Monday, January 28, 2008
7:30 PM
Village of Lombard
Village Hall
Plan Commission
Donald F. Ryan, Chairperson |
Commissioners: Martin Burke, |
Stephen Flint, Ronald Olbrysh, |
Ruth Sweetser, and Richard Nelson |
Staff Liaison: William Heniff |
Meeting Minutes
Plan Commission
Meeting Minutes
January 28, 2008
Call to Order
Chairperson Ryan called the meeting to order at 7:30 p.m.
Roll Call of Members
Chairperson Donald F. Ryan, Commissioner Stephen Flint, Commissioner |
Ronald Olbrysh, Commissioner Ruth Sweetser and Commissioner Martin Burke |
Present:
Commissioner Richard Nelson
Absent:
Also present: William Heniff, AICP, Senior Planner; Jennifer Backensto, AICP, Planner |
II; Michael Toth, Associate Planner; and George Wagner, legal counsel to the Plan |
Commission. |
Chairperson Ryan called the order of the agenda. |
Mr. Heniff read the Rules of Procedure as written in the Plan Commission By-Laws. |
070690
PC 07-42: 650 Springer Drive |
Requests that the Village take the following actions on the subject property, located |
within the R5PD General Residence District Planned Development: |
A. Approve the following variations: |
1. A variation from Section 155.603 of the Zoning Ordinance pertaining to the |
Village's off-street loading requirements; |
2. A variation from Section 155.706 (C) and 155.709 (B) of the Zoning Ordinance |
reducing the required perimeter parking lot landscaping from five feet (5') to |
approximately 2.5 feet (2.5'); |
3. A variation from Section 155.708 of the Zoning Ordinance reducing the required |
foundation landscaping from five feet (5') to zero feet (0'); |
B. The petitioner also requests Site Plan Approval for the proposed development. |
William Heniff noted that this petition was being withdrawn by the petitioner. He |
explained that they have revised their plans and no longer need the requested relief, |
however, the site plan and subdivision approvals will be heard later in the meeting. |
Public Hearings
PC 08-02: 665 West North Avenue (Heron Point Office Center) |
Requests approval of a use exception within a planned development to allow for a |
pharmaceutical establishment located within the Heron Point of Lombard Office Planned |
Development (OPD) District. (DISTRICT #1) |
Maureen Mehls of Lexington Health Care presented the petition. She stated that they |
are seeking zoning approvals to allow for a space within the Heron Point office building |
to be used for their pharmaceutical activities. The business would consist of providing |
medications for the Lexington Health Care facility. The business will not have a retail |
component. They have reviewed the standards for conditional uses (for a planned |
development) and she stated that they meet the standards. |
Chairperson Ryan then opened the meeting for public comment. No one spoke in favor |
or in opposition to the petition. He then requested the staff report. |
William Heniff, Senior Planner, presented the staff report. The petitioner is requesting |
approval of a use exception to allow for a pharmaceutical establishment to be located |
within the existing Heron Point office building. The proposed use would occupy the |
existing tenant space within Suite 102. The business would consist of filling |
prescriptions (i.e., counting pills from their bulk deliveries and placing it in individual |
containers) for residents within institutional or congregate care centers for distribution. |
The prescriptions would be delivered by a courier. There will be no retail component |
associated with the proposed business. No manufacturing will be done on the premises. |
As the proposed use is not listed within the permitted or conditional uses within the O |
Office District, a use exception is requested. |
The Heron Point Planned Development was approved in 1998. The proposed use will |
consist of a reception area, a data area, a work area, offices and a courier area. The |
proposed business would be located within Suite 102 and consists of a tenant space of |
2,907 square feet in area. |
Staff conducted a code review of the proposed use. Given that no existing land use |
classification accurately denotes the exact nature of the business use, two options are |
available to address the proposed use - either create a text amendment to allow for the |
proposed use as a permitted use in the O Office District, or grant a use exception for the |
existing planned development. Staff suggested that a use exception would be an |
appropriate way to address the proposed business use as the use is highly unique and |
could be better regulated through the overall planned development provisions. |
Staff finds that the proposed use would be compatible with the adjacent offices as noted |
within the IDRC Report. The use will function like an office use in most respects. Given |
that the office use has already been determined to be compatible with the adjacent land |
uses, so would the petitioner's use. The use would occupy three percent (3%) of the |
overall square footage of the existing office building, meeting the use exception |
percentage requirements. |
In consideration of the overall Heron Point planned development and the surrounding |
uses, he noted that the use would function similarly to other office uses in the building. |
Staff believes the use will be compatible within the planned development and the |
