Thursday, March 20, 2003
7:30 PM
Village of Lombard
Board Room - Village Hall
Village Board of Trustees
Village President: William J. Mueller |
Acting Village Clerk: Barbara Johnson |
Trustees: Joan DeStephano, Richard J.Tross, |
Karen Smith-Koenig, Steven D. Sebby, |
Kenneth M. Florey and Rick Soderstrom |
Meeting Minutes
Village Board of Trustees
Meeting Minutes
March 20, 2003
REGULAR MEETING - MARCH 20, 2003 - 7:30 P.M.
Village President Willliam J. Mueller, Council Member Suzan Kramer, Trustee |
Joan DeStephano, Trustee Richard J. Tross, Trustee Karen Koenig, Trustee |
Steven Sebby, Trustee Kenneth M. Florey and Trustee Rick Soderstrom |
Present:
BOARD ROOM
Broadcast on Cable TV Channel 6
I
Call to Order and Pledge of Allegiance
The Regular Meeting of the President and Board of Trustees of March 20, 2003 was |
called to order by President Mueller at 7:30 p.m. in the Board Room of Village Hall. |
The Pledge of Allegiance was led by Village Clerk Suzan L. Kramer. |
II
Roll Call
Upon Roll Call by Village Clerk, Suzan L. Kramer, the following were Present: President |
Mueller, Trustees DeStephano, Tross, Koenig, Sebby, Florey and Soderstrom. |
Appointed Officials Present: |
Village Manager William T. Lichter |
Assistant to the Village Manager Ellen Balsamo |
Village Attorney Tom Bayer |
Assistant Village Attorney George Wagner |
Finance Director Leonard Flood |
Management Analyst Melissa Mundt |
Director of Community Development David Hulseberg |
Fire Chief George Seagraves |
Director of Public Works Stan Rickard |
Assistant Director of Public Works John Burg |
Village Engineer David Dratnol |
Deputy Village Clerk Barbara Johnson |
III
Public Hearings
030161
President Mueller introduced the Public Hearing and turned the hearing over to Attorney |
Bayer who explained the purpose of the hearing, the process of notification and the |
budget process. Village Manager William Lichter gave a power point presentation |
outlining the budget process. He said that the budget meets the strategic directions |
identified by the Village Board including business development, the proposed |
Conference Center and Hotel, fiscal responsibility, the Capital Improvements Plan, |
planning, growth and social services to seniors, youth and the homeless. He said that |
ten meetings had been held to discuss each aspect of the budget. (See attached |
presentation) He stated that the economy and State have caused us to make cuts. He |
said that the Budget had been cut by $2,744,000. He said that Lombard had lost money |
because of State and Federal mandates, for example $91,960 in photo processing taxes |
which were taken away by the State and $43,000 in local use cable TV taxes. He said |
that the FY 2003-2004 Budget is approximately 62.7 million dollars and has been cut |
6.2%. |
Mr. Lichter highlighted revenue projections based on some increases including |
increases in permit fees projected to gain an increase of $222,000 in revenue, a 1% |
food and beverage tax expected to increase revenue by $450,000, a change in movie |
theater licenses to $350 per screen expected to increase revenue by $6,300. He said |
that the budget estimates a decrease of $255,990 in income tax revenue because of the |
State's budget crisis. Mr. Lichter also reported that water and sewer and permit fees are |
being raised. Mr. Lichter explained that the Village's food and beverage tax will be on |
products at eat in restaurants and fast food restaurants, but will not effect products |
bought at grocery stores. Manager Lichter said that they have done a study and found |
that 10 of the 23 communities surveyed were levying a food and beverage tax. |
Mr. Lichter explained that the budget calls for 45% of MFT money to be spent for |
general operations in Public Works. He said that General Fund expenditures have |
increased by $29.6 million or 9.5% over this year. The increases include pensions, |
Social Security, increased costs in health insurance and to fill 7 vacant positions. He |
said the plan included $70,000 for the Legistar upgrade and $250,000 for a new phone |
system but we can expect around $50,000 in savings per year for line charges with the |
new phone system. He said that we still will maintain several vacant positions. He |
outlined the water service charge and changes in the commodity rate, which will be a |
total increase of 1% or $7.48 per month on the average residential bill. He stated that |
there will be an estimated $60,000 expenditure in Health Insurance and pension costs |
