Thursday, April 20, 2006
7:30 PM
Village of Lombard
Board Room - Village Hall
Village Board
Meeting Minutes
Village Board
Meeting Minutes
April 20, 2006
I
Call to Order and Pledge of Allegiance
President William J. Mueller called to order the Regular Meeting of April 20, 2006 at 7:30 |
p.m. The Pledge of Allegiance was led by Village Clerk Brigitte O'Brien. |
II
Roll Call
Village President Willliam J. Mueller, Trustee Greg Gron, Trustee Richard J. |
Tross, Trustee John O'Brien, Trustee Steven Sebby, Trustee Kenneth M. |
Florey, Trustee Rick Soderstrom and Village Clerk Brigitte O'Brien |
Present:
Appointed Officials present: |
Village Manager William T. Lichter |
Village Attorney Thomas P. Bayer |
Assistant Village Attorney George Wagner |
Finance Director Len Flood |
Director of Community Development David Hulseberg |
Chief of Police Ray Byrne |
Director of Public Works Wes Anderson |
Deputy Village Clerk Barbara Johnson |
III
Public Hearings
060197
Village of Lombard Proposed Budget FY 2006-2007 |
A Public Hearing for the purpose of hearing written and oral comments from the public |
concerning the proposed Village of Lombard Annual Budget for the Fiscal Year |
beginning June 1, 2006 and ending May 31, 2007. |
President Mueller turned the Public Hearing over to Village Attorney Tom Bayer at 7:33 |
P.M. |
Mr. Bayer explained the purpose of the Public Hearing relative to the proposed Village of |
Lombard Annual Budget for the Fiscal Year Beginning June 1, 2006 and ending May 31, |
2007. |
Village Manager William Lichter presented a brief overview and powerpoint presentation |
of budget highlights. He explained that the budget does not take into account the Sales |
Tax Referendum. He said that nine public meetings had been held regarding the budget |
begining last fall. He pointed out that income tax and sales taxes are beginning to |
improve. He explained overall expenditures and the General fund's revenues and |
expenditiures. He also highlighted expenditures and revenues in the Water and Sewer |
funds. |
He explained that due to the passage of the Sales Tax Referendum, there will be no |
increases in the water and sewer rates, except for the processsing fee, which, for an |
average household would be around $11.00 a year. |
He touched on the proposed Capital Improvements Program (CIP) expenditures and |
amounts financed with Village Funds, including watermain as part of the |
Westmore/Meyers Street Improvement Project, improvements of Morris Avenue east of |
Fairview to Ahrens, engineering of the Olde Towne East project and the reconstruction |
of South Broadway between Chase and Westmore. Mr. Lichter mentioned that sewer |
programs would inlcude Special Assessment 219 B providing Sanitary sewers and |
water for Ahrens, School and Morris and continuation of the Overhead Sewer Grant and |
other programs. Mr Lichter recommended approval of the budget and that a budget |
meeting be held in May to amend the budget in light of the success of the Sales Tax |
Referendum. |
Mr. Bayer asked that anyone wishing to speak, come to the podium. There being no |
one, the Public Hearing was closed at 7:47 P.M. |
IV
Public Participation
060195
Proclamation - Lombard Pride Week |
A Proclamation was read by Village Clerk O'Brien in regard to Lombard Pride Week. |
President Mueller said that if residents want to volunteer and get involved they should |
call his Secretary Carol Bauer or Joelyn Kott. |
Presdent Mueller introduced Trustee Gron, Chairman of the Lilac Parade Committee |
who presented Joe Glazier as the Grand Marshal of this year's Parade. Gron thanked |
Mr. Glazier for all his work and involvement in Lombard through the years. He then |
announced that since President Mueller has been President a long time he now wants to |
be King and Board members presented him with crowns and a key to the executive |
commode. President Mueller explained that this evolved out of the Business |
Recognition Luncheon program Wednesday. |
V
Approval of Minutes
It was moved by Trustee Sebby, seconded by Trustee Soderstrom, to approve the |
minutes of the Regular meeting of the President and Board of Trustees of April 6, |
