takes a great amount of pride in his work with IGFOA, mentoring young professionals for |
communities such as Lombard. He said it gave him pleasure to serve and thanked the |
board of IGFOA for the presentation. Trustee Tross expressed his appreciation on |
behalf of the citizens of Lombard. |
Proclamation - Kathleen Fitzgerald Day |
Clerk O'Brien read the proclamation to Kathleen Fitzgerald citing her many awards and |
achievements while at Manor Hill School. District 44 Superintendant Dr. Jim Blanche |
thanked Kathleen for her service to the school. Kathleen thanked the Village and the |
generosity of the Board and the recycling committee for the opportunity to adorn the |
campus of Manor Hill School with flowers. She feels very honored to have worked there |
and thanked the Village for all their support over the years. |
V
Approval of Minutes
VI
Committee Reports
Community Relations Committee - Trustee Laura Fitzpatrick, Chairperson
Trustee Fitzpatrick said the last meeting was June 16th. Plans were discussed for the |
Senior Fair in October. The next meeting date is to be determined. |
Economic/Community Development Committee - Trustee Dana Moreau, |
Chairperson |
Trustee Moreau said they have not met, she is contacting people by telephone to see if |
they want to remain on the committee. |
Environmental Concerns Committee - Trustee Greg Gron, Chairperson
Trustee Gron said they have not met since the last meeting. The first case of West Nile |
Virus in DuPage county has been reported as a person in their 50's. This is earlier than |
usual, as last year the first case was reported in July. Mosquitoes are coming out |
because of the hot weather. He cautioned everyone to use bug guard. The next |
meeting is June 26th at 7:30 p.m. The county website has the location of where to take |
old gasoline for proper disposal. |
Finance Committee - Trustee Rick Soderstrom, Chairperson
Trustee Soderstrom reported that the Finance Committee has not met. Trustee |
Soderstrom has been in contact with current members and will present list of nominees |
in August. The next meeting is July 17th or on an as needed basis. |
Public Works Committee - Trustee Richard J. Tross, Chairperson
Trustee Tross explained that items U, V, W, X, Y and Z on the agenda were discussed |
at the last meeting. They will discuss new direction for parkway mailboxes. The Village |
will replace the mailboxes if the Village damages them during snow plowing, at no |
expense to the resident if the original mailbox met U.S. code. Item Z dollar amount was |
in addition. The balance of $500,000 was referred back to Staff for further review. |
Trustee Tross said the next meeting is July 10th at 7p.m. |
Transportation & Safety Committee - Trustee Jack O'Brien, Chairperson
The committee has not met since the last meeting. A question arose if there will be new |
traffic signs at Cherry. The next meeting is scheduled for July 9th. |
Board of Local Improvements - Trustee Richard J. Tross, President
The board has not met since the last meeting. Trustee Tross said they will be asking for |
a vote of affirmation at the next meeting July 12th. |
Community Promotion & Tourism - President William J. Mueller, Chairperson
Trustee Tross reported that the meeting had been cancelled.
VII
Village Manager/Village Board Comments
Village Manager Lichter spoke further on Len Flood. Mr. Lichter considers him a |
personal friend as well as a colleague, and wished him all the best in the future. He said |
Len will be missed. The Board appreciates all that he has done over the years. Mr. |
Lichter said that Len has attended over 1200 Board meetings. |
Trustee Tross commented on the good time everyone seems to have every Saturday |
night at Cruise Nights. He said The Taste of Lombard will be held July 3-8. There will |
be bands, entertainment, children's entertainment and recognition by the Jaycees of |
senior persons. He also said there will be a "Big Band" era band playing Saturday |
afternoon from 2-4 p.m. Sunday 3-5p.m. is Community Appreciation Day. The Lombard |
Town Center Group will have free bingo also Sunday 3-5p.m. July 19-22nd Sacred |
Heart will be hosting it's 40th German Fest, There will be authentic German food, |
regular food, a $5,000. raffle, casino nights on July 20 & 21st, and bingo Friday, |
Saturday and Sunday. |
VIII
Consent Agenda
Trustee Tross asked that Items F&G be approved immediately, not to wait until the |
August meeting. |
Payroll/Accounts Payable
Approval of Village Payroll |
For the period ending May 26, 2007 in the amount of $773,026.55. |
A.
