Thursday, December 4, 2008
7:30 PM
Village of Lombard
Village Hall Board Room
Village Board of Trustees
Village President: William J. Mueller |
Village Clerk: Brigitte O'Brien |
Trustees: Greg Gron, District One, Richard J.Tross, District Two, |
Jack O'Brien, District Three, Dana Moreau, District Four, Laura Fitzpatrick, District |
Five and Rick Soderstrom, District Six |
Meeting Minutes
Village Board of Trustees
Meeting Minutes
December 4, 2008
I
Call to Order and Pledge of Allegiance
The regular meeting of the President and Board of Trustees of the Village of Lombard |
was called to order at 7:32 pm Thursday, December 4, 2008 in the Board Room of the |
Lombard Village Hall. The Pledge of Allegiance was led by Village Clerk Brigitte |
O'Brien. |
II
Roll Call
Village President Willliam J. Mueller, Village Clerk Brigitte O'Brien, Trustee |
Greg Gron, Trustee Richard J. Tross, Trustee Jack O'Brien, Trustee Laura |
Fitzpatrick and Trustee Rick Soderstrom |
Present:
Trustee Dana Moreau
Absent:
III
Public Hearings
PC 08-15: 1312 S. Meyers Road |
A Public Hearing relative to a proposed Annexation Agreement for the property located |
at 1312 S. Meyers Road. (UNINCORPORATED/DISTRICT #6) |
Village Attorney Tom Bayer opened the Public Hearing at 7:33 pm. Attorney Bayer |
indicated the petition was withdrawn and the Public Hearing was no longer necessary. |
Tax Levy Ordinance (Two Ordinances) |
Providing for the levy and assessment of taxes for the fiscal year beginning June 1, |
2008 and ending May 31, 2009 for the Village of Lombard and Helen M. Plum |
Memorial Library. |
Village Attorney Tom Bayer opened the Public Hearing at 7:33 pm. He stated this |
was in accordance with the Truth in Taxation Act and notice had been published in the |
paper on October 21. Attorney Bayer requested Finance Director Sexton to provide an |
overview of the Tax Levy Ordinance. |
Finance Director Sexton indicated the total amount of the levy was $11,016,317 which |
was a 6.16% increase. He stated the Village portion was $8,127,595 and the Library |
portion was $2,888,722. He reported that more than a 5% increase in the tax levy |
requires a Public Hearing. He noted the increase was due to the Consumer Prince |
Index and new growth. He stated the tax rate for the Village was flat in that last year it |
was 4.664 and this year it was 4.663 and this is 19% lower than ten years ago. |
No one spoke for or against this item. |
Attorney Tom Bayer closed the Public Hearing at 7:37 pm. |
IV
Public Participation
None
Proclamation - Safe Toys and Gifts Month |
Village Clerk Brigitte O'Brien read the proclamation for Safe Toys and Gifts Month. |
Public Education Coordinator James Plunket was called to the front to accept the |
proclamation on behalf of the Lombard Fire Department. He stated the Fire |
Department wants to make residents more aware of toy safety. He noted the Fire |
Department was in partnership with the Lombardian and the paper was publishing a list |
of the top recalls as defined by the Consumer Products Safety Commission and the |
majority of the recalls were toys. He noted the Fire Department was conducting its |
annual Toy Drive this Saturday which will start at Fire Station One and head south on |
Main Street toward Yorktown. He asked residents to participate and donate safe toys. |
Santa and his helpers will be picking up toys along the route. The toys this year will |
stay predominantly in Lombard. |
President Mueller added the Fire Department will also be at Yorktown collecting toys |
until 2:00 pm on Saturday and encouraged residents to again support the Fire |
Department Toy Drive. |
Trustee Tross questioned the black ribbons across the Fire Department shields. |
President Mueller stated that the black ribbons were in remembrance of Reverend |
Donald Castle who was the Fire Department Chaplain and had passed away. He |
stated Father Castle had been gravely ill for several years. He reported the Fire |
Department had held a moving ceremony retiring Reverend Castle's badge and |
helmet. He again extended sympathy to the family and the church of Reverend Donald |
Castle. He asked for a moment of silence. |
Chief Seagraves noted Reverend Castle was the first Fire Department Chaplain and |
how he had taken such an active role with the Fire Department. He stated Revered |
Castle will be missed. |
V
Approval of Minutes
It was moved by Trustee O'Brien, seconded by Trustee Fitzpatrick, to approve |
minutes of the regular meeting of November 20, 2008 The motion carried by the |
following vote: |
Aye:
Gron, Tross, O'Brien, Fitzpatrick and Soderstrom
5 -
Absent:
Moreau
1 -
VI
Committee Reports
Community Relations Committee - Trustee Laura Fitzpatrick, Chairperson
