Tuesday, August 12, 1997
7:30 PM
Village of Lombard
Village Hall
Public Works Committee
Trustee Steven D. Sebby, Chairperson |
Trustee Rick Soderstrom Vice Chairperson |
John Kaforski, Rick Mahal, David Arnold, Art Frerichs, |
Ken Blakeslee and Dan Mahal |
Staff Liaisons: Wes Anderson and David Dratnol |
Meeting Minutes
Public Works Committee
Meeting Minutes
August 12, 1997
1.0
Call to Order and Roll Call
The meeting was called to order by Chairperson Gatz at 7:33 p.m.
Trustee Frank M. Gatz Sr., Trustee Ralph Borgatell, Cliff Chellew, Committee |
Member Trustee Joan DeStephano, Gordon Hallbeck, John Kaforski and |
Stephen Preins |
Present:
John Meyer
Absent:
Others Present:
Mr. John Jaugilas, Trustee, District 4 |
Mr. William T. Lichter, Village Manager |
Mr. Art Frerichs, Art's Master Mechanics, 1 N. Grace |
Mr. & Mrs. Nofsinger, Nofsinger's Auto Repair, Inc., 555 E. St. Charles Rd. |
Mr. Rocky Favia, V&R Auto/Favia Inv. Auto Sales, 400-430 E. St. Charles Rd. |
Mr. Vito Favia, V&R Auto/Favia Inv. Auto Sales, 400-430 E. St. Charles Rd. |
Mr. Rocky Favia, V&R Auto/Favia Inv. Auto Sales, 400-430 E. St. Charles Rd. |
Mr. Earl Ryan, Lombard Patio Supply, 540 E. St. Charles Rd. |
Mr. Steve Zimmermann, Owl Hardwood Lumber, 620 E. St. Charles Rd. |
Mr. & Mrs. Karban, Lombard Floral Company, 812 E. St. Charles Rd. |
2.0
Approval of Minutes
Approval of the minutes of June 10, 1997
It was moved by Hallbeck, seconded by Preins, to approve. The motion carried |
by the following vote: |
Aye:
Chellew, Hallbeck, Kaforski and Preins
4 -
Absent:
Meyer
1 -
3.0
Old Business
970021
Robert Lewis reviewed the report on St Charles & Grace. |
Detour Route - People were concerned with the route presented at the public meeting. |
The detour route will only be in place starting with the second phase of the project when |
the railroad crossing is closed. The road from Westmore to Grace will be open for local |
traffic. This will be maintained through all phases of the project. |
Mr. Favia would like to see Parkside open for that month with the exception of trucks. |
Robert Lewis responded that it would not meet the Federal regulations for traffic |
division. |
Robert Lewis- We will strive to accomodate the businesses. On a daily basis there will |
be access, it is a part of the contract. If you are getting shipments or have shipments |
going out or customers coming in there wil be access. |
The people in attendance were also concerned about the duration of the project. Why |
two phases, why impact the area twice? |
Robert Lewis - Part of the problem is a multiple agency problem. There is still a lot of |
discussion about the crossing. Union Pacific would prefer we don’t do the project. They |
are petitioning that we put a bridge in. If we keep two phases, we can bid & rebuild from |
St Charles Place to Westmore. It could take a few years to resolve the issue of the |
crossing. If we don’t start by October 1, next year, we will lose the funding. That way |
when we get everyone to agree on the crossing, the funding will be available. |
Lighting - The report did not indicate that our lighting was lacking. Robert Lewis-we will |
direct our consultant to look at lighting out there. We would also have to do a feasability |
study. The current system may not be able to handle additional lighting. Recommend |
to do lighting as an in-house project, rather than going through IDOT for the funding. |
Consider it a separate project. |
Robert Lewis reveiwed the reasons for the multi-phasing. |
Asking that the committee concur that it stay as two construction projects, and allow |
consultant to estimate the cost of a separate lighting project. |
Gordon Hallbeck-Couldn’t we just post Parkside “no truck traffic”? Robert Lewis-it will |
be posted “No through traffic”. |
John Kaforski-The car volume alone on Parkside would be too much. Robert |
Lewis-There are 27,000 cars going down that corridor. Parkside is designed to handle |
3,500 cars. It is also a residential street. Parkside will be open and there will be |
increased traffic, but if it becomes a problem it will be enforced. |
John Kaforski-You could put a sign up with the businesses that are open. |
Rocky Favia-You mentioned 27,000 cars go through there, do you think that many will |
come St Charles? Robert Lewis-if there is a detour many of them will turn. |
Art Farris, 1 N. Grace - What consideration has been given to making Parkside a |