from the Water and Sewer Fund and an approximate $50,000 in supplies. |
Mr. Lichter then highlighted the costs in the CIP for next year and touched on various |
other proposed improvements, projects, maintenance and beautification. He also |
mentioned that the overhead sewer, clear water disconnect and backyard flooding |
programs will continue. He thanked the Board, the Committees and Staff for their help in |
the budget process. Attorney Bayer then asked that any members of the public wishing |
to speak come to the microphone at his left. There being none to speak, Attorney Bayer |
closed the hearing at 7:51 p.m. |
Enactment No: Proposed FY 2003-200 |
IV
Public Participation
Kathryn Grunion, a new reporter for the Daily Herald was introduced by President |
Mueller. |
President Mueller announced a presentation by DuPage County Board members, the |
Honorable Pat O'Shea and the Honorable Brian Sheehan. The County Board members |
presented a check for $173,000 to President Mueller, Lombard's portion of the proceeds |
from the sale of the intermediate processing center. Pat O'Shea explained that the |
rebate came from tipping fees and the amounts of the rebates were determined by the |
population of each municipality. President Mueller thanked the County Board for the |
rebate. |
President Mueller said that a letter had been received from Lorraine Gerhardt, past |
Village Clerk, commenting on concerns she had regarding the objection process. He |
said that the Board policy is not to read letters at the meetings but residents will be able |
to read it in the local papers. |
A proclamation by President Mueller for the Montini High School Broncettes was read by |
Clerk Kramer for their victory in the State Championships. In the proclamation, it was |
stated that the Broncettes have won two state championships each year in 2001, 2002 |
and 2003. President Mueller congratulated the team on behalf of the residents of |
Lombard, the Village Board and the Village Staff. |
President Mueller announced that Mrs. Florence Merrill is celebrating her 100 year |
birthday. He wished her Happy Birthday on behalf of the residents of Lombard, the |
Village Board and the Village Staff. |
Mary Mae Meyer 414 W. Windsor, said she had reviewed the March 6th meeting and |
found the discussion regarding carnivals appalling and frightening because of comments |
made regarding pedophiles. She spoke at length about child abusers. She praised |
Chief Byrne and Chief Seagraves for their comments which showed concern for |
children's safety in those discussions. She wants Trustee Florey's suggestions put into |
the carnival ordinance and all ordinances dealing with events where children are |
involved. She urged the Board to adopt this valiant initiative that will make Lombard a |
safe place for our most vulnerable citizens. |
No other members of the public spoke. |
V
Approval of Minutes
It was moved that the minutes of the Special Meeting of February 20, 2003 and |
the Regular Meeting of the Board of Trustees of February 20, 2003 be approved as |
corrected. The motion carried by the following vote: |
Aye:
Village President Willliam J. Mueller, Trustee Joan DeStephano, Trustee |
Richard J. Tross, Trustee Karen Koenig, Trustee Steven Sebby, Trustee |
Kenneth M. Florey and Trustee Rick Soderstrom |
7 -
VI
Committee Reports
Economic/Community Development Committee-Trustee Kenneth M. |
Florey, Chairperson |
Trustee Florey stated that the Committee had not met and the next meeting will be held |
on March 25. At that time, the Committee will review the business recognition awards. |
Trustee Florey announced that they are accepting nominations until March 25th. He |
said that the next meeting will be held April 1, 2003 at 4 p.m. |
Environmental Concerns Committee-Trustee Joan DeStephano, |
Chairperson |
Trustee DeStephano said that a special meeting was held on March 11, 2003 to discuss |
the Mosquito Abatement Program. She explained that Barbara O'Meara and Sam Davis |
of the Illinois Department of Public Health helped them review the proposed contract |
and get better support from Clarke Environmental. The Committee was able to give |
direction to staff regarding the contract. She said that the next meeting is to be held on |
Tuesday March 25, 2003 to consider staff recommendations. |
Finance Committee-Trustee Karen S. Koenig, Chairperson
Trustee Koenig reported that the Committee had not met since the last Board Meeting |
