Thursday, July 19, 2001
7:30 PM
Village of Lombard
Board Room - Village Hall
Village Board of Trustees
Village President: William J. Mueller |
Acting Village Clerk: Barbara Johnson |
Trustees: Joan DeStephano, Richard J.Tross, |
Karen Smith-Koenig, Steven D. Sebby, |
Kenneth M. Florey and Rick Soderstrom |
Meeting Minutes
Village Board of Trustees
Meeting Minutes
July 19, 2001
REGULAR MEETING - JULY 19, 2001 - 7:30 P.M.
Village President Willliam J. Mueller, Council Member Suzan Kramer, Trustee |
Joan DeStephano, Trustee Richard J. Tross, Trustee Karen Koenig, Trustee |
Kenneth M. Florey and Trustee Rick Soderstrom |
Present:
Trustee Steven Sebby
Absent:
BOARD ROOM
Broadcast on Cable TV Channel 6
I
Call to Order and Pledge of Allegiance
The Regular Meeting of the President and Board of Trustees of July 19, 2001 was called |
to order by President Mueller at 7:31 p.m. in the Board Room of Village Hall. |
The Pledge of Allegiance was led by Village Clerk Suzan L. Kramer. |
II
Roll Call
Upon Roll Call by Village Clerk, Suzan L. Kramer, the following were Present: President |
Mueller, Trustees DeStephano, Tross, Koenig, Florey and Soderstrom. |
Appointed Officials Present: |
Village Manager William Lichter |
Assistant to the Village Manager Ellen Balsamo |
Finance Director Len Flood |
Assistant Director of Finance Michael Mondschain |
Village Attorney Thomas P. Bayer |
Village Attorney Janet Petsche |
Director of Community Development David Hulseberg |
Civil Engineer Matt Fissette |
Police Chief Van Dillenkoffer |
Public Works Director Stan Rickard |
Assistant Director of Public Works John Burg |
Village Engineer Dave Dratnol |
Civil Engineer Bill Heniff |
Deputy Clerk Barb Johnson |
III
Public Hearings
010506
President Mueller convened the Public Hearing and turned it over to Attorney Thomas P. |
Bayer. Attorney Bayer explained that the purpose of the Public Hearing was to hear |
comment for and against the petition of Glenbard East High School. He asked that any |
person wishing to speak step forward to the podium. There being no one, the hearing |
was adjourned at 7:35 p.m. |
Enactment No: 1014 S. Main Street |
IV
Public Participation
President Mueller announced that Trustee Sebby would not be in attendance at tonight's |
meeting due to the death of his mother. He extended condolences to the Sebby family |
and observed a moment of silence. |
010508
Enactment No: Neil Eriksen and Mar |
010539
Enactment No: DuPage Theatre 73rd |
President Mueller announced that the Proclamation for the Lombard Jaycees on |
tonight's agenda would be presented at the August meeting. |
010545
Enactment No: William Bergeron and |
V
Approval of Minutes
Trustee Soderstrom asked that the minutes be corrected to clarify his statements |
regarding Route 53 Improvements. He explained that he had used the four way stop at |
Magnolia and Cherry as analogy to illustrate the fact that he will take steps for safety, |
over whether or not the traffic counts or warrants indicate a measure. He also explained |
that regarding the number of lanes proposed for Route 53, he felt that the 4 lane |
suggestion was not a wise idea, but that he would favor 4 lanes striped as 3 over a 4 or |
5 lane roadway. |
It was moved by Trustee Soderstrom, seconded by Trustee DeStephano, that the |
minutes of the Regular Meeting of the President and Board of Trustees of June 7, |
2001 and June 21, 2001 be approved as amended. The motion carried by the |
following vote: |
Aye:
Trustee Joan DeStephano, Trustee Richard J. Tross, Trustee Karen |
Koenig, Trustee Kenneth M. Florey and Trustee Rick Soderstrom |
5 -
Absent:
Trustee Steven Sebby
1 -
VI
Committee Reports
Economic/Community Development Committee-Trustee Kenneth M. |
Florey, Chairperson |
Trustee Florey stated that the Committee met on Tuesday at which time the DuPage |
Theater Committee presented a progress report and asked for the Economic and |
Community Development Committee's input regarding the South portion of the property. |
He asked for the Board's concurrence that the Committee examine the issue and |
proposals which have been presented. There was a consensus that it would be |
appropriate for the Committee to handle the matter. In conclusion, Trustee Florey |
announced that the next meeting will be Tuesday, August 7, 2001 at 4 p.m. |
Environmental Concerns Committee-Trustee Joan DeStephano, |
Chairperson |
Trustee DeStephano reported that the Committee will meet Tuesday, July 24th. She |