adjacent properties. |
Chairperson Ryan then opened the meeting for comment among the Commissioners. |
Commissioner Olbrysh stated that he felt this petition was pretty straight forward. |
Commissioner Sweeter asked about the hours of operation. The petitioner noted that |
their business would be open until 6 p.m. |
Commissioner Burke suggested that perhaps the petition should be conditioned to |
prohibit a retail component. Mr. Heniff noted that the Zoning Ordinance allows retail |
pharmacies within office buildings as an ancillary use within an office building, but the |
petition could be conditioned if desired. |
It was moved by Commissioner Olbrysh, seconded by Commissioner Sweetser, |
that this matter be Recommended for approval to the Corporate Authorities |
subject to the amended condition(s). The motion carried by the following vote: |
Aye:
Flint, Olbrysh, Sweetser and Burke
4 -
Absent:
Nelson
1 -
1. The approval of the use exception for the pharmaceutical establishment shall be for |
the 2,907 square foot tenant space within Suite 102 within the Heron Point office |
building. Any further expansion shall require approval of a further use exception. |
2. The approval for the use exception shall provide for the filling of prescriptions for |
ultimate consumers of the prescriptions and shall not include any drug manufacturing |
activities or retail activities on the subject property. |
PC 08-01: 1041 E. St. Charles |
Requests conditional use approval for contractor construction offices, shops, and yard |
within the B4 Corridor Commercial District. (DISTRICT #5) |
Chairperson Ryan asked if there was anyone to cross-examine the witnesses. |
Edgar Rodriguez, 1041 E. St. Charles, presented the petition. He indicated that their |
proposal consists of an office with a storage yard for their landscaping business. Mr. |
Rodriguez stated that they have been working with staff to bring the property into |
compliance with Code. He explained that the storage yard would be gated and out of |
view. Mr. Rodriguez stated that they would only be there in the morning to pick up the |
truck and in the evening to drop them off. He then added that there would be no |
hazardous chemicals being stored on the site. |
Chairperson Ryan then opened the meeting for public comment. |
Christine Salinas, 1037 E. St, Charles, owns the neighboring business to the west of the |
subject property. She stated that she is in favor of the conditional use being approved. |
Bob Brunton (did not speak in favor or against the petition), 18 Kenilworth Ct., lives |
behind the subject property and is concerned about the amount of possible noise that |
may be created. He asked the petitioner if they plan on acquiring any larger diesel |
vehicles. |
Edgar Rodriguez replied by stating that they do have a number of dump trucks, but the |
noise from the trucks should be contained to the site by the fencing and perimeter |
landscaping. Mr. Rodriguez added that the landscaping will consist of trees and shrubs. |
Mr. Rodriguez also addressed Mr. Brunton's concern by stating that the trucks will only |
be operational on the site for a few minutes in the morning and evening. He then added |
that they come and go in short intervals throughout the day. |
Commissioner Sweetser asked that the petitioner address Mr. Brunton's question of |
whether or not they plan on acquiring any larger vehicles. |
Mr. Rodriguez replied that they had no plans to obtain any larger vehicles. |
Chairperson Ryan then requested the staff report. |
Michael Toth, Planner I, presented the staff report. The petitioner is proposing a |
contractor construction office/yard to be located behind an existing commercial building |
within the B4 zoning district. As contractor's construction offices, shops, and yard uses |
are listed in the Zoning Ordinance as a conditional use within the B4 zoning district, |
Village Board approval is required. |
The proposed contractor's yard would occupy the southern portion of the subject |
property and would be used for the storage of industrial landscaping equipment |
including dump trucks, trailers, and a wood chipper. The office element is to be located |
within the existing commercial building, which is one story in height and of block |
construction. The proposed use will utilize all existing drive aisles to access the |
southern portion of the property. |
Certain site improvements are also being proposed as an adjunct to the contractor's |
offices and yard. Relative to the contractor's yard, asphalt paving (along with the |
required storm water detention) is being proposed within the southern portion of the |
property. The addition of a wood gate, which would adjoin the existing eight (8) foot |
wood fence, is to be added to help conceal the yard. As the parking lot and yard area |
are located within required yards, a five (5) foot perimeter landscaping area shall be |
installed and is reflected on the plan. |
The Village Code Enforcement staff undertook a comprehensive review of the |
commercial properties along East St. Charles Road in 2007 to ensure that the business |
uses were operating in compliance with code requirements. Through this inspection |
effort, staff found that a number of landscape contractor trucks were being parked on |
the subject property in an unimproved area behind the strip center. Further investigation |
