Thursday, June 20, 2002
7:30 PM
Village of Lombard
Board Room - Village Hall
Village Board of Trustees
Village President: William J. Mueller |
Acting Village Clerk: Barbara Johnson |
Trustees: Joan DeStephano, Richard J.Tross, |
Karen Smith-Koenig, Steven D. Sebby, |
Kenneth M. Florey and Rick Soderstrom |
Meeting Minutes
Village Board of Trustees
Meeting Minutes
June 20, 2002
REGULAR MEETING - JUNE 20, 2002 - 7:30 P.M.
Village President Willliam J. Mueller, Trustee Joan DeStephano, Trustee |
Richard J. Tross, Trustee Karen Koenig, Trustee Steven Sebby, Trustee |
Kenneth M. Florey and Trustee Rick Soderstrom |
Present:
Council Member Suzan Kramer
Absent:
BOARD ROOM
Broadcast on Cable TV Channel 6
I
Call to Order and Pledge of Allegiance
The Regular Meeting of the President and Board of Trustees of June 20, 2002 was |
called to order by President Mueller at 7:30 p.m. in the Board Room of Village Hall. |
The Pledge of Allegiance was led by Acting Village Clerk Len Flood. |
II
Roll Call
Upon Roll Call by Acting Village Clerk, Len Flood, the following were Present: President |
Mueller, Trustees DeStephano, Tross, Koenig, Sebby, Florey and Soderstrom. |
Absent: Village Clerk Suzan L. Kramer |
Appointed Officials Present: |
Village Manager William T. Lichter |
Assistant to the Village Manager Ellen Balsamo |
Finance Director Len Flood |
Village Attorney Tom Bayer |
Village Attorney George Wagner |
Interim Police Chief George Graves |
Fire Chief George Seagraves |
Village Engineer Dave Dratnol |
Director of Public Works Stan Rickard |
Assistant Director of Public Works John Burg |
Director of Community Development David Hulseberg |
Records Clerk Diane Jantelezio |
III
Public Hearings
020403
The Public Hearing was introduced by President Mueller who turned the hearing over to |
Village Attorney Thomas P. Bayer. Attorney Bayer opened the hearing at 7:35 and |
explained the petition for BOT 02-07: 1156 Westmore/Meyers Road and 0S684 |
Westmore/Meyers Road. He told the audience that the purpose of the hearing was to |
hear public comment for or against the petition. He asked that anyone wishing to |
comment come to the microphone on his left. There being no one wishing to speak, the |
Public Hearing was closed at 7:36 pm |
Enactment No: Westmore/Meyers Road |
Trustee Florey arrived at 7:38 PM
IV
Public Participation
None
020377
Enactment No: Junior Heroes/Good N |
V
Approval of Minutes
It was moved by Trustee Florey, seconded by Trustee Sebby, that the minutes of |
the regular meeting of June 6, 2002 be approved. The motion carried by the |
following vote: |
Aye:
Trustee Joan DeStephano, Trustee Richard J. Tross, Trustee Karen |
Koenig, Trustee Steven Sebby, Trustee Kenneth M. Florey and Trustee |
Rick Soderstrom |
6 -
VI
Committee Reports
Economic/Community Development Committee-Trustee Kenneth M. |
Florey, Chairperson |
Trustee Florey stated that the next meeting of the Economic and Community |
Development Committee, scheduled for June 25, 2002 had been cancelled and would |
be rescheduled. |
Environmental Concerns Committee-Trustee Joan DeStephano, |
Chairperson |
Trustee DeStephano said that the Committee had not met since the last Board meeting, |
and the next meeting would take place on June 25, 2002. She stated that on this |
evening's agenda was a resolution in regard to agreements with vendors for the |
recycling extravaganza which will be held on September 14, 2002. |
Finance Committee-Trustee Karen S. Koenig, Chairperson
Trustee Koenig reported that the Committee had not met since the last Board meeting. |
She stated that Trustee Florey and herself would be looking for direction from the Board |
with respect to the business plan for the DuPage Theater. She commented that there |
are no scheduled meetings of the Committee for the months of June or July. |
Public Works Committee-Trustee Steven D. Sebby, Chairperson
Trustee Sebby informed the Board that the Committee met on June 11, 2002. He said |
