Thursday, June 15, 2006
7:30 PM
Village of Lombard
Board Room - Village Hall
Village Board
Meeting Minutes
Village Board
Meeting Minutes
June 15, 2006
I
Call to Order and Pledge of Allegiance
President William J. Mueller called to order the Regular Meeting of June 15, 2006 at |
7:30 p.m. The Pledge of Allegiance was led by Village Clerk Brigitte O'Brien. |
II
Roll Call
Village President Willliam J. Mueller, Trustee Greg Gron, Trustee Richard J. |
Tross, Trustee Steven Sebby, Trustee Kenneth M. Florey, Trustee Rick |
Soderstrom and Village Clerk Brigitte O'Brien |
Present:
Trustee John O'Brien
Absent:
Appointed Officials present: |
Acting Village Manager/Finance Director Len Flood |
Village Attorney Thomas P. Bayer |
Assistant Village Attorney George Wagner |
Senior Planner Bill Heniff |
Deputy Chief of Police Pat Rollins |
Director of Public Works Wes Anderson |
Records Clerk Diane Jantelezio |
President Mueller extended the best wishes of the Board to Trustee Jack O'Brien in |
regard to his recent illness. |
Village Clerk O'Brien indicated that Trustee O'Brien would be starting therapy on Friday |
and he appreciates the cards and calls he has received. |
III
Public Hearings
None
IV
Public Participation
060342
* Proclamation - White Sox Day |
A Proclamation was read by Clerk O'Brien in honor of White Sox day in the Village of |
Lombard, June 22, 2006. It was stated that the White Sox won the World Series |
Championship in 2005 and the trophy would be on display at Lombard Village Hall |
Community Room on June 22, 2006 from 11:00 a.m. until 2:00 p.m. |
060331
Presentation - Medal of Excellence Award |
A Presentation of a Medal of Excellence Award was made to Lucas Olson in recognition |
of his kindness and self-giving to others, truly representing a citizen of good character. |
The presentation was made by Pam Bedard and Gerri Kuehl of the Community |
Relations Committee. |
060317
Proclamation - National University of Health Sciences Anniversary |
A Proclamation was read by Clerk O'Brien proclaiming the month of June, 2006 as |
National University of Health Sciences month. |
President Mueller presented the Proclamation to Dr. Jim Winterstein, President of |
National University of Health Sciences and said he was proud to have National |
University in our Community. |
Dr. Winterstein talked about the upcoming homecoming week which would be attended |
by people from all over the world. He discussed briefly the plan to renovate the |
dormitories. |
060316
Presentation - Kiwanis Club |
A Presentation was made by Sue Friend, Past President of the Kiwanis Club, to |
Battalion Chief Mike Kalina. The presentation was a check in the amount of $400.00 to |
help fund the Trauma Teddy Program. |
Batallion Chief Kalina thanked Ms. Friend for the check, the Kiwanis for their ongoing |
support of the program and briefly explained the program. |
Ms. Friend then talked the upcoming second annual Housewalk on June 23, 2006. She |
said three hundred and fifty people were in attendance in 2005 and $7,000 was returned |
to the Community. It was mentioned that there would be a reception at Lilacia Park |
between 2:30 and 4:30 to meet the homeowners as well as the builders of the homes |
featured in the Housewalk. |
President Mueller spoke of the Law Enforcement Torch Run, an annual program of law |
enforcement agencies to support the Special Olympics. He thanked Police Officer |
Garett Klunk and the residents that helped raise over $8,000, which was double the |
amount raised last year. |
President Mueller spoke of the retirement of Officer Rich Spika, after thirty years of |
service to the community. He wished Spika the best. He also mentioned that another |
officer would be retiring soon, Officer O'Meara who was shot last year responding to a |
retail theft, and would be taking disability leave. He also thanked him for his service to |
the community. |
President Mueller spoke of a breakfast that was held that morning in honor of the first |
anniversary of the Health Center in Lombard. He thanked the Elmhurst Health Care |
facility for choosing Lombard for their facility and stated that at the end of their first year |
in the community they have reached their third year goal. |
President Mueller mentioned several upcoming events that would be taking place, such |
as the White Sox Trophy being displayed at Village Hall on June 22, 2006, there will be |
a $10 donation to have a picture taken with the trophy to raise funds for charities and the |
Relay for Life Event to be held on June 23, and 24, 2006, which will be the first time this |
will take place in Lombard. |
Trustee Florey arrived at 7:55 p.m. |
President Mueller mentioned that Culver's Restaurant donated 10% of food sales from |