of this activity found that the petitioner has purchased the subject property and was |
using the rear of the property as a landscape contractor's yard. Landscape contractor's |
offices, shops and yards are listed as conditional uses within the B4 Corridor |
Commercial District. |
Introducing a semi-industrial use into a neighborhood consisting of commercial and |
residential properties may have negative repercussions on adjacent properties due to |
possible visual blight and excessive noise and dirt. It is noted that the petitioner has |
gone to certain lengths to visually conceal the contractor's yard (per submitted plans) by |
erecting an eight (8) foot wood fence (with gate) and also plans to add aesthetically |
enhancing landscape elements to the property in its entirety. However, the fencing only |
serves as a basic screening element and does not address other impacts of such uses |
or activities, including additional truck traffic and noise. |
The subject property is bordered to the east by a commercial retail strip center and to |
the west by a beauty shop. The existing tailor shop located on the subject property is |
compatible with those surrounding uses as it is commercial by nature. The proposed |
office that would utilize the southern portion of the existing building on the subject |
property would also be compatible with those surrounding land uses because there are |
already a number of office uses surrounding the subject property. The contractor's yard |
element is a light industrial use and is therefore incompatible due to a lack of |
commercial/retail components. Staff notes that the properties located to the south of |
Great Western Trail are strictly residential and any noise or general disturbances could |
directly affect those properties. The adjacent property to the north, which is located in |
Villa Park, has multiple motor vehicles located on the property; however, those vehicles |
are for retail sale, again, resulting in a commercial land use distinction. |
The Comprehensive Plan identifies the site for Community Commercial Use. The |
Comprehensive Plan defines Community Commercial as a commercial area which |
provides services extending beyond daily living needs and includes comparison |
shopping goods. This area was also reviewed as part of the East St. Charles Road |
corridor plan in 1999. The Plans advise that the property be developed to include retail, |
commercial and office uses. The proposed use includes a contractor's yard with an |
ancillary office, lacking any retail use or principal office component. The primary land |
use does not consist of a retail component, and as such would be more consistent with |
a light industrial land use. Therefore, the use would be inconsistent with the |
Comprehensive Plan, as it clearly defines the subject property to be designated for |
commercial uses. |
Concluding, Mr. Toth stated that staff recommended denial of the petition. |
Chairperson Ryan then opened the meeting for discussion among the Commissioners. |
Commissioner Sweetser asked staff what the difference was between a light industrial |
use and a semi industrial use. |
William Heniff, Senior Planner, stated that the difference between the types of industrial |
uses in this case is the way they are being used. Mr. Heniff stated that the proposal is |
semi industrial because the main use is industrial with an ancillary office use. Had it |
been the other way around, the use would be considered light industrial because the |
office would be the main function with an ancillary contractor's yard. |
It was moved by Commissioner Olbrysh, seconded by Commissioner Flint, that |
this matter be recommended to the Corporate Authorities for denial. The motion |
failed by the following vote: |
Aye:
Flint, Olbrysh and Burke
3 -
Nay:
Ryan and Sweetser
2 -
Absent:
Nelson
1 -
PC 08-01: 1041 E. St. Charles |
Requests conditional use approval for contractor construction offices, shops, and yard |
within the B4 Corridor Commercial District. (DISTRICT #5) |
It was moved by Chairperson Ryan, seconded by Commissioner Sweetser, that |
this matter be recommended to the Corporate Authorities for approval. The |
motion failed by the following vote: |
Aye:
Ryan, Sweetser and Burke
3 -
Nay:
Flint and Olbrysh
2 -
Absent:
Nelson
1 -
As there were not 4 votes necessary for a recommendation, this petition is forwarded to the |
Board of Trustees without a recommendation. |
PC 08-03: 1022 S. Finley Road |
Requests that the Village take following actions on the subject property: |
1. Approval of an Annexation Agreement; |
2. Annexation to the Village of Lombard; |
3. Approval of a map amendment from the R0 Single-Family Residence District to the |
R1 Single-Family Resident District; and |
4. Approval of a minor plat of subdivision with a variation from Section 155.405 (E) to |
reduce the required minimum lot width from seventy-five feet (75') to sixty feet (60'). |
Randy Willey presented the petition. He stated that they currently have a single-family |
home on a lot that is over one-half acre. They are requesting annexation and a two-lot |
subdivision with a lot width variation. |
Chairperson Ryan then opened the meeting for public comment. No one spoke in favor |
or in opposition to the petition. He then requested the staff report. |
