Village of Lombard Legistar System

Thursday, December 7, 2000

7:30 PM

Village of Lombard

Village Hall

255 East Wilson Ave.

Lombard, IL 60148

villageoflombard.org

Board Room - Village Hall

Village Board of Trustees

Meeting Minutes

Village Board of Trustees

Meeting Minutes

December 7, 2000

REGULAR MEETING - DECEMBER 7, 2000 - 7:30 P.M.

Village President Willliam J. Mueller, Village Clerk Lorraine G. Gerhardt, Trustee

Ralph Borgatell, Trustee Richard J. Tross, Trustee David N. Schaffer, Trustee

Steven Sebby, Trustee Kenneth M. Florey and Trustee Paul Kufrin Jr.

Present:

BOARD ROOM Revised 12/5/00

Broadcast on Cable TV Channel 6

Call to Order and Pledge of Allegiance

The Regular Meeting of the President and the Board of Trustees of December 7, 2000

was called to order by President Mueller at 7:34 p.m. in the Board Room of Village Hall.

The Pledge of Allegiance and presentation of colors were led by Pleasant Lane Webelos

Cub Scout Pack 40, Den 7. President Mueller presented a certificate of participation to

the Webelos.

Roll Call

Upon Roll Call by Acting Village Clerk, Finance Director Len Flood, the following were

Present: President Mueller, Trustees Borgatell, Tross, Schaffer, Florey, and Kufrin, Jr.

Absent: Trustee Sebby, Village Clerk, Lorraine G. Gerhardt

Quorum Present

Appointed Officials Present:

Administrative Assistant Ellen Balsamo

Village Attorney Thomas P. Bayer

Village Attorney Simone Beutet

Director of Community Development David Hulseberg

Director of Finance Len Flood

Director of Public Works Stan Rickard

Fire Chief Ed Seagraves

Police Chief Leon Kutzke

Assistant Director of Public Works John Burg

Village Engineer David Dratnol

Senior Planner Bill Heniff

Records Clerk Diane Mucha

III

Public Hearings

000698

It was moved by Trustee Kufrin Jr., seconded by Trustee Tross, to continue to

January 4, 2001, a Public Hearing regarding a proposed Annexation Agreement

for the property located at 19 W 655 Roosevelt Road. The motion carried by the

following vote:

Aye:

Trustee Ralph Borgatell, Trustee Richard J. Tross, Trustee David N.

Schaffer, Trustee Kenneth M. Florey and Trustee Paul Kufrin Jr.

5 -

Absent:

Trustee Steven Sebby

1 -

Enactment No: 19 W 655 Roosevelt R

Public Participation

President Mueller spoke about Susan King who passed away suddenly in November.

Ms. King served the Village as a member of the Environmental Concerns Committee for

several years. He asked for a moment of silence to be observed.

Members of the Public who spoke

Laura Fitzpatrick, 348 S. Lewis, read a letter that was sent to Trustee Schaffer from an

organization in which she is involved, DuPage Theater Visual & Performing Arts

Coalition. (Letter attached). The letter suggested murals be temporarily pained on the

plywood boarding up the Theater.

Trustee Schaffer asked Ms. Fitzpatrick what kind of murals she envisioned for the

theater.

She responded that rough drafts could be submitted for acceptance.

Village Clerk, Lorraine G. Gerhardt arrived at 7:44 p.m.

Trustee Sebby arrived at 7:45 p.m.

Mr. Warren Nelson, 2432 Royal Drive, spoke at length expressing his dismay and

aggravation with the development in the Allerton Ridge area. His home is adjacent to the

property. Machinery and piles of dirt have accumulated, with construction work starting

at 5:30 A.M. He has talked with numerous members of the staff and also the people at

Mid-America. He believes his property value has decreased because of this new

construction and its unsightly appearance.

Mr. Lichter responded that he will take this matter up with staff.