5:00 p.m. to 8:00 p.m. on June 14, 2006 to Relay For Life. He talked about the family |
parade to take place on the fourth of July which will start at Noon on July 4, 2006 and |
also the Taste of Lombard which will begin July 30, 2006 and run through July 4, 2006 |
with fireworks to be held that evening. President Mueller informed residents of a Special |
Meeting to be held on June 21, 2006 at 7:00 p.m. to discuss the DuPage Theatre. |
V
Approval of Minutes
It was moved by Trustee Gron, seconded by Trustee Tross, to approve the |
minutes of the Regular Meeting of the President and Board of Trustees of May 18, |
2006 and June 1, 2006. The motion carried by the following vote: |
Aye:
Trustee Greg Gron, Trustee Richard J. Tross, Trustee Steven Sebby, |
Trustee Kenneth M. Florey and Trustee Rick Soderstrom |
5 -
Absent:
Trustee John O'Brien
1 -
VI
Committee Reports
Community Relations Committee-Trustee Jack O'Brien, Chairperson
The Committee had not met since the last Board meeting. |
The next meeting would be June 19, 2006. |
Economic/Community Development Committee-Trustee Rick Soderstrom, |
Chairperson |
Trustee Soderstrom stated that the Committee had not met on June 6, 2006, but there |
was a phone poll conducted regarding one item. |
He said there would be no meeting on July 4th. |
Environmental Concerns Committee-Trustee Greg Gron, Chairperson
Trustee Gron indicated that the Committee had not met since the last Board meeting. |
The next meeting would be June 27, 2006. |
Finance Committee-Trustee Kenneth Florey, Chairperson
Trustee Florey commented that the Committee had not met since the last Board meeting |
and they were on call during the summer months. |
President Mueller extended his congratulations to Trustee Florey's son Patrick, in regard |
to the T-Ball All Star game. |
Public Works Committee-Trustee Richard J. Tross, Chairperson
Trustee Tross reported that the Committee met on June 13, 2006 at which time two |
change orders were approved as well as a review of the grind and overlay program. |
Trustee Tross also spoke of a review of railroad right of way relative to public right of |
way improvements at dead end streets. He said that the Public Works Committee |
wanted to be aware of what is going on in our public right of ways. |
He indicated that at the next regular Board meeting, there would be a recommendation |
from Public Works to request bids and proposals for the redesign of Main between |
Wilson and Central around Glenbard East High School which would make Main Street |
safer and more efficient from Wilson to Roosevelt. |
The next meeting would be July 11, 2006. |
Transportation & Safety Committee-Trustee Steven Sebby, Chairperson
Trustee Sebby stated that the Committee has not met since the last Board meeting and |
the July 3, 2006 meeting had been rescheduled to July 10, 2006. At that time, the |
shrubbery issue relative to railroad safety at Chase, Ahrens, Highland and Westmore |
will be discussed, with a recommendation at the August Board of Trustees meeting. |
The next meeting would be July 3, 2006. |
Board of Local Improvements-Trustee Richard J. Tross, President
Trustee Tross indicated that BOLI met on July 8, 2006 with a final payout to Dunteman |
for Special Assessment 213B, a payout for Special Assessment 218B and a payout to |
Klein, Thorpe and Jenkins regarding the issuance of the first voucher regarding Special |
Assessment 219. He spoke of the underground sanitary work for Special Assessment |
219 and explained that those lines are over thirty years old and have severed in many |
places, therefore, the contractor is reluctant and hesitant to dig any farther than twenty |
four feet. He said that internal staff engineers as well as outside engineers think it is best |
to move to the west side for excavation and placement of the sewer. He indicated that |
BOLI recommended following the engineers' recommendation. |
Trustee Tross stated there would not be a meeting until August, unless it was |
necessary. |
Community Promotion & Tourism Committee-President William J. Mueller, |
Chairperson |
President Mueller indicated that the Committee had met that afternoon and he would |
have a report at the next Board meeting. |
President Mueller mentioned the website for the Relay For Life event, which was |
www. acsevents.org/relay/il/addison. |
VII
Village Manager/Village Board Comments
It was mentioned that Item AA on the Consent Agenda, for an extension of a temporary |
special event permit for Dick's Sporting Goods, should read for the period of June 22 to |
July 6, 2006, not 2005. |
VIII
Consent Agenda
060314
A. Approval of Village Payroll |
Approval of the Village Payroll for the period ending May 27, 2006 in the amount of |
$727,014.20. |
This Matter was approved on the Consent Agenda.