Jennifer Backensto, Planner II, presented the staff report. The subject property is |
located along Finley Road within the Flowerfield subdivision in unincorporated DuPage |
County. The petitioner wishes to subdivide the property into two single-family lots. To |
accomplish this, the petitioner is requesting annexation into the Village of Lombard, a |
map amendment from the R0 District to the R1 District, and a lot width variation from 75 |
feet to 60 feet. |
The Comprehensive Plan recommends Estate Residential land uses at this location. |
The proposed single family uses and lot sizes are consistent with this recommendation. |
As of October 2007, newly annexed properties are given R0 Single Family Residence |
zoning by default. Prior to the creation of the R0 District, properties were automatically |
assigned to the R1 Single Family Residence District. The petitioner is requesting R1 |
zoning, which is the zoning classification that was applied to the six Flowerfield |
annexations that occurred in 2005. Staff has no objection to the proposed map |
amendment as it is consistent with existing zoning classifications within the Flowerfield |
subdivision. |
The minimum required lot width for R1 properties is 75 feet and the minimum lot area is |
10,000 square feet. At approximately 12,000 square feet each, the proposed lots will |
meet the minimum lot area as required by the Zoning Ordinance. However, the |
proposed lots are only 60 feet wide. |
In the petitioner's Response to Standards for Variations, they note that the proposed lots |
will be substantially larger (16%-20%) than the recently annexed and subdivided lots at |
Finley and Edgewood, which are 10,004 square feet and 10,370 square feet. The new |
lots would also have a density of 3.63 units per acre, which meets the Comprehensive |
Plan recommendation for a density of four or fewer lots per acre. Also, the lots directly |
east of the subject property (on the east side of Finley Road) are 61 feet wide and 7,564 |
square feet. While those R2-zoned properties are not within Flowerfield, they do share |
street frontage with the subject property and are consistent with the proposed 60-foot lot |
widths. |
In considering a requested variation, staff typically looks at what sort of precedent might |
be established if a variation is granted. In this case, staff examined the lots within |
Flowerfield to see what other properties have similar characteristics to the subject |
property. Of the 117 parcels within Flowerfield, 110 are either unincorporated or have |
R1 zoning. Of these, 16 (not including the subject property) are at least 20,000 square |
feet and 120 feet wide. These properties could make a similar argument for a lot width |
variation (not accounting for those properties where unusual shapes or orientation would |
preclude their subdivision). While not entirely unique to the subject property, the |
requested relief could not be applied to 86% of the properties within Flowerfield. |
Therefore, the proposed lot width variation would not alter the essential character of the |
neighborhood, even if it were applied to every possible property within the subdivision. |
Each of the proposed lots will comply with all other aspects of the Zoning Ordinance, |
and the existing single-family home on the proposed Lot 2 meets the setback |
requirements of the R1 District. Given the subject property's proposed low density, |
large lot sizes, and transitional location between Flowerfield and the denser R2 |
neighborhoods to the east, staff can support the requested 60-foot lot width variation. |
The subject property is currently utilized as a single family residence, therefore there is |
no change in the property's compatibility with existing land uses. Staff's only comment |
on the proposed subdivision plat is that a standard five-foot wide public utilities and |
drainage easement must be provided along the north and south property lines of both |
proposed lots. |
The petitioner is preparing a companion annexation agreement for the subject property. |
This agreement will be considered by the Village Board in conjunction with the final |
consideration of Ordinances. As part of this agreement, staff is recommending that the |
existing coachwalk along Finley Road be relocated to a point one foot off the property |
line. This is consistent with what was done in the annexation agreement for 501 W. |
Edgewood and will, in time, result in a standard sidewalk south of Edgewood that will |
connect with the sidewalk adjacent to the Nicor property in Glen Ellyn. |
Chairperson Ryan then opened the meeting for comment among the Commissioners. |
Commissioner Flint stated that this was a straight-forward petition. |
It was moved by Commissioner Flint, seconded by Commissioner Burke, |
recommended to the Corporate Authorities for approval with conditions. The |
motion carried by the following vote: |
Aye:
Flint, Olbrysh, Sweetser and Burke
4 -
Absent:
Nelson
1 -
1. That the proposed resubdivision shall be modified to include all public utility and |
drainage easements, as indicated in this report. |
2. That the variation request shall be contingent upon the Village and the developer |
entering into an Annexation Agreement, with the Agreement being an Exhibit to the |
Ordinance approving the variation request. |
Business Meeting
The business meeting convened at 8:10 p.m.