000694

Enactment No: Swearing-in - Probat

000695

Enactment No: Swearing-in - Firefi

Approval of Minutes COW

It was moved by Trustee Tross, seconded by Trustee Borgatell, to approve the

minutes for the Committee of the Whole Meeting of November 9, 2000. The

motion carried by the following vote:

Aye:

Trustee Ralph Borgatell, Trustee Richard J. Tross, Trustee David N.

Schaffer, Trustee Steven Sebby and Trustee Kenneth M. Florey

5 -

Approval of Minutes November 16, 2000

It was moved by Trustee Tross, seconded by Trustee Borgatell, to approve the

minutes for the Board of Trustees Regular Meeting of November 16, 2000. The

motion carried by the following vote:

Aye:

Trustee Ralph Borgatell, Trustee Richard J. Tross, Trustee David N.

Schaffer, Trustee Steven Sebby, Trustee Kenneth M. Florey and Trustee

Paul Kufrin Jr.

6 -

Committee Reports

Economic/Community Development Committee - Trustee Paul Kufrin,

Jr., Chairperson

Trustee Kufrin stated that at the last meeting of December 5, 2000, the major topic of

discussion was the Special Business Recognition Program. Publicity will be done so the

business community can submit their nominations. At the next meeting, the committee

will be meeting with major retailers from the North and South areas in Lombard to

discuss any improvements that can be made by the Village although there have been no

complaints. He also announced that the committee will be showing videos which are 30

second announcements regarding developments in Lombard. He felt the residents

should be pleased with this. He also mentioned two of the new restaurants in the area,

Maxfield's & Pier 38.

Environmental Concerns Committee - Trustee Kenneth M. Florey,

Chairperson

Trustee Florey reported the committee did not meet since the last Board meeting. The

meeting of December 26, 2000 has been cancelled and the next meeting will be January

23, 2001.

Finance Committee - Trustee David N. Schaffer, Chairperson

Trustee Schaffer stated there was a special meeting on November 30, 2000 with a

presentation by staff and the Village's actuary for the Police and Firefighter's Pension

Fund. The committee voted unanimously to recommend for Village Board approval the

2000 Property Tax Levy for the Village of Lombard, which is on tonight's agenda. He

reported that the tax rate will remain relatively unchanged. The second matter discussed

at that meeting was the 2001 Insurance Program. Due to a sharp increase quoted, the

consultant recommended and the committee concurred to move to a self funded

program.

The next meeting will be January 25, 2001, with a presentation from the auditors on the

FYE 2000 Comprehensive Annual Financial Report.

DuPage County Community Development Commission - Trustee

David N. Schaffer, Lombard Representative

Trustee Schaffer reported the next meeting will be December 12, 2000 involving an

annual review for funding grants.

Legislative Review Committee - Trustee Ralph F. Borgatell,

Chairperson

Trustee Borgatell stated this committee has not met since the last Board Meeting. The

next meeting will be January 8, 2001. In attendance at that meeting will be the Chairman

of the DuPage County Board, Robert Schillerstrom.

Public Works Committee - Trustee Steven D. Sebby, Chairperson

Trustee Sebby informed the Board the committee has not met since the last Board

meeting. The next meeting will be December 12, 2000.

Transportation & Safety Committee - Trustee Richard J. Tross,

Chairperson

Trustee Tross reported that the last meeting was December 5, 2000, which was devoted

to traffic calming. Discussion also included 14 options for traffic calming.

Recommendations will not be available until mid to late spring or early summer. He

stated that at the next meeting of January 9, 2001, discussion on this matter will

continue.

Community Promotion & Tourism Committee - Trustee Richard J.

Tross, Chairperson

Trustee Tross stated the committee has not met since the last Board Meeting, but did

announce the Lilac Parade Committee is currently meeting.

DuPage Convention & Visitors' Bureau - Trustee Richard J. Tross,

Lombard Representative

Trustee Tross wished to extend Holiday Greetings to all residents on behalf of the

DuPage Convention and Visitor's Bureau.

