Village of Lombard Legistar System

Upon Roll Call by Village Clerk, Suzan L. Kramer, the following were Present: President

Mueller, Trustees DeStephano, Tross, Koenig, Sebby, Florey and Soderstrom.

Quorum Present

Appointed Officials Present:

Village Manager William T. Lichter

Assistant to the Village Manager Ellen Balsamo

Finance Director Len Flood

Village Attorney Tom Bayer

Village Attorney George Wagner

Interim Police Chief George Graves

Fire Chief George Seagraves

Village Engineer Dave Dratnol

Director of Public Works Stan Rickard

Director of Community Development David Hulseberg

Records Clerk Diane Jantelezio

Trustee DeStephano stated that the Committee had met on April 26, 2002. At that time,

a presentation was given on a study for improving the Great Western Trail bike access.

Also two grants were considered for Montini High School and Glenbard East High

School for recycling, water testing and planting of prairie grass plants. She also stated

that recycling at Village events would be starting on Sunday, May 5, 2002 at the Craft

Show. She mentioned that volunteers are still needed for Cruise Nights and anyone

interested in volunteering should call 620-5740. The Committee's next meeting will be

May 28, 2002.

Trustee Koenig said that the Committee had met on May 1, 2002 to discuss the water

rate. She stated that municipalities were able to work out an agreement with the Water

Commission. The rate will be $1.65 per 1,000 gallons. The Committee recommended

approval of the agreement as it reflects a 5.3% increase rather than the 7.5% increase

which was originally proposed. The average household that uses 12,000 gallons will see

an increase of roughly $4.08 per month.

Trustee Koenig stated that the Committee usually meets on the third Tuesday of the

month, but the next meeting will be held on Wednesday, May 22, 2002 at 7:30 pm.

Trustee Sebby informed the Board that Committee had not met since the last Board

meeting. The next meeting will be May 14, 2002.

He mentioned that a public information meeting had been held on April 29, 2002

regarding North Avenue improvements. He said there were 85 people in attendance.

Discussed at this time were the North Avenue improvements and a sound wall, which

many people were in favor of. He said the that selection of color and design of the sound

wall needs to be decided, and some people suggested a mosaic. He commented that

IDOT had no objection to this, but would not fund it, as it would need to be paid for by

the Village of Lombard.

Village Manager/Village Board Comments

Village Manager, William T. Lichter had no report.

Trustee Soderstrom wanted to take the time to recognize his wife, Katie's, 50th birthday.

President Mueller expressed the best wishes of the Board to Mrs. Soderstrom.

President Mueller thanked Joelyn Kott, of the Community Development Department, and

the residents that participated in Lombard Pride Day. He also mentioned the Peter

Roskam Flag Tour which would be at the Lombard Village Hall on Monday, May 6, 2002.

This will be at Village Hall from May 6 through May 10, 2002, then will go to Lilacia Park

on May 11 and 12, 2002. A Village flag will be at Village Hall for residents to sign and it

will then go to a Fire Station in New York City to be displayed. There will also be a video

at Village Hall about ground zero. President Mueller thanked Senator Roskam and

Assistant to the Village Manager, Ellen Balsamo for coordinating this effort.

President Mueller brought to the Board's attention to Item AA, a resolution expressing

opposition to reducing the State shared revenues to Illinois Municipalities. He stated this

was another attempt by legislators to balance their budget and adversely affect ours.

He gave his thanks to Finance Director Len Flood, Village Manager William Lichter and

the Board for positioning the Village well with the past budget changes. This reduction in

shared revenues could cost the Village $300,000 to $400,000 and the Village cannot

afford to lose these funds. He asked for the cooperation from the Trustees in support of

this resolution and also asked them to contact their legislators.

Trustee DeStephano asked staff for an explanation of what would be changed.

Finance Director Len Flood, explained the distribution of income tax from the State of

Illinois. He said that the Village receives 1/11 of 1% of the income tax collected by the

State. The new percentage would be 1/08 of 1% and the loss could amount to $250,000.

He went on to explain that the photo processing tax the Village receives amounts to

$88,000 to $90,000, of which the State wants to retain for itself and give nothing to the

Village.

President Mueller mentioned de-coupling which will be investigated further.

Trustee Tross said that he would support the resolution but stated that it may be futile,

as he cited other examples.

President Mueller said that residents should know what is going on, because the State

gives the impression that they have done the residents a favor, when in fact it's costing

them.

Mr. Flood mentioned that the Village currently receives its distribution on a monthly

basis, but in a budget crisis this does not always happen. Therefore, the Finance

Department has tried to arrange automatic deposit of the funds. Mr. Flood also

mentioned that the State is two months behind in it's payment which affects our cash

flow.

Trustee DeStephano requested that Item Y on the Consent Agenda, regarding

replacement of the Village telephone system, be moved to Separate Action and

continued to the Board meeting of June 6, 2002, in order to allow her more time to

contact staff and gather more information.

Trustee Tross mentioned that he is a participating member with Blue Cross/Blue Shield

Insurance, but has his own policy which is not paid by the Village. Therefore, there is no

conflict of interest when voting on the resolution of an agreement between the Village

and Blue Cross/Blue Shield PPO Health Insurance and HMO Illinois Health Insurance.

Trustee Koeing stated the same thing.

Dave Hulseberg gave power point presentation regarding PC 02-17. He stated that this

was workshopped by the Plan Commission on February 18, 2002 and a Public Hearing

was held. He pointed out that the area in question consisted of Sharko's, a hair salon

and an Amoco gas station which has a full service operation. He stated that there are

currently five driveways now which would be decreased to two, which would help traffic

flow and allow a safer environment. He stated that the rezoning would be appropriate

and consistent with the Comprehensive Plan.