060315
B. Approval of Village Payroll |
Approval of the Village Payroll for the period ending June 2, 2006 in the amount of |
$361,703.77. |
This Matter was approved on the Consent Agenda.
060329
C. Approval of Accounts Payable |
Approval of the Accounts Payable for the period ending June 9, 2006 in the amount of |
$321,514.07. |
This Matter was approved on the Consent Agenda.
*D. ZBA 06-07: 429 S. Craig Place (Moved to IX-B)
060272
E. ZBA 06-08: 512 S. Craig Place (Waiver of First Requested) |
Requests approval of a variation to Section 155.406 (H) to reduce the amount of open |
space on the subject property to 47.1 percent where a minimum of 50 percent open |
space is required, to allow for the construction of a deck within the R2 Single Family |
Residential District. The petitioner is requesting a waiver of first reading. (DISTRICT |
#5) |
This Matter was waived of first reading and passed on second reading under |
suspension of the rules on the Consent Agenda. |
060273
F. ZBA 06-09: 332 South Martha Court (Waiver of First Requested) |
Requests approval of a variation to Section 155.406 (F)(4) to reduce the rear yard |
setback to twenty-one feet (21') where thirty-five feet (35') is required to allow for the |
construction of an addition within the R2 Single Family Residential District. The |
petitioner is requesting a waiver of first reading. (DISTRICT #5) |
This Matter was waived of first reading and passed on second reading under |
suspension of the rules on the Consent Agenda. |
060222
G. Recommendation of Transportation and Safety Committee - Elizabeth & |
Edward |
Resident request for a four-way stop at the intersection of Elizabeth Street and Edward |
Street. |
This Matter was denied in concurrance with recommendation of the Plan |
Commission on the Consent Agenda. |
060209
H. 14 W. St. Charles Road - Downtown Restaurant Forgivable Loan (Resolution) |
(Tabled May 18, 2006) |
Resolution approving a Downtown Restaurant Forgivable Loan in an amount not to |
exceed $100,000 for the property located at 14 W. St. Charles Road. (DISTRICT #1) |
This Matter was approved on the Consent Agenda.
060210
I. 14 W. St. Charles Road - Downtown Improvement & Renovation Grant (Waiver |
of First Requested) (Tabled May 18, 2006) |
A request to approve a Downtown Improvement & Renovation Grant in the amount of |
$50,000 for the property located at 14 W. St. Charles Road. Staff is requesting a waiver |
of first reading. (DISTRICT #1) |
This Matter was waived of first reading and passed on second reading under |
suspension of the rules on the Consent Agenda. |
060321
J. Sale of Surplus Village Property - Concrete Saw (Waiver of First Requested) |
Ordinance declaring one concrete saw as surplus and authorizing its trade-in in the |
amount of $750.00 to be applied toward the purchase of a new saw. Staff is requesting |
a waiver of first reading. |
This Matter was waived of first reading and passed on second reading under |
suspension of the rules on the Consent Agenda. |
060324
K. Salary Ordinance (Waiver of First Requested) |
Ordinance amending Ordinance 5865 setting rates of pay for Village of Lombard |
employees. Staff is requesting a waiver of first reading. |
This Matter was waived of first reading and passed on second reading under |
suspension of the rules on the Consent Agenda. |
060327
L. Solid Waste Ordinance (Waiver of First Requested) |
Ordinance amending Title 9, Chapter 92, Section 92.17 of the Lombard Village Code |
with regard to refuse and landscape waste disposal fees. Staff is requesting a waiver of |
first. |
This Matter was waived of first reading and passed on second reading under |
suspension of the rules on the Consent Agenda. |
060307
M. South Broadway Improvements Change Order #1 (Resolution) |
Resolution authorizing Change Order No. 1 to the contract with MQ Construction |
Company reflecting an increase of $79,036.12 for construction services associated with |
the South Broadway (Chase to Westmore) project. (DISTRICT #5) |
This Matter was adopted on the Consent Agenda.