Approval of Minutes
approved by the members present with the following correction: |
Page 4, PC 07-43, second paragraph, last sentence, change the number $650.00 to |
$650,000. |
Public Participation
There was no public participation.
DuPage County Hearings
There were no DuPage County hearings.
Chairperson's Report
The Chairperson deferred to the Senior Planner.
Planner's Report
The Senior Planner had nothting to report.
Unfinished Business
There was no unfinished business.
New Business
Mr. Heniff stated that to ensure a quorum for the March 17 meeting, it might be |
necessary to change the meeting date. Staff has recommended March 24 as the |
alternate date. |
The Plan Commission unanimously agreed to change the March Plan Commission |
meeting date to March 24. The February Plan Commission date will remain on February |
18, 2008. |
Subdivision Reports
SUB 08-01: 650 Springer Drive (Oak Creek) |
Requests that the Village approve a Major Plat of Subdivision. (DISTRICT #2) |
John Coleman of Alter Asset Management presented the petition and stated the |
requested resubdivision is intended to address a remnant parcel leftover from previous |
subdivision activity. |
No one in the audience had comments about the proposed plat. |
Jennifer Backensto, Planner II, referenced the companion staff report. A plat of |
subdivision is being brought forward at this time to facilitate the proposed construction |
associated with SPA 08-01. Since the subject property is greater than an acre in size, it |
is considered a major plat of subdivision and must be reviewed and approved by the |
Plan Commission and Board of Trustees. |
The proposed resubdivision is intended to create a separate lot of record for the subject |
property. This subdivision meets all of the requirements of the Zoning Ordinance and |
Subdivision and Development Ordinance. The proposed lot will exceed the minimum lot |
width and area requirements of the underlying zoning district. Staff recommends that |
the plat be approved. Any additional easements that may be required as part of the |
redevelopment activity can be addressed through a future plat of easement dedication. |
Chairperson Ryan opened the meeting for discussion and questions by the Plan |
Commission. There were no comments from the Commissioners. |
It was moved by Commissioner Sweetser, seconded by Commissioner Olbrysh, |
that this matter be recommended to the Corporate Authorities for approval. The |
motion carried by the following vote: |
Aye:
Flint, Olbrysh, Sweetser and Burke
4 -
Absent:
Nelson
1 -
Site Plan Approvals
SPA 08-01: 650 Springer Drive (Oak Creek) |
Requests Site Plan Approval for the proposed development, located within the R5PD |
General Residence District Planned Development. (DISTRICT #2) |
Dennis McNicholas, attorney for the petitioner, introduced the petition. Steve Olson, |
architect for the project, explained the site plan. The site is currently developed with a |
parking lot. The client's preferred use is a 10-unit office/warehouse condominium |
project. This design concept has been successful with a portion of the building used as |
office and the remainder used as storage or warehouse space. They presented their |
plans to staff and have made revisions to meet the Village's requirements. |
Mr. McNicholas stated that the issue of access is a question of interpretation, and that |
he believes the front access to the building is sufficient. Internal access issues will be |
dealt with internally through the condominium association. Delivery trucks will not spend |
more time there than necessary. The interior of the courtyard is not visible from |
Springer Drive, so vehicles will not want to park there. The tenants will self-select, with |
a typical owner being a consultant or manufacturer's representative. The space would |
be 30 percent office and 70 percent storage, with the largest storage space only 1,500 |
square feet. Staff is concerned with loading conflicts, which the petitioner took into |
consideration by providing two outside loading berths. A striped area could be added |
where vehicles could wait to use the loading spaces. The petitioner believes that |
internal policing will be sufficient and there will not be frequent deliveries. The building |
will be attractive. The trash enclosure will face the neighboring property and not the |
street. |
Chairperson Ryan then opened the meeting for public comment. No one spoke in favor |
or in opposition to the petition. He then requested the staff report. |
Jennifer Backensto, Planner II, presented the staff report. The petitioner is seeking site |
plan approval to construct an office/warehouse condominium development within the |
Oak Creek Planned Development. Although the petitioner's original Plan Commission |
submittal requested variations from the Village's off-street loading and landscaping |
requirements, those variation requests have subsequently been withdrawn. The current |
plans meet the standards of the Zoning Ordinance, but site plan approval is still |
necessary. |
The Private Engineering Services Division has reviewed two possible stormwater |
detention solutions for the subject property, each of which is conceptually acceptable. |