2006. The motion carried by the following vote: |
Aye:
Trustee Greg Gron, Trustee John O'Brien, Trustee Steven Sebby, |
Trustee Kenneth M. Florey and Trustee Rick Soderstrom |
5 -
Abstain:
Trustee Richard J. Tross
1 -
VI
Committee Reports
Community Relations Committee-Trustee Jack O'Brien, Chairperson
Trustee O'Brien reported that the Committee met on April 17, 2006 at which time a |
Character Counts recognition program on May 15th was discussed. The next meeting |
will be held on May 17th. |
Economic/Community Development Committee-Trustee Rick Soderstrom, |
Chairperson |
Trustee Soderstrom reported that the Committee had not met since the last Board |
Meeting. He said that yesterday was the Business Recognition Luncheon and the |
theme was How to Succeed in Business with the cast from Montini High School. He |
explained that one of the props was a large chair like a throne and President Mueller |
said that he had secretly wanted to be King and he sat in the throne. Trustee |
Soderstrom said that the program was very fun and entertaining with the cast there. |
Trustee Soderstrom then announced the winners, which include: |
Property Stewardship Award Winners |
Cove Plaza-Small Business Category |
Jewel Osco-Medium Business Category |
National University of Health Sciences-Large Business Category |
First Church of Lombard-Not-For-Profit Category |
Major Milestone Award Winners |
Lilac Bakery-Small Business Category |
Lombard Toyota-Large Business Category |
Business Pride Award Winner |
Property Improvement Award Winners |
Culver's-Small Business Category |
Claim Jumper Restaurant-Medium Business Category |
DuPage Medical Surgical Center-Large Business Category |
Our Lady of Lebanon-Not-For-Profit Category |
Jim Bell Distinguished Developer Winners |
Exposed Salon-Small Business Category |
Bradford Real Estate, Walgreens-Medium Business Category |
Al Rose Construction-Large Business Category |
Trustee Soderstrom explained that there were many other nominees but they are all |
winners in our book. The next meeting will be held on May 2nd at 4 p.m. President |
Mueller thanked him as well as Trustee Gron and said that the recognition awards are a |
lot of work for the Committee. He agreed that all of our businesses are winners. He said |
that Lombard is good for business and business is good for Lombard. He thanked |
Joelyn Kott for her creativity and organization of the event and also thanked Nancy Lou |
Carlson of the Lombard Chamber of Commerce. |
Environmental Concerns Committee-Trustee Greg Gron, Chairperson
Trustee Gron indicated that the Committee had not met since the last Board Meeting. |
The next meeting will be April 25. |
Finance Committee-Trustee Kenneth Florey, Chairperson
Trustee Florey stated that the Committee had not met since the last Board Meeting and |
that the Annual Budget for the Fiscal Year beginning June 1, 2006 and ending May 31, |
2007 was approved by the Committee via a phone poll. |
The next meeting would be May 16, 2006. |
Public Works Committee-Trustee Richard J. Tross, Chairperson
Trustee Tross indicated that the Committee had not met since the last Board meeting as |
the meeting of April 11, 2006 had been cancelled. He mentioned that the Capital |
Improvements Program is on the Consent Agenda. He said that |
the next meeting would be May 9, 2006 at 7:30 p.m. in the Community Room. |
Transportation & Safety Committee-Trustee Steven Sebby, Chairperson
Trustee Sebby stated that the Committee had not met since the last Board Meeting. He |
announced that there is a meeting regarding railroad safety being held tonight in Villa |
Park and representatives from Lombard are attending. |
The next meeting would be May 1, 2006. |
Board of Local Improvements-Trustee Richard J. Tross, President
Trustee Tross reported that the Board of Local Improvements met on April 13, 2006. he |
said that they have approved payouts for Special Assessment 219 for Resident |
Engineering and to Civiltech Engineering and a payout to Engineering Resources for |
Special Assessment 218. He also pointed out that one item on the Consent Agenda |