also commented that the Recycling Extravaganza will take place on September 15, |
2001. She announced that Volunteers and sponsors are being sought, and asked that |
any interested parties contact her. |
Finance Committee-Trustee Karen S. Koenig, Chairperson
Trustee Koenig informed the Board that there are two items from the Finance |
Committee on tonight's agenda, one of which is the vehicle sticker code amendment. |
She said that there has been a huge increase in number of cars in Lombard caused by |
Enterprise Car Rental moving their headquarters into the Village. She said that they |
actually register all of their cars in the City of Chicago. In effort to be business friendly, it |
is being requested that the Village only charge for those vehicles being used in |
Lombard. She stated that the second item relates to the purchasing manual revisions |
with respect to the travel policy for meals and telephone calls. The current policy is |
burdensome to administer, the per diem has been insufficient, and an increase of six |
dollars per diem is being requested. In light of budget shortfalls she stated that she |
can't support the increase at this time. She recommended that the per diem remain |
$40.00 rather than the proposed $46.00. |
Public Works Committee-Trustee Steven D. Sebby, Chairperson
Trustee Soderstrom commented that the Illinois Chapter of the Concrete Pavement |
Association presented a program about white topping for pavement. There was also a |
discussion of reimbursement for damages to a residence on Brewster after a sewer |
backup, the Committee decided that the claim should be disallowed. He stated that |
there were 4 Change Orders approved. He also said that the Committee heard a |
presentation by Dave Gorman on proposed changes to title 15 regarding single family |
development drainage. The Committee recommended approval. Trustee DeStephano |
added that Gorman will make the presentation to the Board of Trustees in August. |
Transportation & Safety Committee-Trustee Rick Soderstrom, |
Chairperson |
Trustee Soderstrom reported that on tonight's agenda there are requests for |
reappointments and two new appointments. The next meeting will be August 6, 2001. |
Community Promotion & Tourism Committee-President William J. |
Mueller, Chairperson |
President Mueller said that the Committee had not met.
DuPage County Community Development Commission-President |
William J. Mueller |
No Report
DuPage Convention & Visitors' Bureau-President William J. Mueller, |
Lombard Representative |
No Report
Village Clerk- Suzan L. Kramer
Clerk Kramer informed the Board that three pay outs in the amount of $114,040.15 were |
approved by BOLI at their July 12th meeting. The next meeting is scheduled for |
Thursday, August 16, 2001. |
VII
Village Manager/Village Board Comments
President Mueller thanked the residents and donors for their support and donations to |
the Blood Drive, at which 141 pints of blood were donated. He also announced that in |
three weeks there may be a follow up Blood Drive to try to get donations from those who |
were unavailable on July 18. |
Trustee Florey announced the Chamber Golf outing on August 8, 2001. Trustee Koenig |
added that there will be both 9 and 18 hole games and a dinner. |
Trustee DeStephano asked that the item for the West Road self-dedications (item S) be |
tabled to the August 16 Board Meeting. |
Trustee Tross asked that item Y, regarding demolition services, be moved to items for |
separate action. |
Trustee Florey requested that the waiver of first be removed on item G, the vehicle |
sticker changes. |
VIII
Consent Agenda
It was moved by Trustee Florey, seconded by Trustee Soderstrom, to pass the |
Consent Agenda, to suspend the rules, waive first reading and pass on second |
reading, waive competitive bidding and award contracts approve and adopt |
resolutions as needed for the following items and as read by the Clerk on the |
Consent Agenda. The motion carried by the following vote: |
Aye:
Trustee Joan DeStephano, Trustee Richard J. Tross, Trustee Karen |
Koenig, Trustee Kenneth M. Florey and Trustee Rick Soderstrom |
5 -
Absent:
Trustee Steven Sebby
1 -
010493
This Matter was approved on the Consent Agenda.
010494
This Matter was approved on the Consent Agenda.
010496
This Matter was approved on the Consent Agenda.
010530
This Matter was approved on the Consent Agenda.
010520
This Matter was approved on the Consent Agenda.
