Thursday, September 20, 2007
7:30 PM
Village of Lombard
Village Hall Board Room
Village Board of Trustees
Village President: William J. Mueller |
Village Clerk: Brigitte O'Brien |
Trustees: Greg Gron, District One, Richard J.Tross, District Two, |
Jack O'Brien, District Three, Dana Moreau, District Four, Laura Fitzpatrick, District |
Five and Rick Soderstrom, District Six |
Meeting Minutes
Village Board of Trustees
Meeting Minutes
September 20, 2007
I
Call to Order and Pledge of Allegiance
The Regular Meeting of the President and Board of Trustees of Thursday, September |
20, 2007 was called to order by President William J. Mueller at 7:32 P.M. The Pledge of |
Allegiance was led by Village Clerk Brigitte O'Brien. |
II
Roll Call
Village President Willliam J. Mueller, Village Clerk Brigitte O'Brien, Trustee Greg |
Gron, Trustee Richard J. Tross, Trustee Jack O'Brien and Trustee Laura |
Fitzpatrick |
Present:
Trustee Dana Moreau and Trustee Rick Soderstrom
Absent:
III
Public Hearings
IV
Public Participation
Swearing-In Ceremony - Firefighters Aron Glover and Juan Placencia |
Battalion Chief Mike Kalina introduced Firefighter Aron Glover. Aron currently lives in |
Huntley, Illinois. He attended Northern Illinois University where he received his |
bachelor's degree in accounting in 2000. Aron is attending the Oak Lawn Fire Academy, |
which he will finish in four weeks, then come back to the department where he will have |
further training. He will then go on to paramedic |
Clerk O'Brien administered the oath of office, and Firefighter Glover introduced his |
family and friends in attendance. |
Battalion Chief Mike Kalina introduced Firefighter Juan Placencia. Juan grew up on the |
southwest side of Chicago and currently lives with his wife in the Bridgeport area. Juan |
was inspired to become a firefighter by a neighbor who was a Chicago firefighter. Juan |
also attends the Oak Lawn Fire Academy, will return to the department upon completion, |
and then will attend medic school. |
Clerk O'Brien administered the oath of office, and Firefighter Placencia introduced his |
family and friends in attendance. |
Swearing-in Ceremony - Probationary Patrol Officer Vicente Roman |
Police Chief Ray Byrne introduced Probationary Patrol Officer Vicente Roman. Vicente |
earned a bachelor's degree from Western Illinois University, majoring in law |
enforcement and judicial administration with a minor in business administration. He |
completed an internship with the Naperville Police Department and was involved in |
security management at the John Hancock Center. Vicente is bilingual, which will |
greatly benefit the department, and has done missionary work in Costa Rica. |
Proclamation - National Anthem Project |
The proclamation was read by Clerk O'Brien.
Proclamation - Kiwanis Peanut Days |
Clerk O'Brien read the proclamation, which was presented to Ken Wojcik, President of |
the Kiwanis Club of Lombard. President Mueller asked Ken to talk about Peanut Days |
to be held next weekend, September 27, 28 & 29. Mr. Wojcik thanked the board for the |
proclamation and stated that while Kiwanis also donates to regional and international |
organizations, 90 % of monies collected in Lombard goes to Lombard organizations. He |
presented the board with a check in the amount of $800 in support of the downtown |
beautification project and the bronze sculpture that will be going into the Splash Park. |
Mr. Wojcik invited the board and the public to come out and participate in the bowling |
fund-raiser to be held Wednesday, September 26, at Lucky Strike bowling alley in |
Yorktown Center. |
Village.President Mueller reminded the board that the Knights of Columbus will be |
having their Candy Day this weekend, September 21 and 22, and Kiwanis Peanut Days |
will be September 27, 28 and 29 and to give generously to both organizations. |
Proclamation - Citizenship Day and Constitution Week |
Clerk O'Brien read the proclamation.
