Village of Lombard Legistar System

Thursday, December 2, 1999

7:30 PM

Village of Lombard

Village Hall

255 East Wilson Ave.

Lombard, IL 60148

villageoflombard.org

Board Room - Village Hall

Village Board of Trustees

Meeting Minutes

Village Board of Trustees

Meeting Minutes

December 2, 1999

REGULAR MEETING - DECEMBER 2, 1999 - 7:30 P.M.

Village President Willliam J. Mueller, Village Clerk Lorraine G. Gerhardt, Trustee

Ralph Borgatell, Trustee Richard J. Tross, Trustee David N. Schaffer, Trustee

Steven Sebby, Trustee Kenneth M. Florey and Trustee Paul Kufrin Jr.

Present:

BOARD ROOM

Broadcast on Cable TV Channel 6

Call to Order and Pledge of Allegiance

The Regular Meeting of the President and Board of Trustees of the Village of Lombard

held on Thursday, December 2, 1999 in the Board Room of the Village Hall was called

to order by President William J. Mueller at 7:34 p.m.

Village Clerk Lorraine G. Gerhardt led the Pledge of Allegiance.

Roll Call

Upon Roll Call by Village Clerk Gerhardt, the following were:

Present: President Mueller, Trustees Borgatell, Sebby, Florey and Kufrin

Absent: None

Quorum Present

Appointed Officials Present:

Village Manager William T. Lichter

Assistant Village Manager Anne Marie Gaura

Administrative Assistant Ellen Balsamo

Village Attorney Thomas P. Bayer

Village Attorney Janet Petsche

Fire Chief Ed Seagraves

Chief of Police Leon Kutzke

Finance Director Leonard J. Flood

Director of Public Works Stan Rickard

Assistant Director of Public Works John Burg

Village Engineer David Dratnol

Deputy Clerk Barbara Johnson

III

Public Hearings

None

Public Participation

Village Clerk Lorraine Gerhardt announced that two corrections had been called to her

attention ahead of time and they were before the Board tonight. She called there

attention to a discrepancy on the November 8, 1999 Committee of the Whole minutes

that showed Trustee Florey both present and absent. She indicated that the error would

be corrected. Trustee Florey added that the month of the next meeting in his report on

November 8 should have been November instead of December. Clerk Gerhardt

indicated it would be corrected.

Approval of Minutes

It was moved by Trustee Kufrin Jr., seconded by Village President Mueller, that

the minutes of the Regular meeting of November 18, 1999 be approved as

submitted on December 2, 1999 and the minutes of the Committee of the Whole

meeting of November 8, 1999 be approved as corrected. The motion carried by

the following vote:

Aye:

Trustee Ralph Borgatell, Trustee Richard J. Tross, Trustee David N.

Schaffer, Trustee Steven Sebby, Trustee Kenneth M. Florey and Trustee

Paul Kufrin Jr.

6 -

Committee Reports

Economic/Community Development Committee - Trustee Paul Kufrin,

Jr., Chairperson

Trustee Kufrin reported that there had been no meeting but the next will be on

December 7 at 4:00 p.m. He said that the agenda will cover some of the Strategic

Planning items such as the First Impression and Gateway Improvement programs. He

added that he has heard many accolades on St. Charles Road Improvements. Trustee

Kufrin credited former Trustee Jaugilas and the St. Charles Road Ad-hoc Committee

and staff saying that all did an excellent job. He continued relating that the project has

given those along the way an obvious sense of pride. He stated that things like this

project give people a better idea of the work the citizen's committees do. He thanked

them and wished all a Merry Christmas.

Environmental Concerns Committee - Trustee Kenneth M. Florey,

Chairperson

Trustee Florey reported that the Committee met November 22 and discussed Solid

Waste which would be further reported later on the agenda. He said that an Educational

Recycling Grant was approved to Montini and is also on tonight's agenda. He reported

that the Committee had some excellent ideas concerning recycling. He announced that

the regular meeting date of December 28 had been cancelled with the next being held

on January 25, 2000.

