Village of Lombard Legistar System

Richard J. Tross, President

Rick Soderstrom, Vice President

Molly O'Toole, James W. Hogan, John O'Brien

Wes Anderson, Secretary, Raymond G. Schwab, Staff Liaisons

It was moved by Vice President Soderstrom, seconded by Hogan, to approve

with amendments the minutes of April 14th, 2005 meeting. The motion carried by

a voice vote

K. Special Assessment 213B (West Road - St. Charles to Woodland) Resident

Engineering (Resolution)

Resolution authorizing an Agreement with Burns & McDonnell in the amount of

$90,658.30 for resident engineering services related to Special Assessment 213B.

(DISTRICT #1)

It was moved by Hogan, seconded by President Tross, that this matter be

recommended to the Board of Trustees for approval. The motion carried by the

following vote:

I. Special Assessment 218 Change Order #6 (Semi-final) (Resolution)

Resolution authorizing Change Order #6 (Semi-Final) to the contract with R. W.

Dunteman reflecting an increase of $21,912.10 for work associated with Special

Assessment 218. (DISTRICT #6)

The change order was replaced with a revised amount of $21,912.10. This eliminated

pay items related to back-of-curb drainage for two addresses on Fairfield Avenue. The

change order addressed only items related to the Westgate Lincoln-Mercury parking lot.

Trustee Soderstrom wished to discuss the drainage issues on Fairfield, he voiced that

these issues have been picked up by the resident engineer and/or designer, that the

Village should not be responsible for incurred costs. Measures should be taken to

ensure that drainage issues be fully addressed prior to installation of sidewalk and sod.

Ray Schwab indicated that residents were assured that the Village would work with

them and address their drainage concerns.

It was moved by President Tross, seconded by Vice President Soderstrom, that

this matter be recommended to the Board of Trustees for approval. The motion

carried by the following vote:

Tross, Hogan, Soderstrom and O'Brien

A request to approve payout No. 15 to Engineering Resource Associates in the amount

of $861.26 design engineering services associated with Special Assessment 218.

(DISCTRICT #6)

Ray Schwab indicated that the homeowners at 1143 and 1147 S. Edgewood had

responded to the proposed easements regarding the installation of a storm sewer on

their property. A meeting will be held with the district trustee and the property owners

within the next few weeks to discuss the resident's concerns about the proposed

easement and stormwater managment/drainage issues.

It was moved by Vice President Soderstrom, seconded by Hogan, that this matter

be approved. The motion carried by the following vote:

Tross, Hogan, Soderstrom and O'Brien

A request to approve payout No. 10 to V3 Infrastructure Services in the amount of

$258.64 for resident engineering services associated with Special Assessment 218.

(DISTRICT #6)

It was moved by O'Brien, seconded by Hogan, that this matter be approved. The

motion carried by the following vote:

Tross, Hogan, Soderstrom and O'Brien

J. Modification to License Agreement - Westgate Lincoln Mercury (Resolution)

Resolution authorizing an Agreement with Westgate Lincoln Mercury to provide

reimbursement in the amount of $33,685.00 for motorized gates. (DISTRICT #6)

Ray Schwab briefed BOLI concerning the letter agreement with the dealership to

reimburse costs incurred for replacement of the fence on Fairfield Ave. and the installing

of a gate on Edgewood Avenue. The additional $2475.00 will be due to the dealership

to pay for the electrical work for the new gate on Fairfield Avenue. This cost was not

originally forwarded from the dealership to the Village as the electrician did not include

the cost in his initial proposal to Westgate Lincoln-Mercury. Only the cost of the gates

and electrical service and the new gate on Edgewood were included.

It was moved by Vice President Soderstrom, seconded by President Tross, that

this matter be recommended to the Board of Trustees for approval. The motion

carried by the following vote:

Trustee Tross informed BOLI that a development at the Village limits of Lombard Rd.

was discussed at the planning commission. Plans are that the developer will participate

in a 100% developer contribution Special Assesment to improve the roadway to the

property. The current right-of-way will be turned over to the developer with the Village

retaining an option to reclaim the right-of-way at the incurred cost of the improved

right-of-way.

The public information meeting notice was included in the BOLI packet for informational

purposes. This meeting is not a public hearing. This meeting will be held for

informational purposes for the residents to understand the sequence of construction and

to answer any immediate questions. Letters sent to residents on

Edgewood/Morris/Ahrens/School were included in the package . These letters were

sent out per Trustee Soderstrom's request. Letters to 93 and 99 West Rd. were also

included in the package. These letters were sent as a requisite of the court order. The

Village will demarcate and delineate the front property lines for both respective

addresses.