Enactment No: Re-appointments - En |
010542
This Matter was approved on the Consent Agenda.
Enactment No: Re-appointments - Fi |
010504
This Matter was passed on first reading on the Consent Agenda.
Enactment No: Ordinance 4997 Vehi |
010531
This Matter was waived of first reading and passed on second reading under |
suspension of the rules on the Consent Agenda. |
Enactment No: Ordinance 4990 Taxi |
010533
This Matter was passed on first reading on the Consent Agenda.
Enactment No: Ordinance 4998 109 E |
010534
This Matter was passed on first reading on the Consent Agenda.
Enactment No: Ordinance 4999 701 E |
010536
This Matter was passed on first reading on the Consent Agenda.
Enactment No: Ordinance 5006 Drain |
010492
This Matter was passed on first reading on the Consent Agenda.
Enactment No: Ordinance 4996 Liquo |
010507
This Matter was passed on first reading on the Consent Agenda.
Enactment No: Ordinance 5000 1014 |
010490
A RESOLUTION AUTHORIZING A CHANGE ORDER |
INVOLVING A DECREASE IN THE DOLLAR AMOUNT OF |
THE CONTRACT OF $10,000 OR MORE |
This Matter was adopted on the Consent Agenda.
Enactment No: Resolution 18-02 Wes |
010497
This Matter was adopted on the Consent Agenda.
Enactment No: Resolution 19-02 200 |
010499
This Matter was adopted on the Consent Agenda.
Enactment No: Resolution 20-02 Tot |
010503
This Matter was adopted on the Consent Agenda.
Enactment No: Resolution 21-02 Add |
010517
This matter was tabled to the August 16, 2001 meeting.
Enactment No: Resolution 42-02 ROW |
Revisions to the Village's Purchasing Manual (Moved to IXF)
010522
This Matter was adopted on the Consent Agenda.
Enactment No: Sewer Rodding |
010532
This Matter was adopted on the Consent Agenda.
Enactment No: Resolution 22-02 Rig |
010509
This Matter was approved on the Consent Agenda.
Enactment No: 3M Opticom Emitters |
010516
This Matter was waived of first reading and passed on second reading under |
suspension of the rules on the Consent Agenda. |
Enactment No: Ordinance 4991 One 4 |
010523
This Matter was approved on the Consent Agenda.
Enactment No: Water Meters |
010524
This Matter was approved on the Consent Agenda.
Enactment No: Water & Sewer Repair |
010525
This Matter was approved on the Consent Agenda.
Enactment No: Lombard Hills - West |
010537
This Matter was approved on the Consent Agenda.
Enactment No: Yorkbrook Condomini |
010543
This Matter was approved on the Consent Agenda.
Enactment No: 2002 Crack Sealing P |
010544
This Matter was approved on the Consent Agenda.
Enactment No: Appointments Transpo |
IX
Agenda Items for Separate Action
010535
Trustee Tross suggested a waiver of first due to the next meeting possibly being |
cancelled. |
Enactment No: Ordinance 4992 Grace |
It was moved by Trustee Soderstrom, seconded by Trustee Tross, to waived of |
first reading and passed on second reading under suspension of the rules. The |
motion carried by the following vote: |
Aye:
Trustee Joan DeStephano, Trustee Richard J. Tross, Trustee Karen |
Koenig, Trustee Kenneth M. Florey and Trustee Rick Soderstrom |
5 -
Absent:
Trustee Steven Sebby
1 -
010406
It was moved by Trustee Koenig, seconded by Trustee Soderstrom, that this |
matter be continued to the September 6, 2001 meeting. The motion carried by the |
following vote: |
Aye:
Trustee Joan DeStephano, Trustee Richard J. Tross, Trustee Karen |
Koenig, Trustee Kenneth M. Florey and Trustee Rick Soderstrom |
5 -
Absent:
Trustee Steven Sebby
1 -
Enactment No: Homestead Village P |
010407
Manager Lichter asked the Director of Community Development to comment on this |
petition. Mr. Hulseberg explained that staff had worked with the developer to review two |
proposals for signs. He said that staff's recommendation is for exhibit A . Trustee |
Florey commented that the owner had been very cooperative and he thinks that they |
have come up with a great solution. |
Enactment No: Ordinance 4993 1117 |
It was moved by Trustee Florey, seconded by Trustee Tross, to waived of first |
reading and passed on second reading under suspension of the rules. The |
motion carried by the following vote: |
Aye:
Trustee Joan DeStephano, Trustee Richard J. Tross, Trustee Karen |
Koenig, Trustee Kenneth M. Florey and Trustee Rick Soderstrom |
5 -
Absent:
Trustee Steven Sebby
1 -
010536
Director Hulseberg explained that due to tear downs and infills larger homes are being |
built and therefore thay have greater impact on the system. Civil Engineer Matt Fissette |
