Thursday, November 7, 2002
7:30 PM
Village of Lombard
Board Room - Village Hall
Village Board of Trustees
Village President: William J. Mueller |
Acting Village Clerk: Barbara Johnson |
Trustees: Joan DeStephano, Richard J.Tross, |
Karen Smith-Koenig, Steven D. Sebby, |
Kenneth M. Florey and Rick Soderstrom |
Meeting Minutes
Village Board of Trustees
Meeting Minutes
November 7, 2002
REGULAR MEETING - NOVEMBER 7, 2002 - 7:30 P.M.
Village President Willliam J. Mueller, Council Member Suzan Kramer, Trustee |
Joan DeStephano, Trustee Richard J. Tross, Trustee Karen Koenig, Trustee |
Steven Sebby, Trustee Kenneth M. Florey and Trustee Rick Soderstrom |
Present:
BOARD ROOM
Broadcast on Cable TV Channel 6
I
Call to Order and Pledge of Allegiance
The Regular Meeting of the President and Board of Trustees of November 7, 2002 was |
called to order by President Mueller at 7:30 p.m. in the Board Room of Village Hall. |
The Pledge of Allegiance was led by Village Clerk Suzan L.Kramer. |
II
Roll Call
Upon Roll Call by Village Clerk, Suzan L. Kramer, the following were Present: President |
Mueller, Trustees DeStephano, Tross, Koenig, Sebby, Florey and Soderstrom. |
Appointed Officials Present: |
Village Manager William T. Lichter |
Assistant to the Village Manager Ellen Balsamo |
Village Attorney Tom Bayer |
Assistant Village Attorney George Wagner |
Finance Director Leonard Flood |
Director of Community Development David Hulseberg |
Village Engineer Dave Dratnol |
Director of Public Works Stan Rickard |
Assistant Director of Public Works John Burg |
Records Clerk Diane Jantelezio |
President Mueller asked for a moment of silence for Joan Francis, who passed away |
recently. Mrs. Francis was the wife of Bill Francis, former Trustee of District Five. |
III
Public Hearings
None
IV
Public Participation
None
020672
Enactment No: Presentation -The La |
020677
Enactment No: Good Neighbor Awards |
V
Approval of Minutes
It was moved by Trustee Florey, seconded by Trustee DeStephano, that the |
minutes of the regular meeting of October 17, 2002 be approved. The motion |
carried by the following vote: |
Aye:
Trustee Joan DeStephano, Trustee Richard J. Tross, Trustee Karen |
Koenig, Trustee Steven Sebby, Trustee Kenneth M. Florey and Trustee |
Rick Soderstrom |
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VI
Committee Reports
Economic/Community Development Committee-Trustee Kenneth M. |
Florey, Chairperson |
Trustee Florey stated that the Committee met on November 5, 2002 at which time the |
ongoing issue of the special service district was discussed. Also discussed was the |
French Market which has been a great success and is scheduled again for next year |
and will include arts and crafts. Cruise Nights was reviewed to include the same budget, |
the same duration but will include more bands because of private contributions. The |
next Committee meeting will take place on December 3, 2002 at 4:00 P.M. |
Environmental Concerns Committee-Trustee Joan DeStephano, |
Chairperson |
Trustee DeStephano reported that the Committee met on October 22, 2002 which |
included an extensive, two hour presentation by the Illinois Department of Public Health |
regarding mosquitos and the West Nile Virus. She commented that the Committee |
would develop initiatives on mosquito abatement and the West Nile Virus for |
recommendation to the Board in early 2003. Trustee DeStephano said that due to the |
upcoming Thanksgiving Holiday, the next Committee meeting was going to be held on |
November 13, 2002 at 7:00 P.M. |
Finance Committee-Trustee Karen S. Koenig, Chairperson
Trustee Koenig said that the Committee met on October 22, 2002. At that time, there |
was discussion of the 2004 budget calendar, and a report from staff on the |
implementation of GASB 34 (Governmental Accounting Standard Board) which is going |
well. She pointed out the that Village of Lombard is implementing GASB 34 a year |
ahead of time. Also discussed by the Committee was 2003 insurance renewal. She |
informed the Board that the insurance consultant Mike Nugent, has given an update of |
what to expect. He relayed that in July of 2002, the average increase was 65%. As the |
Village is self insured, we would not be as greatly impacted, but there will be less |
companies to deal with. Trustee Koenig mentioned that quotes are not given past 30 |
days out, therefore, we would not have quotes until sometime in December. She also |
mentioned that rates may increase due to workman's compensation. She stated the |