but at their last committee meeting they recommended the budget. She said that the |
next meeting will be held on April 22, 2003 at 7:30 p.m. |
Public Works Committee-Trustee Steven D. Sebby, Chairperson
Trustee Sebby stated that the Committee last met on March 11, 2003 at which time they |
discussed the street lighting policy and fixtures that appear on tonight's agenda. He |
said he was pleased with the addition of street lights in the North East area of District 4. |
Trustee Sebby announced that Art Frerichs has submitted his application to serve on |
the Public Works Committee and that request for approval will be on the next Board |
agenda. He said that the next meeting will be held on April 8, 2003. |
Transportation & Safety Committee-Trustee Rick Soderstrom, |
Chairperson |
Trustee Soderstrom said that the Committee had not met but will meet on April 7, 2003 |
at 7:30 p.m. |
Community Promotion & Tourism Committee-President William J. |
Mueller, Chairperson |
President Mueller stated that the Committee had met that afternoon and approved |
grants for the Lilac Festival and the fireworks at the Taste of Lombard. These requests |
will appear on the next Board agenda. |
Village Clerk- Suzan L. Kramer
Clerk Kramer reported that BOLI had met on Thursday, March 13, 2003 |
and approved a payout in the amount of $5,960.68 for Special Assessment 216, |
Ahrens/School/Norton/Highridge/Wilson, and for Special Assessment 217, Lombard |
Lagoon, they approved a payout in the amount of $45,799.10. |
VII
Village Manager/Village Board Comments
President Mueller announced that Village Clerk Suzan Kramer had tendered her |
resignation as of April 4, 2003 because her family is moving out of the Village. He said |
he accepted her resignation regretfully. He thanked Suzan for her dedication as Plan |
Commissioner and Village Clerk. He announced that there would be a reception in her |
honor before the Village Board meeting on April 3, 2003 at 7:00 p.m. and an employee |
coffee for her on Friday, April 4, 2003 at 3:00 p.m. Trustee Sebby commented that it is |
a great loss and those comments were echoed by Trustee Koenig. Trustee Koenig |
related a story about her daughter's Science Fair project which was to study the |
relationship of the color of cars to how fast their drivers drive. Brown and White were |
the slowest and Red was the 3rd fastest. She stated that the judge of the Fair thought |
that the Police were too strict on speeding. |
Trustee Sebby said he had given the wrong telephone number for the Lombard Baseball |
League's Dinner Dance. The correct number 629-1365 for Bob Paus. |
The Lilac Parade Committee announced that the Parade's Grand Marshal will be Jay |
Wojcik. |
VIII
Consent Agenda
It was moved by Trustee Soderstrom, seconded by Trustee Tross, to pass the |
Consent Agenda, to suspend the rules, waive first reading and pass on second |
reading, waive competitive bidding and award contracts approve and adopt |
resolutions as needed for the following items and as read by the Clerk on the |
Consent Agenda. The motion carried by the following vote: |
Aye:
Trustee Joan DeStephano, Trustee Richard J. Tross, Trustee Karen |
Koenig, Trustee Steven Sebby, Trustee Kenneth M. Florey and Trustee |
Rick Soderstrom |
6 -
030146
This Matter was approved on the Consent Agenda.
030171
This Matter was approved on the Consent Agenda.
030172
This Matter was approved on the Consent Agenda.
030166
This Matter was approved on the Consent Agenda.
Enactment No: District 4 Street Li |
030142
This Matter was approved on the Consent Agenda.
Enactment No: Compost Site |
030158
This Matter was waived of first reading and passed on second reading under |
suspension of the rules on the Consent Agenda. |
Enactment No: Ordinance 5261 Liqu |
030159
This Matter was passed on first reading on the Consent Agenda.
Enactment No: Ordinance 5267 Liqu |
990052
This Matter was adopted on the Consent Agenda.
Enactment No: Resolution 118-03 In |
030157
This Matter was adopted on the Consent Agenda.
Enactment No: Resolution 119-03 Ge |
030165
This Matter was adopted on the Consent Agenda.
Enactment No: Resolution 120-03 T |
030168
This Matter was adopted on the Consent Agenda.
Enactment No: Resolution 121-03 Si |
030150
This Matter was approved on the Consent Agenda.
Enactment No: Complete Maintenance |
030122
This Matter was passed on second reading on the Consent Agenda.
Enactment No: Ordinance 5262 2003 |
030175
This Matter was approved on the Consent Agenda.