had been tabled 3 times by BOLI as it was a large change order for Special Assessment |
213B, West Road in the amount of $35,000. He said that BOLI wanted specific |
information and took a good look at the information as contracts are meant to be abided |
by. He said that they sent message that contracts are contracts and should be followed. |
Trustee Soderstrom added that BOLI is examining change orders with great detail. He |
said that they dug into the information very deeply and while the change order is still |
questionable, felt that it is warranted this time. He asserted that BOLI will not be just |
"rubber stamping" change orders. |
Trustee Tross said that he next meeting would be May 11, 2006. |
Community Promotion & Tourism Committee-President William J. Mueller, |
Chairperson |
President Mueller indicated that Committee had not met. He did say that the Governor |
is trying once again to strip the Illinois Tourism Budget and he will be working with the |
Legislators to prevent this action. |
VII
Village Manager/Village Board Comments
President Mueller announced that the blood drive April 19 brought in 144 donors. He |
thanked the residents for donating and thanked Carol Bauer and those who responded |
to the need. He added that each pint saves three lives. |
VIII
Consent Agenda
060177
A. Approval of Village Payroll |
Approval of the Village Payroll for the period ending April 1, 2006 in the amount of |
$727,302.42. |
This Matter was approved on the Consent Agenda.
060178
B. Approval of Accounts Payable |
Approval of the Accounts Payable for the period ending April 7, 2006 in the amount of |
$337,591.79. |
This Matter was approved on the Consent Agenda.
060191
C. Approval of Accounts Payable |
Approval of the Accounts Payable for the period ending April 14, 2006 in the amount of |
$224,110.33. |
This Matter was approved on the Consent Agenda.
060180
P. Ordinance Amending the Lombard Village Code - AMC Theatre Yorktown |
Premium 1 (Ordinance on Second Reading) |
Ordinance amending Title 11, Chapter 112, Section 112.13 of the Lombard Village Code |
with regard to the Class X liquor license, reflecting a change of corporate ownership to |
American Multi-Cinema, Inc., 80 Yorktown. (DISTRICT #3) |
This Matter was passed on first reading on the Consent Agenda.
060190
E. PC 05-05: 610-690 E. Butterfield Road (Waiver of First Requested) |
Ordinance granting an extension of Ordinance 5623 which extends the time period for |
construction of the conditional use for an additional twelve month period. Staff is |
requesting a waiver of first reading. (DISTRICT #3) |
This Matter was waived of first reading and passed on second reading under |
suspension of the rules on the Consent Agenda. |
060192
Q. Ordinance Amending Title 15 - Radio Amplification Systems in Building |
(Ordinance on Second Reading) |
Ordinance amending Title 15 of the Lombard Village Code requiring building owners |
with buildings that do not provide 95% radio coverage to install radio amplification |
equipment to ensure that the building has 95% coverage. |
This Matter was passed on first reading on the Consent Agenda.
060025
G. Special Assessment 213B Resident Engineering Amendment #1 (Resolution) |
(Tabled March 16, 2006) |
Resolution approving Amendment No. 1 to the contract with Burns & McDonnell in the |
amount of $35,651.04 for resident engineering services related to Special Assessment |
213B (West Road - St. Charles Road to Woodland Avenue). (DISTRICT #1) |
This Matter was adopted on the Consent Agenda.
060150
H. Special Assessment 219 Resident Engineering (Resolution) |
Resolution authorizing an Agreement with Burns & McDonnell in the amount of |
$181,706.78 for resident engineering services associated with Special Assessment 219. |
(DISTRICT #6) |
This Matter was adopted on the Consent Agenda.
060173
I. Cruise Nights License Agreement Authorization (Resolution) |
Resolution authorizing signatures of the President and Village Clerk on three license |
agreements authorizing Village use of parking lots for Cruise Nights. (DISTRICT #1) |
This Matter was adopted on the Consent Agenda.