V
Approval of Minutes
None
VI
Committee Reports
Community Relations Committee - Trustee Laura Fitzpatrick, Chairperson
Trustee Fitzpatrick reported that the committee met on September 17 but did not have a |
quorum. Absent members will be polled to vote on Citizen of the Year, and that will be |
announced at the Senior Citizen Fair on Wednesday, October 3 from 9:30 to 2:30 in the |
Lombard Village Hall Community Room. Also at the fair, flu and pneumonia shots will |
be provided for anyone desiring them. There will be a dash-for-cash table at the |
Secretary of State's table, and it is rumored that Secretary of State Jessie White may be |
in attendance. There was no new business discussed, and the next meeting is |
scheduled for October 15 at 7:00 p.m. President Mueller added that the Secretary of |
State's drivers' service facility will be on hand to renew drivers' licenses and conduct |
services for our seniors. |
Economic/Community Development Committee - Trustee Dana Moreau, |
Chairperson |
Mr. Hulseberg reported that the committee did not meet.
Environmental Concerns Committee - Trustee Greg Gron, Chairperson
Trustee Gron thanked the Public Works Department for their hard work on Saturday. |
He also thanked the American Legion and VFW for collecting gloves, glasses, phones |
and American Flags. He thanked Mike McKinley for collecting books for Hines Hospital |
veterans. He reported that there were over 80 volunteers from Montini, Glenbard West, |
Glenbard East, Willowbrook, Wheaton/Warrenville and St. Francis of Wheaton High |
Schools who worked diligently. Trustee Gron also thanked members of his committee, |
Clark, Darlene, Jennifer and Winnie for their hard work. Ninety percent of things |
collected were computers and electronics. No wood was collected, due to good |
publicity. A new program started this year, an environmentally-friendly gas can |
exchange, was a success. There were 110 old gas cans collected, and 100 new cans |
were distributed in 40 minutes. Names and addresses were taken for those who did not |
receive the new cans. Many people came from surrounding communities, thanks to |
good publicity. The event will be repeated at the same time next year. President Mueller |
reported that the DuPageCounty Environmental Concerns Committee donated $2,000 to |
the Village in support of this program because of the fact that it serves other |
communities. |
Finance Committee - Trustee Rick Soderstrom, Chairperson
Mr. Sexton reported that the committee did not meet and that the next meeting is |
scheduled for October 16 at 7:00 p.m. |
Public Works Committee - Trustee Richard J. Tross, Chairperson
Trustee Tross reported that the committee met on September 11 where they discussed |
Item J on the Consent Agenda for this meeting regarding a substantial change order for |
the Westmore-Meyers project between St. Charles and Madison. The amount of the |
change order is $418,576.15 to John Neri Construction Company. The total amount of |
the change orders is $1,100,000. The committee felt that the items on the change order |
were there and the work was performed; therefore, the change order was recommended |
for approval. There was much discussion as to the reasons for the change order and |
how it got to be so large due to engineering miscalculations or omissions. These |
change orders are for the actual construction of the underground, having nothing to do |
with the LAPP program or the resurfacing of Westmore. |
The committee also discussed a proposed tree removal ordinance authored by staff to |
address adding the Emerald Ash Borer. It is not presented tonight because staff is |
looking into the possibility of adding any disease in the future that might affect arbors in |
the community. This proposed ordinance will also go to the Environmental Concerns |
Committee for their review. The committee recommended unanimous approval if we |
can add further infestations. |
This was the first meeting since the August 23rd storm, and the board received an |
update and heard about a massive amount of limbs, tree debris and waste backup due |
to power outages, not surcharging sewers. The committee thanked staff for a yeoman's |
job done by police, fire, public works, park district, schools, etc. |
The next meeting will be October 9 at 7:00 p.m. in the Community Room. |
Transportation & Safety Committee - Trustee Jack O'Brien, Chairperson
Trustee O'Brien reported that the committee met on Monday, September 10 but did not |
have a quorum. The committee discussed the fact that only 30 percent of streets in the |
Village do not have sidewalks. A resident complained about the unsafe condition of no |
sidewalks where she lived with regard to her children going to school. The issue will be |
discussed further. Other items discussed were a stop sign at Cherry Lane-Hawthorne |
