Village of Lombard Legistar System

Upon Roll Call by Village Clerk, Suzan L. Kramer, the following were Present: President

Mueller, Trustees DeStephano, Tross, Koenig, Sebby, Florey and Soderstrom.

Quorum Present

Appointed Officials Present:

Village Manager William T. Lichter

Finance Director Len Flood

Assistant to the Village Manager Ellen Balsamo

Village Attorney Thomas P. Bayer

Village Attorney Janet Petsche

Director of Community Development David Hulseberg

Fire Chief Ed Seagraves

Police Chief Van Dillenkoffer

Public Works Director Stan Rickard

Assistant Director of Public Works John Burg

Village Engineer Dave Dratnol

Records Clerk Diane Mucha

President Mueller convened the Public Hearing and turned it over to Attorney Thomas P.

Bayer. Attorney Bayer explained that the purpose of the Public Hearing was to hear

comment for and against the petition of the request for annexation to the village of

Lombard and minor plat of resubdivision of the property at 1N558 Columbine. He asked

that any person wishing to speak step forward to the podium. There being no one, the

hearing was adjourned at 7:37 p.m.

Pete Kramer, 272 E. Taylor, addressed the Board regarding the DuPage Theater and

Shops restoration project. He voiced the benefits of the restoration of the Theater which

can be used year round. He pledged a minimum of 50 hours of labor to the theater and

$500.00 to the theater restoration fund in honor of Laura Croschere. He donated $1500

in memory of the late Gloria Allen, and $1500 each in memory of both Robert and Sena

Kreig who were his neighbors.

President Mueller expressed his appreciation to Mr. Kramer for all his hard work.

Bill Poole, 105 West Park Drive, spoke for the petitioner Brian Howell who is requesting

a conditional use approval for an accessory structure that exceeds 10% of the zoning lot

in order to build a garage. Mr. Poole believes that this will be a welcome addition to the

neighborhood. He stated that he has spoken with most residents in the area and they

are in favor of passing this.

President Mueller stated that the Attorney for this matter was in attendance.

Trustee DeStephano informed the Board that the committee met on July 24, 2001. The

topic discussed was the Recycling Extravaganza to take place on September 15, 2001

on the west side of Yorktown Mall parking lot. She invited the residents to come, and

expressed the need for volunteers.

Clerk Kramer asked if students are accepted as volunteers and Trustee DeStephano

confirmed that students over the age of thirteen are welcome.

Trustee DeStephano commented on the success of last year's extravaganza. She

stated that the next meeting will be held on September 4, 2001

Trustee Florey mentioned the fact that no electronic goods such as monitors, cd's, etc.

will be accepted this year.

Trustee Sebby reported that the committee met this past Tuesday, August 12, 2001.

Matters reviewed at that time were some items on that evening's agenda. He mentioned

a field trip scheduled for the Friday, August 31, 2001 which many members of the Public

Works Committee cannot attend due to that being the Labor Day weekend. Also

discussed was the sidewalk at Madison Meadows. He stated that the next meeting will

be held on August 21, 2001.

Trustee Soderstrom stated that the Committee met on August 6, 2001 at which time one

of the topics discussed was a traffic study of Fairfield between Wilson and Central. The

committee decided that speed was not the issue, but the long length of the block with

wide view site plans and no applicable calming devices. He stated no further action will

be taken until the next meeting which is to be held on September 10, 2001.

Clerk Kramer informed the Board that the Board of Local Improvements met on August

16, 2001 at which time one change order with a net decrease of $2,992.35 was

approved. In addition, BOLI approved nine payouts totaling $178,461.66. Discussed at

that time was a recommendation to be forwarded to the Board of Trustees regarding

Special Assessments. The next meeting will be held on September 13, 2001.

Acting Village Manger Len Flood had no report.

Trustee DeStephano commented that she read in a local paper that Deputy Chief Tonne

was relieved of his responsibilities in the Fire Investigation Unit program that he

developed. She stated that she has spoken with senior fire officials and had received

positive feedback on Tonney. She commented that she is disturbed about his

reassignment.

She also had been contacted by several businesses with complaints about the bike race

that was held August 11, 2001in the downtown area. Business owners felt that their

businesses were hurt by street closures and the race was not "well thought out".

