Village of Lombard Legistar System

Upon Roll Call by Acting Village Clerk, Len Flood, the following were Present: President

Mueller, Trustees DeStephano, Tross, Koenig, Sebby, Florey and Soderstrom.

Absent: Village Clerk Suzan L. Kramer

Quorum Present

Appointed Officials Present:

Village Manager William T. Lichter

Assistant to the Village Manager Ellen Balsamo

Finance Director Len Flood

Village Attorney Tom Bayer

Village Attorney George Wagner

Interim Police Chief George Graves

Fire Chief George Seagraves

Village Engineer Dave Dratnol

Director of Public Works Stan Rickard

Assistant Director of Public Works John Burg

Director of Community Development David Hulseberg

Records Clerk Diane Jantelezio

The Public Hearing was introduced by President Mueller who turned the hearing over to

Village Attorney Thomas P. Bayer. Attorney Bayer opened the hearing at 7:35 and

explained the petition for BOT 02-07: 1156 Westmore/Meyers Road and 0S684

Westmore/Meyers Road. He told the audience that the purpose of the hearing was to

hear public comment for or against the petition. He asked that anyone wishing to

comment come to the microphone on his left. There being no one wishing to speak, the

Public Hearing was closed at 7:36 pm

Trustee Sebby informed the Board that the Committee met on June 11, 2002. He said

the Committee heard from eleven individuals from the Lombard Hills section of

Lombard, located between North Avenue and LeMoyne. These residents were

concerned about the potential flooding in that area once the North Avenue

Reconstruction Project begins. Trustee Sebby said that there were several

recommendations from Public Works, including drafting a letter to IDOT. He stated that

the next Committee meeting would take place on July 9, 2002.

Director of Public Works Stan Rickard, pointed out that #020379, Item H on that

evening's consent agenda regarding SCADA Phase 2, Change Order #2 to the Contract

with Deadline, Inc., had been removed due to outstanding issues with subcontractors.

Trustee Koenig remarked that Comp USA was having a ribbon cutting ceremony on

June 28, 2002 at their new location in the Highlands of Lombard. She stated that

Lombard was happy to have such a significant retailer in the Village.

Trustee Tross reminded residents of the Italian Fest at Christ the King Parish starting

this evening through Sunday, June 23, 2002. He also commented that this would be the

20th Anniversary of the Taste of Lombard being held July 3-7, 2002. He also mentioned

the 4th of July parade.

President Mueller commented that the fireworks would be held on the 4th of July to

begin at dusk, around 9:30 PM.

Trustee Florey mentioned the French Market that is held every Saturday of Summer in

the downtown area.

President Mueller invited everyone to join in the Summer festivities in Lombard, such as

Cruise Nights, the French Market, the Taste of Lombard, the 4th of July parade, the

fireworks and German Fest to be held at Sacred Heart Parish.

It was moved by Trustee Soderstrom, seconded by Trustee Florey, to approve

the Annexation to the Village of Lombard for PC 02-18 for the property located at

920 E. Roosevelt Road, (Also known as 18W648 Roosevelt Road), to rezone the

property from the R1 Estate Residential to the B3 Community Shopping District,

to approve a conditional use for outdoor seating, to approve a conditional use of

drive-through establishment/service, and to approve a variation to allow for signs

painted directly on walls. The motion carried by the following vote:

Mr. Lichter deferred to Dave Hulseberg.

Director of Community Development Dave Hulseberg, gave a power point presentation

demonstrating the issues concerning the driveway. He showed an aerial view of the

property. He pointed out that the Board, at it's last meeting, voted to pass on first

reading to allow a six foot fence in the corner areas of the property and went on to

explain the defined line of sight. Mr. Hulseberg commented that the proposed variation

had the support of the Zoning Board of Appeals.

Trustee Tross asked about the 4 foot jog of the sidewalk. He moved to approve ZBA

02-14.

Trustee DeStephano thanked staff for their review of the issue but commented that she

would note no.

Trustee Florey asked for clarification showing the six foot fence.

Trustee Tross wished to point out to Trustees Koenig and DeStephano that the fence

would be thirteen feet away from the sidewalk, as he knew they were concerned about

that issue.

Trustee Soderstrom inquired as to why the contract wasn't reviewed prior to the contract

lapsing May 1, 2002.

Acting Village Clerk and Finance Director Len Flood responded that Ameritech sent

notice to the Village after the May 1, 2002 cancellation date. He commented that

Ameritech has provided reliable service, downtime has been minimal and the increase is

reasonable over a three year period.

Trustee Soderstrom was concerned that we were not aware that the contract was to

expire.

Mr. Flood shared Trustee Soderstrom's concern, but assured him there have been no

other situations such as this.

Trustee DeStephano reminded the Board that she is in this business, and commented

that in this economy, price reductions are being given as prices are being negotiated

across the board, and there should not be any price increases at all. She felt that this is

a commodity that should be bid out and bids should not be waived.

