Village Hall |
255 East Wilson Ave. |
Lombard, IL 60148 |
villageoflombard.org |
Trustee Steven D. Sebby, Chairperson |
Trustee Rick Soderstrom Vice Chairperson |
John Kaforski, Rick Mahal, David Arnold, Art Frerichs, |
Ken Blakeslee and Dan Mahal |
Staff Liaisons: Wes Anderson and David Dratnol |
Trustee Ralph Borgatell, Trustee John DeFalco, Gordon Hallbeck, John |
Kaforski, Committee Member Trustee Joan DeStephano, John Meyer, Stephen |
Preins and David Arnold |
Graham P. Hart 8 Lincoln Court Lombard, IL |
Laura McGovern, P.E. Burns and McDonnell |
It was moved by Hallbeck, seconded by Preins, to approve. The motion carried |
by a voice vote |
Mr. Lichter informed committee there have been several changes since the last meeting |
with PW staff. The Village Board directed they would like to see all of the unimproved |
street projects within next 5 years. A number of projects will be pushed back a year or |
two but are still trying to bring them back up. Mr Lichter reviewed his memo from |
December 4th. There are a few projects that are not moved back up: St. Charles from |
Martha to 53 by Ridge Ave.; reduced concrete rehab. by about 3million in order to have |
necessary funds; there is not enough time to start SA213/214 next year, are proposing |
SA213/214 be done in one construction season.Due to the size of this project, would |
start underground early in 2000. What was to be 2 special assessments will now be one |
and completed in 2000. Because it will now be one project, it will be renumbered as |
SA213. Next change SA216, then SA217 will be moved up from 2003 to 2002, and |
completed as SA216. SA218/219 will be combined in to one project...rather than |
completed as 2 projects, and renumbered as SA217 to be done in 2003. SA220 will be |
renumbered as SA218 to be done in 2004. This would allow completion of construction |
in 5 years. In Traffic Engineering and Control: moved opticom up. Traffic signal |
Highland and Majestic to 2001. Hammershmidt detention facility has moved to next |
fiscal year. We are talking to the school district about combined funding; this is very |
preliminary. The biggest change is with the Special Assessments. |
GH: with regards to SA214...how much work was done last summer at Harrison and |
Rte. 53? BL: we repaired that with our own crews. SR: we added some stone and did |
some surface treatment. SP: it was closed for 10 days. JK: it was pretty bad over |
there; this was just a temporary solution. SR: our work was extremely cheap over |
there(under $20,000). JDS: Harrison from that point east was repaired in 1989; a |
definite bonus. GH: in maintaining an unimproved street in the past we never spent that |
amount of money. BL: we did the same thing on 20th and 17th. GH: if we combine |
Ahrens in to one project, where are all of the residents going to park? DD: will look at |
that as part of the project, and take in to consideration. GH: they will be hurting for |
parking spots. JK: possibly use Veterans hall for parking. GH: needs consideration. |
RB: aren't there some 1-2 block areas that are not improved? Can we get these in? |
BL: we would need engineering; would need to be Special Assessments. We don't |
want to push back projects that are already scheduled. RB: what we have done is |
basically picked up the bigger areas. BL: do have Charles Lane, which is smaller. GH: |
could we, for January, get a map with the 1-2 block unimproved areas marked on it; |
also, what is on the CIP(highlighted)? BL: we can do an update of the last map we |
gave you. We will put that together for you. What will be the new SA213 is a little piece |
of Troy Lane and Glenview. Another possibility with SA214 is Charles Lane is not too |
far from Harrison; possibly could be an add on. SP: asphalt maintenance numbers are |
not going up, crack sealing, surface treatment are not going up? We should question |
this. BL: numbers were given to us by PW. SP: as more and more asphalt is laid, it |
will need more treatment. BL: this is the number I was given; I will look at it. JM: |
pushed back Wilson? BL: that was one that the Village Board felt was fine. On Page 2: |
have put in funds for Grove between Main and Charlotte..took a look at water and sewer |
to serve street and new condos that are being constructed. Have pushed that project up |
to next year. On Page 3: Washington from Martha to Addison moved from 2007 to |
2008. Will continue to reevaluate this. JDS: How bad is Ridge Ave.? (Page 4) SR: |
Ridge north of North Ave. is in an Industrial area. Primary concern out there is the |
"Ridge Dip"; did some utility work there (water and sewer). Should be fine for now, have |
corrected utilities. BL: On Page 5: Butterfield Frontage Rd....we finally have an |
agreement with NIGAS to loop water main around there; trying to move that up. GH: |
part of this is State and part is Lombard's. SR: it is State right-of-way. GH: will they |
dictate to us what to do? Let's check this out. |
Graham Hart, resident from 8 Lincoln Court, in attendance. SR: introduced Mr. Hart. |
Background: Mr. Hart applied through the grant program. He installed an overhead |