the Committee heard from eleven individuals from the Lombard Hills section of |
Lombard, located between North Avenue and LeMoyne. These residents were |
concerned about the potential flooding in that area once the North Avenue |
Reconstruction Project begins. Trustee Sebby said that there were several |
recommendations from Public Works, including drafting a letter to IDOT. He stated that |
the next Committee meeting would take place on July 9, 2002. |
Director of Public Works Stan Rickard, pointed out that #020379, Item H on that |
evening's consent agenda regarding SCADA Phase 2, Change Order #2 to the Contract |
with Deadline, Inc., had been removed due to outstanding issues with subcontractors. |
Transportation & Safety Committee-Trustee Rick Soderstrom, |
Chairperson |
Trustee Soderstrom stated that the Committee had not met since the last Board |
meeting, and at this time there was no plan for a July meeting. |
Community Promotion & Tourism Committee-President William J. |
Mueller, Chairperson |
President Mueller reported that this afternoon's meeting of the Committee had been |
cancelled due to the lack of an agenda. He stated that the next meeting would be in |
August. |
Village Clerk- Suzan L. Kramer
Due to the absence of Clerk Kramer, Trustee Tross informed the Board that the Board |
of Local Improvements had met on June 13, 2002. He stated that at that time, |
discussion included the Lombard Lagoon area as well as the four change orders that |
were on this evening's agenda. |
VII
Village Manager/Village Board Comments
Trustee Koenig remarked that Comp USA was having a ribbon cutting ceremony on |
June 28, 2002 at their new location in the Highlands of Lombard. She stated that |
Lombard was happy to have such a significant retailer in the Village. |
Trustee Tross reminded residents of the Italian Fest at Christ the King Parish starting |
this evening through Sunday, June 23, 2002. He also commented that this would be the |
20th Anniversary of the Taste of Lombard being held July 3-7, 2002. He also mentioned |
the 4th of July parade. |
President Mueller commented that the fireworks would be held on the 4th of July to |
begin at dusk, around 9:30 PM. |
Trustee Florey mentioned the French Market that is held every Saturday of Summer in |
the downtown area. |
President Mueller invited everyone to join in the Summer festivities in Lombard, such as |
Cruise Nights, the French Market, the Taste of Lombard, the 4th of July parade, the |
fireworks and German Fest to be held at Sacred Heart Parish. |
VIII
Consent Agenda
Trustee Tross suggested that the Board suspend first reading and pass on second |
reading item D on the Consent Agenda, regarding an Ordinance governing mailboxes. |
It was moved by Trustee Sebby, seconded by Trustee Tross, to pass the Consent |
Agenda, to suspend the rules, waive first reading and pass on second reading, |
waive competitive bidding and award contracts approve and adopt resolutions as |
needed for the following items and as read by the Clerk on the Consent Agenda. |
The motion carried by the following vote: |
Aye:
Trustee Joan DeStephano, Trustee Richard J. Tross, Trustee Karen |
Koenig, Trustee Steven Sebby, Trustee Kenneth M. Florey and Trustee |
Rick Soderstrom |
6 -
020374
This Matter was approved on the Consent Agenda.
020375
This Matter was approved on the Consent Agenda.
020421
This Matter was approved on the Consent Agenda.
020223
This Matter was waived of first reading and passed on second reading under |
suspension of the rules on the Consent Agenda. |
Enactment No: Ordinance 5146 Mailb |
020396
This Matter was waived of first reading and passed on second reading under |
suspension of the rules on the Consent Agenda. |
Enactment No: Ordinances 5147-5149 |
020333
This Matter was adopted on the Consent Agenda.
Enactment No: Resolution 13-03 FY |
020372
This Matter was adopted on the Consent Agenda.