Should the petitioner elect to explore their second option, they should ensure that |
Private Engineering Services is in attendance at any meetings they have with the |
County. The Utilities Division of the Public Works Department notes that the existing |
sanitary sewer main does not extend across the entire frontage of the property, which |
may require the main to be extended to serve the development. Additional comments |
will be provided once final engineering plans are submitted. |
Ms. Backensto stated that the Comprehensive Plan recommends planned business park |
uses at this location. The proposed office/warehouse condominiums comply with this |
recommendation. The 1978 court decree permitted warehousing and manufacturing |
uses, with the intent to provide an environment suitable for industrial activities that do |
not create nuisances or hazards. The court decree states that the Plan Commission |
shall retain site plan approval of all development phases. For the purpose of promoting |
a well-designed, integrated site plan the Plan Commission may authorize exceptions to |
certain bulk regulations to the extent those exceptions are within the limits established |
by Village ordinances. |
Section 155.511 of the Zoning Ordinance sets forth regulations pertaining to the site |
plan approval process. At staff's request, the petitioner has reworked the site plan to |
provide all required landscaping as well as a pedestrian walkway around the perimeter |
of the building. The December 28, 2007 landscape plan meets the requirements of the |
Zoning Ordinance. |
The required off-street loading berths are located near the southwest corner of the |
property. Staff continues to have concerns regarding the "unofficial" interior loading |
area. These concerns have been communicated to the petitioner and property owners |
at numerous pre-submittal meetings and several times since their initial October 2007 |
submittal. The Standards for Planned Developments refer to the need to provide |
convenient, safe access. The proposed courtyard design would allow a truck backed up |
to one unit to block access to other units. Of particular concern are the three conflicting |
loading doors in the northeast corner of the courtyard and the two conflicting doors in |
the southeast corner. The image in the staff report demonstrates these conflicts. (Note: |
Image assumes a small, 10 foot by 20 foot box truck at each loading door. Larger |
vehicles, such as semi-trailer trucks would create more significant conflicts.) In addition |
to blocking access to other units while parked, vehicles at a loading door could also |
impede safe, orderly traffic turning movements and could effectively block other delivery |
vehicles inside the courtyard. |
Ms. Backensto stated that in addition to creating conflicts between tenant loading areas, |
the design of the courtyard provides an opportunity for the courtyard to become a de |
facto parking and outdoor storage area. In industrial districts, the Zoning Ordinance |
prohibits outdoor storage unless the storage area is screened by a solid fence at least |
six feet in height, and Oak Creek court decree specifically prohibits areas for dumping or |
disposal. While the petitioner states that no parking will be allowed in the courtyard, the |
provision of loading doors suggests that vehicles will be parked there for some length of |
time. |
The petitioner states that parking and loading conflicts will be a private matter under the |
control of the owner's association and governed by covenants. However, the area is |
designed for parking (even if it is designated as short-term parking) and the property will |
be occupied by ten separate business owners. Staff cannot support a site design that |
could create code enforcement issues for the Village; therefore, staff must recommend |
that the Plan Commission deny the requested site plan approval. |
Chairperson Ryan then opened the meeting for comment among the Commissioners. |
Commissioner Flint stated that, as a condominium development, there is no way to |
forecast the frequency of deliveries and types of delivery trucks. Obviously, a |
semitrailer would create a greater hardship. He asked if there are other developments |
with this type of design. Ms. Backensto stated that the building on the neighboring |
property has a similar shape, but it is much larger and therefore does not have the same |
conflicts between tenant spaces. |
Commissioner Ryan stated that the Plan Commission has had condominium |
associations seek permission to violate their bylaws, and they have been turned down. |
If the owners have access and loading problems, they won't be calling Village staff. |
Commissioner Sweetser questioned how the Standards for Planned Developments can |
be used to look at private property, and the internal site access may not be something |
the Plan Commission needs to look at. |
Commissioner Burke stated that the Plan Commission has looked at parking and access |
issues with other condominium developments, but here the issues are all internal. The |
loading area would need to accommodate trucks, not passenger vehicles. The |
standards likely refer to access to the site, not access within the site. There is a conflict |