060183
J. Approval of the FY 2007-FY2016 Capital Improvement Program (Resolution) |
Resolution approving the Village of Lombard FY2007-FY2016 Capital Improvement |
Program. |
This Matter was adopted on the Consent Agenda.
060126
K. PC 06-07: 270 Eisenhower Lane North, Units 1-3 (Ordinance on Second |
Reading) |
Requests that the Village grant a conditional use, pursuant to Section 155.418 (C) of the |
Zoning Ordinance, to allow for automobile repair within the I Limited Industrial District. |
(DISTRICT #3) |
This Matter was passed on second reading on the Consent Agenda.
060127
L. PC 06-08: 406 W. 22nd Street (Ordinance on Second Reading) |
Requests conditional use approval to allow for a massage establishment, as defined |
and regulated by Chapter 12, Section 122 of the Code of Ordinances, in the B3 |
Community Shopping District. (DISTRICT #3) |
This Matter was passed on second reading on the Consent Agenda.
060137
M. Ordinance Amending the Lombard Village Code - Haveli (Ordinance on |
Second Reading) |
Ordinance Amending Title 11, Chapter 112, Section 112.13 of the Lombard Village |
Code decreasing Class "K" liquor licenses due to Haveli not using their liquor license |
within a period of 30 days. (DISTRICT #4) |
This Matter was passed on second reading on the Consent Agenda.
060142
N. Ordinance Amending the Lombard Village Code - Western Acres (Ordinance |
on Second Reading) |
Ordinance amending Title 11, Chapter 112, Section 112.13 of the Lombard Village Code |
increasing Class "I" liquor licenses by assigning a liquor license to the Lombard Park |
District/Western Acres, 2400 W. Butterfield Road. (DISTRICT #2) |
This Matter was passed on second reading on the Consent Agenda.
060182
O. Monitor/Defibrillators (Waiver of Bids) |
Request for a waiver of bids and award of a contract to AED's & More/SOS |
Technologies in the amount of $54,592.16 for the purchase of three |
monitor/defibrillators. Public Act 85-1295 does not apply. |
This Matter was approved on the Consent Agenda.
Passed The Consent Agenda
It was moved by Trustee Soderstrom, seconded by Trustee Sebby, to suspend the |
rules, waive first reading and pass on second reading, waive competitive bidding |
and award contracts approve and adopt resolutions as needed for the following |
items and as read by the Clerk on the Consent Agenda. The motion carried by the |
following vote: |
Aye:
Trustee Greg Gron, Trustee Richard J. Tross, Trustee John O'Brien, |
Trustee Steven Sebby, Trustee Kenneth M. Florey and Trustee Rick |
Soderstrom |
6 -
IX
Agenda Items for Separate Action
060129
A. PC 06-10: 615 and 617 W. Pleasant Lane and 614, 618, 620, 622, 624 and 626 |
West Meadow Avenue (10 Ordinances on Second Reading) (Continued from April |
20, 2006) |
A. For the existing Buckingham Orchard planned development located at 615 and 617 |
W. Pleasant Lane: |
1. Ordinance approving an Annexation Agreement Amendment. (2/3 of |
Corporate Authorities Vote Required) |
2. Ordinance approving a major change to an approved conditional use for a planned |
development pursuant to Section 155.504 (A) of the Zoning Ordinance |
B. For the properties at 614, 618, 620, 622, 624 and 626 West Meadow Avenue: |
1. Ordinance amending the Lombard Comprehensive Plan; |
2. Ordinance approving an Annexation Agreement for the Lyonhart Manor |
Subdivision. (2/3 of Corporate Authorities Vote Required). |
C. Ordinance annexing the properties at 614, 618, 620, 624 and 626 West Meadow |
Avenue into the Village of Lombard. |
D. For the townhome portion of the proposed development as depicted on the |
preliminary plat of subdivision, approve the following actions: |
1. Ordinance rezoning the northern portion of the properties at 614, 618, 620, 624 and |
626 West Meadow Avenue from the R1 Single-Family Residential District to the R4 |
Limited General Residential District; |