This Matter was approved on the Consent Agenda.
Approval of Accounts Payable |
For the period ending June 1, 2007 in the amount of $79,491.22. |
B.
This Matter was approved on the Consent Agenda.
Approval of Accounts Payable |
For the period ending June 8, 2007 in the amount of $542,457.85. |
C.
This Matter was approved on the Consent Agenda.
Ordinances on First Reading (Waiver of First Requested)
PC 07-18: 85 Yorktown Shopping Center |
Requests the following variations from the Lombard Sign Ordinance for an Off-Premise |
Sign for property located within the B3PD Community Shopping District, Planned |
Development: |
1. A variation from Section 153.226(B) to allow for an Off-Premise Sign to be located |
on a property with an existing structure, building and use; |
2. A variation from Section 153.226(F) to allow for an Off-Premise Sign within the |
requisite front yard; and |
3. A variation from Section 153.226(H) to allow for an Off-Premise Sign to be closer |
than one-hundred feet (100') from any other freestanding sign. (This relief is not needed |
and is removed from the petition) (DISTRICT #3) |
D.
This Matter was waived of first reading and passed on second reading with |
suspension of the rules on the Consent Agenda. |
Enactment No: Ordinance 6053 |
Glenbard Wastewater Authority Biosolids Project |
Authorizing Glenbard Wastewater Authority to borrow funds from the Water Pollution |
Control Revolving Fund. |
E.
This Matter was waived of first reading and passed on second reading with |
suspension of the rules on the Consent Agenda. |
Enactment No: Ordinance 6054 |
Other Ordinances on First Reading
Declaration of Surplus Village Equipment |
Declaring one 5-drawer flat file surplus and authorizing disposal of said property. |
F.
This Matter was waived of first reading and passed on second reading with |
suspension of the rules on the Consent Agenda. |
Enactment No: Ordinance 6055 |
Cherry Lane and Hawthorne Circle |
Recommendation from the Transportation & Safety Committee to install a 2-way stop. |
(DISTRICT #6) |
G.
This Matter was waived of first reading and passed on second reading with |
suspension of the rules on the Consent Agenda. |
Enactment No: Ordinance 6056 |
Ordinances on Second Reading
Code Amendment Regarding Sump Pump Discharges |
A recommendation from the Public Works Committee |
H.
This Matter was passed on second reading on the Consent Agenda.
Enactment No: Ordinance 6057 |
Schafer School Traffic Concerns |
Staff request to review traffic concerns in the area of Schafer School. (DISTRICT #4) |
I.
This Matter was passed on second reading on the Consent Agenda.
Enactment No: Ordinance 6058 |
North Elizabeth between Grove and Windsor |
Resident request to post North Elizabeth 1-Hour Parking due to commuter parking. |
(DISTRICT #1) |
J.
This Matter was passed on second reading on the Consent Agenda.
Enactment No: Ordinance 6058 |
Dead-end of South Broadway, No Parking |
Staff request to post the dead-end of South Broadway east of School Street No Parking. |
(DISTRICT #5) |
K.
This Matter was passed on second reading on the Consent Agenda.
Enactment No: Ordinance 6058 |
PC 07-17: 70 Yorktown Shopping Center (the Lombard Westin Hotel/Conference |
Center) |
Requesting the Village of Lombard take the following actions within the Yorktown |
L.
Peripheral B3 Planned Development: |
A. To address a change to the geographical extent of the previously approved |
planned development and companion zoning approvals: |
1. Approve a map amendment to rezone a portion of the subject property to be |
added to the planned development from the O Office District to the B3 Community |
Shopping District. |
2. Pursuant to Section 155.504(A) (major changes in a planned development) and |
Section 155.511 (Site Plan Approvals for planned developments) of the Lombard Zoning |
Ordinance, amend the conditional uses and grant site plan approval for the Yorktown |
Peripheral Planned Development and for a hotel/convention hall facility, as established |
by Ordinance 3962 and amended by Ordinances 4310 and 5397. |
B. Pursuant to Section 155.602(C), Table 6.3 of the Zoning Ordinance, approve a |
conditional use for an outdoor service area (outdoor dining). |
This Matter was passed on second reading on the Consent Agenda.