Village Clerk/President of Board of Local Improvements - Lorraine G.

Gerhardt

Clerk Gerhardt reported there has been no meeting since the last Board Meeting. The

next meeting is December 14, 2000.

VII

Village Manager/Village Board Comments

Village Manager William Lichter went over 3 changes in the schedule of the Budget

meetings.

Trustee Tross wished his grandchildren Happy Birthday.

Clerk Gerhardt stated that Deputy Village Clerk Barb Johnson is a Registered

Parliamentarian Trainee.

Trustee Kufrin asked that the information regarding the Local Taxpayers' Bill of Rights

will be posted in the lobby of the Village Hall and on the internet.

Trustee Tross urged the passage of the objection in regard to mini warehouses on

Roosevelt Road near I-355.

President Mueller pointed out that all four County Board members representing our

District Two, have opposed these measures when they have come before the Board.

VIII

Consent Agenda

It was moved by Trustee Sebby, seconded by Trustee Tross, to pass the Consent

Agenda, to suspend the rules, waive first reading and pass on second reading,

waive competitive bidding and award contracts approve and adopt resolutions as

needed for the following items and as read by the Clerk on the Consent Agenda.

The motion carried by the following vote:

Aye:

Trustee Ralph Borgatell, Trustee Richard J. Tross, Trustee David N.

Schaffer, Trustee Steven Sebby, Trustee Kenneth M. Florey and Trustee

Paul Kufrin Jr.

6 -

000684

This Matter was approved on the Consent Agenda.

000708

This Matter was approved on the Consent Agenda.

000709

This Matter was approved on the Consent Agenda.

000466

This Matter was denied in concurrance with recommendation of the Plan

Commission on the Consent Agenda.

Enactment No: 1221 South Main Stre

000610

This Matter was tabled on the Consent Agenda.

Enactment No: Ordinance 4928 2700

000679

This Matter was waived of first reading and passed on second reading under

suspension of the rules on the Consent Agenda.

Enactment No: Ordinance 4892 406 W

000681

This Matter was approved on the Consent Agenda.

Enactment No: 645 West North Avenu

000696

This Matter was approved on the Consent Agenda.

Enactment No: 2001 Risk Management

000640

This Matter was passed on second reading on the Consent Agenda.

Enactment No: Ordinance 4893 Stop

000641

This Matter was passed on second reading on the Consent Agenda.

Enactment No: Ordinance 4894 Stop

000642

This Matter was passed on second reading on the Consent Agenda.

Enactment No: Ordinance 4895 Stop

000649

This Matter was passed on second reading on the Consent Agenda.

Enactment No: Ordinance 4896 919 N

*M. Ordinance Amending Code Regarding Ranks Within the Fire

Department (Moved to IX-C)

000688

This Matter was waived of first reading and passed on second reading under

suspension of the rules on the Consent Agenda.

Enactment No: Ordinance 4897 Encha

000689

This Matter was waived of first reading and passed on second reading under

suspension of the rules on the Consent Agenda.

Enactment No: Ordinance 4898 Pier

000700

This Matter was waived of first reading and passed on second reading under

suspension of the rules on the Consent Agenda.

Enactment No: Ordinance 4899 Taxpa

000701

This Matter was waived of first reading and passed on second reading under

suspension of the rules on the Consent Agenda.

Enactment No: Ordinance 4900 Coin

000703

This Matter was waived of first reading and passed on second reading under

suspension of the rules on the Consent Agenda.

Enactment No: Ordinance 4901 Coin

000704

This Matter was waived of first reading and passed on second reading under

suspension of the rules on the Consent Agenda.

Enactment No: Ordinance 4902 Billi

000705

This Matter was waived of first reading and passed on second reading under

suspension of the rules on the Consent Agenda.

