Tuesday, October 14, 1997
7:30 PM
Village of Lombard
Village Hall
Public Works Committee
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Trustee Steven D. Sebby, Chairperson |
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Trustee Rick Soderstrom Vice Chairperson |
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John Kaforski, Rick Mahal, David Arnold, Art Frerichs, |
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Ken Blakeslee and Dan Mahal |
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Staff Liaisons: Wes Anderson and David Dratnol |
Meeting Minutes
Community Room
Public Works Committee
Meeting Minutes
October 14, 1997
1.0
Call to Order and Roll Call
The meeting was called to order at 7:30 p.m. by Co-Chairperson Borgatell.
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Trustee Ralph Borgatell, Committee Member Trustee Joan DeStephano, |
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Gordon Hallbeck, John Kaforski, John Meyer and Stephen Preins |
Present:
Trustee Frank M. Gatz Sr.
Absent:
2.0
Public Participation
3.0
Approval of Minutes
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Gordon Hallbeck - On page 4, 1st paragraph, should read "at Parkside 90% of |
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barricades were not working". |
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John Meyer - It should be noted in the minutes on page 4, Item #970126, that the |
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committee had a discussion prior to the representatives of Clark Dietz leaving the |
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meeting, that there must of been prior knowledge of these overruns and the committee |
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should have been informed prior to the change order appearing before the committee. |
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In the future they would like staff to advise them ahead of time. |
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It was moved by Hallbeck, seconded by Preins, to approve with amendments. |
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The motion carried by the following vote: |
Aye:
Hallbeck, Kaforski, Meyer and Preins
4 -
Absent:
Gatz Sr.
1 -
4.0
Old Business
970229
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Stan Rickard introduced Ken Havenga. Ken was in attendance to discuss complaint |
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from Mr. Arnold regarding crack sealing being torn out by garbage trucks on |
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Washington. |
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Ken explained that there was not adequate training for the drivers of these new recycling |
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trucks. They are pulling the break before the vehicle is stopped. It is a driver error. |
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When this situation was brought to their attention they did meet with each driver and |
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retrained them. |
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Stephen Preins - This is not a new problem, but you are saying this is the first you've |
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heard of it. Mr. Lichter informed Ken that Ellen Balsamo of the Village Managers office |
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has contacted Waste Management prior to this. Ken responded that this was just |
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brought to his attention ten days ago. |
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John Kaforski asked if there are any plans to follow up on the drivers? Sometimes you |
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have to retrain people more than once. Ken responded that there is a monthly |
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inspection report and they will be disciplined with a letter in their file if it does continue. |
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John Meyer asked if the garbage trucks in compliance with the weight limits. Roberty |
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Lewis answered that a full garbage truck is overweight, but the garbage has to be |
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picked up. |
970135
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Gordon Hallbeck would like more information and ballpark figures of what this might |
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cost. |
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Stephen Preins asked what fund the money would come from. Mr. Lichter responded |
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that it would come from the Water/Sewer Reserve. |
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Stan Rickard explained that he saw this as being capped by the year. Say 40,000 would |
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be availabe once that runs out, people would have to wait till the next year. |
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John Meyer stated that we would have to qualify people some how. Robert Lewis |
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explained that we would have criteria in place before this program started. |
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Stan Rickard told the committee that it wouldn't take long for anybody to convince us if |
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they had a serious problem. Most people are not going to be willing to put out |
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$1,000-2,000 if they don't really have a problem. |
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Staff will bring back more information for the committee. |
970153
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Construction Barricade Reports (light deficiencies) |
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Stan Rickard reviewed the inspection sheets and explained that our staff is doing this. |
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John Meyer asked why staff didn't contact a barricade company if the contractor was not |
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responding? Robert Lewis responded that it would be difficult to enforce since the |
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specs were not bid that way. Next year our expectations will be a part of the specs. |
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John Kaforski reminded staff that it is a safety issue. Why should our expectation be |
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only 50%? Robert Lewis explained that the way the specs read, the contractor is |
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required to make sure that the travel way is delineated sufficiently. That would include |
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the reflectiveness of the barricades whether they are lit or not. |
5.0
New Business
6.0
Change Orders
970203
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A RESOLUTION AUTHORIZING A CHANGE ORDER |
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INVOLVING AN INCREASE IN THE DOLLAR AMOUNT OF THE CONTRACT OF $10,000 OR |
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MORE |
Robert Lewis reviewed the change order.
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It was moved by Meyer, seconded by Hallbeck, that this matter be recommended |
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to the Board of Trustees for approval. The motion carried by the following vote: |
Aye:
Hallbeck, Kaforski, Meyer and Preins
4 -
Absent:
Gatz Sr.
1 -
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Enactment No: Resolution 45-98 |
970221
Robert Lewis reviewed the change order.
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It was moved by Kaforski, seconded by Hallbeck, that this matter be |
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recommended to the Board of Trustees for approval. The motion carried by the |
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following vote: |
Aye:
Hallbeck, Kaforski, Meyer and Preins
4 -
Absent:
Gatz Sr.
1 -
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Enactment No: Resolution 49-98 |
7.0
Pending Change Orders
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Robert Lewis reviewed the memo. |
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Madison/Grace-change order will be done next week. |
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Olde Towne Phase I-still negotiating with contractor. We are waiting for additional |
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detail. |
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22nd/Finley-IDOT opened bids. We have had a lot of breaks on the water main but did |
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not want to include it in the bid so it wouldn't stall IDOT. We'll talk to the contractor |
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about a change order for it after notice to proceed is issued. |
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Stephen Preins - Why was Madison so free of change orders? Were there not any |
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problems? Robert Lewis - Because it is a major arterial, we stressed that we would hold |
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a higher standard and we had an incentive bonus on this project. This guy wanted to |
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get as much of the bonus as he could. It is on schedule. |
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Stephen Preins - What is happening at Elizabeth and St Charles? Will the contractor be |
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charging us somehow for the delay? Robert - at worst he can charge us for |
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remobilization, but we can just cut it out of the project and bid it as a separate project. |
8.0
Other Business
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Joan Destephano commented on how pleased she was that the trees on Lincoln were |
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saved. She also mentioned that she thought Lincoln looks good and Grove is wonderful |
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to drive on. |
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Robert Lewis informed the committee that we smoke tested the storm sewer on Eugenia |
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last week. At once house the entire sanitary service line was smoking all the way up to |
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the house. We will dig it up and see exactly how he is connected. |
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John Kaforski commented on the condition of the street in front of his house on the |
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Hickory side. The street is broken up really bad. He asked if we could possibly do an |
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overlay before winter. |
9.0
Information Only
970045
970046
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Gordoon Hallbeck inquired about 717 S Finley. The parkway is still not restored and the |
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street patch is not done. Stan Rickard - The patch will be done by Brothers as part of |
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Fall Utility Cuts. Gordon Hallbeck also mentioned that the barricade there has no light. |
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Our Public Works Dept. barricades are no better than contractors. |
970047
970226
970225
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Stephen Preins asked who will maintain the sewer in Flowerfield. Stan Rickard informed |
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him the County will maintain it for at least. |
970227
10.0
Adjournment
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It was moved by Hallbeck, seconded by Kaforski, that there being no further |
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business, the meeting is adjourned at 9:25 p.m.. The motion carried by the |
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following vote: |
Aye:
Hallbeck, Kaforski, Meyer and Preins
4 -
Absent:
Gatz Sr.
1 -
