Village of Lombard Legistar System

Mr. Lichter informed committee there have been several changes since the last meeting

with PW staff. The Village Board directed they would like to see all of the unimproved

street projects within next 5 years. A number of projects will be pushed back a year or

two but are still trying to bring them back up. Mr Lichter reviewed his memo from

December 4th. There are a few projects that are not moved back up: St. Charles from

Martha to 53 by Ridge Ave.; reduced concrete rehab. by about 3million in order to have

necessary funds; there is not enough time to start SA213/214 next year, are proposing

SA213/214 be done in one construction season.Due to the size of this project, would

start underground early in 2000. What was to be 2 special assessments will now be one

and completed in 2000. Because it will now be one project, it will be renumbered as

SA213. Next change SA216, then SA217 will be moved up from 2003 to 2002, and

completed as SA216. SA218/219 will be combined in to one project...rather than

completed as 2 projects, and renumbered as SA217 to be done in 2003. SA220 will be

renumbered as SA218 to be done in 2004. This would allow completion of construction

in 5 years. In Traffic Engineering and Control: moved opticom up. Traffic signal

Highland and Majestic to 2001. Hammershmidt detention facility has moved to next

fiscal year. We are talking to the school district about combined funding; this is very

preliminary. The biggest change is with the Special Assessments.

GH: with regards to SA214...how much work was done last summer at Harrison and

Rte. 53? BL: we repaired that with our own crews. SR: we added some stone and did

some surface treatment. SP: it was closed for 10 days. JK: it was pretty bad over

there; this was just a temporary solution. SR: our work was extremely cheap over

there(under $20,000). JDS: Harrison from that point east was repaired in 1989; a

definite bonus. GH: in maintaining an unimproved street in the past we never spent that

amount of money. BL: we did the same thing on 20th and 17th. GH: if we combine

Ahrens in to one project, where are all of the residents going to park? DD: will look at

that as part of the project, and take in to consideration. GH: they will be hurting for

parking spots. JK: possibly use Veterans hall for parking. GH: needs consideration.

RB: aren't there some 1-2 block areas that are not improved? Can we get these in?

BL: we would need engineering; would need to be Special Assessments. We don't

want to push back projects that are already scheduled. RB: what we have done is

basically picked up the bigger areas. BL: do have Charles Lane, which is smaller. GH:

could we, for January, get a map with the 1-2 block unimproved areas marked on it;

also, what is on the CIP(highlighted)? BL: we can do an update of the last map we

gave you. We will put that together for you. What will be the new SA213 is a little piece

of Troy Lane and Glenview. Another possibility with SA214 is Charles Lane is not too

far from Harrison; possibly could be an add on. SP: asphalt maintenance numbers are

not going up, crack sealing, surface treatment are not going up? We should question

this. BL: numbers were given to us by PW. SP: as more and more asphalt is laid, it

will need more treatment. BL: this is the number I was given; I will look at it. JM:

pushed back Wilson? BL: that was one that the Village Board felt was fine. On Page 2:

have put in funds for Grove between Main and Charlotte..took a look at water and sewer

to serve street and new condos that are being constructed. Have pushed that project up

to next year. On Page 3: Washington from Martha to Addison moved from 2007 to

2008. Will continue to reevaluate this. JDS: How bad is Ridge Ave.? (Page 4) SR:

Ridge north of North Ave. is in an Industrial area. Primary concern out there is the

"Ridge Dip"; did some utility work there (water and sewer). Should be fine for now, have

corrected utilities. BL: On Page 5: Butterfield Frontage Rd....we finally have an

agreement with NIGAS to loop water main around there; trying to move that up. GH:

part of this is State and part is Lombard's. SR: it is State right-of-way. GH: will they

dictate to us what to do? Let's check this out.

Graham Hart, resident from 8 Lincoln Court, in attendance. SR: introduced Mr. Hart.

Background: Mr. Hart applied through the grant program. He installed an overhead

sewer in 1987. Committee looked at it and decided that it was too far back to be

considered in this program. Mr. Hart has supplied another narrative for consideration.

He has proposed to install a new modified inside the wall drain tile system tied to a new

sump pump pit to discharge onto the lawn (proposal attached).

SP: are the existing drain tiles going to the sewer the problem? You would saw-cut the

drain all of the way around? Mr. Hart: correct. GH: this is not sewage, but excess

drain water. Mr Hart: correct. GH: is that a combined system out there? SR: yes.