2. Ordinance rezoning the north 417 feet of the property at 622 West Meadow Avenue |
from the R2 Single-Family Residential District to the R4 Limited General Residential |
District. |
3. Ordinance approving a conditional use for multiple structures on a lot and for a |
planned development for the proposed R4 properties with a deviation from Section |
155.408(F)(3)(d) to reduce the rear yard setback for the townhouse units abutting the |
proposed stormwater detention outlot and the south property line from thirty feet (30') to |
fifteen feet (15') with site plan approval authority to the Lombard Plan Commission. |
E. For the single family portion of the proposed development, approve the following |
actions: |
1. For the proposed Lots 1 through 5 depicted on the preliminary plat of subdivision, |
Ordinance rezoning the southern portion of the properties at 618, 620, 624 and 626 |
West Meadow Avenue from the R1 Single-Family Residential District to the R2 |
Single-Family Residential District; |
2. Ordinance approving a Variation from Section 154.503(D)(1) of the Subdivision and |
Development Ordinance reducing the minimum required right-of-way width of a |
residential cul-de-sac turnaround diameter from one-hundred twenty four feet (124') to |
ninety-six feet (96') at the western terminus of Meadow Avenue and a Variation from |
Section 155.408(F)(1)(d) of the Zoning Ordinance to reduce the rear yard setback for |
the proposed Lots 1 & 2 from thirty-five feet (35') to twenty-five feet (25'). |
(UNINCORPORATED & DISTRICT #1) |
It was moved by Trustee Gron, seconded by Trustee O'Brien, that this matter be |
tabled. The motion carried by the following vote: |
Aye:
Village President Willliam J. Mueller, Trustee Greg Gron, Trustee Richard |
J. Tross, Trustee John O'Brien, Trustee Steven Sebby, Trustee Kenneth |
M. Florey, Trustee Rick Soderstrom and Village Clerk Brigitte O'Brien |
8 -
060134
B. ZBA 06-06 302 W. Loy Street (Ordinance on Second Reading) |
Requests approval of the following actions on the subject property to allow for |
the construction of a single family residence within the R2 Single Family |
Residential District: |
1. A variation to Section 155.406(F)(2) to reduce the corner side yard setback |
to ten feet six inches (10'6") where twenty feet (20') is required. |
2. A variation to Section 155.406(4) to reduce the rear yard setback to thirty-one feet |
(31') where thirty-five feet (35') is required. (DISTRICT #1) |
Trustee Tross explained that if this matter is denied at this time, the petitioner will have |
to wait a year to begin the process again. |
It was moved by Trustee Gron, seconded by Trustee O'Brien, that this matter be |
Item number one, corner side yard variation passed on first reading To approve |
item one and deny item two in concurrence with the Zoning Board of Appeals |
recommendation The motion carried by the following vote: |
Aye:
Trustee Greg Gron, Trustee Richard J. Tross, Trustee John O'Brien, |
Trustee Steven Sebby, Trustee Kenneth M. Florey and Trustee Rick |
Soderstrom |
6 -
060143
C. Budget Ordinance for Fiscal Year 2006-2007 (Ordinance on Second Reading) |
Ordinance adopting the FY 2006-2007 Village of Lombard Annual Budget in the amount |
of $73,093,709. |
It was moved by Trustee Florey, seconded by Trustee Soderstrom, that this |
matter be passed on first reading. The motion carried by the following vote: |
Aye:
Trustee Greg Gron, Trustee Richard J. Tross, Trustee John O'Brien, |
Trustee Steven Sebby, Trustee Kenneth M. Florey and Trustee Rick |
Soderstrom |
6 -
060193
D. Ordinance Amending Title 9, Chapter 98 of the Lombard Village Code with |
Regard to the Imposition of a Non-Home Rule Municipal Retailers' Occupation |
Tax and a Non-Home Rule Municipal Service Occupation Tax (Waiver of First |
Requested) |