Trustee Laura Fitzpatrick, Chairperson of the Community Relations Committee, |
reported the committee had not met. The December meeting has been cancelled and |
the January meeting date will need to be determined since it falls on a holiday. |
Economic/Community Development Committee - Trustee Dana Moreau, |
Chairperson |
President Mueller indicated Trustee Dana Moreau, Chairperson of the Economic and |
Community Development Committee, was not at the meeting and indicated the |
committee had not met and the next meeting would be January 7, 2009. |
Environmental Concerns Committee - Trustee Greg Gron, Chairperson
Trustee Greg Gron, Chairperson of the Environmental Concerns Committee, reported |
the committee had met. He indicated the committee has set a date for the 2009 |
Recycling Extravaganza and it is September 19, 2009 and they hoped for better |
weather for this event. He noted their were two recycling grants listed on the agenda |
for action. The committee also discussed a code amendment regarding composting. |
He stated there will be a program on Channel 6 on how to keep energy costs down. |
The next meeting is scheduled for January 27, 2009. |
Finance Committee - Trustee Rick Soderstrom, Chairperson
Trustee Rick Soderstrom, Chairperson of the Finance Committee, reported the |
committee had met. He thanked Trustee Moreau for sitting in for him as he was not |
able to attend the meeting at the last minute. He noted two items were discussed |
including the Risk Management Insurance renewal which was passed by the committee |
unanimously. He noted that Mike Nugent was able to negotiate additional cost savings |
to the Village in approximately $4,000 in premiums which with the current economy was |
great. The second item discussed was the tax levy ordinances which were on the |
agenda for approval. He stated the next meeting was scheduled for December 16. |
Public Works Committee - Trustee Richard J. Tross, Chairperson
Trustee Dick Tross, Chairperson of the Public Works Committee, reported the |
committee had not met. The next meeting is scheduled for January 13. |
Transportation & Safety Committee - Trustee Jack O'Brien, Chairperson
Trustee Jack O'Brien, Chairperson of the Transportation and Safety Committee, |
reported the committee had met. He indicated the committee had approved a Traffic |
Code amendment regarding no parking on various streets. He stated the request of the |
College Prepatory School was tabled. The Eastgate no parking request was approved. |
These items would come to the Village Board for their approval. The next meeting is |
scheduled for February. |
Board of Local Improvements - Trustee Richard J. Tross, President
Trustee Dick Tross, President of the Board of Local Improvements, reported the board |
had not met. He indicated the approval of Special Assessment 217B for the Lombard |
Lagoon area was on the agenda for approval. He stated this was Phase 2 of three |
phases. He indicated the work in that area is never-ending. He stated there were three |
items that if needed approval prior to January would be approved by a phone poll and |
then concurred at a later meeting. |
Community Promotion & Tourism - President William J. Mueller, Chairperson
President Bill Mueller, Chairperson of the Community Promotion and Tourism |
Committee, reported the committee had not met. The next meeting is scheduled for |
December 18. |
Lombard Historical Commission - Brigitte O'Brien
Village Clerk Brigitte O'Brien, Member of the Historical Commission, reported the |
committee had not met. The next meeting is scheduled for January 20, 2009. |
VII
Village Manager/Village Board Comments
President Mueller welcomed the owners of the new Topo Gigio Restaurant Lillo and |
Gina Teodosi to the Village. He indicated they held a Grand Opening tonight prior to |
the Board meeting. He noted this restaurant was located in the old Magnum's building. |
He stated the restaurant was beautiful and specialized in Italian food and steaks. The |
Mayor reported the restaurant had a great following in Chicago and they opened |
another restaurant in Lombard. |
President Mueller reminded residents to shop in Lombard over the holidays. He stated |
the Village does not receive any sales tax from purchases made on the Internet and |
asked resident to consider that when doing their holiday shopping this season. He |
encouraged everyone to patronize Lombard and to shop and dine in the many fine |
stores and restaurants located here. He advised that at the Grand Opening tonight |
other Village Presidents from surrounding communities had commented about the great |
stores and restaurants in Lombard. |
VIII
Consent Agenda
Payroll/Accounts Payable
A.