Enactment No: Ordinance 4903 Billi

000711

This Matter was waived of first reading and passed on second reading under

suspension of the rules on the Consent Agenda.

Enactment No: Ordinance 4904 The S

000690

This Matter was passed on first reading on the Consent Agenda.

Enactment No: Ordinance 4912 Mr. W

000685

This Matter was adopted on the Consent Agenda.

Enactment No: Resolution 77-01 His

000691

This Matter was adopted on the Consent Agenda.

Enactment No: Resolution 78-01 Min

000710

This Matter was approved on the Consent Agenda.

Enactment No: Sidewalk Ice and Sno

000699

This Matter was approved on the Consent Agenda.

Enactment No: 1050 N. Lombard Road

000706

This Matter was approved on the Consent Agenda.

Enactment No: Agreement with Amoco

000713

This Matter was approved on the Consent Agenda.

Enactment No: Bucca De Beppo. (DI

000719

This Matter was adopted on the Consent Agenda.

Enactment No: Resolution 79-01 MFT

Agenda Items for Separate Action

000697

ORDINANCE _____________

Enactment No: Ordinances 4905 & 49

It was moved by Trustee Schaffer, seconded by Trustee Kufrin Jr., that the Board

waive first reading and pass on second reading ordinances approving the Tax

Levy for the fiscal year, June 1, 2000 to May 31, 2001 for the Village of Lombard

and the Helen M. Plum Memorial Library. The motion carried by the following

vote:

Aye:

Trustee Ralph Borgatell, Trustee Richard J. Tross, Trustee David N.

Schaffer, Trustee Steven Sebby, Trustee Kenneth M. Florey and Trustee

Paul Kufrin Jr.

6 -

000615

Trustee Sebby stated he has reservations regarding this use.

Enactment No: Ordinance 4907 PC 00

It was moved by Trustee Kufrin Jr., seconded by Trustee Sebby, that the Village

Board waive first reading and pass on second reading an ordinance approving

conditional use for Motor Vehicle sales and outdoor display and sales in the B4

Corridor Commercial Shopping District. The motion carried by the following

vote:

Aye:

Trustee Ralph Borgatell, Trustee Richard J. Tross, Trustee David N.

Schaffer, Trustee Steven Sebby, Trustee Kenneth M. Florey and Trustee

Paul Kufrin Jr.

6 -

000683

AN ORDINANCE AMENDING TITLE 3, CHAPTER 33, SECTION 33.02 OF THE LOMBARD

VILLAGE CODE IN REGARD TO OFFICE AND RANKS

WITHIN THE FIRE DEPARTMENT

Trustee Tross distributed a memo this evening regarding this matter. He asked that this

matter be referred to the Fire & Police Commission for advice and review. He objected

to the title of Battalion Chief instead of Captain.

Trustee Kufrin asked Chief Seagraves to respond to Trustee Tross's concerns.

Chief Seagraves stated he did not get a copy of the memo, but would comment on

Trustee Tross's verbal comments. Chief Seagraves then stated that the establishment

of the position of Battalion Chief lies solely with the Board of Trustees and not with the

Fire and Police Commission. He gave his rationale regarding the title of Battalion Chief

which he indicated was in use by 9 of 11 municipalities in DuPage County which he

surveyed. He also indicated that the Battalion Chief title serves in a status exactly what

the Lombard Fire Department is looking for. Chief Seagraves urged that the decision be

made as soon as possible as the hiring of the Battalion Chief is desired by early Spring.

Trustee Borgatell asked Chief Seagraves why the title of Captain differs from Battalion

Chief title. Much discussion followed between Trustee Tross and Chief Seagraves.

Trustee Florey suggested this should be tabled in order for the Trustees to make a fully

informed decision.

Enactment No: Ordinance 4913 Ranks

It was moved by Trustee Florey, seconded by Trustee Sebby, to table this matter

to December 11, 2000. The motion carried by the following vote:

Aye:

Trustee Ralph Borgatell, Trustee Steven Sebby, Trustee Kenneth M.