Circle and a multi-stop sign at Fairfield and Harding. A new business discussion was |
had regarding a request for installing parking control signs on school days on Lincoln, |
Wilson and Grant. No actions were taken, but a poll was taken. |
Our next meeting will be October 1 at 7:00 p.m. in the Community Room. |
Board of Local Improvements - Trustee Richard J. Tross, President
Trustee Tross reported that the work involving the large change order was a contract |
for engineering services by Burns and McDonnell for the underground services for storm |
water and water mains. They also reviewed lighting and did the profiles on elevations. |
Some sidewalks were removed. We ran into a problem with a pitched sewer at Wilson. |
We ran into a problem at Maple and Westmore with a flaw in the design of connecting |
the existing sewer with the new one that came in. Many issues presented themselves |
on the fly during construction on this project. This contract did not move smoothly, and |
the Village Board will be hearing further about this in another forum. Compounding |
change orders amounting to $1,100,000 on a $1,400,00 contract is unconscionable |
when you look at all the preplanning that should have been done. |
Trustee Tross suggested that maybe the Public Works Committee should review and |
approve awarding of contracts for engineering services. He reported that staff will be |
bringing this issue before the full board for their deliberation in the near future. He |
stated that the committee very diligently review each line item in their packet. Staff |
certified that those were the measurements and that those were the items that needed |
to be done to get this job done. There were major delays, but we should be on track for |
the LAPP program. Mr. Anderson reported that the resurfacing of Westmore-Meyers |
should be completed, save for punch list items, by Mid-November. Next week work will |
move from the west side of the street to the east side. |
Community Promotion & Tourism - President William J. Mueller, Chairperson
President Mueller reported that the committee met this afternoon. The one item |
discussed was the Chamber of Commerce Annual Business Expo, which is being held |
this year on October 25th at the Westin Lombard Yorktown Center Hotel. This item will |
be on the Board's October 4 agenda for recommendation. |
VII
Village Manager/Village Board Comments
Mr. Lichter had no comments. |
Trustee O'Brien, also serving on BOLI, expressed his disappointment at the $1,400,000 |
change order. He reported that they are working on different checks and balances but |
they are finding that it happens quite often. It seems that it is getting worse. |
Trustee Tross explained that BOLI has the statutory right to make recommendations |
with regard to engineering, construction and change orders. The Public Works |
Committee is a standing committee of the Village Board, and the Village Board has |
historically directed that only construction change orders or scope comes before that |
committee for recommendations. It does not review service contracts. Engineering is a |
professional service contract. He is uncomfortable discussing this issue further on the |
dais and would like to discuss it further |
VIII
Consent Agenda
Payroll/Accounts Payable
A.
Approval of Village Payroll |
For the period ending September 1, 2007 in the amount of $852,553.87. |
This Matter was approved on the Consent Agenda.
B.
Approval of Accounts Payable |
For the period ending September 7, 2007 in the amount of $412,477.40. |
This Matter was approved on the Consent Agenda.
C.
Approval of Accounts Payable |
For the period ending September 14, 2007 in the amount of $17,007.00 |
This Matter was approved on the Consent Agenda.
D.
Approval of Accounts Payable |
For the period ending September 13, 2007 in the amount of $130.00. |
This Matter was approved on the Consent Agenda.
Ordinances on First Reading (Waiver of First Requested)
Other Ordinances on First Reading
E.
Ordinance Declaring Village Property as Surplus - Fire Truck |
Declaring one Village-owned vehicle FR52 and authorizing its sale for an amount not |
less than $70,000. Waiver of first reading is requested by staff. |
This Matter was waiver of first reading and passed on second reading with |
suspension of the rules on the Consent Agenda. |
Enactment No: Ordinance 6087 |
Ordinances on Second Reading
*F.
PC 07-08: 600 W. North Avenue |
Requests that the Village amend Ordinance 4920 and take the following actions on the |
property located within the B4 Corridor Commercial District. |
1. A variation from Section 153.505(B)(16)(2)(a) of the Lombard Sign Ordinance to |
increase the number of permitted wall signs. (DISTRICT #1) |
This Matter was passed on second reading on the Consent Agenda.
Enactment No: Ordinance 6083 |
G.