Enactment No: Resolution 14-03 FY |
020379
This item was removed by staff and requested to be on the agenda of the Board of |
Trustees meeting of July 18, 2002. |
Enactment No: SCADA Phase 2 |
020395
This Matter was adopted on the Consent Agenda.
Enactment No: Rsolution 15-03 Vill |
020398
This Matter was adopted on the Consent Agenda.
Enactment No: Resolution 16-03 Wat |
020400
This Matter was approved on the Consent Agenda.
Enactment No: 837 S. Westmore-Meye |
020402
This Matter was adopted on the Consent Agenda.
Enactment No: Resolution 17-03 837 |
020408
This Matter was adopted on the Consent Agenda.
Enactment No: Resolution 18-03 Hig |
020409
This Matter was adopted on the Consent Agenda.
Enactment No: Resolution 19-03 Tob |
020413
This Matter was adopted on the Consent Agenda.
Enactment No: Resolution 20-03 Rec |
020410
This Matter was adopted on the Consent Agenda.
Enactment No: Resolution 21-03 Gra |
020420
This Matter was adopted on the Consent Agenda.
Enactment No: Resolution 22-03 Cha |
020411
This Matter was adopted on the Consent Agenda.
Enactment No: Resolution 23-03 SCA |
020422
This Matter was waived of first reading and passed on second reading under |
suspension of the rules on the Consent Agenda. |
Enactment No: Ordinance 5150 Villa |
020350
This Matter was passed on second reading on the Consent Agenda.
Enactment No: Ordinance 5151 Text |
020138
Enactment No: Ordinance 5152 Zonin |
020433
020351
This Matter was passed on second reading on the Consent Agenda.
Enactment No: Ordinance 5153 536 W |
020359
This Matter was passed on second reading on the Consent Agenda.
Enactment No: Ordinance 5154 Nuisa |
*X. SBC Ameritech Digital Transport Service Contract (Moved to IX-I)
020397
This Matter was approved on the Consent Agenda.
Enactment No: Tree & Stump Removal |
020401
This Matter was approved on the Consent Agenda.
Enactment No: FY 2003 Preservative |
IX
Agenda Items for Separate Action
020321
It was moved by Trustee Soderstrom, seconded by Trustee Koenig, to authorize |
the execution of an Annexation Agreement for PC 02-18, the property at 18W648 |
Roosevelt Road, also known as 920 East Roosevelt Road. 2/3 of Corporate |
Authorities Vote Required. The motion carried by the following vote: |
Aye:
Village President Willliam J. Mueller, Trustee Joan DeStephano, Trustee |
Richard J. Tross, Trustee Karen Koenig, Trustee Steven Sebby, Trustee |
Kenneth M. Florey and Trustee Rick Soderstrom |
7 -
Enactment No: Ordinances 5155-5158 |
It was moved by Trustee Soderstrom, seconded by Trustee Florey, to approve |
the Annexation to the Village of Lombard for PC 02-18 for the property located at |
920 E. Roosevelt Road, (Also known as 18W648 Roosevelt Road), to rezone the |
property from the R1 Estate Residential to the B3 Community Shopping District, |
to approve a conditional use for outdoor seating, to approve a conditional use of |
drive-through establishment/service, and to approve a variation to allow for signs |
painted directly on walls. The motion carried by the following vote: |
Aye:
Trustee Joan DeStephano, Trustee Richard J. Tross, Trustee Karen |
Koenig, Trustee Steven Sebby, Trustee Kenneth M. Florey and Trustee |
Rick Soderstrom |
6 -
020364
It was moved by Trustee DeStephano, seconded by Trustee Florey, to approve |
annexation of the Southwest corner of Route 53 and North Avenue, BOT 02-19. |
The motion carried by the following vote: |
Aye:
Trustee Joan DeStephano, Trustee Karen Koenig, Trustee Steven Sebby, |
Trustee Kenneth M. Florey and Trustee Rick Soderstrom |
5 -
Nay:
Trustee Richard J. Tross
1 -
Enactment No: Ordinance 5159 Route |
020367
It was moved by Trustee DeStephano, seconded by Trustee Florey, to approve |
annexation of the Northeast corner of Route 53 and North Avenue. The motion |
carried by the following vote: |
Aye:
Trustee Joan DeStephano, Trustee Karen Koenig, Trustee Steven Sebby, |
Trustee Kenneth M. Florey and Trustee Rick Soderstrom |
5 -
Nay:
Trustee Richard J. Tross
1 -
Enactment No: Ordinance 5160 Route |
020369
Trustee Sebby commented that the Village has no control over the price of cable.