Trustee Koenig commented that the Lombard/Villa Park American Association of

University Women is conducting a fund raiser book sale at Yorktown Shopping Center

on the lower level next to Penneys. She stated that 60% of the purchase price of the

books is tax deductible. She thanked the people at the Yorktown Shopping Center for

the excellent location the AAUW was given for the fund raiser.

Trustee Tross informed the Board that the public hearing regarding CPSA had been

continued and that a neighborhood meeting was held on August 15, 2001. On a

personal note, he commented that his daughter is getting married on September 2, 2001

and will be moving to Georgia.

Trustee Sebby sadly spoke of his mother's death on July 15, 2001 and commented on

the numerous calls, cards, and generous donations that were made to the Cancer

Society on his mother's behalf. He thanked everyone for their kind words and thoughts.

Trustee Sebby also mentioned that he attended the Taste of Lombard and stated "it was

a blast".

President Mueller reminded residents of a special blood drive being held on August 29,

2001 at Village Hall, from 1:00 p.m.-7:00 p.m.

President Mueller then asked the members of the Board to submit any changes to the

agenda by noon on the Tuesday prior to future Board meetings.

Trustee Tross commented on a change order for the projects at North Avenue/ Lombard

Road & Main/16th St. He did not appreciate the fact that there was an increase in the

contract amount due to delays.

Village Engineer Dave Dratnol commented that the project was completed this year and

the delay was caused by the late acquisition of light poles.

Trustee Tross also questioned why additional crack sealing was done in these fiscally

tight times.

Trustee Sebby stated that $30,000 was budgeted for the program and that bids for crack

sealing were less expensive than anticipated so the project could allow for additional

streets to be included in the project.

Finance Director Flood commented that capital improvement funds which are

earmarked for street improvements cannot be transferred to the general fund.

Trustee Sebby had some concerns regarding the Madison Meadow sidewalk which

started out at $5,000 and has jumped to $90,000.

Trustee Soderstrom stated that the original figure was not $5,000 but much higher and

the $90,000 figure is the whole potential program and was not a fair comparison.

It was moved by Trustee Tross, seconded by Trustee Florey, to pass the Consent

Agenda, to suspend the rules, waive first reading and pass on second reading,

waive competitive bidding and award contracts approve and adopt resolutions as

needed for the following items and as read by the Clerk on the Consent Agenda.

The motion carried by the following vote:

Trustee DeStephano asked for clarification regarding the cash contribution for the

proposed sidewalk and parkway trees.

Mr. Hulseberg explained that the cash contribution would be put in escrow to be used

after the future construction of Route 53 is completed.

Trustee DeStephano questioned what assurance there would be that the other lot would

remain single family.

Attorney Bayer commented that the comprehensive plan states that the property is

zoned R1 and in order for that to be changed it would need to come before the Board.

The attorney for the petitioner stated that the reason for the request for a waiver of first

reading was to allow for construction to be started as soon as possible. He also

commented that the petitioner had no intention of building on the additional lot.

Trustee Tross thought a waiver of first reading was in order due to cancellation of one of

the August board meetings.

President Mueller stated that the public had been notified and the request has gone

through the proper channels.

Trustee DeStephano questioned the waiver of first reading.

Mr. Hulseberg stated that staff has met with Trustee Tross and staff wished to reassure

homeowners as to how drainage would be handled.

Trustee Tross stated that the resolution was reviewed with staff and complimented staff

on the latitude and the language of the resolution on behalf of residents.

Trustee Sebby commented that this was an improvement over the original language of

the ordinance and that the Public Works Committee was in support of this.

Mr. Hulseberg reviewed the request and stated that the Plan Commission recommended

denial.

Trustee Koening asked how uncommon is a fifty foot lot in that area.

Mr. Hulseberg stated there are some lots that size in the area but he is not sure how

many.

Trustee Koenig commented that she supported the petitioner in wanting to better his

property. She informed the Board that she went out there and looked at the property and

agreed that the variance would not be detrimental. She stated that her concern is once a

variation like this is granted will others be requested.

Mr. Hulseberg stated that this property is unique because the petitioner is a DuComm

employee and has a special oversized van. He also stated that the lots on the other side

of the street are predominantly fifty foot lots and there is no way to tell if other requests

will follow.