Florey and Trustee Paul Kufrin Jr.

4 -

Nay:

Trustee Richard J. Tross and Trustee David N. Schaffer

2 -

D. Policy Manual Revision

Trustee Tross reviewed his request of an amendment to the Policy Manual regarding the

use of Cable Television during the 150 days before the municipal elections.

Trustee Florey stated he liked the concept and suggested a 6 month time frame.

Trustee Tross concurred that 180 days would be acceptable.

Trustee Schaffer stated that he had no problem with the current policy. He suggested

that if two candidates are running for the same position, equal time should be allowed to

each candidate.

TrusteeTross feels this would promote each candidate demanding equal time with other

candidates running for separate positions.

The Board discussed pros and cons.

It was moved by Trustee Borgatell, seconded by Trustee Tross, to adopt the

amendment to the cable ordinance under the Policy Manual as presented, with

the change to 180 days. The motion carried by the following vote:

Aye:

Trustee Ralph Borgatell, Trustee Richard J. Tross, Trustee Steven

Sebby, Trustee Kenneth M. Florey and Trustee Paul Kufrin Jr.

5 -

Nay:

Trustee David N. Schaffer

1 -

Agenda Items for Discussion

000712

Mr. Lichter reminded the Board of discussions in the past regarding I-355 and Route 53.

He introduced Public Works personnel, Director Stan Rickard and Village Engineer

David Dratnol, who presented a slide presentation. Manager Lichter also indicated that a

member of IDOT was in the audience.

Mr. Dratnol indicated the need of work on underground utilities. Watermains were

touched upon as well as intersections. The various options were discussed for the

corner of Harrison and Route 53

Enactment No: Proposed Improvement

The next item discussed was Glen Oak Road and water main flow crossing beneath

Route 53 at Glen Oak. (See interoffice memo from Dave Dratnol attached).

Following Mr. Dratnol's review, the Representative of IDOT, Jarrod Cebulski and Doug

Knuth, of Edwards & Kelsey added comments. Because of the new Illinois First

Financing Program, Route 53 is now included in the funding through Lombard.

Mr. Cebulski reviewed Phase I of the pre-planning procedure of IDOT. After collecting

the necessary data, IDOT proceeds with their final plans. Phase II is letting of contracts,

and Phase III is the construction. He then introduced Mr. Knuth of Edwards & Kelsey,

who amplified the items touched upon by Mr. Cebulski.

Trustee Schaffer relayed the comments of former Trustee Karen Koenig that she felt a 5

lane highway through a residential area is definitely too much.

Trustee Kufrin expressed his concern regarding the impact the proposed improvements

would have on the aforementioned streets. He questioned if Charles Lane was as much

of a problem as the other locations.

Members of the Public Who Spoke

Bob Gans, 2S575 Danbury Drive in Glen Ellyn, a member of NIFTI, Neighbors

Influencing Fifty Three Improvement, spoke to recognize the need of improvement on

Route 53 but NIFTI is absolutely against 5 lanes. He indicated that Route 53 North of

North Avenue should be a separate phase and South of North Avenue another phase.

He brought several charts that he used as visual aides regarding the number of schools

and wetlands. He recommended road dieting which reduced lanes and increases

protected left hand turn lanes. He indicated the main problem is handling left hand

turns. His concerns are 3 lanes instead of 5, safety and wetlands. He also stated the

traffic has already peaked and will not increase further. The NIFTI members urge

Lombard's concurrence.

Barb Payne, of 1017 S. Route 53, in Flowerfield, in unincorporated Lombard, spoke of

her support for a 3 lane highway, sidewalks, and trees. She also expressed her hope

for a traffic signal at either Harrison or Madison. She stressed the safety of school

children. She also expressed her desire for the addition of water and sewers in

Flowerfield.

