Village of Lombard Legistar System

Thursday, September 20, 2007

7:30 PM

Village of Lombard

Village Hall

255 East Wilson Ave.

Lombard, IL 60148

villageoflombard.org

Village Hall Board Room

Village Board of Trustees

Village President: William J. Mueller

Village Clerk: Brigitte O'Brien

Trustees: Greg Gron, District One, Richard J.Tross, District Two,

Jack O'Brien, District Three, Dana Moreau, District Four, Laura Fitzpatrick, District

Five and Rick Soderstrom, District Six

Meeting Minutes

Village Board of Trustees

Meeting Minutes

September 20, 2007

Call to Order and Pledge of Allegiance

The Regular Meeting of the President and Board of Trustees of Thursday, September

20, 2007 was called to order by President William J. Mueller at 7:32 P.M. The Pledge of

Allegiance was led by Village Clerk Brigitte O'Brien.

Roll Call

Village President Willliam J. Mueller, Village Clerk Brigitte O'Brien, Trustee Greg

Gron, Trustee Richard J. Tross, Trustee Jack O'Brien and Trustee Laura

Fitzpatrick

Present:

Trustee Dana Moreau and Trustee Rick Soderstrom

Absent:

III

Public Hearings

Public Participation

Swearing-In Ceremony - Firefighters Aron Glover and Juan Placencia

Battalion Chief Mike Kalina introduced Firefighter Aron Glover. Aron currently lives in

Huntley, Illinois. He attended Northern Illinois University where he received his

bachelor's degree in accounting in 2000. Aron is attending the Oak Lawn Fire Academy,

which he will finish in four weeks, then come back to the department where he will have

further training. He will then go on to paramedic

school.

Clerk O'Brien administered the oath of office, and Firefighter Glover introduced his

family and friends in attendance.

Battalion Chief Mike Kalina introduced Firefighter Juan Placencia. Juan grew up on the

southwest side of Chicago and currently lives with his wife in the Bridgeport area. Juan

was inspired to become a firefighter by a neighbor who was a Chicago firefighter. Juan

also attends the Oak Lawn Fire Academy, will return to the department upon completion,

and then will attend medic school.

Clerk O'Brien administered the oath of office, and Firefighter Placencia introduced his

family and friends in attendance.

Swearing-in Ceremony - Probationary Patrol Officer Vicente Roman

Police Chief Ray Byrne introduced Probationary Patrol Officer Vicente Roman. Vicente

earned a bachelor's degree from Western Illinois University, majoring in law

enforcement and judicial administration with a minor in business administration. He

completed an internship with the Naperville Police Department and was involved in

security management at the John Hancock Center. Vicente is bilingual, which will

greatly benefit the department, and has done missionary work in Costa Rica.

Proclamation - National Anthem Project

The proclamation was read by Clerk O'Brien.

Proclamation - Kiwanis Peanut Days

Clerk O'Brien read the proclamation, which was presented to Ken Wojcik, President of

the Kiwanis Club of Lombard. President Mueller asked Ken to talk about Peanut Days

to be held next weekend, September 27, 28 & 29. Mr. Wojcik thanked the board for the

proclamation and stated that while Kiwanis also donates to regional and international

organizations, 90 % of monies collected in Lombard goes to Lombard organizations. He

presented the board with a check in the amount of $800 in support of the downtown

beautification project and the bronze sculpture that will be going into the Splash Park.

Mr. Wojcik invited the board and the public to come out and participate in the bowling

fund-raiser to be held Wednesday, September 26, at Lucky Strike bowling alley in

Yorktown Center.

Village.President Mueller reminded the board that the Knights of Columbus will be

having their Candy Day this weekend, September 21 and 22, and Kiwanis Peanut Days

will be September 27, 28 and 29 and to give generously to both organizations.

Proclamation - Citizenship Day and Constitution Week

Clerk O'Brien read the proclamation.

Approval of Minutes

None

Committee Reports

Community Relations Committee - Trustee Laura Fitzpatrick, Chairperson

Trustee Fitzpatrick reported that the committee met on September 17 but did not have a

quorum. Absent members will be polled to vote on Citizen of the Year, and that will be

announced at the Senior Citizen Fair on Wednesday, October 3 from 9:30 to 2:30 in the

Lombard Village Hall Community Room. Also at the fair, flu and pneumonia shots will

be provided for anyone desiring them. There will be a dash-for-cash table at the

Secretary of State's table, and it is rumored that Secretary of State Jessie White may be

in attendance. There was no new business discussed, and the next meeting is

scheduled for October 15 at 7:00 p.m. President Mueller added that the Secretary of

State's drivers' service facility will be on hand to renew drivers' licenses and conduct

services for our seniors.

Economic/Community Development Committee - Trustee Dana Moreau,

Chairperson

Mr. Hulseberg reported that the committee did not meet.

Environmental Concerns Committee - Trustee Greg Gron, Chairperson

Trustee Gron thanked the Public Works Department for their hard work on Saturday.

He also thanked the American Legion and VFW for collecting gloves, glasses, phones

and American Flags. He thanked Mike McKinley for collecting books for Hines Hospital

veterans. He reported that there were over 80 volunteers from Montini, Glenbard West,

Glenbard East, Willowbrook, Wheaton/Warrenville and St. Francis of Wheaton High

Schools who worked diligently. Trustee Gron also thanked members of his committee,

Clark, Darlene, Jennifer and Winnie for their hard work. Ninety percent of things

collected were computers and electronics. No wood was collected, due to good

publicity. A new program started this year, an environmentally-friendly gas can

exchange, was a success. There were 110 old gas cans collected, and 100 new cans

were distributed in 40 minutes. Names and addresses were taken for those who did not

receive the new cans. Many people came from surrounding communities, thanks to

good publicity. The event will be repeated at the same time next year. President Mueller

reported that the DuPageCounty Environmental Concerns Committee donated $2,000 to

the Village in support of this program because of the fact that it serves other

communities.