060318
N. South Booster Station Design Engineering (Resolution) |
Resolution authorizing an Agreement with Christopher B. Burke Engineering, Ltd. in the |
amount of $169,105.60 for design engineering services related to the South Booster |
Station project. |
This Matter was adopted on the Consent Agenda.
060333
O. Street Lighting Maintenance Contract - Change Order #1 (Resolution) |
Resolution authorizing Change Order #1 with Meade Electric, Co. in the amount of |
$95,450.55 for additional repairs to the Street Lighting System. |
This Matter was adopted on the Consent Agenda.
060326
P. 300 S. Main Street (2 Resolutions) |
1. Resolution authorizing signatures of the Village President and Clerk on an |
Authorization, Acknowledgment and Indemnification for Ground Penetration and |
Remediation Work and Temporary Access Agreement. |
2. Resolution authorizing signatures of the Village President and Clerk on a Highway |
Authority Agreement. (DISTRICT #1) |
This Matter was adopted on the Consent Agenda.
060293
Q. 130-132 W. St. Charles Road - Downtown Retail Business Grant (A La Mode |
Ice Cream Shop) (Resolution) |
Resolution authorizing signatures of the Village Manager and Director of Community |
Development on an Agreement authorizing the disbursement of funds from the |
Downtown Retail Business Grant Progam in an amount not to exceed $20,000. |
(DISTRICT #1) |
This Matter was approved on the Consent Agenda.
060283
R. Ordinance Amending Village Code - E J Riley's (Ordinance on Second |
Reading) |
Ordinance amending Title 11, Chapter 112, Section 112.13 of the Lombard Village Code |
reflecting a change in Class "A/B II" liquor licenses due to the closure of E J Rileys, 201 |
E. Roosevelt Road. (DISTRICT #2) |
This Matter was passed on second reading on the Consent Agenda.
060320
S. One 2007 Sign Truck (Waiver of First Requested) |
Award of a contract to Northwest Ford, the lowest responsible bid of two bidders, in the |
amount of $61,394.00 for the purchase of a 2007 Sign Truck; and a request for approval |
of an ordinance authorizing the sale and/or disposal of TS335. Staff is requesting a |
waiver of first. Bid in compliance with Public Act 85-1295. |
This Matter was waived of first reading and passed on second reading under |
suspension of the rules on the Consent Agenda. |
060322
T. Annual HVAC Maintenance Contract |
Award of a contract to KCW Environmental Conditioning, Inc., the lowest responsible bid |
of four bidders, in the amount of $30,456.00 for the HVAC Maintenance Contract. Bid in |
compliance with Public Act 85-1295. |
This Matter was approved on the Consent Agenda.
060325
U. FY 2007 Preservative Surface Treatment (Waiver of Bids) |
Request for a waiver of bids and award of a contract to CAM, LLC in the amount of |
$70,000.00 for the FY 2007 Preservative Surface Treatment project. Public Act 85-1295 |
does not apply. |
This Matter was approved on the Consent Agenda.
060328
V. Water Meters (Waiver of Bids) |
Request a waiver of bids and award of a contract to National Waterworks, the sole |
supplier, for the purchase of water meters and accessories in a not-to-exceed amount of |
$62,120.00. Public Act 85-1295 does not apply. |
This Matter was approved on the Consent Agenda.
060330
W. Landscaping Services Contract (Waiver of Bids) |
Request for a waiver of bids and award of a contract to Green Horizon, Inc. in the |
amount of $109,910.00 for specialty landscaping maintenance, grass and weed mowing |
and miscellaneous planting needs. Public Act 85-1295 does not apply. |
This Matter was approved on the Consent Agenda.
060319
X. Madison Meadow - Taste of Lombard |
Motion to approve an extension of a Temporary Special Event Permit for the Taste of |
Lombard for the period from June 30 through July 4. (DISTRICT #6) |
This Matter was approved on the Consent Agenda.
060323
Y. PC 05-08: 350 E. North Avenue |
Motion approving The Overlook on North Plat of Subdivision for the property located at |
350 E. North Avenue. (DISTRICT #4) |
This Matter was approved on the Consent Agenda.
060341
*Z. Two Ford Crown Victoria Police Vehicles (Waiver of Bids) |
Request for a waiver of bids and award of a contract to Landmark Ford of Springfield in |
the amount of $40,166.00 in conjunction with the State contract for the purchase of two |
Crown Victoria squad cars. Public Act 85-1295 does not apply. |
This Matter was approved on the Consent Agenda.