cul-de-sac and moving the intersection down. Robert Lewis-we have not really |
considered it, I would not make it part of the project, but it is certainly something that |
could be looked at in the future. Art-The trucks can’t go northbound on Grace anyhow, |
so if they moved the whole intersection West it would be better, including for the Peck |
home. If they pushed the whole thing down, it would eliminate alot of problems. Robert |
Lewis-at the time of the study, we did not own the Peck home property. We want to |
avoid having this project hike up to an environmental assessment or statement. If we |
took any of that property, we would have had to prove that we could not avoid the |
impact. You have to prove that you are minimizing and mitigating any impact to a Park. |
That’s how the geometry got pushed to the northeast corner. Art-the Right-of-Way |
wouldn’t hardly effect the property. Robert Lewis-there is enough room for the road but |
there is not enough for the clear zone. Art-you could get a better right angle further |
down and it would eliminate the property being taken from V&R. |
Stan Rickard-the Fire Dept. uses Parkside when going on an eastbound call. They don’t |
risk getting caught by a train at the crossing. |
Robert Lewis-If we don’t apply and go through this process we loose that 18.2 cents at |
the pump. |
Art-since we put the stop lights up there, the traffic has jammed up more than it ever |
was. Those were supposed to be put up temporarily. Lombard is the only town that |
provides people the opportunity to go straight across the tracks without jogging around. |
Even with special lights there will still be people standing there. |
Joan Destephano-has the traffic increased since before the light? |
Art-no, people avoid that intersection at all costs. |
John Jaugilas-that has consistently been on the list of top ten accident intersections. |
Key point here is right now this is what’s approved, by going through with this and |
starting Phase I, we get St Charles redone up to St Charles Place. At that point we can |
start looking at alternatives for Phase II. Since we have acquired the property up there |
and it has been sub-divided into 2 lots it could have potential. Robert Lewis-yes we will |
own it it then. John Jaugilas-We should get the eastern portion repaired and get the |
Federal dollars for it and then start looking at changes. |
Joe Karban-There was talk of building a bridge over the intersection 30 years ago. |
Vito Favia-Do both projects, once it’s agreed it is not an automatic for the 2nd project. |
For the 2nd project you have to talk to who? RL-Phase II we will ask the local funding |
agency to put it on a multi year list. After a period of time we have to compete with other |
communities. We feel we can keep both phases there if we maintain this plan. |
Gordon Hallbeck-You still have to get Union Pacific, ICC, & IDOT to agree to this |
design. Robert Lewis-it will take at least 1 more year, it could take up to 4 years. What |
is complicating this is the Seven Angels bus accident. Our project is one of the first to |
come through since that accident. So we are jumping through a lot of hoops. |
Carol Noffsinger-Regarding the signage during the construction: she's afraid that if there |
is a “Road Closed” sign that goes up at Westmore or Grace, that it will effect the |
businesses. She was told that IDOT requires it. We would like some assurances on |
how they can counter that sign with other signage to make it clear to patrons that they |
can get down the road. |
Robert Lewis The designer has a maintainance of traffic pay item, 1 lane in each |
direction will be open at all times. What they may have to do to accomodate that is put |
up “Lane Closed” or Lane Closures Ahead. When we get to the detour, the crossing |
closing, we will have to put up the Road Closed signs. Carol-As long as one lane is |
open you don’t have to post closed. Robert Lewis-correct |
Steven Preins recommended approval of Phase I as presented. There was a |
concensus to recommend to the Board of Trustees for approval. |
970041
Robert Lewis -we talked to a company and they have sent us a scope. Their fee is a bit |
high, but 50% of the cost is rental of the flow meters. Robert Lewis reviewed the flow |
data from Main/Potomac from 1993. |
Joan De Stephano-so if they get a 1/2” of rain it goes nuts. Robert Lewis-what it tells us |