Finance Committee - Trustee David N. Schaffer, Chairperson

Trustee Schaffer pointed out that item VIII C of tonight's agenda had been approved by

the Finance Committee regarding the insurance program. Also on the agenda is the

1999 Tax Levy. Trustee Schaffer said he was pleased the rate is down. He also said

that the item regarding Accounts Payable check issuance as well as the proposed

Financial Policy on Investments was discussed. The next meeting will be held on

Monday, January 27, 2000.

DuPage County Community Development Commission - Trustee

David N. Schaffer, Lombard Representative

Trustee Schaffer reported that there had been no meeting since his last report.

Legislative Review Committee - Trustee Ralph F. Borgatell,

Chairperson

Trustee Borgatell said that there had been no meeting since his last report. The

Committee will meet on December 6, 1999 and will discuss some very interesting items

including the outcome of the veto session. President Mueller added that this was the

last day for vetoes.

Public Works Committee - Trustee Steven D. Sebby, Chairperson

Trustee Sebby announced the next meeting will be held December 14th. He indicated

that one item to be discussed will be the Overhead Sewer Program and reminded

residents that they can still participate. Director of Public Works Stan Rickard said that

residents should call 620-5740 to initiate a request to participate.

Transportation & Safety Committee - Trustee Richard J. Tross,

Chairperson

Trustee Tross said that there had been no meeting since his last report but there are

two items for second reading on tonight's agenda, Arboretum Park and Craig and

LeMoyne signage. He announce the next meeting for December 6th at 7:30 p.m. at

which time the Committee will discuss Finley, Cambria, speed limits on West Wilson and

pavement markings.

Community Promotion & Tourism Committee - Trustee Richard J.

Tross, Chairperson

Trustee Tross recounted that the Committee had discussed Hotel Motel Grant

guidelines which will be brought to the Village Board in January as a proposed change

in Village Policies. Part of the change includes the statement that reimbursements will

need documentation and receipts. He said they also approved a cooperative ad

campaign in conjunction with Hotel and Motel operators, grants for Lilac Time

advertising, a Lombard, Villa Park and Oakbrook Terrace YMCA grant for Lilac Time

projects. They are working on changes for a Lombard write up for the Illinois Weekend

Escapes program. The Committee proposes that the Lombard description be more

general overall instead of only a Lilac Time focus. He announced that the Committee

had agreed to a grant for the Lombard Boys League Pony Division Playoffs which will

be in Lombard.

President Mueller added that the CHARACTER COUNTS! Commission had approved

Lombard for their conference next year, which will bring in hundreds of participants. He

said that a Barbecue Fest is being looked at. In conclusion he announced that about

4,800 coupons had been returned to request information about Lombard and its' Lilac

Festival.

DuPage Convention & Visitors' Bureau - Trustee Richard J. Tross,

Lombard Representative

Trustee Tross indicated that there had been no meeting but mentioned that Invitations

for their Christmas Party next week had been mailed and if Board members had not

received theirs he would put them in their mail boxes.

Village Clerk/President of Board of Local Improvements - Lorraine G.

Gerhardt

Village Clerk Lorraine Gerhardt said that there was nothing new to report and that the

next meeting will be on December 16th at 3:00 p.m., and as always, the public is invited.

VII

Village Manager/Village Board Comments

Manager Lichter reminded the Board that next Thursday there would be a Budget

Presentation from the Fire Departments and Community Development.

President Mueller said that he wants to keep residents informed regarding Census 2000.

He said that Lombard will participate in an accurate Census count. Questions

regarding Census 2000 can be directed to Anne Marie Gaura 620-5714. He stressed

that accurate Census counts are so important as Federal and State Funding dollars are

based on our population. He asked all residents to please cooperate. He reminded

the Board that there will be no regular Board meeting on December 16.

