Tuesday, January 13, 1998
7:30 PM
Village of Lombard
Village Hall
Public Works Committee
Trustee Steven D. Sebby, Chairperson |
Trustee Rick Soderstrom Vice Chairperson |
John Kaforski, Rick Mahal, David Arnold, Art Frerichs, |
Ken Blakeslee and Dan Mahal |
Staff Liaisons: Wes Anderson and David Dratnol |
Meeting Minutes
Public Works Committee
Meeting Minutes
January 13, 1998
1.0
Call to Order and Roll Call
The meeting was called to order by Chairperson Borgatell at 7:35 p.m.
Trustee Ralph Borgatell, Committee Member Cliff Chellew, Gordon Hallbeck, |
John Kaforski, John Meyer and Stephen Preins |
Present:
Trustee Frank M. Gatz Sr. and Committee Member Trustee Joan DeStephano
Absent:
2.0
Public Participation
3.0
Approval of Minutes
It was moved by Preins, seconded by Hallbeck, approve the minutes of the |
October 14, 1997, meeting with the following corrections. Gordon Hallbeck noted |
that on page 2, item 970229, par. 5, Robert Lewis' name is misspelled; page 3, |
item 7.0, last sentence, "it was decided to discussed" is not correct grammar; |
page 4, item 970225, last sentence was not complete, should read "County will |
maintain it for at least 15 years". John Meyer also noted that on page 1, item 3.0, |
par. 2 should read "the committee had a discussion subsequent to the |
representatives of Clark Dietz leaving the meeting"; page 3, item 7.0, there was no |
vote taken.. The motion carried by a voice vote |
4.0
Old Business
970276
Stan Rickard reviewed the memo (summary of changes from 1st draft) and 2nd draft for |
the 99-08 CIP. |
Stephen Preins asked if Westmore Woods is only tentative. Stan Rickard responded |
that staff has presented the project to the Park District and the comments were |
favorable. Staff is currently working on an Intergovernmental Agreement with them and |
final engineering is underway. Staff is quite confident that we will have a project later |
this year. Gordon Hallbeck asked if there would be connections from the north side of |
St. Charles involved with the project. Stan Rickard explained 1st phase of the project |
will be the detention pond, the 2nd phase will coincide with the St. Charles Road |
reconstruction, installation of a storm sewer underneath St. Charles. The 3rd phase will |
be putting in the storm sewers on Chase, Ahrens and Highland. |
Stephen Preins stated that he still has a problem with the bike paths. The village should |
not be spending money on bike paths when people still have water in their basements. |
Stan Rickard informed the committee that one of the bike path on 22nd is still funded |
with federal money. We are trying to use federal money when it is appropriate and |
beneficial to the village. Stephen Preins felt that if Finley Road Bike Path is being built |
with local funds, it should not be in the CIP. John Meyers agreed that until the flooding |
issues are taken care of, the village should not be doing anything that is not absolutely |
necessary. Robert Lewis explained that part of the reason bike paths are on there is the |
funding. Some money is earmarked for transportation only. The plan for the path was |
to put it on the east side of the street from Roosevelt to Oak Creek and then have it |
cross over at the traffic signal and be on the west side from Oak Creek to 22nd. At this |
point a motion was made to strike the Finley Road Bike Path from the CIP. See the 2nd |
motion below for the vote results. |
John Meyer asked if funds were identified in the CIP for the Overhead Sewer |
Reimbursement Program. Stan Rickard responded that they are not in there yet. If the |
committee recommends approval of the program then the funds will be put in the CIP. |
John Meyer inquired as to why we are suddenly being allowed to install a sidewalk on |
Roosevelt Road when IDOT was opposed to before. Robert Lewis explained that part |
of the reason is because there has been quite a personnel change at IDOT. Also, IDOT |
is looking to get more cooperation from municipalities regarding their Strategic Arterial |
Program, therefore it is in their best interest to also cooperate with local projects. |
Gordon Hallbeck asked if it would be possible to move the Ash Street up to be done at |
the same time as SA209. After some discussion Staff agreed to look at it. |
Stan Rickard talked to the committee about the Village using MFT for operations rather |
than capital improvements. The Committee was comfortable with that change in policy. |
A motion was made to recommend approval of this item with the stipulation that a line |
item be added and money be budgeted for the Overhead Sewer Program. |
It was moved by Preins, seconded by Hallbeck, that this matter be recommended |
to the Board of Trustees for approval. The motion carried by the following vote: |
Aye:
Hallbeck, Kaforski, Meyer and Preins
4 -
Absent:
Gatz Sr.
1 -
Bike Path Motion
It was moved by Preins, seconded by Hallbeck, to recommended to the Board of |
Trustees for denial. The motion carried by the following vote: |
Aye:
Hallbeck and Preins
2 -
Nay:
Kaforski and Meyer
2 -
Absent:
Gatz Sr.
1 -
970135
Stan Rickard reviewed the draft policy. |
John Kaforski wanted to make sure this would only be for areas where there are |
problems. Stan Rickard assured him it would not be open to the general public, |
residents would have to show evidence of a problem. |
The Committee discussed various pros and cons of the policy, but agreed that it was a |
good policy and something they wanted to move forward with. |
It was moved by Preins, seconded by Kaforski, that this matter be recommended |
to the Board of Trustees for approval. The motion carried by the following vote: |
Aye:
Hallbeck, Kaforski, Meyer and Preins
4 -
Absent:
Gatz Sr.
1 -
970272
Stan Rickard reviewed the draft policy for concrete apron upgrades. The committee |
discussed various aspects of the policy. |
It was moved by Meyer, seconded by Kaforski, that this matter be recommended |
to the Board of Trustees for approval. The motion carried by the following vote: |
Aye:
Hallbeck, Kaforski, Meyer and Preins
4 -
Absent:
Gatz Sr.
1 -
5.0
New Business
970336
Robert Lewis reviewed the revised specifications. Gordon Hallbeck asked what is being |
done internally with our water and sewer digs. Stan Rickard assured him that it has |
been brought to their attention. |
6.0
Change Orders
980002
A RESOLUTION AUTHORIZING A CHANGE ORDER |
INVOLVING AN INCREASE IN THE DOLLAR AMOUNT OF |
THE CONTRACT OF $10,000 OR MORE |
Robert Lewis reviewed the change order. Includes the items for clean up at North/Main.
It was moved by Committee Member Chellew, seconded by Meyer, that this |
matter be recommended to the Board of Trustees for approval. The motion |
carried by the following vote: |
Aye:
Hallbeck, Kaforski, Meyer and Preins
4 -
Absent:
Gatz Sr.
1 -
Enactment No: Resolution 68-98 |
7.0
Pending Change Orders
Robert Lewis reviewed his memo regarding pending change orders. Revisions item 2 - |
final balancing co will be in the amount of a deduction of the bid amount of $100,000. |
8.0
Other Business
9.0
Information Only
970045
970046
970047
970153
Construction Barricade Reports (light deficiencies) |
970273
970229
970228
970227
8.0
Adjournment
It was moved by Preins, seconded by Hallbeck, to adjourn the meeting at 10:09 |
p.m. The motion carried by a voice vote |