PC 07-23: 1025 E. Madison |
A. Approval of a conditional use for an existing religious institution and elementary |
school on property located in the R2 Single Family Residence District; |
B. Approval of a conditional use for a Planned Development with the following |
variations: |
1. Allow a variation from Section 155.406 (H) of the Village Code to allow a reduction |
in the required open space and approval of a variation from Section 155.508 (C)( 7) to |
allow for a reduction in the minimum open space requirements required for a planned |
development. Section 155.508 (C)(7) requires that open space in a planned |
development must be at least 25% more than is required in the underlying district; |
2. Allow a variation from Section 155.602 (C) to deviate from the design and |
dimension standards for parking lots; |
3. Allow a variation from Section 155.706 (B)(1) & (2) to reduce the minimum interior |
parking lot landscaping requirement; |
4. Allow a variation from Section 155.706 (C)(1) & (2)(a) to reduce the perimeter |
parking lot landscaping; |
C. Approval of a development agreement for the subject property. (This item is not |
being considered) (DISTRICT #6) |
This Matter was passed on second reading on the Consent Agenda.
Enactment No: Ordinance 6084 |
H.
PC 07-26: 2800 S. Highland Avenue (Patio Restaurant) |
Requesting that the Village take the following actions pursuant to the Highlands of |
Lombard Annexation Agreement and subsequent amendments thereto located within |
the Highlands of Lombard B3 Planned Development: |
For the property at 2800 S. Highland Avenue (Patio Restaurant): |
1. Approval of a two-lot plat of resubdivision (to be considered with the second reading |
of the ordinance); |
2. Approval of a Conditional Use for a drive-through establishment/service; |
3. Grant Site Plan Approval for a fast-food restaurant establishment with a deviation |
from Section 153.505 (B)(19)(a)(2) of the Sign Ordinance to allow more than one wall |
sign on a single-tenant building; and |
4. Grant site plan approval for the proposed freestanding sign. (DISTRICT #3) |
This Matter was passed on second reading on the Consent Agenda.
Enactment No: Ordinance 6085 |
I.
PC 07-27: 601-651 E. Butterfield Road |
Request that the Village take the following actions on the subject property located within |
the OPD Office Planned Development District: |
1. Pursuant to Section 155.504(A) (major changes in a planned development) and |
Section 155.511 (Site Plan Approvals for planned developments) of the Lombard Zoning |
Ordinance, amend the conditional use for Lombard/Yorktown Office Center Planned |
Development, as established by Ordinance 2273, to allow for the construction of a |
sit-down restaurant on the subject property; |
2. Grant the following conditional uses from the Zoning Ordinance: |
a. A conditional use, per Section 155.411 (C) (14), for a sit-down restaurant |
establishment; |
b. A conditional use, per Section 155.411 (C) (10), for outdoor dining associated with |
a restaurant establishment; |
c. A conditional use, per Section 155.411 (C) (9), for off-site parking. |
3. Grant a variation from Section 155.706 (C) and 155.709 (B) of the Zoning Ordinance |
reducing the required perimeter parking lot landscaping from five feet (5') to zero feet |
(0') to provide for shared cross-access and parking; and |
4. Grant a deviation from Section 153.505 (B)(12)(b) of the Sign Ordinance to allow for |
more than one wall sign per street frontage. (DISTRICT #3) |
This Matter was passed on second reading on the Consent Agenda.
Enactment No: Ordinance 6086 |
Resolutions
J.
Westmore-Meyers Road Underground Utility Project Change Order No. 5 |
Authorizing an increase to the contract with John Neri Construction Company in the |
amount of $418,576.15. (DISTRICT #6) |
This Matter was adopted on the Consent Agenda.
K.
Main Street Lighting Project Design Engineering Agreement |
Approving a contract with Civiltech Engineering in the amount of $192,016.00. |
(DISTRICTS #1, #2, #4, #5, #6) |
This Matter was adopted on the Consent Agenda.
L.
Garfield Site Design, Construction Layout and Resident Engineering Services |
Approving a contract with Christopher B. Burke Engineering, LTD, in the amount of |
$117,728.51. (DISTRICT #4) |
This Matter was adopted on the Consent Agenda.
M.
Intergovernmental Agreement with Metra |
Authorizing the signatures of the President and Clerk on an Intergovernmental |
Agreement documenting Village responsibility for maintenance of the railroad fence. |
This Matter was adopted on the Consent Agenda.