Trustee Kufrin complimented citizens on their outstanding Christmas Decorations. He

said that he had seen a newspaper article about Lombard's Christmas activities and

wondered if homes with Christmas Decorations could be featured on TV6. He asked

Mr. Lichter to arrange that.

President Mueller highlighted Cedar Lane because of their decorated parkway trees

which neighbors decorate together and hold a tree lighting ceremony. He said the

neighborhood group also raises funds for the food pantry.

Trustee Sebby complimented Public Works on the St. Charles Road Project. President

Mueller asked Director of Public Works Stan Rickard to highlight the problems with the

project. Mr. Rickard related that they had the Illinois Department of Transportation look

at Grace and St. Charles and will be meeting with them and the Illinois Commerce

Commission about correcting the geometry of the intersection. He said they hope for

reconstruction in 2001. President Mueller reminded residents that the intersection is

being considered but we can't just do what we want, we have to have IDOT and ICC

concurrence on the project.

Trustee Schaffer complimented Staff on the Holiday Decorations in the Yorktown area in

District 3.

Trustee Tross read the following statement to be entered into the minutes:

I cannot support annexation of the property at 1000 Highmoor until such time that all of

the properties along Highmoor can be annexed at the same time. However, I am in

favor of allowing the property to connect to the Village water and supporting any

variation request which is necessary for the property to be subdivided in the County,

provided the following conditions are met:

The owners of the two properties at 1000 Highmoor cannot object to a Special

Assessment Area should one be created.

At such time that a public watermain is installed in Highmoor, the owners of the two

properties must agree to connect to that watermain, at their own expense, should they

be so directed by the Public Works Department.

Hence, I would like the Village Board to concur with my position and give staff the

direction to pursue this matter as directed.

Trustee Kufrin asked for clarification of how the portfolio determined in the investment

program.

Finance Director Flood said that what our investments are in is accordance with State

Statute. The Finance Committee reviews all investments and they include Government

Investment pools Illinois Metropolitan Investment Fund, Illinois Funds Pool, CDs and the

balance in Government agencies.

VIII

Consent Agenda

Trustee Tross moved that the Consent Agenda be passed with the addition of the

language regarding 1006 Highmoor

It was moved by Trustee Tross, seconded by Trustee Borgatell, to pass the

Consent Agenda, to suspend the rules, waive first reading and pass on second

reading, waive competitive bidding and award contracts approve and adopt

resolutions as needed for the following items and as read by the Clerk on the

Consent Agenda. The motion carried by the following vote:

Aye:

Trustee Ralph Borgatell, Trustee Richard J. Tross, Trustee David N.

Schaffer, Trustee Steven Sebby, Trustee Kenneth M. Florey and Trustee

Paul Kufrin Jr.

6 -

990652

This Matter was approved on the Consent Agenda.

990653

This Matter was approved on the Consent Agenda.

990663

This Matter was approved on the Consent Agenda.

990656

This Matter was approved on the Consent Agenda.

Enactment No: Educational Recyclin

990587

This Matter was passed on second reading on the Consent Agenda.

Enactment No: Ordinance 4743 Arbor

990588

This Matter was passed on second reading on the Consent Agenda.

Enactment No: Ordinance 4743 Traff

990659

AN ORDINANCE PROVIDING FOR THE LEVY AND ASSESSMENT OF

TAXES FOR THE FISCAL YEAR BEGINNING JUNE 1, 1999, AND

ENDING MAY 31, 2000 FOR THE HELEN M. PLUM MEMORIAL LIBRARY OF THE VILLAGE OF

LOMBARD, DUPAGE COUNTY, STATE OF ILLINOIS

This Matter was passed on second reading on the Consent Agenda.

Enactment No: Ordinances 4744 & 47

990654

This Matter was passed on first reading on the Consent Agenda.

Enactment No: Ordinance 4750 622 W

990662

This Matter was waived of first reading and passed on second reading under

suspension of the rules on the Consent Agenda.