Trustee DeStephano commented that developers are granted variances all the time.

President Mueller pointed out that staff goes by what the code is and variations are

passed by the Board not staff.

Trustee Tross stated that many lots in that area are fifty feet. He commented that this

would not be a concern if the petitioner were adding on to the house instead of the

garage.

Trustee Tross stated that when the matter first came up, residents asked where to park

for recreation and that "no parking school days" was preferable to restricting parking in

general.

Trustee Soderstrom commented that this matter was discussed at the last meeting of

the Transportation and Safety Committee and that a survey had been conducted with an

even split opinion of the homeowners. He also said that the signs were put up two years

ago and as there was no clear cut mission to change this, why do it.

Trustee DeStephano had spoken with a resident who felt that the "no parking" signs

leaves no flexibility to have company over.

It was moved by Trustee Soderstrom, seconded by Trustee Sebby, to leave "No

Parking" signage as is on the south side of View Street between West Road and

Elizabeth Street. The motion carried by the following vote:

Trustee Joan DeStephano, Trustee Karen Koenig, Trustee Steven Sebby,

Trustee Kenneth M. Florey and Trustee Rick Soderstrom

Trustee Richard J. Tross

Trustee Tross stated that as a resident on Main Street, he feels $20,000.00 to study

thirteen accidents is too costly. He felt the demographics may change with the right

in/right out at Harrison. He also stated that a lower speed will reduce the ability to exit

driveways and future changes in the area that are to be taking place next year does not

warrant such a costly study to be done at this time. He did not view speeding on Main

Street as a significant problem. He commented that Civiltech Engineering might be able

to review left turn bays at Edward and Morris which is more of a problem.

Trustee Soderstrom agreed with Trustee Tross, but felt that speed is not the only issue

for the speed study but to investigate other hazard/safety issues.

President Mueller also felt the report does not address left turns and stacking at

Roosevelt Road and this area should be added to correct the south corridor.

Stan Rickard, Director of Public Works, stated that Civiltech could study these concerns.

He also commented that the program used for resurfacing is LAPP, which includes

federal funding for resurfacing and could not be used for lane additions. He

recommended that the project proceed with resurfacing only in 2002 and if the Board

wished to add scope with another design firm this could be done. He pointed out that

this would take time to perform a study and would add significant cost to add lanes and

signals.

President Mueller asked if lanes could be added at Village cost and the resurfacing

could be done with present federal funding.

Trustee Tross stated that he feels the traffic situation at the Lombard Pines shopping

center has waited long enough.

Mr. Rickard commented that the poor pavement condition is what is driving the Main

Street project.

Enactment No: Speed Study for Main

Village Engineer, David Dratnol, stated that in order to keep the Main Street project

moving ahead, if the Board desired, Civiltech could be asked for proposals in the

Lombard Pines area as a separate project.

Trustee Soderstrom agreed that this was a good suggestion.

After much discussion, the Board decided to take no action at this time and refer this

item to staff.

Enactment No: Ordinance 5008 Text

Trustee DeStephano asked for an explanation from Mr. Hulseberg regarding these

amendments.

Mr. Hulseberg explained the ordinance.

Trustee Tross asked why the restriction is limited to I Industrial District when

Blake-Lamb on Main Street had a crematorium.

Mr. Hulseberg explained that the crematorium in that instance was an ancillary use to

their business. He went on to say that the only water used would be by the employees

and visitors to the business and that water use is not a part of the cremation process.

He also told the Board that staff checked with the Environmental Protection Agency and

was assured by them in the form of a Negative Declaration letter that there is not a

problem with this use.

The parking issues involved were one space per employee and one space per three

persons as per BOCA code for any viewing areas.

Trustee DeStephano asked how often does staff check the adherence to Environmental

Protection Agency guidelines.

Mr. Hulseberg explained that the State of Illinois operates the inspections.

The attorney for the petitioner commented that periodic inspections are made, log books

are kept for a period of three years.

The petitioner explained the continuing education process regarding cremation process

used.

Trustee Florey asked if the petitioner was requesting a waiver of first reading.

The petitioner"s attorney confirmed that a waiver of first reading was requested.