is there is inflow and infiltration going on. Inflow could be illegal condiitions or an open |
manhole. Infiltration would be ground water coming in through seams. |
Gordon Hallbeck-Shouldn’t we have a rain gauge in the area where the flow meter is. |
The rain that is falling there could be very different from what’s falling at GWA. For total |
accuracy you would need a rain gauge on every meter. John Jaugilas-we could put |
them at the Fire Stations, that would triangulate the readings. |
In September, we would like to bring the contract to the Board of Trustees to have |
monitors put in and have a consultant do smoke testing, check manholes & check |
system integrity. Bill Lichter-could we have it ready for 8/14 meeting. John |
Jaugilas-trying to figure out how much new data and how valuable this data is going to |
be. We already know there is problems with the sewers up there. Robert Lewis this is |
the sanitary, the other study was storm sewer. So this would give us the hard data on |
the sanitary so we have a more complete picture. Bill Lichter-perhaps what we could |
see if the Board would be willing to incur the cost of the meters so we can get that |
started, and do the full contract in September. |
Ralph Borgatell-what is the cost? Robert Lewis-$47,100. |
Gordon Hallbeck-could we look into Media one for hooking something up. Robert |
Lewis-either that or a phone line. If we develop the Garfield site that would be good a |
place too. Robert Lewis will bring something back to the September meeting. |
Bill Cooms-Read the proposal but didn’t understand what 12 lots would be left in a |
problem area. Robert Lewis-some of them would still be impacted heavily and some |
would be completely mitigated. Alternate 5 is the best one for them but it is dependent |
upon future development. From what he read in there he didn’t see any |
recommendation alleviate the original problem. Robert Lewis-the impacts would be |
mitigated, instead of water in you house it would be in you front yard. It was our |
recommendation to expand it to include all 578 homes in the drainage basin. It does |
better to look at the larger area. Stephen Preins-One of the reasons we are looking at |
flow studies tonight, we want to make sure we get the most drainage and impact as |
many residents as possible for the money. John Jaugilas-The committee will have a |
much larger picture with this study. |
It was moved by Hallbeck, seconded by Kaforski, that this matter be |
recommended to the Board of Trustees for approval. The motion carried by a |
voice vote |
4.0
New Business
5.0
Other Business/Plan Review
970042
It was moved by Hallbeck, seconded by Kaforski, that this matter be |
recommended to the Board of Trustees for approval. The motion carried by the |
following vote: |
Aye:
Chellew, Hallbeck, Kaforski and Preins
4 -
Absent:
Meyer
1 -
970043
It was moved by Preins, seconded by Hallbeck, that this matter be recommended |
to the Board of Trustees for approval. The motion carried by the following vote: |
Aye:
Chellew, Hallbeck, Kaforski and Preins
4 -
Absent:
Meyer
1 -
970020
It was moved by Hallbeck, seconded by Kaforski, that this matter be |
recommended to the Board of Trustees for approval. The motion carried by the |
following vote: |
Aye:
Chellew, Hallbeck, Kaforski and Preins
4 -
Absent:
Meyer
1 -
6.0
Information Only
Joan Destephano-The trees on Lincoln in front of the Condos are now marked for |
removal because the roots were left exposed during construction. Why would we do |
this? Robert Lewis-to get proper drainage we had to lower the road and re-grade the |
parkway. |
Stephen Preins commends Mike Husslein and Tom Czajka for helping out with a water |
turn-on on Main St. There were very helpful. |
Gordon Hallbeck-is it possible for the computer to tell us how much of the town is still on |
a combined sewer system and how much has been separated? Stan Rickard has 2 |
maps, one is too general and the other is too complex, we just haven’t come up with the |
right exhibit yet to get that information out. Gordon |
6.1
Asphalt Utility Cuts Patching
6.2
Concoord
6.3
Procurement Schedule
6.4
Restoration List
7.0
Adjournment
It was moved by Hallbeck, seconded by Kaforski, that there being no further |
business,the meeting be adjourned at. The motion carried by the following vote: |
Aye:
Chellew, Hallbeck, Kaforski and Preins
4 -
Absent:
Meyer
1 -