Enactment No: Ordinance 6059&6059A |
PC 07-19: 610-690 East Butterfield Road |
Requests approval of a major change to a conditional use for a planned development |
and for an educational institution, as set forth in Ordinances 4362 and 4691. This |
petition will amend the legal description and geographical extent of the approved |
campus master plan and the associated zoning approvals for the subject property |
located within the OPD Office Planned Development District. No site improvements are |
proposed as part of this petition. (DISTRICT #3) |
M.
This Matter was passed on second reading on the Consent Agenda.
Enactment No: Ordinance 6060 |
Ordinance Amending Title 11, Chapter 110 of the Lombard Village Code |
With regard to carnivals being regulated under Section 110.60. |
N.
This Matter was passed on second reading on the Consent Agenda.
Enactment No: Ordinance 6061 |
Ordinance Declaring Village Property |
As surplus and authorizing its disposal. |
O.
This Matter was passed on second reading on the Consent Agenda.
Enactment No: Ordinance 6062 |
Amendment to Lombard Village Code (Building Permit Fees) |
Amending Title 15, Chapter 150, Section 150.141(U) of the Lombard Village Code in |
regard to building permit fees (fences). |
P.
This Matter was passed on second reading on the Consent Agenda.
Enactment No: Ordinance 6063 |
Ordinance Amending Title 11, Chapter 112 of the Lombard Village Code |
Increasing the Class A/B III liquor license category for Harry Caray's Lombard, 70 |
Yorktown. (DISTRICT #3) |
Q.
This Matter was passed on second reading on the Consent Agenda.
Enactment No: Ordinance 6064 |
Ordinance Amending Title 11, Chapter 112 of the Lombard Village Code |
Increasing the Class A/B III liquor license category for Holy Mackerel, 70 Yorktown. |
(DISTRICT #3) |
R.
This Matter was passed on second reading on the Consent Agenda.
Enactment No: Ordinance 6065 |
Resolutions
Union Pacific Passenger Station Lease |
Request to approve an Agreement with the Union Pacific Railroad for a Passenger |
Station Lease allowing the Village to maintain and lease the interior commercial vendor |
space and make improvements to the train station. (DISTRICT #1) |
S.
This Matter was adopted on the Consent Agenda.
Enactment No: Resolution 4-08 |
Metra Commuter Facility Improvement Grant Agreement |
Authorizing signatures on a Commuter Facility Improvement Grant Agreement with the |
Commuter Rail Division of the Regional Transportation Authority (CRD) allowing the |
Village to make improvements to the train station and receive a grant in the amount of |
$88,460. (DISTRICT #1) |
T.
This Matter was adopted on the Consent Agenda.
Enactment No: Resolution 5-08 |
FY2007 Concrete Rehab And Utility Cuts Patching, Final Balancing Change Order |
No. 3 |
Authorizing a decrease to the contract with Triggi Construction in the amount of |
$32,589.00. |
U.
This Matter was adopted on the Consent Agenda.
Enactment No: Resolution 6-08 |
FY2007 Driveway Apron and Sidewalk Restoration Program, Final Balancing |
Change Order No. 3 |
Authorizing a decrease of $19,847.00 to the contract with Kings Point General Cement. |
V.
This Matter was adopted on the Consent Agenda.
Enactment No: Resolution 7-08 |
FY2007 Dust Control Program, Change Order No. 1 |
Reflecting an increase to the duration of the contract by one year (365 calendar days) |
with no increase in the previously authorized contract amount. |
W.
This Matter was adopted on the Consent Agenda.
Enactment No: Resolution 8-08 |
FY2008 Asphalt Paving and Patching Program, Change Order No. 1 |
Authorizing an increase to the contract with Brothers Asphalt in the amount of |
$185,316.85. |
X.
This Matter was adopted on the Consent Agenda.
Enactment No: Resolution 9-08 |
South Broadway (East of Chase), Final Balancing Change Order No. 2 |
Authorizing a decrease to the contract with MQ Construction Company in the amount of |
$35,334.34. (DISTRICT #5) |
Y.
This Matter was adopted on the Consent Agenda.
Enactment No: Resolution 10-08 |
Westmore-Meyers Road Underground Utility Project, Change Order No. 4 |
Authorizing an increase to the contract with John Neri Construction Company in the |
amount of $83,432.45. (DISTRICT #5) |
Z.
