Village of Lombard Legistar System

Upon Roll Call by Village Clerk, Suzan L. Kramer, the following were Present: President

Mueller, Trustees DeStephano, Tross, Koenig, Florey and Soderstrom.

Absent: Trustee Sebby

Quorum Present

Appointed Officials Present:

Village Manager William Lichter

Assistant to the Village Manager Ellen Balsamo

Finance Director Len Flood

Assistant Director of Finance Michael Mondschain

Village Attorney Thomas P. Bayer

Village Attorney Janet Petsche

Director of Community Development David Hulseberg

Civil Engineer Matt Fissette

Fire Chief Ed Seagraves

Police Chief Van Dillenkoffer

Public Works Director Stan Rickard

Assistant Director of Public Works John Burg

Village Engineer Dave Dratnol

Civil Engineer Bill Heniff

Deputy Clerk Barb Johnson

Trustee Soderstrom asked that the minutes be corrected to clarify his statements

regarding Route 53 Improvements. He explained that he had used the four way stop at

Magnolia and Cherry as analogy to illustrate the fact that he will take steps for safety,

over whether or not the traffic counts or warrants indicate a measure. He also explained

that regarding the number of lanes proposed for Route 53, he felt that the 4 lane

suggestion was not a wise idea, but that he would favor 4 lanes striped as 3 over a 4 or

5 lane roadway.

Trustee Florey stated that the Committee met on Tuesday at which time the DuPage

Theater Committee presented a progress report and asked for the Economic and

Community Development Committee's input regarding the South portion of the property.

He asked for the Board's concurrence that the Committee examine the issue and

proposals which have been presented. There was a consensus that it would be

appropriate for the Committee to handle the matter. In conclusion, Trustee Florey

announced that the next meeting will be Tuesday, August 7, 2001 at 4 p.m.

Trustee Koenig informed the Board that there are two items from the Finance

Committee on tonight's agenda, one of which is the vehicle sticker code amendment.

She said that there has been a huge increase in number of cars in Lombard caused by

Enterprise Car Rental moving their headquarters into the Village. She said that they

actually register all of their cars in the City of Chicago. In effort to be business friendly, it

is being requested that the Village only charge for those vehicles being used in

Lombard. She stated that the second item relates to the purchasing manual revisions

with respect to the travel policy for meals and telephone calls. The current policy is

burdensome to administer, the per diem has been insufficient, and an increase of six

dollars per diem is being requested. In light of budget shortfalls she stated that she

can't support the increase at this time. She recommended that the per diem remain

$40.00 rather than the proposed $46.00.

Trustee Soderstrom commented that the Illinois Chapter of the Concrete Pavement

Association presented a program about white topping for pavement. There was also a

discussion of reimbursement for damages to a residence on Brewster after a sewer

backup, the Committee decided that the claim should be disallowed. He stated that

there were 4 Change Orders approved. He also said that the Committee heard a

presentation by Dave Gorman on proposed changes to title 15 regarding single family

development drainage. The Committee recommended approval. Trustee DeStephano

added that Gorman will make the presentation to the Board of Trustees in August.

President Mueller thanked the residents and donors for their support and donations to

the Blood Drive, at which 141 pints of blood were donated. He also announced that in

three weeks there may be a follow up Blood Drive to try to get donations from those who

were unavailable on July 18.

Trustee Florey announced the Chamber Golf outing on August 8, 2001. Trustee Koenig

added that there will be both 9 and 18 hole games and a dinner.

Director Hulseberg explained that due to tear downs and infills larger homes are being

built and therefore thay have greater impact on the system. Civil Engineer Matt Fissette

presented an explanation of proposed change. He explained that the rear yard drain

going into the storm sewer system would be the first choice but the next scenario if that

is not possible would be a dry pond. He said that the financial impact would be fairly

small to the developer and the situation would seldom occur. Trustee DeStephano said

that she pulled the item to obtain more information and bring the subject to the Public's

attention. Trustee Tross expressed concern with the language because it states they

shall. He believes that this does not encourage good engineering practices and violates

our stormwater policy that you do not run water across land. He objected to the run off

ratio and said it would result in standing water if it is diverted into right of way, and if

temperatures are freezing it will create a public hazard. Director Hulseberg stated that

the language is sound and that the ordinance has been reviewed by counsel. Attorney

Bayer explained that the language does cover each scenario which might occur.

Trustee Tross said that if it were his property he might not want a swale or a berm. Mr.

Fissette pointed to the fact that this ordinance is not intended to address existing

residences only new development. Fissette said that if there is a request by the resident

or developer to handle stormwater differently, staff would work with them. As Trustee

Tross was still dissatisfied with the language of the ordinance, President Mueller asked

him to put something in writing. Trustee Tross declined that action

Trustee DeStephano stated that based on her travel experience, only 3 cities are more

expensive than $46.00 and $40 is more than adequate. Trustee Florey supports the

$46 per diem. Trustee Koenig stated that dining out is more expensive and that

travelers are forced to do this. She asked that in times of budget cuts however, that the

vote be to approve no change, to leave the amount at $40.00 per diem.

Trustee Tross said that he pulled this item because this is the first time the developer

has been before the Board since all of the litigation occurred. He stated that he may be

the lone voice in the wolf, but will be voting against the extension as he expressed

disapproval of some of the developer's previous statements and actions. Trustee

Koenig stated that she shares some of his sentiments but supports the extension.

Trustee Tross suggested that this matter should go out to competitive bid he explained

that although this contractor has worked for the Village before,due to the fact that there

are several other contractors in the area and there should be no rush, competitive bids

would be in order. John Burg stated that a proposal was done two years ago and a

comparison was done at that time. The County believes that the contractor is

competitive and that other factors enter into the price including asbestos removal and

tank removal. He said that the 1069 S. Hammerschmidt building should be removed as

soon as possible because it takes some amount of time to secure permits for asbestos

removal from the EPA and for the other location to secure a tank removal permit from

the State Fire Marshal. Trustee Soderstrom said that two year old bids are not usable.

Manager Lichter said that if the Board is uncomfortable with the proposal, staff can go

out to bid on this matter.

Manager Lichter explained that previous discussions have been held regarding budget

cuts and now there is additional shortfall due to the General Assembly not opening a

suitable source of revenue to replace the infrastructure maintenance fee, the loss of

which is estimated to cause a $300,000. Despite lower projections, sales tax revenues

fell below projections. Our population did not grow in the Census and will cause a

$85,000 shortfall in the General Fund. He also reported that income tax revenue will

likely come in $100,000 below expectations and explained that sales tax shortfalls may

be due to unemployment. He explained the various department cuts. He said that we

would be purchcasing 20 defibulators and use $13,380 for Ambulance Information

Management from the fund balance in the general fund. He said that if the revenue

picture improves we will be able to revisit this issue. President Mueller asked if the

pension increases are sound in the budget. Len Flood explained that those figures were

included in the tax levy. Mueller said that he spoke with Pate Philip who will take the

legislation about the maintenance fee to the Veto Session this Fall. Manager Lichter said

that Mayors and Managers has said that one option is an increase in Municipal Utility

Tax. Manager Lichter pointed out that even if addressed in the Veto Session we will not

realize significant increase in revenues and those would not be realized for another

year. There was some discussion about the liltigation surrounding the infrastructure

maintenance fee and Attorney Bayer explained that the wireless charge was found

unconstitutional in Chicago and by the Supreme Court in favor of Primeco against the

Village of Skokie. The subject of the mandate about the telephone system was

introduced. Manager Lichter explained that we are still under a mandate on the 911

phone system, but that when done it will be scaled down.