BOLI Board of Local Improvements
Village of Lombard
Meeting Minutes
Richard J. Tross, President |
Rick Soderstrom, Vice President |
Molly O'Toole, James W. Hogan, John O'Brien |
Wes Anderson, Secretary, Raymond G. Schwab, Staff Liaisons |
7:00 PM
Village Hall Trustees' Conference Room
Thursday, May 12, 2005
1.0
Call To Order and Roll Call
The meeting was called to order by President Tross at 7:01 p.m. Jack O'Brien arrived at |
7:03 p.m. |
President Richard J. Tross, James W. Hogan, Vice President Rick Soderstrom |
and John O'Brien |
Present:
Molly O'Toole
Absent:
2.0
Public Participation
None
3.0
Approval of Minutes
Minutes were amended as Jim Hogan was absent from the April 14th, 2005 meeting.
It was moved by Vice President Soderstrom, seconded by Hogan, to approve |
with amendments the minutes of April 14th, 2005 meeting. The motion carried by |
a voice vote |
4.0
BOLI Consent Agenda
5.0
Unfinished Business
6.0
New Business
050260
K. Special Assessment 213B (West Road - St. Charles to Woodland) Resident |
Engineering (Resolution) |
Resolution authorizing an Agreement with Burns & McDonnell in the amount of |
$90,658.30 for resident engineering services related to Special Assessment 213B. |
(DISTRICT #1) |
Ray Schwab reviewed selection process and reason for selecting Burns & McDonnell.
It was moved by Hogan, seconded by President Tross, that this matter be |
recommended to the Board of Trustees for approval. The motion carried by the |
following vote: |
Aye:
Tross, Hogan, Soderstrom and O'Brien
4 -
Absent:
O'Toole
1 -
050248
I. Special Assessment 218 Change Order #6 (Semi-final) (Resolution) |
Resolution authorizing Change Order #6 (Semi-Final) to the contract with R. W. |
Dunteman reflecting an increase of $21,912.10 for work associated with Special |
Assessment 218. (DISTRICT #6) |
The change order was replaced with a revised amount of $21,912.10. This eliminated |
pay items related to back-of-curb drainage for two addresses on Fairfield Avenue. The |
change order addressed only items related to the Westgate Lincoln-Mercury parking lot. |
Trustee Soderstrom wished to discuss the drainage issues on Fairfield, he voiced that |
these issues have been picked up by the resident engineer and/or designer, that the |
Village should not be responsible for incurred costs. Measures should be taken to |
ensure that drainage issues be fully addressed prior to installation of sidewalk and sod. |
Ray Schwab indicated that residents were assured that the Village would work with |
them and address their drainage concerns. |
It was moved by President Tross, seconded by Vice President Soderstrom, that |
this matter be recommended to the Board of Trustees for approval. The motion |
carried by the following vote: |
Aye:
Tross, Hogan, Soderstrom and O'Brien
4 -
Absent:
O'Toole
1 -
050254
A request to approve payout No. 15 to Engineering Resource Associates in the amount |
of $861.26 design engineering services associated with Special Assessment 218. |
(DISCTRICT #6) |
Ray Schwab indicated that the homeowners at 1143 and 1147 S. Edgewood had |
responded to the proposed easements regarding the installation of a storm sewer on |
their property. A meeting will be held with the district trustee and the property owners |
within the next few weeks to discuss the resident's concerns about the proposed |
easement and stormwater managment/drainage issues. |
It was moved by Vice President Soderstrom, seconded by Hogan, that this matter |
be approved. The motion carried by the following vote: |
Aye:
Tross, Hogan, Soderstrom and O'Brien
4 -
Absent:
O'Toole
1 -
050255
A request to approve payout No. 10 to V3 Infrastructure Services in the amount of |
$258.64 for resident engineering services associated with Special Assessment 218. |
(DISTRICT #6) |
It was moved by O'Brien, seconded by Hogan, that this matter be approved. The |
motion carried by the following vote: |
Aye:
Tross, Hogan, Soderstrom and O'Brien
4 -
Absent:
O'Toole
1 -
050258
J. Modification to License Agreement - Westgate Lincoln Mercury (Resolution) |
Resolution authorizing an Agreement with Westgate Lincoln Mercury to provide |
reimbursement in the amount of $33,685.00 for motorized gates. (DISTRICT #6) |
Ray Schwab briefed BOLI concerning the letter agreement with the dealership to |
reimburse costs incurred for replacement of the fence on Fairfield Ave. and the installing |
of a gate on Edgewood Avenue. The additional $2475.00 will be due to the dealership |
to pay for the electrical work for the new gate on Fairfield Avenue. This cost was not |
originally forwarded from the dealership to the Village as the electrician did not include |
the cost in his initial proposal to Westgate Lincoln-Mercury. Only the cost of the gates |
and electrical service and the new gate on Edgewood were included. |
It was moved by Vice President Soderstrom, seconded by President Tross, that |
this matter be recommended to the Board of Trustees for approval. The motion |
carried by the following vote: |
Aye:
Tross, Hogan, Soderstrom and O'Brien
4 -
Absent:
O'Toole
1 -
7.0
Other Business
050268
Lombard Road - Future Assessment |
Trustee Tross informed BOLI that a development at the Village limits of Lombard Rd. |
was discussed at the planning commission. Plans are that the developer will participate |
in a 100% developer contribution Special Assesment to improve the roadway to the |
property. The current right-of-way will be turned over to the developer with the Village |
retaining an option to reclaim the right-of-way at the incurred cost of the improved |
right-of-way. |
8.0
Information
050257
Miscellaneous Information |
The public information meeting notice was included in the BOLI packet for informational |
purposes. This meeting is not a public hearing. This meeting will be held for |
informational purposes for the residents to understand the sequence of construction and |
to answer any immediate questions. Letters sent to residents on |
Edgewood/Morris/Ahrens/School were included in the package . These letters were |
sent out per Trustee Soderstrom's request. Letters to 93 and 99 West Rd. were also |
included in the package. These letters were sent as a requisite of the court order. The |
Village will demarcate and delineate the front property lines for both respective |
addresses. |
9.0
Adjournment
It was moved by President Tross, seconded by Hogan, to adjourn at 7:44 p.m. |
The motion carried by a voice vote |