This Matter was adopted on the Consent Agenda.
Enactment No: Resolution 11-08 |
Agreement with Azavar Audit Solutions, Inc. |
Authorizing the signature of the Village President on an Agreement to join ComEd |
Litigation with Azavar Audit Solutions, Inc. |
AA.
This Matter was adopted on the Consent Agenda.
Enactment No: Resolution 12-08 |
Other Matters
FY 2008 Crack Sealing Program |
Request for a waiver of bids and award of a contract to Denler, Inc. in the amount of |
$40,000.00. Public Act 85-1295 does not apply. |
BB.
This Matter was approved on the Consent Agenda.
FY 2008 Preservative Surface Treatment Program |
Request for a waiver of bids and award of a contract to CAM, LLC in the amount of |
$70,000.00. Public Act 85-1295 does not apply. |
CC.
This Matter was approved on the Consent Agenda.
FY2008 Sewer Televising and Cleaning |
Request for a waiver of bids and award of a contract to AK Underground, Inc. in the |
amount of $95,000.00. Public Act 85-1295 does not apply. |
DD.
This Matter was approved on the Consent Agenda.
Emergency Diesel Fuel Tank Repair |
Request for a waiver of bids and approval of a payment to Metro Environmental in the |
amount of $28,736.00. Public Act 85-1295 does not apply. |
EE.
This Matter was approved on the Consent Agenda.
Fire Department Mobile Data Terminal Purchase (Waiver of Bids) |
Award of a contract to CDS Officer Technologies in conjunction with the State of Illinois |
bid in an amount not to exceed $50,080 for the purchase of 14 Panasonic laptops for |
the Fire Fleet Mobile Data Terminals. Public Act 85-1295 does not apply. |
FF.
This Matter was approved on the Consent Agenda.
FY2008 Landscape Maintenance |
Request for a waiver of bids and award of a contract to Green Horizons in the amount of |
$76,780.00. Public Act 85-1295 does not apply. |
GG.
This Matter was approved on the Consent Agenda.
One (1) 2007 Toyota Camry Hybrid |
Request for a waiver of bids and award of a contract to Bredemann Toyota in the |
amount of $23,316.00; and a request for approval of an ordinance with a waiver of first |
reading authorizing the sale and/or disposal of PI185. Public Act 85-1295 does not |
HH.
This Matter was approved on the Consent Agenda.
Enactment No: Ordinance 6066 |
Award of a contract to Ciosek Tree Service, the lowest responsible bid of four bidders, in |
the amount of $60,000.00. Bid in compliance with Public Act 85-1295. |
II.
This Matter was approved on the Consent Agenda.
Cross Connection and Grease Control Programs |
Request for a waiver of bids and award of a contract to Aqua Backflow in the amount of |
$72,030.00. Public Act 85-1295 does not apply. |
JJ.
This Matter was approved on the Consent Agenda.
Award of a contract to Asplundh Tree Expert Company, the lowest responsible bid of |
five bidders, in the amount of $$28,495.00. Bid in compliance with Public Act 85-1295. |
KK.
This Matter was approved on the Consent Agenda.
Educational Recycling Grant Applications |
Recommendation to approve a request for the Helen Plum Memorial Library in the |
amount of $2,114.00. (DISTRICT #1) |
LL.
This Matter was approved on the Consent Agenda.
Request by the Lombard Park District and the Lombard Garden Club to use the public |
right-of-way for temporary signage from September 15, 2007 through September 23, |
2007 in conjunction with Prairie Days. |
MM.
This Matter was approved on the Consent Agenda.
Motion approving a 4% increase in the Village Manager's salary effective June 1, 2007. |
NN.
This Matter was approved on the Consent Agenda.
An Agreement with SungardHTE |
Authorizing the execution of an Agreement with SungardHTE for Enterprise Computer |
Software purchase, installation and training. |
OO.
This Matter was approved on the Consent Agenda.