Approval of Accounts Payable |
For the period ending November 21, 2008 in the amount of $1,431,742.59. |
This Matter was approved on the Consent Agenda.
B.
Approval of Village Payroll |
For the period ending November 22, 2008 in the amount of $816,368.63. |
This Matter was approved on the Consent Agenda.
C.
Approval of Accounts Payable |
For the period ending November 28, 2008 in the amount of $655,092.48. |
This Matter was approved on the Consent Agenda.
Ordinances on First Reading (Waiver of First Requested)
D.
SA 217B Adoption Of Ordinance |
Approving the construction of Special Assessment 217B (LeMoyne Drive [Joyce to |
Kramer], Joyce Avenue [North to LeMoyne], Edgewood Avenue [Sunset to LeMoyne], |
and Vista Avenue [Sunset to LeMoyne). (DISTRICT #4) |
This Matter was waived of first reading and passed on second reading with |
suspension of the rules on the Consent Agenda. |
Enactment No: Ordinance 6281 |
Other Ordinances on First Reading
E.
PC 08-31: 801 E. Roosevelt Road |
Requests conditional use approval to allow for a Restaurant, which includes |
entertainment, dancing, and/or amusement devices in the B4A Roosevelt Road |
Corridor District. (DISTRICT #6) |
This Matter was passed on first reading on the Consent Agenda.
Enactment No: Ordinance 6287 |
*F.
PC 08-32: 215 and 220 S. Lincoln Street (St. John's Evangelical Lutheran Church |
& School) (Continued from December 4, 2008) |
Requests that the Village take the following actions on the property located within the |
R2PD Single Family Residence Planned Development District: |
1. Pursuant to Section 155.504(A) of the Lombard Zoning Ordinance (major changes |
to a planned development), amend the conditional use for the St. John's Evangelical |
Lutheran Church & School Planned Development, as established by Ordinance 5665, |
to allow a private day care center to be operated within the old school building; |
2. Approve a use exception, pursuant to Section 155.508 (B) of the Zoning Ordinance, |
for a private day care center; and |
3. A further variation from Section 155.602 (C), Table 6.3 of the Zoning Ordinance, as |
approved by Ordinance 5665, to not require additional parking spaces to be |
constructed as part of the petition. (DISTRICT #1) |
This Matter was continued to December 18, 2008 on the Consent Agenda.
*G.
ZBA 08-15: 1300-1366 S. Finley Road (Continued from December 4, 2008) |
Requests that the Village approve the following actions for the subject property located |
within the R5PD General Residential Planned Development District: |
1. A variation from Section 155.205(A)(1)(c)(2) of the Lombard Zoning |
Ordinance to increase the maximum allowable fence height in a front yard from |
four feet (4') to seven and one half feet (7.5'). |
2. A variation to Section 155.205(A)(1)(e)(4) of the Lombard Zoning Ordinance to |
increase the maximum allowable width for supporting members of a fence in the clear |
line of sight area from six inches (6") to thirty inches (30") in width. (DISTRICT #2) |
This Matter was continued to December 18, 2008 on the Consent Agenda.
Enactment No: Ordinance 6291 |
H.
Tax Levy Ordinances (Two Ordinances) |
Providing for the levy and assessment of taxes for the fiscal year beginning June 1, |
2008 and ending May 31, 2009 for the Village of Lombard and Helen M. Plum |
Memorial Library. |
This Matter was passed on first reading on the Consent Agenda.
Enactment No: Ordinance 6288-6289 |
I.
Amendment to Lombard Village Code - Vehicle Sticker Time Period Penalties |
Amending Title 7, Chapter 70, Section 70.04 regarding the one month penalty period |
ending May 31st with additional late fees to be applied beginning June 1st. |
This Matter was passed on first reading on the Consent Agenda.
Enactment No: Ordinance 6290 |
Ordinances on Second Reading
J.
Recommendation of the Transportation and Safety Committee |
For a proposed ordinance to prohibit depositing ice or snow on public streets, alleys or |
sidewalks. |
This Matter was passed on second reading on the Consent Agenda.
Enactment No: Ordinance 6282 |
K.