sewer in 1987. Committee looked at it and decided that it was too far back to be |
considered in this program. Mr. Hart has supplied another narrative for consideration. |
He has proposed to install a new modified inside the wall drain tile system tied to a new |
sump pump pit to discharge onto the lawn (proposal attached). |
SP: are the existing drain tiles going to the sewer the problem? You would saw-cut the |
drain all of the way around? Mr. Hart: correct. GH: this is not sewage, but excess |
drain water. Mr Hart: correct. GH: is that a combined system out there? SR: yes. |
GH: is his line coming in at the top of the 108? SR: the whole block is that way. We |
have not televised that line yet, correct Angela? AP: yes. The problem is they are |
coming in low. Park and Hickory is this way also. JK: this is ground water coming in |
the walls? Mr. Hart: it is coming in the keyhole. Have had the walls water proofed, I |
mean the key way. JDS: is clear brown water? Mr Hart: correct. SP: this doesn't fit in |
to our program, but I'm for giving him the money to help him out. GH: I have no |
problem either, with the understanding that this is a one time deal. JK: my dealings with |
the plugs that you are having installed, the plugs only last a few years, and they will |
have to be redone. I don't have a problem either with this as a one shot deal, as Gordon |
stated. BL: does this require the policy to be adjusted? SP: what did Tom say? SR: |
Tom is in agreement. In the policy there is a phrase that talks about the "system". We |
could take this as a case or a problem that falls within this area. In future proposals, we |
would hope to approve these also. SP: if we see a lot of these come across, we may |
have to adjust language in the policy to fit this type of situation. JK: he did install an |
overhead sewer system. SR: we are comfortable approving this as an administrative |
decision if the PW Committee concurs with staff that this is acceptable under the |
overhead sewer program. Mr. Hart: thank-you to the PW Committee and PW staff for |
all of their help. |
Laura McGovern in attendance for presentation. AP: this is in regards to controls for |
systems and Lift station/pump station. We decided to combine field study for both |
projects since they were going to be handled by the same Engineering firm. I have |
supplied you with the reports. |
Laura McGovern gave overhead presentation, which summarizes large amount of |
documents passed out. |
LM: the PLC manufacturer we recommend is Allen Bradley. JM: can PW staff program |
this? LM: Jim Izzi has taken classes and could probably operate. AP: would probably |
hire a system integrator to put us up on line and then train staff. Initial integration would |
take about 2000 hours. |
LM: in regards to communications we eliminated cable tv and MAS radios do not have |
signals available. A dedicated telephone is great. There is something in the south end |
of Lombard that affected the Spread Spectrum radios. Fiber Optic cable is very |
expensive, around 1 million. Would recommend dedicated telephone at about $750.00 |
per site, per year. JK: can we apply for a dedicated frequency? LM: there are none |
available to apply for. JK: I thought the government just released a whole new group? |
LM: none of those frequencies fit this spectrum. Would also recommend going with |
Itellutions (DMACS), Window NT, Alarm Dialer Card connected locally to PLC, connect |
with Microsoft Office and Autodialer. |
Recommended System of Architecture: |
JDS: regarding Phase I, what is the impact of Y2K on this if schedule slips? LM: could |
have a significant impact. JDS: Phase II will not be effected by Y2K problems? LM: |
there will be no affect. AP: no processors out there in Phase II. We do have a backup |
which would mean switching to manual. |
AP: funds are available for SCADA and also some other projects that we have put on |
the shelf...we have $150,000 available that will be carried over in this budget. For water |
systems and engineering we will need about $640,000 in the CIP. Funding for lift |
stations comes primarily from lift station improvements in the CIP (Page 7) BL: as lift |
stations are replaced, control systems will be put in place. Talked about setting aside |
1/2 million for SCADA and lift station improvements/replacements out of water funds. |
There should be sufficient funds to take care of this. SP: looks like we are about |
$250,000 short. BL: funding is available in different sources; we can spell out a little |
clearer if necessary. AP: we broke down in a spread sheet the funding that we have, |
what we need, etc. SP: we need to spell out specifically what is available for this. |
LM: broken down into colors: red: critical before 2000; blue: complete by 1999; green |
is Phase II. |
JM: is it feasible to escalate any or all of this if necessary? LM: if funding was there, it |
would be great. What we have come up with certainly addresses the problem |
sufficiently. RB: How many years of "trouble free years" do we have? LM: the base is |