Enactment No: Ordinance 5161 Cable |
It was moved by Trustee Florey, seconded by Trustee Sebby, to approve an |
Ordinance on second reading consenting to the change of control of the Cable |
Television Franchise from AT&T Corporation to AT&T Comcast Corporation. The |
motion carried by the following vote: |
Aye:
Trustee Joan DeStephano, Trustee Richard J. Tross, Trustee Karen |
Koenig, Trustee Steven Sebby, Trustee Kenneth M. Florey and Trustee |
Rick Soderstrom |
6 -
020352
Mr. Lichter deferred to Dave Hulseberg. |
Director of Community Development Dave Hulseberg, gave a power point presentation |
demonstrating the issues concerning the driveway. He showed an aerial view of the |
property. He pointed out that the Board, at it's last meeting, voted to pass on first |
reading to allow a six foot fence in the corner areas of the property and went on to |
explain the defined line of sight. Mr. Hulseberg commented that the proposed variation |
had the support of the Zoning Board of Appeals. |
Trustee Tross asked about the 4 foot jog of the sidewalk. He moved to approve ZBA |
02-14. |
Trustee DeStephano thanked staff for their review of the issue but commented that she |
would note no. |
Trustee Florey asked for clarification showing the six foot fence. |
Trustee Tross wished to point out to Trustees Koenig and DeStephano that the fence |
would be thirteen feet away from the sidewalk, as he knew they were concerned about |
that issue. |
Enactment No: Ordinance 5162 726 S |
It was moved by Trustee Tross, seconded by Trustee Soderstrom, to pass on |
second reading ZBA 02-14 for the property at 726 South Finley Road, requesting a |
variation to allow a fence in a clear line-of-sight area and to allow relief for a six |
(6) foot tall fence in the corner side yard where four (4) feet is allowed in the R2 |
Single-Family Residence District. The motion carried by the following vote: |
Aye:
Trustee Richard J. Tross, Trustee Steven Sebby, Trustee Kenneth M. |
Florey and Trustee Rick Soderstrom |
4 -
Nay:
Trustee Joan DeStephano and Trustee Karen Koenig
2 -
020055
This item was withdrawn at the request of the petitioner.
Enactment No: 240 East Progress Ro |
020059
This item was withdrawn at the request of the petitioner.