Passed The Consent Agenda
It was moved by Trustee Soderstrom, seconded by Trustee Moreau, to approve |
the Consent Agenda. This approval includes suspension of the rules, waive first |
reading and pass on second reading, waive competive bidding and award |
contracts, approve and adopt resolutions as needed for the preceding items as |
read by the Clerk on the Consent Agenda The motion carried by the following |
vote: |
Aye:
O'Brien, Gron, Tross, O'Brien, Moreau, Fitzpatrick and Soderstrom
6 -
Absent:
Mueller
1 -
IX
Items for Separate Action
Ordinances on First Reading (Waiver of First Requested)
Other Ordinances on First Reading
Ordinances on Second Reading
Resolutions
Other Matters
Presentation of the Lombard Towne Center Annual Report |
A.
Beth Gelman, Executive Director of the Lombard Towne Center (LTC), presented the |
Annual Towne Center Report. She began by thanking the Mayor, Village Staff and |
downtown property owners. The National Mainstreet organization-LTC wants people to |
come to downtown Lombard on a regular basis, not just occasionally. Beth said that our |
Village needs to make blueprints in other communities our own. Everyone should have |
a voice in downtown restoration efforts. We need to keep our own identity. Beth spoke |
to the Board in January. In February, the LTC board met to identify |
priorities-fundraising, planned for fall. Bids for LTC signs were received in February. |
LTC logos and quarterly newsletters will be going out to the media. A number of new |
businesses have opened: A la Mode, Contours Express, the Grove, Stitchworks and |
TRKnapp Architects, and the Splash Park. Dutch Liquors re-opened as a specialty wine |
shop, and Touch of Tranquility re-opened as Envyus Boutique. Facades are being |
improved, and a number of downtown businesses have been nominated and received |
awards at the Annual Village Businesses Recognition Luncheon. LTC took a prominent |
role in the Arts Program and Mutt Strutt. Lombard sees itself as one Village. Ladies |
Night Out has been very successful (last Thursday of each month). The Bensidoun |
French Market is coming back to Lombard. The final contract was sent to Paris for |
Bensidoun's signature. The Market will be open Tuesday mornings. In the last 6 |
months, the LTC membership has doubled, offering family memberships too. LTC is |
planning a large membership drive. We participated in the Illinois Main Street Day at the |
Capitol. LTC would like to see more bike racks for the train station. We have been |
approved as a 501(c) 3 non profit (tax deductible) organization. We have begun |
discussions to produce our own cable program, with help of COD and the Illinois |
School of Broadcasting. A proposal to extend Cruise Nights to mid-September has |
been made (Per Trustee Tross, this has been approved). We have mom and pops |
stores in the Village which return sixty cents on the dollar to the community. They are |
the heart of the community. Beth thanked the mayor for continued funding for LTC. |
She also presented the Village with a framed print of the Lombard Unleashed Dog |
program. Trustees Moreau and Gron accepted the print on behalf of the Village. |
Trustee Tross thanked Beth on behalf of the Village. Trustee Moreau asked Beth how |
many members are in LTC. Beth replied that it is a mix of residents and businesses |
currently totalling 100. Trustee Tross asked why it was decided to have Tuesday |
morning French Markets. Beth replied that Saturday morning markets were very small, |
vendors were very excited about Tuesdays. He is concerned with use of parking lots, |
also safety. Beth said R&R video, Fifth/Third Bank, Splash Park, another 20 spots, and |
parking up and down the street. Trustee Moreau said she saw a report last week that |
concerns have been cared for regarding safety and parking. |
X
Agenda Items for Discussion
XI
Executive Session
It was moved by Trustee Gron, seconded by Trustee Moreau, to recess to |
Executive Session to discuss acquisition of real property. The motion carried by |
the following vote: |
Aye:
Gron, Tross, O'Brien, Moreau, Fitzpatrick and Soderstrom
6 -
Absent:
Mueller
1 -
Reconvene
The recessed meeting of the Village President and Board of Trustees was reconvened |
at 9:14 p.m Upon Roll Call by Clerk O'Brien the following were: |
Present: Trustees Gron, O'Brien,Moreau, Fitzpatrick, & Soderstrom. |
Absent; President Mueller |
XII
Adjournment
It was moved by Trustee O'Brien, seconded by Trustee Fitzpatrick, to adjourn the |
regular meeting of the President and Board of Trustees of June 21, 2007 at 9:15 |
p.m. The motion carried by the following vote: |
Aye:
Gron, Tross, O'Brien, Moreau, Fitzpatrick and Soderstrom
6 -
Absent:
Mueller
1 -