Tuesday, March 14, 2000
7:30 PM
Village of Lombard
Village Hall Community Room
Public Works Committee
Trustee Steven D. Sebby, Chairperson |
Trustee Rick Soderstrom Vice Chairperson |
John Kaforski, Rick Mahal, David Arnold, Art Frerichs, |
Ken Blakeslee and Dan Mahal |
Staff Liaisons: Wes Anderson and David Dratnol |
Meeting Minutes
Public Works Committee
Meeting Minutes
March 14, 2000
1.0
Call to Order and Roll Call
The meeting was called to order by Chairperson Sebby at 7:30 p.m.
Chairperson Trustee Steven D. Sebby, Gordon Hallbeck, Committee Member |
Trustee Joan DeStephano, Stephen Preins, David Arnold and Committee |
Member Mark Fruehe |
Present:
John Kaforski
Absent:
2.0
Public Participation
Dave & JoAnne Gorak, 36 N. Ahrens |
Karen Visik, 123 West Road |
Lisa Von Pechmann, 99 West Road |
Brian Ferguson, 99 West Road |
Don Geigner, 406 W. St. Charles Road |
Brian Ferguson spoke regarding Special Assessment 213. Resident sent a proposal |
from their attorney to Tom Bayer. (He handed out copies of the proposal to the |
committee members.) |
Steve Sebby-There has been approval by the Board of Trustees to abandon that portion |
of SA213. |
Brian Ferguson-There were some members that didn't know this proposal was on the |
table, so we thought this would be a good opportunity to give this to you. The city |
proposes a 24' road, we think a 22'. Issues of safety, sidewalk is a good idea, but on |
one side. At 76 West Road there are two trees that are over 200 years old. We're |
trying to save the trees because we love the look of West Road. |
Don Geigner-This entire project came to my attention almost a year ago. I heard about |
Eugenia where they settled for no sidewalk. All the rest of West Road there is only |
sidewalk on one side. My lot is pie shaped and the Village has had to use most of their |
right-of-way. At my end it [the street] will have to be wide, but north of me 22' would be |
OK. The safety issue wouldn't really make any difference because you can mark the |
tire tracks going 10-30' into my yard. There are also unresolved issues with the |
temporary sidewalk. |
Stan Rickard reviewed the history behind the temporary sidewalk. It was installed |
because of a recommendation from the Transportation & Safety Committee when bus |
service for the school kids was cancelled. |
Don Geigner-Ralph Borgatell was supposed to recommend a temporary easement and |
financial compensation.Most of the people's objections were the trees, and the sidewalk |
because of the tree removal. The judge said why don't you people get together and |
meet, so December 29th most of the people met with Public Works. Five people were |
representing three homes. It was agreed to talk to our attorney about starting with the |
sewer and water and get together a list of our requests. January 29th your attorney told |
the judge that we were talking and negotiating, so the judge granted a continuance. |
February 14th the Village settled with Tom Kelly. The next court date is April 10th, right |
now the judge is under the impression that we're talking, but we haven't heard anything |
from the village yet. All we can say is we agreed to continue with the work so you could |
get the sewer and watermains in. Our attorney has not received any type of reply from |
the village. This does not look good for good faith negotiating. The proposition was |
modified since the area is in definite question as to who owns it. |
Steve Sebby-Negotiations have to be reached on easements or acquiring property. It |
was necessary for us to separate the project. I understand where your coming from |
concerning a good faith effort by the Village of Lombard. |
Brian Ferguson-On these proposals, how do you feel about it? Steve Sebby-That's not |
fair to ask. From an engineering standpoint the cheapest thing to do is put in a nice |
straight road. I apologize as a representative if the village has given you an impression |
that they hey won't deal in good faith. When North Avenue is widened West Road will |
no longer be a thoroughfare and I think that will resolve some of your problems. |
Stephen Preins-As far as the sidewalks on Eugenia, the reason that was done was |
because of the nature of the street. West Road is a through street and it does need |
sidewalk somewhere. If we have 200 year old trees we're planning to take out, we |
should be saving them. It completely changes the nature of the street. You're changing |
the nature of their neighborhood and that's not right. Joan Destephano-I believe we |
should save those mature trees. I went through and looked at all of them. There are |
some scrub trees. We should identify by household which trees the village is talking |
about taking out or salvaging. |
Don Geigner-I have a file of 56 pictures by street # of almost all of the trees in question. |
Steve Sebby-There has to be a safe clearance around these roads. Don Geigner-Just a |
sidewalk being 5-10' off the road is not full protection. The reason West Road is only 14' |
wide is because that part of West is not the same type of road as further north. North of |
the Great Western Trail is whole different area. |
Gordon Hallbeck-You can't compare West Road to Eugenia. Eugenia is all dead ends. |
To compare West with Eugenia is totally inaccurate. The negotiations have to come |
and there has to be variations made under these conditions. It's very understandable |
that everybody wants to save the old trees, but somewhere along the line some of these |
trees are going to go. Until negotiations are final and they determine right-of-way it's |
hard to have a discussion about sidewalks. Once of the problems we run into is people |
who thing the village right-of-way is their front yard. Until the negotiations are complete |
we can't say much. |
Karen Visik-I want to reiterate what Brian said. Our real concern is saving the trees and |
saving the aesthetics of the neighborhood. On the very same road there will be sections |
that will have a single sidewalk. In the interest of saving trees there will be |
compromising on these issues. Steve Preins-This committee isn't going to bend much |
on sidewalks. You're going to have to think about where you can work with the village. |
Lisa Von Pechmann-The reason we talked about putting a sidewalk on the east side to |