Trustee Tross questioned Mr. Hulseberg regarding cross access with the property to the

west, E.J. Riley's, and asked how it would work.

Mr. Hulseberg stated that it was not useful at that point.

Trustee Tross asked what would happen to the overflow parking from Riley's that now

goes to Sharko's.

Mr. Hulseberg said that the overflow could go to Garfield's to park.

Trustee Soderstrom stated that he has attended many meetings regarding this property

as it is in his district and he also commented that Mr. Hulseberg has kept him well

informed.

Mr. Lichter deferred to Dave Hulseberg, Director of Community Development. Mr.

Hulseberg gave a presentation describing the petition. He pointed out the proposed

reduction for the rear yard setback and also the corner yard setback reduction. He

stated that this meets the minimum requirement for lot size and he showed the proposed

construction type. He also stated that staff recommended denial of the variations and

that the Zoning Board of Appeals recommended approval of both variations.

Trustee DeStephano read a letter she had received from residents John and Mary

Peters, living in the neighborhood at 57 N. Lincoln. This letter stated that the Peters'

were glad to hear that the property at 79 N. Lincoln was going to be improved, but they

were concerned that the home would be too large for the lot and also that granting these

variations would set a precedent for all future building in the area.

Trustee DeStephano went on to say that she has had conversations with staff, and

commented that the Board has a responsibility to residents to protect their neighborhood

interests. She expressed her concern of the size of the house in relation to the size of

the lot. She moved to deny the variation for corner lot setback and approve the variation

for the rear yard setback.

Jeanne Valesh, 712 W. Maple in Villa Park, one of the petitioners, asked if it is

customary for Trustees who have reservations regarding a particular project to attend

Zoning Board meetings.

Trustee DeStephano stated that she was unable to attend the Zoning Board meeting in

which this item was discussed.

Robert Valesh, 712 W. Maple, Villa Park, the other petitioner, informed the Board that he

had stated his case to the Zoning Board, and the proposed setbacks were discussed in

great length at that time. Mr. Valesh pointed out that his lot is seventy five feet wide,

where many other lots in that area are 60 feet wide. He stated that the property is

currently used as rental property, and as the tenants are moving out, he thought this

would be a good opportunity to move into Lombard. He commented that a lot of large

homes have sprung up in that neighborhood. The home that was portrayed in the power

point presentation is not the exact house that would be built and would not be a brick

home.

Trustee Sebby said that he certainly doesn't want to deter anyone from moving into

Lombard.

Trustee DeStephano cautioned the Board about the negative impact that may be

imposed on neighborhoods by allowing large homes to be built that take up most of the

yard.

Trustee Sebby commented that he was surprised that the Zoning Board of Appeals

would give a recommendation in favor of the variations.

Trustee Koenig said that they shouldn't lose sight of proportionality.

Trustee DeStephano supported staff's position.

Mr. Lichter deferred to the report from Assistant Village Manager Ellen Balsamo, who

explained that the increased amount would be paid through the Illinois DCCA grant

funds.

Trustee Sebby asked that this item be pulled from the Consent Agenda for the purpose

of discussion. He said that the DuPage Theater project is near and dear to his heart as it

is to many others. He stated that the original business plan called for the information

being due November 16, 2001, and Dulcie Gilmore was charging $1,375 due to a

demand for the plan earlier than originally anticipated. He was disappointed that

additional funds were being asked for so soon when the original requirements of the

company were not met.

Ms. Balsamo replied that Dulcie Gilmore had not started on the project until she had

received the payment from the Village, which had reached her two weeks late.

Therefore, Ms. Gilmore started three weeks late on what was to be anticipated as a

three month process.

Trustee Sebby voiced his frustration.

Trustee DeStephano commented that the reality is the Village was late in getting criteria

to Dulcie Gilmore in order to start the project.

Trustee Tross questioned the Change order and commented that he would support this

but when the money is used up, that is the end.

Trustee Koenig commented said that the $5,000 is understandable, as the consultant

delivered a product for a specific fee, and an amended plan was asked for with changes

and Ms. Gilmore deserves the extra money.

Ms. Balsamo explained again that the check was processed one week late due to the

September 11th tragedy, and receipt of the check by Dulcie Gilmore was delayed by

three weeks. Ms. Gilmore would not start the project until she had received the check.

Director of Community Development Dave Hulseberg gave a presentation regarding the

petition. He explained that the business presently provides truck rental on the premises,

and would remove all existing structures. He mentioned that the petitioner was

attempting to facilitate a cross access agreement with the property to the east.

Trustee Koenig wanted to clarify the issue brought up by Dave Hulseberg, regarding

massage services. She stated the request was made from the hair salon, as they would

like to provide massage services to become competitive with other full service salons.

Trustee Soderstrom stated that he requested this item be pulled from the Consent

Agenda as he had questions regarding stormwater detention and exits from the car

wash, which were answered. He would defer to Trustee Koenig regarding fence and

cross access matters.

Trustee Koenig wanted the language regarding the fence to be more specific. She also

felt the cross access would improve ingress/egress issues and she desired to see

landscape island buffers and the needed improvements as a condition of the cross

access.

Trustee Tross stated the cross access wouldn't be given if the burden is put on the

abutting property.

Dave Hulseberg stated that it would be more appropriate if the two property owners

negotiate the agreement themselves.

President Mueller asked about the fence requirement revision.

Dave Hulseberg said that the petitioner had agreed to install a new fence.

Trustee Soderstrom wanted the agreement for cross access to occur.