34 years. We did an installation for Bloomingdale in 1992, and haven't touched the |
system since. AP: we have used this software since 1980 original installation. LM: |
nice things about PLC's is that they never fail completely. AP: key thing will be our |
alarm capabilities/now we are notified by police or residents; a very timely process. |
Normally flooding occurs. |
Lift Station/Pump Station Master Plan: Laura McGovern passed out 6 page report for |
reference. |
LM: Sanitary Basin Analyses: need to install safety nets in hatches. Elizabeth/Morris |
Lift Station is marginal in capacity, should have 2 pumps. |
Immediate Repairs/Recommendations: pull meters up (done in house). Village has |
completed these. |
LM: Prioritization: #1. Yorktown Lift Station: replace at $240,000. |
Regarding BUDGET, Stations Recommended for Replacement: |
The top 4 stations are in serious trouble. Would suggest putting Glen Oak ahead of |
Finley due to structural problems. AP: Vista Pond originally on for repairs/reevaluated |
and now needs to be replaced. |
LM: Priority Improvements: |
A. absolutely need to be done. |
B. strongly suggested. |
C. make life easier and more convenient. |
All itemized in report you should receive by the end of the week. |
GH: as we make improvements, should we go to 1-2 different types of pumps instead of |
7-8 we have now? LM: need to try to get everything consistent. JM: is staff in |
concurrence with time on this? If funding is only issue, possibly we should escalate |
this? BL: money is the reason we have laid this out this way; there is a lot of debt with |
the street issues. We can look at it a little further before the 3rd draft of the CIP. JK: |
the benefit of this is that it is able to be phased in. JM: we don't want to speed up |
something that is not necessary, but we don't want to end up in trouble either. BL: am |
more concerned about structures at this point. Priority lift station repairs should be |
complete in a few years; the controls have to work. GH: how much is it costing us in |
man hours, etc., to check these stations? JM: money should not be the driving issue |
with this project. |
Committee thanked Laura McGovern for an excellent presentation. |
A RESOLUTION AUTHORIZING A CHANGE ORDER |
INVOLVING AN DECREASE IN THE DOLLAR AMOUNT OF |
THE CONTRACT OF $10,000 OR MORE |
It was moved by Hallbeck, seconded by Trustee DeStephano, that this matter be |
recommended to the Board of Trustees for approval. The motion carried by a |
voice vote |
Enactment No: Resolution 88-99 Con |
It was moved by Hallbeck, seconded by Preins, that this matter be recommended |
to the Board of Trustees for approval. The motion carried by a voice vote |
Enactment No: Resolution 97-99 Civ |
A RESOLUTION AUTHORIZING A CHANGE ORDER |
INVOLVING A DECREASE IN THE DOLLAR AMOUNT OF THE CONTRACT OF $10,000 OR |
MORE |
It was moved by Meyer, seconded by Kaforski, that this matter be recommended |
to the Board of Trustees for approval. The motion carried by a voice vote |
Enactment No: Resolution 89-99 Fin |
A RESOLUTION AUTHORIZING A CHANGE ORDER |
INVOLVING A DECREASE IN THE DOLLAR AMOUNT OF |
THE CONTRACT OF $10,000 OR MORE |
It was moved by Preins, seconded by Meyer, that this matter be recommended to |
the Board of Trustees for approval. The motion carried by a voice vote |
Enactment No: Resolution 90-99 Lom |
A RESOLUTION AUTHORIZING A CHANGE ORDER |
INVOLVING A DECREASE IN THE DOLLAR AMOUNT OF |
THE CONTRACT OF $10,000 OR MORE |
It was moved by Preins, seconded by Kaforski, that this matter be recommended |
to the Board of Trustees for approval. The motion carried by a voice vote |
Enactment No: Resolution 91-99 Ol |
A RESOLUTION AUTHORIZING A CHANGE ORDER |
INVOLVING AN INCREASE IN THE DOLLAR AMOUNT OF THE CONTRACT OF $10,000 OR |
MORE |
It was moved by Preins, seconded by Hallbeck, that this matter be recommended |
to the Board of Trustees for approval. The motion carried by a voice vote |
Enactment No: Resolution 92-99 SA |
Committee addressed the possibility of pictures, etc. documenting major change orders |
(as an example: pictures of tree that was found at Maple St. Lot that caused increase in |
amount of this project). Dave Dratnol responded: A lot of times this would be very |
difficult. A tree, yes that is possible. But other situations, such as poor soil, not |
possible. Most of the time, decisions need to be made when you open up the ground. |
Also, a photo is not necessarily going to tell you or show you what the problem is/was. |
Inspector tries to make a report/don't always have the luxury of "time". SP: when there |
is a structure that poses a problem, would like to have a photo or video if possible. JDS: |
Olde Town underground creek video with rushing water was a great presentation that |
showed us the problem out there. |
Concoord |
Restoration List |
Procurement Schedule |
Construction Barricade Reports (light deficiencies) |
Change Order Report |
Overhead Sewer Grant Program-List of Applicants |
It was moved by Preins, seconded by Kaforski, to adjourn the meeting at 10:09 |
pm. The motion carried by a voice vote |