Enactment No: Squad Car Purchase |
IX
Agenda Items for Separate Action
030117
Mr. Wittenberg, the petitioner, gave a presentation including photographs of this block of |
West Windsor. He said that nine homes have enclosed porches and six of them are |
encroaching into the set backs. He says that it is common in his neighborhood. |
Trustee DeStephano said that she has seen the property and supports the enclosure of |
the porch as it does not change the sight line and is in character with the rest of the |
neighborhood. She suggested these conditions be included; that this variation be |
granted only for this current building and in the event the home would ever be torn |
down, the variation would no longer be in effect. |
Enactment No: Ordinance 5263 141 |
It was moved by Trustee DeStephano, seconded by Trustee Soderstrom, that the |
Village Board suspend the rules, waive first reading and pass on second reading |
an ordinance granting a variation allowing for an enclosed front porch which |
encroaches 5 feet into the set back with the following conditions: If the structure |
is demolished or one or more existing exterior walls are removed and or replaced, |
the variation will no longer be applicable. The motion carried by the following |
vote: |
Aye:
Trustee Joan DeStephano, Trustee Richard J. Tross, Trustee Karen |
Koenig, Trustee Steven Sebby, Trustee Kenneth M. Florey and Trustee |
Rick Soderstrom |
6 -
030164
Mr. Lichter introduced the discussion. Trustee Florey thanked staff for a thorough job in |
difficult times. Trustee Sebby also thanked staff. |
Trustee DeStephano agreed that staff did a good job but added that she could not |
support the proposed budget in lean times. She said that she did not support a 1% food |
and beverage tax. She stated that she did support the water cost increases and various |
fee increases. She said that we need to live with less. |
Trustee Tross said that staff did a good job and thanked them. He said that he supports |
the water billing increases, the fee increases, the sticker increases and transfer of |
money into the technical reserves, but he does not support the food and beverage tax. |
Trustee Florey reminded them that they are not increasing the vehicle sticker prices this |
year. |
President Mueller said that each of them have concerns with various aspects of the |
budget but that he thinks the Board has failed staff, with issues raised at this time and |
withholding approval of the budget after discussing it for 10 meetings. |
Trustee Koenig said that it is unrealistic to expect 100% satisfaction with all aspects of |
the budget. She said that if we all withheld our votes due to dissatisfaction, we could |
never pass a budget. She added that this is a process and the majority prevails. |
Trustee DeStephano supported her position vehemently saying that it is consistent with |
what she had said in prior meetings. |
Trustee Soderstrom said that when the Board sits in the budget meetings they come to |
a consensus, not a vote. When it reaches a majority decision, we move forward with it |
and be unified. |
Enactment No: Ordinance 5268 Budg |
It was moved by Trustee Koenig, seconded by Trustee Florey, that the Village |
Board pass on first reading an ordinance adopting the FY 2003-2004 Annual |
Budget for the Village of Lombard in the total amount of $62,789,780.00. The |
motion carried by the following vote: |
Aye:
Trustee Karen Koenig, Trustee Steven Sebby, Trustee Kenneth M. Florey |
and Trustee Rick Soderstrom |
4 -
Nay:
Trustee Joan DeStephano and Trustee Richard J. Tross
2 -
030133
It was moved by Trustee DeStephano, seconded by Trustee Florey, that this |
matter be passed on second reading. The motion carried by the following vote: |
Aye:
Trustee Joan DeStephano, Trustee Richard J. Tross, Trustee Karen |
Koenig, Trustee Steven Sebby, Trustee Kenneth M. Florey and Trustee |
Rick Soderstrom |
6 -
Enactment No: Ordinance 5264 Stan |
030176
Trustee Tross made a statement that he would be voting against the FY 2004-2013 |
Capital Improvement Program. |
Enactment No: Resolution 122-03 C |
It was moved by Trustee Sebby, seconded by Trustee Koenig. The motion carried |
by the following vote: |
Aye:
Trustee Joan DeStephano, Trustee Karen Koenig, Trustee Steven Sebby, |
Trustee Kenneth M. Florey and Trustee Rick Soderstrom |
5 -
Nay:
Trustee Richard J. Tross
1 -
030167
It was moved by Trustee Tross, seconded by Trustee Sebby, that the Village |
Board waive first reading and pass on second reading the budget transfer |
ordinance under suspension of the rules. The motion carried by the following |
vote: |
Aye:
Village President Willliam J. Mueller, Trustee Joan DeStephano, Trustee |
Richard J. Tross, Trustee Karen Koenig, Trustee Steven Sebby, Trustee |
Kenneth M. Florey and Trustee Rick Soderstrom |
7 -
Enactment No: Ordinance 5265 Budg |
030169
Chief Seagraves said that the requests of the Board from the last reading had been |