David Segatti, 214 N. Park Avenue, an 11 year resident of Lombard, also agreed that 3

lanes should be the maximum and hopes Lombard will support the preservation of

residential communities.

President Mueller stated this is an IDOT proposal and not a request of Lombard. These

plans originated from Springfield and he urged residents to contact their Senator.

The Board concurred that whatever is done it must move the most traffic with the

greatest safety to our citizens. They also agreed to further develop sidewalks, trees,

and lights. Sewers, water mains, storm water control all appear to be in agreement.

President Mueller suggested it be left in the Staff's hands until they have a report.

Mr. Sabulski indicated he would attend any of Lombard's committee meetings such as

Safety and Transportation, and BOLI.

000717

Trustee Kufrin requested a supplemental grant program as was in existence in the

1980's. He urged the use of the Henderson Gift for this grant purpose.

The discussion that followed centered around the use of the Henderson's Fund and its

appropriateness.

Enactment No: Community Grant Prog

It was moved by Trustee Kufrin Jr., seconded by Trustee Florey, to establish a

Community Grant Fund to be administered by the Economic and Community

Development Committee. The motion carried by the following vote:

Aye:

Trustee Ralph Borgatell, Trustee Richard J. Tross, Trustee David N.

Schaffer, Trustee Steven Sebby, Trustee Kenneth M. Florey and Trustee

Paul Kufrin Jr.

6 -

000714

Mr. Lichter stated this reflects the discussions at the Strategic Planning Session of

October 25, 2000. Seven strategic directions were discussed at that session.

Trustee Florey asked for further clarification of the roles of the committees. The Board

agreed that the specifics of this clarification was not needed in the Plan itself, but could

be worked through at a later time.

Enactment No: 2001 Strategic Plan

It was moved by Trustee Schaffer, seconded by Trustee Sebby, to adopt the 2001

Strategic Plan. The motion carried by the following vote:

Aye:

Trustee Ralph Borgatell, Trustee David N. Schaffer, Trustee Steven

Sebby, Trustee Kenneth M. Florey and Trustee Paul Kufrin Jr.

5 -

Abstain:

Trustee Richard J. Tross

1 -

000718

Trustee Borgatell suggested a definition of themes.

Clerk Gerhardt reminded the Board of the murals painted on the old viaduct walls by the

Art Guild of Glenbard East High School.

It was agreed that as long as the Board finalized permission for the theme or subject

matter prior to the painting of the murals, the Board concurred to allow the Coalition to

proceed.

Enactment No: DuPage Theater Visua

Executive Session

It was moved by Trustee Tross, seconded by Trustee Schaffer, that the Regular

Meeting of the President and Board of Trustees recess to Executive Session at

11:20 P.M. for the purpose of discussion of the performance of specific

employees of the Village. The motion carried by the following vote:

Aye:

Trustee Ralph Borgatell, Trustee Richard J. Tross, Trustee David N.

Schaffer, Trustee Steven Sebby, Trustee Kenneth M. Florey and Trustee

Paul Kufrin Jr.

6 -

Reconvene

The recessed Regular Meeting of the President and Board of Trustees of December 7,

2000 was called to order by President William J. Mueller at 11:46 P.M.

Upon Roll Call by Village Clerk Lorraine Gerhardt the following were present: President

Mueller, Trustees Borgatell, Tross, Schaffer, Sebby, Florey, and Kufrin, Jr.

Quorum Present

XII

Adjournment

It was moved by Trustee Tross, seconded by Trustee Schaffer, that the Regular

Meeting of the President and Board of Trustee of December 7, 2000 be adjourned

at 11:47 P.M.. The motion carried by the following vote:

Aye:

Trustee Ralph Borgatell, Trustee Richard J. Tross, Trustee David N.

Schaffer, Trustee Steven Sebby, Trustee Kenneth M. Florey and Trustee

Paul Kufrin Jr.

6 -