Enactment No: 240 East Progress Ro |
020404
It was moved by Trustee Soderstrom, seconded by Trustee Tross, to pass on first |
reading, BOT 02-07 authorizing the execution of an Annexation Agreement for the |
properties located at 1156 S. Westmore/Meyers Road and 0S684 |
Westmore/Meyers Road. 2/3 of Corporate Authorities Vote required. The motion |
carried by the following vote: |
Aye:
Village President Willliam J. Mueller, Trustee Joan DeStephano, Trustee |
Richard J. Tross, Trustee Karen Koenig, Trustee Steven Sebby, Trustee |
Kenneth M. Florey and Trustee Rick Soderstrom |
7 -
Enactment No: Ordinance 5169,5170 |
It was moved by Trustee Soderstrom, seconded by Trustee Tross, to pass on first |
reading, BOT 02-07, Annexation of the properties located at 1156 S. |
Westmore/Meyers Road and 0S684 Westmore/Meyers Road. The motion carried |
by the following vote: |
Aye:
Trustee Joan DeStephano, Trustee Richard J. Tross, Trustee Karen |
Koenig, Trustee Steven Sebby, Trustee Kenneth M. Florey and Trustee |
Rick Soderstrom |
6 -
020373
Trustee Soderstrom inquired as to why the contract wasn't reviewed prior to the contract |
lapsing May 1, 2002. |
Acting Village Clerk and Finance Director Len Flood responded that Ameritech sent |
notice to the Village after the May 1, 2002 cancellation date. He commented that |
Ameritech has provided reliable service, downtime has been minimal and the increase is |
reasonable over a three year period. |
Trustee Soderstrom was concerned that we were not aware that the contract was to |
expire. |
Mr. Flood shared Trustee Soderstrom's concern, but assured him there have been no |
other situations such as this. |
Trustee DeStephano reminded the Board that she is in this business, and commented |
that in this economy, price reductions are being given as prices are being negotiated |
across the board, and there should not be any price increases at all. She felt that this is |
a commodity that should be bid out and bids should not be waived. |
Enactment No: SBC Ameritech Digita |
It was moved by Trustee Sebby, seconded by Trustee Florey, to approve a waiver |
of bids and award a three year contract to SBC Ameritech to provide two DS1 |
data circuits that connect the two fire stations with the Village computer network |
system. The motion carried by the following vote: |
Aye:
Trustee Karen Koenig, Trustee Steven Sebby, Trustee Kenneth M. Florey |
and Trustee Rick Soderstrom |
4 -
Nay:
Trustee Joan DeStephano and Trustee Richard J. Tross
2 -
X
Agenda Items for Discussion
020412
Mr. John Egan, Co-Chairman of the DuPage Theater Ad Hoc Committee, came forward |
to speak. Mr. Egan proceeded to read a letter he had sent to Board members dated |
June 12, 2002. (see attached letter) |
He noted that since he sent the letter on June 12th, he had received a copy of minutes |
of the joint meeting between the Ad Hoc Committee and the Finance Committee that |
had been held on June 5, 2002. He was highly enthusiastic that the comments were |
favorable although there were a number of individuals missing from that meeting. He |
said he was hesitant to go into any great detail regarding state funding, but he believed |
that the state had approved funding of one million dollars. He perceived this as a good |
sign and said that the State could be approached in the year 2003 for additional funding |
as this may have to be a dual phase program. |
He said that he hoped the Trustees would give serious consideration to accept the one |
million dollars, even though it falls short of the requested amount. He felt that this |
showed support of the program by the State. |
Mr. Egan went on to inform the Board that Congressman Henry Hyde was trying to |
secure $1.5 Million from the Federal Government. He then stated that members of the |
Ad Hoc Committee were in attendance to answer any questions that the Board may |
have. |
President Mueller thanked the Board and the Ad Hoc Committee for all of their hard |
work and commitment. |
Trustee Florey commented that the Ad Hoc Committee has done an excellent job in |
attaining the amount of money that they have in spite of in these hard economic times. |
Trustee DeStephano said that Congressman Hyde has been supportive of a joint |
sponsorship with the Department of the Interior, although it is not a done deal. |
Trustee Sebby thanked Mr. Egan, but stated that the discussion was to be about the |
business plan. and until officials have notified the Village President, it would be |
inappropriate to comment on funds received. |
Enactment No: DuPage Theatre & Sh |
President Mueller commented that he had talked to Senator Pate Philip recently and |
there was no firm commitment at that time. President Mueller had also confirmed this |
with Senators Dan Cronin and Peter Roskam. |
Trustee Sebby commented that at the Joint meeting with the Finance Committee and |
the Ad Hoc Committee, numerous questions were raised, and Mr. Egan had followed up |