GH: is his line coming in at the top of the 108? SR: the whole block is that way. We

have not televised that line yet, correct Angela? AP: yes. The problem is they are

coming in low. Park and Hickory is this way also. JK: this is ground water coming in

the walls? Mr. Hart: it is coming in the keyhole. Have had the walls water proofed, I

mean the key way. JDS: is clear brown water? Mr Hart: correct. SP: this doesn't fit in

to our program, but I'm for giving him the money to help him out. GH: I have no

problem either, with the understanding that this is a one time deal. JK: my dealings with

the plugs that you are having installed, the plugs only last a few years, and they will

have to be redone. I don't have a problem either with this as a one shot deal, as Gordon

stated. BL: does this require the policy to be adjusted? SP: what did Tom say? SR:

Tom is in agreement. In the policy there is a phrase that talks about the "system". We

could take this as a case or a problem that falls within this area. In future proposals, we

would hope to approve these also. SP: if we see a lot of these come across, we may

have to adjust language in the policy to fit this type of situation. JK: he did install an

overhead sewer system. SR: we are comfortable approving this as an administrative

decision if the PW Committee concurs with staff that this is acceptable under the

overhead sewer program. Mr. Hart: thank-you to the PW Committee and PW staff for

all of their help.

Laura McGovern in attendance for presentation. AP: this is in regards to controls for

systems and Lift station/pump station. We decided to combine field study for both

projects since they were going to be handled by the same Engineering firm. I have

supplied you with the reports.

Laura McGovern gave overhead presentation, which summarizes large amount of

documents passed out.

LM: the PLC manufacturer we recommend is Allen Bradley. JM: can PW staff program

this? LM: Jim Izzi has taken classes and could probably operate. AP: would probably

hire a system integrator to put us up on line and then train staff. Initial integration would

take about 2000 hours.

LM: in regards to communications we eliminated cable tv and MAS radios do not have

signals available. A dedicated telephone is great. There is something in the south end

of Lombard that affected the Spread Spectrum radios. Fiber Optic cable is very

expensive, around 1 million. Would recommend dedicated telephone at about $750.00

per site, per year. JK: can we apply for a dedicated frequency? LM: there are none

available to apply for. JK: I thought the government just released a whole new group?

LM: none of those frequencies fit this spectrum. Would also recommend going with

Itellutions (DMACS), Window NT, Alarm Dialer Card connected locally to PLC, connect

with Microsoft Office and Autodialer.

Recommended System of Architecture:

JDS: regarding Phase I, what is the impact of Y2K on this if schedule slips? LM: could

have a significant impact. JDS: Phase II will not be effected by Y2K problems? LM:

there will be no affect. AP: no processors out there in Phase II. We do have a backup

which would mean switching to manual.

AP: funds are available for SCADA and also some other projects that we have put on

the shelf...we have $150,000 available that will be carried over in this budget. For water

systems and engineering we will need about $640,000 in the CIP. Funding for lift

stations comes primarily from lift station improvements in the CIP (Page 7) BL: as lift

stations are replaced, control systems will be put in place. Talked about setting aside

1/2 million for SCADA and lift station improvements/replacements out of water funds.

There should be sufficient funds to take care of this. SP: looks like we are about

$250,000 short. BL: funding is available in different sources; we can spell out a little

clearer if necessary. AP: we broke down in a spread sheet the funding that we have,

what we need, etc. SP: we need to spell out specifically what is available for this.

LM: broken down into colors: red: critical before 2000; blue: complete by 1999; green

is Phase II.

JM: is it feasible to escalate any or all of this if necessary? LM: if funding was there, it

would be great. What we have come up with certainly addresses the problem

sufficiently. RB: How many years of "trouble free years" do we have? LM: the base is

34 years. We did an installation for Bloomingdale in 1992, and haven't touched the

system since. AP: we have used this software since 1980 original installation. LM:

nice things about PLC's is that they never fail completely. AP: key thing will be our

alarm capabilities/now we are notified by police or residents; a very timely process.

Normally flooding occurs.

Lift Station/Pump Station Master Plan: Laura McGovern passed out 6 page report for

reference.

LM: Sanitary Basin Analyses: need to install safety nets in hatches. Elizabeth/Morris

Lift Station is marginal in capacity, should have 2 pumps.

Immediate Repairs/Recommendations: pull meters up (done in house). Village has

completed these.

LM: Prioritization: #1. Yorktown Lift Station: replace at $240,000.

Regarding BUDGET, Stations Recommended for Replacement:

The top 4 stations are in serious trouble. Would suggest putting Glen Oak ahead of

Finley due to structural problems. AP: Vista Pond originally on for repairs/reevaluated

and now needs to be replaced.

LM: Priority Improvements:

A. absolutely need to be done.

B. strongly suggested.

C. make life easier and more convenient.

All itemized in report you should receive by the end of the week.

GH: as we make improvements, should we go to 1-2 different types of pumps instead of

7-8 we have now? LM: need to try to get everything consistent. JM: is staff in

concurrence with time on this? If funding is only issue, possibly we should escalate

this? BL: money is the reason we have laid this out this way; there is a lot of debt with

the street issues. We can look at it a little further before the 3rd draft of the CIP. JK:

the benefit of this is that it is able to be phased in. JM: we don't want to speed up

something that is not necessary, but we don't want to end up in trouble either. BL: am

more concerned about structures at this point. Priority lift station repairs should be

complete in a few years; the controls have to work. GH: how much is it costing us in

man hours, etc., to check these stations? JM: money should not be the driving issue

with this project.

Committee thanked Laura McGovern for an excellent presentation.