shown, with semis not being a viable option for most units. |
Commissioner Sweetser asked if the proposed striping area would be possible. Ms. |
Backensto stated that it appeared that the site plan had enough room to accommodate |
such an area. |
Commissioner Olbrysh stated that all issues could be handled by the condominium |
association. He cannot envision the problem anticipated by staff, with multiple tenants |
needing access to the rear area. |
Commissioner Sweetser asked if there was room to unload a semitrailer. Ms. |
Backensto stated that the two short berths could be converted to one long berth, which |
would provide the necessary room. |
Commissioner Burke asked if the petitioner would be willing to eliminate a loading door |
in order to eliminate tenant conflicts. Mr. Olson stated that people will load there even if |
there's only a service door. Mr. McNicholas stated that large equipment won't be used |
because of the nature of the space, and the size of the door won't affect anything. |
Commissioner Sweetser stated that a striped area would be an asset to the site that |
would mitigate the courtyard issues, especially for semitrailers. She asked about the |
elevations. David Dressler presented the building elevations. He explained that there |
would be a storefront-type design along Springer Drive, with trash enclosures behind the |
building. William Heniff, Senior Planner, added that the proposed elevations would not |
be inconsistent with what's already within Oak Creek. |
It was moved by Commissioner Burke, seconded by Commissioner Flint, that this |
matter be approved with conditions. The motion carried by the following vote: |
Aye:
Flint, Olbrysh, Sweetser and Burke
4 -
Absent:
Nelson
1 -
1. That a striped loading berth be provided of sufficient size to accommodate a |
semitrailer truck. |
Workshops
Michael Toth, Planner I introduced a concept proposal for the property at 12 E. Willow. |
He stated that the subject property is zoned as B5A - Downtown Perimeter District. The |
Lombard Comprehensive Plan recommends that the property be developed for |
Community Commercial uses. The property is currently occupied by a legally |
established office use in an area that is predominantly commercial in nature, with |
automobile service and repair uses. The prospective lessee intends to utilize the |
eastern portion of the existing building as a contractor's office/shop, known as Amici |
Stone. They plan to use the tenant space primarily as a shop area for the sawing, |
polishing, and storage of countertops and other stone needs. All stone processing |
activities would be confined to the interior tenant space. The tenant space would also |
include an office, showroom, and storage area. |
He noted that the B5A Downtown Perimeter District is intended to be a transition |
between the downtown and other commercial areas that accommodates all retail, |
service, and specialty shops and necessary civic services characteristic of the traditional |
central area in a pedestrian environment while also recognizing compatible automotive |
land uses. Contactor's offices, shops and yards are not listed as conditional or |
permitted uses within the B5A District. Should the Plan Commission and the Village |
Board desire to approve the use, one of the following actions would need to be taken: |
1. A text amendment to the Zoning Ordinance to allow for contactor's offices, shops |
and yards within the B5A zoning district, either as a conditional use or a permitted use. |
Should this approach be desired, the designation would be applicable to all B5A zoned |
properties in the Village. |
2. A map amendment to the Zoning Ordinance to rezone the subject property into |
another district classification, such as the B3, B4 or I District. If this approach is taken, |
the Comprehensive Plan should also be reviewed to determine if the overall East Willow |
Street corridor should be removed from the Downtown Perimeter District. |
Staff believes that the proposed use is not desirable as it does not reflect the goals set |
forth by the Comprehensive Plan, which designates the property within the Village's |
Central Business District. Staff notes that the establishment of the B5A District and the |
Comprehensive Plan allowed for the redevelopment of other nonconforming uses and |
structures. The most notable example is the redevelopment of the 300 block of South |
Main, which was redeveloped as the Prairie Path Villas. |
He also stated that the proposed use is inconsistent with the intent of the B5A zoning |
district, which specifically calls out retail, service, and specialty shops and necessary |
civic services characteristic of the traditional central area in a pedestrian environment |
while also recognizing compatible automotive land uses. Establishing the proposed use |
may also set precedent for other light-industrial uses to potentially locate in the |
downtown area. |
William Heniff, Senior Planner, summarized the direction being sought by staff. He is |
seeking direction as to whether the Commissioners would prefer either a text |
amendment or a map amendment, along with a Comprehensive Plan amendment to |