Ordinance amending Title 9 regarding the imposition of a 1% Non-home Rule Municipal |
Retailers' Occupation Tax and a Non-home Rule Municipal Service Occupation Tax. |
Waiver of first reading is requested by staff. |
President Mueller explained that this ordinance relates to the Sales Tax Referendum |
that was passed and will go into effect January 1 2007. |
It was moved by Trustee Florey, seconded by Trustee Sebby, that this matter be |
waived of first reading and passed on second reading under suspension of the |
rules. The motion carried by the following vote: |
Aye:
Trustee Greg Gron, Trustee Richard J. Tross, Trustee John O'Brien, |
Trustee Steven Sebby, Trustee Kenneth M. Florey and Trustee Rick |
Soderstrom |
6 -
060194
E. Ordinances Amending Title 5 - Water and Sewer Rates (Three |
Ordinances/Waiver of First Requested) |
Three ordinances amending Title 5 with regard to water and sewer rates in the Village of |
Lombard. Staff is requesting a waiver of first reading. |
Mr. Lichter explained the intent of this ordinance and it's relation to the non-home rule |
sales tax and that it would leave the rate at $1.56 this year and then reduce the capital |
rate to $1.20. He explained that this also freezes the rate until 2016. There is a |
reduction of 13 cents for the operations maintenance and 30 cents for the meter reading |
service charge. |
Upon questioning by Trustee Tross, President Mueller clarified that this accomplishes |
what we promised the voters and the bottom line is that the rate is reduced as promised. |
Trustee Florey said that this will accomplish the $200.00 per year reduction that we |
promised. Trustee Soderstrom agreed that this is freezing the capital rate as promised. |
It was moved by Trustee Tross, seconded by Trustee Florey, that this matter be |
waived of first reading and passed on second reading under suspension of the |
rules. The motion carried by the following vote: |
Aye:
Trustee Greg Gron, Trustee Richard J. Tross, Trustee John O'Brien, |
Trustee Steven Sebby, Trustee Kenneth M. Florey and Trustee Rick |
Soderstrom |
6 -
Trustee Tross questioned the need to meet on budget amendments in May. Mr. Lichter |
explained that since public safety positions had been frozen in this budget, the Board |
may want to address filling them sooner than the next budget process. President |
Mueller suggested that Staff bring forth their recommendations and Board members |
should rank their priorities. |
X
Agenda Items for Discussion
None
XI
Executive Session
It was moved by Trustee Gron, seconded by Trustee Tross, to recess to Executive |
Session at 8:29 to discuss: |
Information Regarding the Compensation of Employees of the Village The motion |
carried by the following vote: |
Aye:
Trustee Greg Gron, Trustee Richard J. Tross, Trustee John O'Brien, |
Trustee Steven Sebby, Trustee Kenneth M. Florey and Trustee Rick |
Soderstrom |
6 -
Reconvene
The meeting of the Board of Trustees of April 20, 2006 was reconvened at 8:47 p.m. |
Upon Roll Call by Village Clerk O'Brien, the following were |
Village President Willliam J. Mueller, Trustee Greg Gron, Trustee Richard J. |
Tross, Trustee John O'Brien, Trustee Steven Sebby, Trustee Kenneth M. |
Florey, Trustee Rick Soderstrom and Village Clerk Brigitte O'Brien |
Present:
XII
Adjournment
It was moved by Trustee Soderstrom, seconded by Trustee O'Brien, to adjourn |
the Regular Meeting of the President and Board of Trustees of April 20, 2006 at |
8:49 p.m. The motion carried by the following vote: |
Aye:
Trustee Greg Gron, Trustee Richard J. Tross, Trustee John O'Brien, |
Trustee Steven Sebby, Trustee Kenneth M. Florey and Trustee Rick |
Soderstrom |
6 -
___________________________________ |
William J. Mueller, Village President |
___________________________________ |
Brigitte O'Brien, Village Clerk |
Brigitte O'Brien, Village Clerk |