Grove is because of the trees and the utility poles. When we gave this proposal, the city |
knew in November there was a question with he right-of-way. Our proposal would also |
save the taxpayers thousands and thousands of dollars. |
Dave Gorak-(regarding Backyard Drainage Grant Program)-This program was created |
1/20/00 and made retroactive to 12/01/99, which was right after my work was done. |
David Arnold-We wanted to provide the monies to get the water out of the major areas. |
I'm not prepared to give money to everybody that walks in. |
Joan Destephano-I would think if you could prove with some additional documentation |
that you have water standing there for more than 72 hours we would consider it. It's not |
just a retroactive issue, it's a qualifying issue. Maybe you can prove that your neighbor |
has water problems. |
Gordon Hallbeck-Does this system meet all the requirements? Stan Rickard-He's got a |
gravity drain system with a 4" pipe. That does act as a restrictor. |
3.0
Approval of Minutes
It was moved by Preins, seconded by Arnold, that the minutes of the January 11, |
2000, meeting be approved. The motion carried by the following vote: |
Aye:
Hallbeck, Preins and Arnold
3 -
Absent:
Kaforski
1 -
000057
Joan Destephano-I realize you were on the forefront of this policy, but I really think you |
have to support 2 adjacent properties. If you could prove that it's 2 properties, I would |
make a motion to include you because you qualify except for the time it was done |
David Arnold-As far as the documentation goes, if you could get a notarized letter from |
your neighbor, we would accept that. |
Stephen Preins-I prefer to look at this as a special case rather than make it retroactive. |
It was moved by Preins, seconded by Committee Member Fruehe. The motion |
carried by the following vote: |
Aye:
Hallbeck, Preins and Arnold
3 -
Absent:
Kaforski
1 -
Enactment No: Backyard Drainage Gr |
It was moved by Hallbeck, seconded by Committee Member Fruehe, that the |
committee will approve including Mr. David Gorak in the Backyard Drainage Grant |
Program based on his furnishing sufficient documentation to appease the |
committee. The motion carried by the following vote: |
Aye:
Hallbeck, Preins and Arnold
3 -
Absent:
Kaforski
1 -
4.0
Old Business
990620
Stan Rickard reviewed the documents for this item. Nothing has really changed in the |
last several months. Staff is recommending that this program be approved as |
presented. The purpose of this program is to remove clear water that is associated in |
particular with water coming from the private side. Downspouts are a source of a lot of |
clear water that can fill up a sanitary sewer quickly if there is a connection. The second |
purpose is to reduce transport and treatment charges at Glenbard Wastewater |
Authority. We pay based on the flow received at the facility. The third purpose is to |
reduce back ups and basement flooding. The elements of the program are as we stated |
before. |
Stephen Preins-Regarding the pilot program, the numbers came from an inspection of 3 |
blocks? Stan Rickard-30 inspections. Gordon Hallbeck-I don't think that's going to be |
true [compliance assumptions] you're basin it on one of the oldest sections of town. |
Stan Rickard-You may be right. We'll know more when we get through the other 200 |
homes in Olde Towne. The future years are a real guesstimate. We're just trying to get |
a magnitude down. |
Gordon Hallbeck-The monies that are set aside that are not used, will hey be transferred |
to the same fund the next year? Stan Rickard-It's a CIP discussion item. |
Stan Rickard-#4 IEPA is relentless whenever Glenbard Wastewater Authority gets |
ambitious about some projects. The IEPA is always asking them about I & I. They have |
limited capacity at the plant and when it rains they jump from 12 mgd to about 50 mgd. |
a lot of that comes from combined seers. There's limited transport capacity in the |
interceptors. |
It was moved by Trustee DeStephano, seconded by Preins, that this matter be |
recommended to the Board of Trustees for approval. The motion carried by the |
following vote: |
Aye:
Hallbeck, Preins and Arnold
3 -
Absent:
Kaforski
1 -
Enactment No: Proposed Clear Water |
They are spending $100,000 on a study to see what they can do to get rid of clear |
water. IEPA may force Glenbard to force Lombard to do this. Glenbard is about to get |
some loans through the state, but when you do that the EPA is free to ask a lot of |
questions. |
5.0
New Business
6.0
Change Orders
980212
Stan Rickard reviewed the Change Order Reports. 2000 is looking good. 1999 not a |
whole lot has changed. We're slowly working our way through closing out all of these |
projects. |
000111
Dave Dratnol reviewed the change order. It reflects the new sidewalk policy, which will |
complete sidewalks in the neighborhood |
It was moved by Hallbeck, seconded by Preins, that this matter be recommended |
to the Board of Trustees for approval. The motion carried by the following vote: |
Aye:
Hallbeck, Preins and Arnold
3 -
Absent:
Kaforski
1 -
Enactment No: Resolution 119-00 C |
000125
Dave Dratnol reviewed the change order. The change order is for 4 major items. The |
first is the deletion associated with abandoning West Road from Woodland to St. |
Charles. The second aspect is watermain on Troy and connections for Brookfield. By |
doing this work now we eliminate cutting the new pavement next year. Third is sanitary |
on Woodland and Windsor. We had to do more replacement because of conflicts with |
new watermain and providing services for proposed development on Woodland. The |
fourth is relocating the sanitary from under pavement into the parkway and augering |
sanitary on West Road. |
It was moved by Preins, seconded by Trustee DeStephano, that this matter be |
recommended to the Board of Trustees for approval. The motion carried by the |
following vote: |
Aye:
Hallbeck, Preins and Arnold
3 -
Absent:
Kaforski
1 -
Enactment No: Resolution 120-00 S |
7.0
Pending Change Orders
8.0
Other Business
9.0
Information Only
970045
970046
970047
990685
10.0
Adjournment
It was moved by Hallbeck, seconded by Preins, that there being no further |
business, the meeting be adjourned at 9:30 p.m. The motion carried by a voice |
vote |