on the questions and responded. Mr. Sebby said that Mr. Fred Solari had given a good |
presentation at that meeting on successfully running an operation on a shoe string. |
Trustee Sebby stated that he did not want the Village walking into a business that could |
possibly go south. He commented that among the concerns of residents in his district, is |
the appearance of the theater. |
Trustee Tross said that the discussion should wait until recommendations have been |
received from the committees involved in the joint meeting. He stated that he is |
supportive and that the Ad Hoc Committee has done a commendable job, but he doesn't |
believe there is a Village consensus to continue. |
President Mueller asked that the Economic and Community Development and Finance |
Committees come back to the Board with a recommendation. |
Trustee Koenig also believed that recommendations from the Committees should be |
brought before the Board, on a separate agenda. |
Trustee DeStephano thought it was important to bring the Business Plan before the |
Board and discuss it at a Board meeting. |
President Mueller said that the issue could be placed on a future Board agenda in July |
or August. |
Trustee Tross thought a separate meeting for the Village Board of Trustees on the |
matter would be appropriate. |
Mr. Egan then requested that the Trustees view a video of the Raue Center for the Arts |
which he provided. |
President Mueller thanked Assistant to the Village Manager Ellen Balsamo for all of the |
work that she has done. He stated that she has looked over some 300 available grants |
which are a very in depth process. |
There was some discussion as to whether the Special Committee of the Whole meeting, |
dealing with this issue, would be televised. |
President Mueller said that televising the meeting would be reviewed. |
020399
Director of Public Works Stan Rickard, went over the Emergency Response Procedures |
developed by the Public Works Department with particular attention to the concerns |
regarding phone calls to Public Works and barricade set up. He informed the Board that |
he would answer any questions that they had. |
Trustee Sebby commented that there is always room for improvement, but he felt that |
the Public Works Department is working in the right direction. |
Trustee DeStephano wished to have more phone lines available at Public Works and |
also more people taking calls after hours in an emergency situation. |
Trustee Tross suggested that maybe staff from Public Works should be at the Police |
Department during emergencies to assist the Police Department to answer calls. |
Trustee Tross was also concerned about garbage debris pickup and sewage debris, |
which was not addressed in the policy. He asked how flood debris and sewer back ups |
would be addressed. He also asked where in the policy it specified that garbage would |
be hauled and sewage would be cleaned from residents' lawns. |
Stan Rickard commented that Public Works had arranged for a special pickup by Waste |
Management after the October 13, 2001 flooding incident. |
Enactment No: Emergency Response P |
Ellen Balsamo said there is a provision in the Contract with Waste Management for pick |
up of this debris. |
Mr. Lichter pointed out that there is a limited number of staff and asked for clarification of |
the Board's priorities |
President Mueller stated that the first priority is to bring relief to areas that are flooded, |
clean up brush and the public right of ways, then the clean up of sewage material. |
Mr. Rickard said he would be glad to modify the document in the areas of waste hauling, |
phone lines, and sewage. |
XI
Executive Session
It was moved by Trustee Koenig, seconded by Trustee Soderstrom, that the |
regular meeting of the President and Board of Trustees recess to Executive |
Session at 9:26 pm. for the purpose of discussing: |
The Performance of a Specific Employee of the Village. The motion carried by the |
following vote: |
Aye:
Trustee Joan DeStephano, Trustee Richard J. Tross, Trustee Karen |
Koenig, Trustee Steven Sebby, Trustee Kenneth M. Florey and Trustee |
Rick Soderstrom |
6 -
Reconvene
The Regular Meeting of the President and Board of Trustees of June 20, 2002 was |
reconvened at 10:46 pm. in the Board Room of Village Hall. |
Upon Roll Call by Acting Village Len Flood, the following were Present: President |
Mueller, Trustees DeStephano, Tross, Koenig, Sebby, Florey and Soderstrom. |
Absent: Village Clerk Suzan L. Kramer |
XII
Adjournment
It was moved by Trustee Soderstrom, seconded by Trustee Sebby, that the |
Regular Meeting of the President and the Board of Trustees of June 20, 2002 be |
adjourned at 10:47 pm. The motion carried by the following vote: |
Aye:
Trustee Joan DeStephano, Trustee Richard J. Tross, Trustee Karen |
Koenig, Trustee Steven Sebby, Trustee Kenneth M. Florey and Trustee |
Rick Soderstrom |
6 -