presented an explanation of proposed change. He explained that the rear yard drain |
going into the storm sewer system would be the first choice but the next scenario if that |
is not possible would be a dry pond. He said that the financial impact would be fairly |
small to the developer and the situation would seldom occur. Trustee DeStephano said |
that she pulled the item to obtain more information and bring the subject to the Public's |
attention. Trustee Tross expressed concern with the language because it states they |
shall. He believes that this does not encourage good engineering practices and violates |
our stormwater policy that you do not run water across land. He objected to the run off |
ratio and said it would result in standing water if it is diverted into right of way, and if |
temperatures are freezing it will create a public hazard. Director Hulseberg stated that |
the language is sound and that the ordinance has been reviewed by counsel. Attorney |
Bayer explained that the language does cover each scenario which might occur. |
Trustee Tross said that if it were his property he might not want a swale or a berm. Mr. |
Fissette pointed to the fact that this ordinance is not intended to address existing |
residences only new development. Fissette said that if there is a request by the resident |
or developer to handle stormwater differently, staff would work with them. As Trustee |
Tross was still dissatisfied with the language of the ordinance, President Mueller asked |
him to put something in writing. Trustee Tross declined that action |
Enactment No: Ordinance 5006 Drain |
It was moved by Trustee Florey, seconded by Trustee Koenig, to pass on first |
reading. The motion carried by the following vote: |
Aye:
Trustee Joan DeStephano, Trustee Karen Koenig, Trustee Kenneth M. |
Florey and Trustee Rick Soderstrom |
4 -
Nay:
Trustee Richard J. Tross
1 -
Absent:
Trustee Steven Sebby
1 -
010538
Manager Lichter explained that this item had been moved because it requires 5 |
affirmative votes to pass |
Enactment No: Ordinance 4994 819 E |
It was moved by Trustee Florey, seconded by Trustee Soderstrom, to waive first |
reading, pass on second reading under suspension of the rules. The motion |
carried by the following vote: |
Aye:
Trustee Joan DeStephano, Trustee Richard J. Tross, Trustee Karen |
Koenig, Trustee Kenneth M. Florey and Trustee Rick Soderstrom |
5 -
Absent:
Trustee Steven Sebby
1 -
010518
Trustee DeStephano stated that based on her travel experience, only 3 cities are more |
expensive than $46.00 and $40 is more than adequate. Trustee Florey supports the |
$46 per diem. Trustee Koenig stated that dining out is more expensive and that |
travelers are forced to do this. She asked that in times of budget cuts however, that the |
vote be to approve no change, to leave the amount at $40.00 per diem. |
Enactment No: Revisions to the Vil |
It was moved by Trustee Koenig, seconded by Trustee DeStephano, that the |
Village Board adopt the revisions to the Village Purchasing Manual as amended |
to reflect a $40.00 per diem instead of $46.00. The motion carried by the following |
vote: |
Aye:
Trustee Joan DeStephano, Trustee Richard J. Tross, Trustee Karen |
Koenig and Trustee Rick Soderstrom |
4 -
Nay:
Trustee Kenneth M. Florey
1 -
Absent:
Trustee Steven Sebby
1 -
010537
Trustee Tross said that he pulled this item because this is the first time the developer |
has been before the Board since all of the litigation occurred. He stated that he may be |
the lone voice in the wolf, but will be voting against the extension as he expressed |
disapproval of some of the developer's previous statements and actions. Trustee |
Koenig stated that she shares some of his sentiments but supports the extension. |
Enactment No: Yorkbrook Condomini |
It was moved by Trustee Koenig, seconded by Trustee Florey, that the request to |
grant a time extension not to exceed 60 days be approved. The motion carried by |
the following vote: |
Aye:
Trustee Joan DeStephano, Trustee Karen Koenig, Trustee Kenneth M. |
Florey and Trustee Rick Soderstrom |
4 -
Nay:
Trustee Richard J. Tross
1 -
Absent:
Trustee Steven Sebby
1 -
010519
Trustee Tross suggested that this matter should go out to competitive bid he explained |
that although this contractor has worked for the Village before,due to the fact that there |