Intersection of 22nd Street and Fairfield Avenue |
Recommendation from the Transportation & Safety Committee to install a traffic signal. |
(DISTRICT #3) |
This Matter was passed on second reading on the Consent Agenda.
L.
Title 15, Chapter 150 of the Lombard Building Code |
Approving text amendments to the Lombard Building Code Title 15, Chapter 150 of |
the Code of Lombard relative to a non-profit temporary signage permit fee exemption. |
This Matter was passed on second reading on the Consent Agenda.
Enactment No: Ordinance 6284 |
Resolutions
Other Matters
M.
Approval of the 2009 Insurance Renewal Program. |
This Matter was approved on the Consent Agenda.
N.
Proposed Changes to Public Works' Response to Private Property Flooding |
Recommendation of the Public Works Committee. |
This Matter was approved on the Consent Agenda.
O.
Main Street Lighting Project, Permanent Easement Agreement - 829 S. Main |
Street |
Request to approve a Permanent Easement Agreement. (DISTRICT #6) |
This Matter was approved on the Consent Agenda.
P.
Main Street Lighting Project, Permanent Easement Agreement - 940 S. Main |
Street |
Request to approve a Permanent Easement Agreement. (DISTRICT #2) |
This Matter was approved on the Consent Agenda.
Q.
Main Street Lighting Project, Permanent Easement Agreement - 948 S. Main |
Street |
Request to approve a Permanent Easement Agreement. (DISTRICT #2) |
This Matter was approved on the Consent Agenda.
Passed The Consent Agenda
It was moved by Trustee Gron, seconded by Trustee Fitzpatrick, to approve the |
Consent Agenda. This approval includes suspension of the rules, waive first |
reading and pass on second reading, waive competive bidding and award |
contracts, approve and adopt resolutions as needed for the preceding items as |
read by the Clerk on the Consent Agenda |
The motion carried by the following vote: |
Aye:
Gron, Tross, O'Brien, Fitzpatrick and Soderstrom
5 -
Absent:
Moreau
1 -
IX
Items for Separate Action
Ordinances on First Reading (Waiver of First Requested)
Other Ordinances on First Reading
Ordinances on Second Reading
Resolutions
Other Matters
A.
Union Pacific West Line Upgrade Project - Environmental Assessment |
Request for concurrence on staff's comments relative to Metra's Environmental |
Assessment Report for proposed upgrades to the Union Pacific West Line. |
Village Manager David Hulseberg noted the Village had received Metra's Draft |
Environmental Assessment and they had requested review and a response by early |
December. He indicated the report included parking lot expansion, new locations for |
additional parking, rail separation and an increase in the number of trains coming to |
Lombard. Staff had a number of concerns regarding the report. It was recommended |
that the report be sent to the Transportation and Safety Committee fir review and |
comment. |
President Mueller noted that the report was lengthy and would require time for staff and |
the committee to review and comment. |
Trustee O'Brien stated the committee had not scheduled a January meeting, but it may |
be necessary. |
Village Manager Hulseberg noted the early December was not possible due to the size |
and content of the document. |
President Mueller noted this report would be sent to staff and the Transportation and |
Safety Committee. |
X
Agenda Items for Discussion
XI
Executive Session
It was moved by Trustee Soderstrom, seconded by Trustee Gron, to recess to |
Executive Session at 8:05 pm. The motion carried by the following vote: |
Aye:
0 -
Nay:
Gron, Tross, O'Brien, Fitzpatrick and Soderstrom
5 -
Absent:
Moreau
1 -
The recessed regular meeting of the President and Board of Trustees of the Village of |
Lombard was called to order by Village President William J. Mueller at 8:25 pm. Roll |
call by Village Clerk Brigitte O'Brien. |
Village President Willliam J. Mueller, Village Clerk Brigitte O'Brien, Trustee |
Greg Gron, Trustee Richard J. Tross, Trustee Jack O'Brien, Trustee Laura |
Fitzpatrick and Trustee Rick Soderstrom |
Present:
Trustee Dana Moreau
Absent:
XII
Adjournment
The regular meeting of the President and Board of Trustees held on Thursday, |
December 2, 2008 was adjourned at 8:26 pm. |
It was moved by Trustee Soderstrom, seconded by Trustee Gron, adjourn 8:26 |
pm The motion carried by the following vote: |
Aye:
Gron, Tross, O'Brien, Fitzpatrick and Soderstrom
5 -
Absent:
Moreau
1 -