060352
*AA. 810 E. Butterfield Road - Dick's Sporting Goods Special Event |
Motion granting an extension of a temporary special event permit for Dick's Sporting |
Goods for the period from June 22 to July 6, 2005. (DISTRICT #3) |
This Matter was approved on the Consent Agenda.
Passed The Consent Agenda
It was moved by Trustee Florey, seconded by Trustee Soderstrom, to suspend the |
rules, waive first reading and pass on second reading, waive competitive bidding |
and award contracts approve and adopt resolutions as needed for the following |
items and as read by the Clerk on the Consent Agenda. The motion carried. |
IX
Agenda Items for Separate Action
050649
A. Ordinance Amending Title 3 - Historical Commission (Ordinance on First |
Reading) (Tabled May 18, 2006) |
Ordinance exempting Village-owned property and buildings from the Historical |
Commission's alteration/demolition review requirement. |
Trustee Sebby indicated that in light of the recent court hearing and after consultation |
with Village Attorney, Mr. Bayer, he believed it would serve the best interest of the |
community to remove this item from the agenda and keep it on the back burner. |
Trustee Tross said he had no objection and referred to the June 13, 2006 letter from the |
Historical Commission (see attached), in the interest of harmony with the Historical |
Society, he suggested reviewing the steps that the corporate authorities expect from the |
Historical Society to remedy the problems that have arisen in the past. |
President Mueller indicated that the Historical Commission has started to work on this |
internally and staff is reviewing the State ordinance. |
Rita Schneider of the Historical Commission asked to read the letter of June 13, 2006 |
into the record. |
President Mueller pointed out that any changes have to be approved by the Board of |
Trustees and the Board has the final say. He stressed the importance of working |
together. |
Trustee Sebby indicated the two main reasons for tabling this issue was the ruling of the |
appellate court and out of respect for the Historical Commission. He commented that |
this should be made to work through joint collaboration and indicated that the past |
lawsuit by the Village's own Commission was beyond frivolous. |
withdrawn This matter was withdrawn. |
060198
*B. ZBA 06-07: 429 S. Craig Place (Moved from VIII-D) |
Requests approval of a variation to Section 155.406 (H) to reduce the amount of open |
space on the subject property to 44.5 percent where a minimum of 50 percent open |
space is required, to allow for the construction of a detached garage and driveway within |
the R2 Single Family Residential District. (DISTRICT #5) |
Mr. Heniff indicated that the petitioner had prepared a further refinement of the plans. |
Trustee Florey commented that if this came before the Board again, it would not be until |
August which would affect construction. |
It was moved by Trustee Florey, seconded by Trustee Tross, that this matter be |
waived of first reading and passed on second reading under suspension of the |
rules on the consent agenda to approve a variation to reduce the required open |
space on a lot from fifty (50) percent to forty-nine and two tenths (49.2) percent |
for the property located at 429 S. Craig Place. The motion carried by the following |
vote: |
Aye:
Trustee Greg Gron, Trustee Richard J. Tross, Trustee Steven Sebby, |
Trustee Kenneth M. Florey and Trustee Rick Soderstrom |
5 -
Absent:
Trustee John O'Brien
1 -
X
Agenda Items for Discussion
Mr. Bayer gave a brief report on the recent appellate ruling which said the plaintiffs of |
the case had standing to bring the case, but the Theatre had not had proper |
designation, therefore, the six month wait period would not be granted. |
Trustee Sebby voiced his concern regarding the cost to the Village that had been |
incurred by this issue. He mentioned that in England, losers of a lawsuit have to pay |
costs, and if that were the case in the United States, a strong message would be sent |
and possibly lawsuits of this type could be stemmed. |
XI
Executive Session
None
XII
Adjournment
It was moved by Trustee Florey, seconded by Trustee Gron, to adjourn the |
Regular meeting of the President and Board of Trustees of June 15, 2006 at 8:45 |
p.m. The motion carried by the following vote: |
Aye:
Trustee Greg Gron, Trustee Richard J. Tross, Trustee Steven Sebby, |
Trustee Kenneth M. Florey and Trustee Rick Soderstrom |
5 -
Absent:
Trustee John O'Brien
1 -
___________________________________ |
William J. Mueller, Village President |
___________________________________ |
Brigitte O'Brien, Village Clerk |