Finance Committee - Trustee Rick Soderstrom, Chairperson

Mr. Sexton reported that the committee did not meet and that the next meeting is

scheduled for October 16 at 7:00 p.m.

Public Works Committee - Trustee Richard J. Tross, Chairperson

Trustee Tross reported that the committee met on September 11 where they discussed

Item J on the Consent Agenda for this meeting regarding a substantial change order for

the Westmore-Meyers project between St. Charles and Madison. The amount of the

change order is $418,576.15 to John Neri Construction Company. The total amount of

the change orders is $1,100,000. The committee felt that the items on the change order

were there and the work was performed; therefore, the change order was recommended

for approval. There was much discussion as to the reasons for the change order and

how it got to be so large due to engineering miscalculations or omissions. These

change orders are for the actual construction of the underground, having nothing to do

with the LAPP program or the resurfacing of Westmore.

The committee also discussed a proposed tree removal ordinance authored by staff to

address adding the Emerald Ash Borer. It is not presented tonight because staff is

looking into the possibility of adding any disease in the future that might affect arbors in

the community. This proposed ordinance will also go to the Environmental Concerns

Committee for their review. The committee recommended unanimous approval if we

can add further infestations.

This was the first meeting since the August 23rd storm, and the board received an

update and heard about a massive amount of limbs, tree debris and waste backup due

to power outages, not surcharging sewers. The committee thanked staff for a yeoman's

job done by police, fire, public works, park district, schools, etc.

The next meeting will be October 9 at 7:00 p.m. in the Community Room.

Transportation & Safety Committee - Trustee Jack O'Brien, Chairperson

Trustee O'Brien reported that the committee met on Monday, September 10 but did not

have a quorum. The committee discussed the fact that only 30 percent of streets in the

Village do not have sidewalks. A resident complained about the unsafe condition of no

sidewalks where she lived with regard to her children going to school. The issue will be

discussed further. Other items discussed were a stop sign at Cherry Lane-Hawthorne

Circle and a multi-stop sign at Fairfield and Harding. A new business discussion was

had regarding a request for installing parking control signs on school days on Lincoln,

Wilson and Grant. No actions were taken, but a poll was taken.

Our next meeting will be October 1 at 7:00 p.m. in the Community Room.

Board of Local Improvements - Trustee Richard J. Tross, President

Trustee Tross reported that the work involving the large change order was a contract

for engineering services by Burns and McDonnell for the underground services for storm

water and water mains. They also reviewed lighting and did the profiles on elevations.

Some sidewalks were removed. We ran into a problem with a pitched sewer at Wilson.

We ran into a problem at Maple and Westmore with a flaw in the design of connecting

the existing sewer with the new one that came in. Many issues presented themselves

on the fly during construction on this project. This contract did not move smoothly, and

the Village Board will be hearing further about this in another forum. Compounding

change orders amounting to $1,100,000 on a $1,400,00 contract is unconscionable

when you look at all the preplanning that should have been done.

Trustee Tross suggested that maybe the Public Works Committee should review and

approve awarding of contracts for engineering services. He reported that staff will be

bringing this issue before the full board for their deliberation in the near future. He

stated that the committee very diligently review each line item in their packet. Staff

certified that those were the measurements and that those were the items that needed

to be done to get this job done. There were major delays, but we should be on track for

the LAPP program. Mr. Anderson reported that the resurfacing of Westmore-Meyers

should be completed, save for punch list items, by Mid-November. Next week work will

move from the west side of the street to the east side.

Community Promotion & Tourism - President William J. Mueller, Chairperson

President Mueller reported that the committee met this afternoon. The one item

discussed was the Chamber of Commerce Annual Business Expo, which is being held

this year on October 25th at the Westin Lombard Yorktown Center Hotel. This item will

be on the Board's October 4 agenda for recommendation.

VII

Village Manager/Village Board Comments

Mr. Lichter had no comments.

Trustee O'Brien, also serving on BOLI, expressed his disappointment at the $1,400,000

change order. He reported that they are working on different checks and balances but

they are finding that it happens quite often. It seems that it is getting worse.

Trustee Tross explained that BOLI has the statutory right to make recommendations

with regard to engineering, construction and change orders. The Public Works

Committee is a standing committee of the Village Board, and the Village Board has

historically directed that only construction change orders or scope comes before that

committee for recommendations. It does not review service contracts. Engineering is a

professional service contract. He is uncomfortable discussing this issue further on the

dais and would like to discuss it further

VIII

Consent Agenda

Payroll/Accounts Payable

Approval of Village Payroll

For the period ending September 1, 2007 in the amount of $852,553.87.

This Matter was approved on the Consent Agenda.

Approval of Accounts Payable

For the period ending September 7, 2007 in the amount of $412,477.40.

This Matter was approved on the Consent Agenda.

Approval of Accounts Payable

For the period ending September 14, 2007 in the amount of $17,007.00

This Matter was approved on the Consent Agenda.

Approval of Accounts Payable

For the period ending September 13, 2007 in the amount of $130.00.

This Matter was approved on the Consent Agenda.

Ordinances on First Reading (Waiver of First Requested)