incorporated into the ordinance, including names and birthdates for the Police to review |
and proof of their not for profit status. Trustee Tross said he did not think that the name |
and birthdate is adequate. He suggested that in order to strengthen the language and |
take time to review State Statute he would like to have this matter tabled. |
Enactment No: Ordinance 5285 Carn |
It was moved by Trustee Tross, seconded by Trustee Soderstrom, that the Village |
Board table this matter to the Board of Trustees meeting of April 3, 2003. The |
motion carried by the following vote: |
Aye:
Trustee Joan DeStephano, Trustee Richard J. Tross, Trustee Karen |
Koenig, Trustee Steven Sebby, Trustee Kenneth M. Florey and Trustee |
Rick Soderstrom |
6 -
030177
Trustee Soderstrom wanted a clarification that the money for the study is coming from |
the existing DuPage Theatre funds and not the Village Funds. Manager Lichter and |
Trustee Florey confirmed that it would come from DuPage theatre funds. |
Enactment No: Resource Associates |
Trustee Sebby said he is concerned about who is the recipient of the grant money. He |
said he thought last year's grant was adequate. He asked for clarification of the amount |
of money still available. President Mueller indicated that the amounts shown in the |
report were correct. |
Trustee Tross said he could understand those concerns but reminded the Board that |
this money was raised expressly to try to raise funds and renovate the Theatre. He |
added that the money should be spent as it was intended. He then called for the |
question. |
It was moved by Trustee Florey, seconded by Trustee Soderstrom, that the |
Village Board approve an Agreement with Resource Associates to provide |
grant-writing services for the 2003 NEA Save America's Treasures grant for the |
DuPage Theatre. The motion carried by the following vote: |
Aye:
Trustee Joan DeStephano, Trustee Richard J. Tross, Trustee Karen |
Koenig, Trustee Kenneth M. Florey and Trustee Rick Soderstrom |
5 -
Nay:
Trustee Steven Sebby
1 -
X
Agenda Items for Discussion
030170
Manager Lichter referred the item to Chief Seagraves for a report on this request. He |
explained that there is a wide range of these types of safety equipment. He said that |
they are using a selection committee. He explained that they do not want to go with the |
lowest bidder as this is life saving equipment. He added that the equipment needs to be |
judged on its own merit subject to a report on the process and reason. |
Trustee DeStephano asked if they find a particular brand can they go to bid based on |
retail versus wholesale or contact manufacturers reps. Chief Seagraves answered that |
there is generally only one distributor for each particular item and brand, but they will be |
available at the manufacturer's pricing. |
Trustee DeStephano asked if it was single channel availability. Chief Seagraves |
confirmed that it was. He said that they had used the technique she suggested for other |
items but they are unable to do so with this type of equipment. |
Enactment No: Request for Waiver o |
It was moved by Trustee Tross, seconded by Trustee Sebby, for Waiver of |
Bidding Process for Fire Department Equipment. The motion carried by the |
following vote: |
Aye:
Trustee Joan DeStephano, Trustee Richard J. Tross, Trustee Karen |
Koenig, Trustee Steven Sebby, Trustee Kenneth M. Florey and Trustee |
Rick Soderstrom |
6 -
President Mueller said that in light of the world conditions, the war in Iraq, the Village of |
Lombard is fully prepared for emergency with a preparedness program in place. He |
asked that all pray for peace and for no problems in our Country. |
XI
Executive Session
It was moved by Trustee Sebby, seconded by Trustee Florey, that the regular |
meeting of the President and Board of Trustees held Thursday, March 20, 2003 |
recess to Executive Session at 9:09 p.m. to discuss: |
The Sale of Real Property |
The Acquisition of Real Property. The motion carried by the following vote: |
Aye:
Trustee Joan DeStephano, Trustee Richard J. Tross, Trustee Karen |
Koenig, Trustee Steven Sebby, Trustee Kenneth M. Florey and Trustee |
Rick Soderstrom |
6 -
Reconvene
The Regular Meeting of the President and Board of Trustees of March 20, 2003 was |
reconvened at 10:14 p.m. in the Board Room of Village Hall. |
Upon Roll Call by Village Clerk Suzan L. Kramer, the following were Present: President |
Mueller, Trustees DeStephano, Tross, Koenig, Sebby, Florey and Soderstrom. |
XII
Adjournment
It was moved by Trustee Koenig, seconded by Trustee DeStephano, that the |
Regular Meeting of the President and Board of Trustees of March 20, 2003 be |
adjourned at 10:15 p.m. The motion carried by the following vote: |
Aye:
Trustee Joan DeStephano, Trustee Richard J. Tross, Trustee Karen |
Koenig, Trustee Steven Sebby, Trustee Kenneth M. Florey and Trustee |
Rick Soderstrom |
6 -