Village of Lombard Legistar System

Upon Roll Call by Village Clerk, Lorraine Gerhardt, the following were Present:

President Mueller, Trustees Borgatell, Tross, Schaffer, Sebby, Florey, and Kufrin, Jr.

Quorum Present

Appointed Officials Present:

Village Manager William Lichter

Administrative Assistant Ellen Balsamo

Village Attorney Thomas P. Bayer

Village Attorney Simone Beutet

Director of Community Development David Hulseberg

Finance Director Leonard Flood

Acting Police Chief Van Dillenkoffer

Fire Marshal Dean Maggos

Assistant Director of Public Works John Burg

Village Engineer David Dratnol

Civil Engineer Todd Hager

Deputy Clerk Barbara Johnson

President Mueller convened the Public Hearing at 7:37 and recognized Attorney Tom

Bayer. Mr. Bayer then reviewed the purpose of the Public Hearing regarding the

annexation of the property located at 1200 S. Highland Avenue pursuant to the

provisions of Chapter 65, Section 5/7 1-13 of Illinois Compiled Statutes. He asked that

anyone wishing to comment, step up to the podium. There being no comment or

question, the hearing was closed at 7:38 p.m.

Trustee Schaffer reported to the Board that the last meeting was held on February 22,

2001, at which time the bi-monthly financial report was reviewed. One of the topics of

the report included the decline of the sales tax revenues which are still coming in below

projections, also the expenditure trends by departments are within the budget. Trustee

Schaffer stated the next meeting will be a joint session with the Village Board, to be held

on March 22, 2001. Topics will include the 2002 budget, and the multi year forecast.

Trustee Tross announced that the Committee met last Thursday, February 22, 2001.

Items discussed where the Lilac Parade Grant, which was the same figure $30,000 and

also grant approval of the Lilac Queen Grant which will come from the Hotel/Motel Tax

revenue. The Committee has also determined that the $1,000.00 to the Court will be

presented at the Ball. They also discussed banners and the Committee looked at the

legalities. Trustee Tross also stated that the Lombard Lightning reimbursements have

been reviewed and we have received their check.

Trustee Tross reported that the Bureau discussed a 6 day event for the Taste of

Lombard and they expressed that 3 years ago the Jaycees dispersed a flyer and

worked with the residents. He stated that parking has been alternated again this year

and the flyer will again be sent out with numbers for the residents to call with problems.

Trustee Tross also stated that the Bureau wanted to assure both the Trustees and the

residents how important it is to them not to unduly disturb the residents in the area.

President Mueller asked that Trustee Tross request that the Taste of Lombard end at

7:00 p.m. on Sunday.

Clerk Gerhardt reviewed the Public Hearings that were held. On Tuesday, February 27,

2001 a Public Hearing for Special Assessment 214A, Harrison Road from Route 53 to

Finley, was held at which time BOLI adopted the second Resolution and

recommendation for the Ordinance establishing Special Assessment 214A with

modifications. On February 28, 2001, a Public Hearing for Special Assessment 214B,

Pleasant Lane, was held at which time BOLI adopted the second resolution and

recommendation for the Ordinance establishing Special Assessment 214B as designed.

Clerk Gerhardt stated that the regular BOLI meeting convened following the Public

Hearing on February 28, at which time 4 payouts were authorized, These included two

payouts for Special Assessment 213 in the amount of $12,428.99 and two for Special

Assessment 215 in the amount of $89,210.07 which included the traffic light at Fountain

Square.

Trustee Tross announced that it was his grandson, Gage's Birthday and wished him a

Happy 6th Birthday. Trustee Tross also mentioned an article regarding the meeting

attendance of a Trustee. Trustee Tross challenged errors that he found. He pointed out

that there is no such provision for being excused at a meeting. The two occasions that

he found he was marked absent, he was late due to the fact that he was at another

meeting and that it did not get picked up when he walked in. He pointed out that the

Trustees should be listed in the other meetings they attend over and above their

required meetings. He suggested that the Village Code be updated as to eliminating the

co chair and that we should add the provision of committee appointing a pro tem. He is

concerned with the vacancies on various committees.