Enactment No: Ordinance 4746 Code

990660

This Matter was waived of first reading and passed on second reading under

suspension of the rules on the Consent Agenda.

Enactment No: Ordinance 4747 Weekl

990661

AN ORDINANCE AMENDING TITLE 11, CHAPTER 110, SECTION 110.21(C)

OF THE LOMBARD VILLAGE CODE IN REGARD TO THE NUMBER

OF AUTHORIZED COIN-OPERATED AMUSEMENT DEVICE LICENSES

This Matter was waived of first reading and passed on second reading under

suspension of the rules on the Consent Agenda.

Enactment No: Ordinance 4748 Coin

990647

This Matter was passed on first reading on the Consent Agenda.

Enactment No: Ordinance 4749 Westm

990646

This Matter was adopted on the Consent Agenda.

Enactment No: Resolution 68-00 Sub

990650

This Matter was adopted on the Consent Agenda.

Enactment No: Resolution 69-00 SCA

990651

This Matter was adopted on the Consent Agenda.

Enactment No: Resolution 70-00 119

990657

A RESOLUTION AUTHORIZING ADOPTION OF ADDITIONS AND AMENDMENTS TO THE

VILLAGE OF LOMBARD FINANCIAL POLICIES

This Matter was adopted on the Consent Agenda.

Enactment No: Resolution 71-00 Fin

990664

This Matter was denied on the Consent Agenda.

Enactment No: 1000 Highmoor Road

990642

This Matter was approved on the Consent Agenda.

Enactment No: Garfield Property

Agenda Items for Separate Action

Agenda Items for Discussion

990655

Enactment No: Solid Waste Contract

Trustee Florey reported the results of discussions between The Environmental

Concerns Committee ad Waste Management. He went through the items highlighted in

the memo from Waste Management. Discussion of each item varied. The Board

concurred with the four year proposal rather than the two year. All Board members

agreed that Trustee Florey and his committee have accomplished a model contract and

are to be congratulated. Trustee Florey thanked Ellen Balsamo and John Burg for their

efforts in the negotiations.

990658

Manager William Lichter reported on the draft of the 2000 Strategic Plan. He highlighted

the six strategic directions. He advised the Board that the draft contains the action plan

and time tables including St. Charles Rd., another TIF District, the First Impressions and

Street Scapes program enhancing growth and tourism. The draft also mentions the

annexation/ boundary agreement with Oakbrook Terrace and Census 2000. There was

a consensus of the Board to approve the draft. President Mueller thanked Mr. Lichter

for the fine job of compiling and presenting the results. Clerk Lorraine Gerhardt agreed

saying it was one of the best Strategic Plans she remembered.

President Mueller wished all a Happy Holiday, a Merry Christmas and a Happy

Hanukkah.

Enactment No: 2000 Strategic Plan

Executive Session

It was moved by Trustee Borgatell, seconded by Trustee Sebby, that the regular

meeting of the President and Board of Trustees of December 2, 1999 recess to

Executive Session at 9:07 p.m.to discuss:

Pending Litigation.. The motion carried by the following vote:

Aye:

Trustee Ralph Borgatell, Trustee Richard J. Tross, Trustee David N.

Schaffer, Trustee Steven Sebby, Trustee Kenneth M. Florey and Trustee

Paul Kufrin Jr.

6 -

Reconvene

The recessed regular meeting of the President and Board of Trustees of the Village of

Lombard held on Thursday, December 2, 1999 in the Board Room of Village Hall was

called to order by President William J. Mueller at 9:45 p.m.

Upon Roll Call by Village Clerk Lorraine G. Gerhardt, the following were:

Present: President Mueller, Trustees Borgatell, Tross, Schaffer, Sebby, Florey and

Kufrin

Absent: None

Quorum Present

XII

Adjournment

that the Regular Meeting of the President and Board of Trustees of December 2, 1999

be adjourned at 9:46 p.m