allow for business uses such as the one proposed by the prospective petitioner. He |
noted that the Plan Commission could also make an affirmative statement that the |
ordinance and plan should not be amended. |
Commissioner Burke stated that he suggests that the Village leave the Ordinance and |
Plan as is. |
Commissioner Sweetser agreed, stating that the maps prepared by staff showed the |
desirability of keeping the zoning as it currently exists. |
Chairperson Ryan sought clarification between the existing use and the proposed use. |
He noted that both have some component of workshops in the back of the |
establishments. How do they differ? Mr. Heniff stated that the proposed establishment |
introduces more of a manufacturing element to the property versus the current use. He |
discussed the history of the Mahogany Forest business in the downtown as an analogy. |
As a service and repair function it was a permitted use, but once they introduced |
furniture manufacturing, staff notified the owner that the manufacturing use was not |
permitted as a principal use of the property. In this case, manufacturing counters would |
be the principal use. Currently, the principal use is an office for a construction |
contractor. |
Commissioner Olbrysh stated the proposal contradicts the Comprehensive Plan and |
what we want to achieve. |
201-211 E. Roosevelt Road/Buffalo Wild Wings |
William Heniff, Senior Planner, discussed the latest signage proposal for the proposed |
Buffalo Wild Wings site. He noted that at the December, 2007 Plan Commission |
meeting, the petitioner brought forward a proposal to amend the building elevations that |
proposed a yellow EIFS to be incorporated into the building design for the tenant space. |
The petition was recommended for denial by staff and the Plan Commissioners also |
unanimously recommended denial of the petition. Prior to Village Board consideration, |
the petitioner withdrew their request. |
The petitioner is seeking direction regarding a compromise sign package. He then |
displayed the proposed plans. The proposal is to keep the building as a masonry |
structure (as it is currently constructed on site) and then provide the Buffalo Wild Wings |
corporate wall signage on the north and west elevations. Backing the exterior wall is the |
trade dress, consisting of the yellow and black/white checkerboard elements. The |
illuminated sign of 61 square feet in size meets code, but with the proposed exterior |
elements would exceed the wall sign requirements. |
The Sign Ordinance definition of a sign can include symbols and graphics as part of the |
overall sign area. While some banding elements can be considered "non-signage", staff |
looks at the overall concept to make this determination. A colored banding may not |
define the specific establishment, but if done in concert with an overall sign package, it |
can be considered as part of the overall area of signage. |
He stated that staff is conceptually supportive of the latest concept as it balances the |
desire of the Village to maintain the integrity of the planned development while providing |
the prospective tenant the opportunity incorporate their corporate trade dress. |
Commissioner Sweetser sought clarification as to what was included within the 61 |
square foot area. Mr. Heniff noted it referred to the illuminated sign and does not |
include the yellow or checkerboard backing elements. She also asked for code |
clarifications. Mr. Heniff stated that code limits the business to 65 square feet (1 square |
feet of signage per lineal frontage of the tenant space). The entire square footage is |
138 square feet. |
Commissioner Olbrysh stated his concerns regarding the yellow background. He also |
researched the trademark for the use and noted that their trademark is the same as the |
proposed illuminated sign. He noted that this strip center is unique and it would “stick |
out”. Commissioners Burke and Flint concurred. |
Mr. Heniff asked if the Commissioners would alternatively support relief that limits the |
amount of text area on the wall within the overall sign request. Chairperson Ryan |
responded that was not their concern, but rather the overall design of the sign and |
graphic colors. |
Commissioner Burke affirmed that the illuminated sign could be approved by right by |
staff. He did not mind the checkerboard banding but raised concerns regarding the |
yellow EIFS and its overall size. |
Commissioner Sweetser concurred. She also asked about Village Code provisions for |
trade dress. Mr. Heniff stated that this is largely a staff interpretation as to where trade |
dress ends and signage begins. |
Chairperson Ryan also noted that the yellow signage could also take way from the |
ability to read the illuminated sign text. |
Commissioner Sweeter noted that some trade dress is important for corporate |
marketing, but she was not supportive of the submitted plan. |
Commissioner Olbrysh stated that we do not have a problem with the yellow within the |
illuminated sign itself, just the exterior yellow EIFS area. |
Adjournment
The meeting was adjourned at 9:27 p.m. |
_______________________________ |
Donald F. Ryan, Chairperson |
_______________________________ |
William Heniff, AICP, Senior Planner |