Other Matters
N.
Madison and Ahrens Sanitary Manhole Removal And Replacement |
Request for a waiver of bids and award of a contract to Kings Point General Cement |
Contractor in the amount of $48,000.00. Public Act 85-1295 does not apply. |
(DISTRICT #5) |
This Matter was approved on the Consent Agenda.
O.
Professional Elevator Services Contract |
Request for a waiver of bids and award of a contract to Thompson Elevator in an |
amount not to exceed $51,600. Public Act 85-1295 does not apply. |
This Matter was approved on the Consent Agenda.
P.
In House Grind and Overlay Program |
Request for a waiver of bids and award of a contract to Marcott Enterprises, Inc. in the |
amount of $23,134.00. Public Act 85-1295 does not apply. |
This Matter was approved on the Consent Agenda.
Q.
Award of a contract to Crowne Industries, the lowest responsible bid of four bidders, in |
the amount of $56,670.00. Bid in compliance with Public Act 85-1295. (DISTRICT #6) |
This Matter was approved on the Consent Agenda.
R.
Contracted Assistance for August 23, 2007 Storm Cleanup |
Request for a waiver of bids and award of two contracts to Asplundh Tree Experts |
Company in the amount of $42,087.00. Public Act 85-1295 does not apply. |
This Matter was approved on the Consent Agenda.
S.
Main Street STP Approval Of Fee Simple Acquisition and Temporary Easements |
For various locations totaling $28,700.00. (DISTRICTS #2 & #6) |
T.
Agreement with Third Millennium Associates, Inc. |
Motion authorizing the execution of an Agreement with Third Millennium Associates, Inc. |
for vehicle sticker printing, mailing and processing services. |
This Matter was approved on the Consent Agenda.
Passed The Consent Agenda
It was moved by Trustee Tross, seconded by Trustee O'Brien, to approve the |
Consent Agenda. This approval includes suspension of the rules, waive first |
reading and pass on second reading, waive competive bidding and award |
contracts, approve and adopt resolutions as needed for the preceding items as |
read by the Clerk on the Consent Agenda |
The motion carried by the following vote: |
Aye:
Gron, Tross, O'Brien and Fitzpatrick
4 -
Absent:
Moreau and Soderstrom
2 -
IX
Items for Separate Action
Ordinances on First Reading (Waiver of First Requested)
Other Ordinances on First Reading
A.
ZBA 07-11: 1020 Kenilworth Avenue |
Requests a variation from Section 155.210(A)(2)(b) of the Lombard Zoning Ordinance to |
allow for the construction of a detached garage in front of the wall of the principal |
building in the R2 Single-Family Residential District. (DISTRICT #5) |
It was moved by Trustee Fitzpatrick, seconded by Trustee Gron, that this matter |
be continued to the October 4, 2007 Regular Village Board Meeting The motion |
carried by the following vote: |
Aye:
Gron, Tross, O'Brien and Fitzpatrick
4 -
Absent:
Moreau and Soderstrom
2 -
Ordinances on Second Reading
Resolutions
Other Matters
X
Agenda Items for Discussion
XI
Executive Session
It was moved by Trustee Gron, seconded by Trustee Fitzpatrick, to recess to |
Executive Session at 8:17 P.M. for the purpose of discussing: |
The Aquisition of Real Property The motion carried by the following vote: |
Aye:
Gron, Tross, O'Brien and Fitzpatrick
4 -
Absent:
Moreau and Soderstrom
2 -
Reconvene
The recessed meeting of the Village President and Board of Trustees was reconvened |
at 8:29 P.M. Upon Roll Call by Clerk O'Brien the following were: |
Present: President Mueller,Trustees Gron, O'Brien and Fitzpatrick, |
Asent: Trustees Moreau and Soderstrom |
XII
Adjournment
It was moved by Trustee Gron, seconded by Trustee Fitzpatrick, to adjourn the |
regular meeting of the President and Board of Trustees of September 20, 2007 at |
8:30 P.M. The motion carried by the following vote: |
Aye:
Gron, Tross, O'Brien and Fitzpatrick
4 -
Absent:
Moreau and Soderstrom
2 -