Trustee Schaffer also spoke regarding attendance and thanked Matt Wrzeszcz, Cable

TV Technician, for the new addition of District 3 to Lombard Pride.

Trustee Kufrin mentioned that absentee ballot applications are available by calling Barb

Johnson and the Commission will see that they get it.

Trustee Sebby stated that the date of the election is April 3, 2001.

Clerk Gerhardt announced that absentee voting starts March 12, which can be done

here at the Village Hall. She also stated that people can still register at the Village Hall

until Monday, March 5, 2001, and can also register at the township and many libraries

anywhere in the County. She stressed the ease of absentee voting for the

handicapped, residents who will be election judges, or residents who will be out of the

County.

Trustee Tross spoke about voter registrars and said that Sunday, March 4, 2001, he will

be at the Helen Plum Library to register voters. He said he also makes house calls.

Trustee Borgatell stated he will not be voting on items D and F of the Agenda for that

evening.

President Mueller removed item D and placed it on the Agenda for separate action.

Chairman John Eagan introduced members of the Committee, Virginia Lippig, co chair

Marge Neely, Mark Ferry, Doug Christensen, Laura Fitzpatrick chair of Fund raising, and

Joe Boselimi. He complimented the Committee on doing a great job. He stated that if

there were any questions he would answer them. He is pleased with the people

assigned to the Committee. There have been nineteen meetings in forty two days, and

also other volunteers have been put on the sub committees. He said that the time

schedule matches the Board's resolution. He feels it is proper to warn them that the

time frame is impossible in light of the time required to raise the money. He asked that

at the end of the time if they have progressed substantially that the Village Board extend

their time.

Trustee Sebby expressed concern that the committee is already asking for an extension

after this short of time. He remembered that he had said that he was wary that it was

possible in the time frame and that the building would still be standing in it's present

condition for a longer time period.

Mr. Eagan explained that he was being forthright and giving warning, he asked that the

Board be open and forthright with the Committee.

Trustee Florey complimented their dedication and the way that they have progressed

and met a tough meeting schedule. He thinks that with the present progress, they will

come along and later the Board can accommodate the schedule needs.

Trustee Kufrin agreed that in September they may want to look at the schedule. He

questioned their assumption that said more that 6 months may be needed. Mr. Eagan

said that they have not yet had time to develop this thought further. After they have

made their requests to Government Agencies and Foundations, they will have a better

estimate.

Trustee Borgatell commended the Committee on the Herculean job they did. He doesn't

want to assume that it is not enough time and thinks we should wait and see.

Trustee Tross also commended the Committee and thanked them for their commitment.

He preferred to postpone any extension at this time. He said that he knows that most

Foundation's budget is 2 and 3 years out so they are too late for those. He suggested

local foundations and donations and local commitment. He questioned why the RFP

says restoration and renovation. He asked if they were set on pure Historic

Preservation. Mr. Eagan answered that it is a strong mix. He said that a 1952 exterior

restoration is primarily the goal.

Trustee Schaffer said that we should give the lady a chance but asked for balance and

not to let this be Lombard's Ovaltine.

Trustee Sebby asked why there was no site plan in the RFP. Director Hulseberg

answered that the whole parcel is considered a part of the project. He referred them to

the last part of the RFP.

President Mueller thanked the Committee and told them to continue with the good work.

Mr. Eagan thanked the Staff.

David Hulseberg explained that the plan is in the Boundary agreement with Oak Brook

Terrace. Staff had previously come to the Board with the parcel and now it is a

commercial venture. Present businesses would be razed The county recognizes the

parcel as our jurisdiction and will defer to Lombard's standards. They will be looking at

cross access agreements to allow for a larger development.

Trustee Tross said that there appears to be an alleyway at the south end of the

property. He does not think that residents would want the alley. He said that it may

encourage cutting through.

Trustee Sebby asked if they were thinking of closing Church Street. They said there is

some movement in closing Church Street.

Trustee Borgatell said that the traffic flow for the drive up seems strange and asked if it

would cause Roosevelt Road problems.

Mr. Hulseberg said that we also have this configuration with Walgreens