are several other contractors in the area and there should be no rush, competitive bids |
would be in order. John Burg stated that a proposal was done two years ago and a |
comparison was done at that time. The County believes that the contractor is |
competitive and that other factors enter into the price including asbestos removal and |
tank removal. He said that the 1069 S. Hammerschmidt building should be removed as |
soon as possible because it takes some amount of time to secure permits for asbestos |
removal from the EPA and for the other location to secure a tank removal permit from |
the State Fire Marshal. Trustee Soderstrom said that two year old bids are not usable. |
Manager Lichter said that if the Board is uncomfortable with the proposal, staff can go |
out to bid on this matter. |
Enactment No: Demolition Services |
It was moved by Trustee Tross, seconded by Trustee Soderstrom, that staff seek |
competitive bid information for the demolition of the two properties. The motion |
carried by the following vote: |
Aye:
Trustee Joan DeStephano, Trustee Richard J. Tross, Trustee Karen |
Koenig, Trustee Kenneth M. Florey and Trustee Rick Soderstrom |
5 -
Absent:
Trustee Steven Sebby
1 -
X
Agenda Items for Discussion
010540
Manager Lichter explained that previous discussions have been held regarding budget |
cuts and now there is additional shortfall due to the General Assembly not opening a |
suitable source of revenue to replace the infrastructure maintenance fee, the loss of |
which is estimated to cause a $300,000. Despite lower projections, sales tax revenues |
fell below projections. Our population did not grow in the Census and will cause a |
$85,000 shortfall in the General Fund. He also reported that income tax revenue will |
likely come in $100,000 below expectations and explained that sales tax shortfalls may |
be due to unemployment. He explained the various department cuts. He said that we |
would be purchcasing 20 defibulators and use $13,380 for Ambulance Information |
Management from the fund balance in the general fund. He said that if the revenue |
picture improves we will be able to revisit this issue. President Mueller asked if the |
pension increases are sound in the budget. Len Flood explained that those figures were |
included in the tax levy. Mueller said that he spoke with Pate Philip who will take the |
legislation about the maintenance fee to the Veto Session this Fall. Manager Lichter said |
that Mayors and Managers has said that one option is an increase in Municipal Utility |
Tax. Manager Lichter pointed out that even if addressed in the Veto Session we will not |
realize significant increase in revenues and those would not be realized for another |
year. There was some discussion about the liltigation surrounding the infrastructure |
maintenance fee and Attorney Bayer explained that the wireless charge was found |
unconstitutional in Chicago and by the Supreme Court in favor of Primeco against the |
Village of Skokie. The subject of the mandate about the telephone system was |
introduced. Manager Lichter explained that we are still under a mandate on the 911 |
phone system, but that when done it will be scaled down. |
Enactment No: Proposed Budget Revi |
XI
Executive Session
It was moved by Trustee Florey, seconded by Trustee Soderstrom, that the |
regular meeting of the President and Board of Trustees recess to Executive |
Session at 9:10p.m. for the purpose of discussing: |
The acquisition of Real Property |
The compensation of a specific employee of the Village. The motion carried by |
the following vote: |
Aye:
Trustee Joan DeStephano, Trustee Richard J. Tross, Trustee Karen |
Koenig, Trustee Kenneth M. Florey and Trustee Rick Soderstrom |
5 -
Absent:
Trustee Steven Sebby
1 -
Reconvene
The recessed Regular Meeting of the President and Board of Trustees of July 19, 2001 |
was called to order by President William J. Mueller at 10:50 p.m. |
Upon Roll Call by Village Clerk Suzan Kramer the following were present: President |
Mueller, Trustees DeStephano, Tross, Koenig, Florey, and |
XII
Adjournment
It was moved by Trustee Florey, seconded by Trustee Soderstrom, that the |
regular meeting of the Board of Trustees of July 19, 2001 be adjourned at 10:51 |
p.m.. The motion carried by the following vote: |
Aye:
Trustee Joan DeStephano, Trustee Richard J. Tross, Trustee Karen |
Koenig, Trustee Kenneth M. Florey and Trustee Rick Soderstrom |
5 -
Absent:
Trustee Steven Sebby
1 -