Mr. John Egan, Co-Chairman of the DuPage Theater Ad Hoc Committee, came forward

to speak. Mr. Egan proceeded to read a letter he had sent to Board members dated

June 12, 2002. (see attached letter)

He noted that since he sent the letter on June 12th, he had received a copy of minutes

of the joint meeting between the Ad Hoc Committee and the Finance Committee that

had been held on June 5, 2002. He was highly enthusiastic that the comments were

favorable although there were a number of individuals missing from that meeting. He

said he was hesitant to go into any great detail regarding state funding, but he believed

that the state had approved funding of one million dollars. He perceived this as a good

sign and said that the State could be approached in the year 2003 for additional funding

as this may have to be a dual phase program.

He said that he hoped the Trustees would give serious consideration to accept the one

million dollars, even though it falls short of the requested amount. He felt that this

showed support of the program by the State.

Mr. Egan went on to inform the Board that Congressman Henry Hyde was trying to

secure $1.5 Million from the Federal Government. He then stated that members of the

Ad Hoc Committee were in attendance to answer any questions that the Board may

have.

President Mueller thanked the Board and the Ad Hoc Committee for all of their hard

work and commitment.

Trustee Florey commented that the Ad Hoc Committee has done an excellent job in

attaining the amount of money that they have in spite of in these hard economic times.

Trustee DeStephano said that Congressman Hyde has been supportive of a joint

sponsorship with the Department of the Interior, although it is not a done deal.

Trustee Sebby thanked Mr. Egan, but stated that the discussion was to be about the

business plan. and until officials have notified the Village President, it would be

inappropriate to comment on funds received.

President Mueller commented that he had talked to Senator Pate Philip recently and

there was no firm commitment at that time. President Mueller had also confirmed this

with Senators Dan Cronin and Peter Roskam.

Trustee Sebby commented that at the Joint meeting with the Finance Committee and

the Ad Hoc Committee, numerous questions were raised, and Mr. Egan had followed up

on the questions and responded. Mr. Sebby said that Mr. Fred Solari had given a good

presentation at that meeting on successfully running an operation on a shoe string.

Trustee Sebby stated that he did not want the Village walking into a business that could

possibly go south. He commented that among the concerns of residents in his district, is

the appearance of the theater.

Trustee Tross said that the discussion should wait until recommendations have been

received from the committees involved in the joint meeting. He stated that he is

supportive and that the Ad Hoc Committee has done a commendable job, but he doesn't

believe there is a Village consensus to continue.

President Mueller asked that the Economic and Community Development and Finance

Committees come back to the Board with a recommendation.

Trustee Koenig also believed that recommendations from the Committees should be

brought before the Board, on a separate agenda.

Trustee DeStephano thought it was important to bring the Business Plan before the

Board and discuss it at a Board meeting.

President Mueller said that the issue could be placed on a future Board agenda in July

or August.

Trustee Tross thought a separate meeting for the Village Board of Trustees on the

matter would be appropriate.

Mr. Egan then requested that the Trustees view a video of the Raue Center for the Arts

which he provided.

President Mueller thanked Assistant to the Village Manager Ellen Balsamo for all of the

work that she has done. He stated that she has looked over some 300 available grants

which are a very in depth process.

There was some discussion as to whether the Special Committee of the Whole meeting,

dealing with this issue, would be televised.

President Mueller said that televising the meeting would be reviewed.

Director of Public Works Stan Rickard, went over the Emergency Response Procedures

developed by the Public Works Department with particular attention to the concerns

regarding phone calls to Public Works and barricade set up. He informed the Board that

he would answer any questions that they had.

Trustee Sebby commented that there is always room for improvement, but he felt that

the Public Works Department is working in the right direction.

Trustee DeStephano wished to have more phone lines available at Public Works and

also more people taking calls after hours in an emergency situation.

Trustee Tross suggested that maybe staff from Public Works should be at the Police

Department during emergencies to assist the Police Department to answer calls.

Trustee Tross was also concerned about garbage debris pickup and sewage debris,

which was not addressed in the policy. He asked how flood debris and sewer back ups

would be addressed. He also asked where in the policy it specified that garbage would

be hauled and sewage would be cleaned from residents' lawns.

Stan Rickard commented that Public Works had arranged for a special pickup by Waste

Management after the October 13, 2001 flooding incident.

Ellen Balsamo said there is a provision in the Contract with Waste Management for pick

up of this debris.

Mr. Lichter pointed out that there is a limited number of staff and asked for clarification of

the Board's priorities

President Mueller stated that the first priority is to bring relief to areas that are flooded,

clean up brush and the public right of ways, then the clean up of sewage material.

Mr. Rickard said he would be glad to modify the document in the areas of waste hauling,

phone lines, and sewage.

The Regular Meeting of the President and Board of Trustees of June 20, 2002 was

reconvened at 10:46 pm. in the Board Room of Village Hall.

Upon Roll Call by Acting Village Len Flood, the following were Present: President

Mueller, Trustees DeStephano, Tross, Koenig, Sebby, Florey and Soderstrom.

Absent: Village Clerk Suzan L. Kramer

Quorum Present