Committee would meet again on November 19, 2002 at 7:30 P.M. at which time the |
2002 tax levy would be reviewed. |
Trustee Tross asked about the formation of a new IRMA group that had been discussed |
in the past. |
Finance Director Len Flood, stated that a group of municipalities had discussed forming |
a group but the market conditions being what they are no one is interested. He said that |
the issue hadn't been dropped but would be pursued when the insurance market |
improves. |
Public Works Committee-Trustee Steven D. Sebby, Chairperson
Trustee Sebby stated that the Committee had not met since the last Board meeting. He |
said that the next meeting is scheduled for November 12, 2002 for review of the 2003 |
Capital Improvement Program. |
Transportation & Safety Committee-Trustee Rick Soderstrom, |
Chairperson |
Trustee Soderstrom stated that the Committee met on November 4, 2002. Items |
discussed at that time were no parking at local schools and Main Street from Roosevelt |
to Edwards Street, with the potential expansion and left turn lanes at Edward and Morris. |
He said the next meeting would be December 2, 2002. |
Community Promotion & Tourism Committee-President William J. |
Mueller, Chairperson |
President Mueller commented that the Community Promotion and Tourism Committee |
would meet on November 21, 2002. |
Village Clerk- Suzan L. Kramer
Clerk Kramer reported that the Board of Local Improvements had not met since the last |
Board meeting and the next meeting would be on November 14, 2002 at 1:00 P.M. |
VII
Village Manager/Village Board Comments
President Mueller said that staff and Public Works were to be congratulated on the |
capital improvement programs, many of which are being wrapped up now. |
President Mueller reminded people that November 11, 2002 is Veteran's Day. He stated |
that there were no planned activities to report, but asked people to remember Veteran's |
by flying the flag and in prayer. |
President Mueller mentioned that Tuesday, November 12, 2002 in the Community Room |
of Village Hall, a representative of Senator Peter Fitzgerald's office would be present. |
VIII
Consent Agenda
It was moved by Trustee Tross, seconded by Trustee Soderstrom, to pass the |
Consent Agenda, to suspend the rules, waive first reading and pass on second |
reading, waive competitive bidding and award contracts approve and adopt |
resolutions as needed for the following items and as read by the Clerk on the |
Consent Agenda. The motion carried by the following vote: |
Aye:
Trustee Joan DeStephano, Trustee Richard J. Tross, Trustee Karen |
Koenig, Trustee Steven Sebby, Trustee Kenneth M. Florey and Trustee |
Rick Soderstrom |
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020660
This Matter was approved on the Consent Agenda.
020663
This Matter was approved on the Consent Agenda.
020664
This Matter was approved on the Consent Agenda.
020674
This Matter was approved on the Consent Agenda.
020658
This Matter was continued on the Consent Agenda.
Enactment No: Ordinance 5236 1000- |
020666
This Matter was waived of first reading and passed on second reading under |
suspension of the rules on the Consent Agenda. |
Enactment No: Ordinance 5208 Alcoh |
020671
This Matter was waived of first reading and passed on second reading under |
suspension of the rules on the Consent Agenda. |
Enactment No: Ordinance 5209 Alcoh |
020676
This Matter was waived of first reading and passed on second reading under |
suspension of the rules on the Consent Agenda. |
Enactment No: Ordinance 5210 Type |
020667
This Matter was adopted on the Consent Agenda.
Enactment No: Resolution 70-03 Int |
020668
This Matter was adopted on the Consent Agenda.
Enactment No: Resolution 71-03 701 |
020670
This Matter was adopted on the Consent Agenda.
Enactment No: Resolution 72-03 Hig |
020675
This Matter was adopted on the Consent Agenda.
Enactment No: Resolution 73-03 190 |
020659
This Matter was adopted on the Consent Agenda.
Enactment No: Resolution 74-03 2S6 |
020578
This Matter was waived of first reading and passed on second reading under |
suspension of the rules on the Consent Agenda. |
Enactment No: Ordinance 5211 451 E |
020665
This Matter was waived of first reading and passed on second reading under |
suspension of the rules on the Consent Agenda. |
Enactment No: Ordinance 5212 Singl |
020669
This Matter was approved on the Consent Agenda.
Enactment No: FY 2003 Underground |
020673
This Matter was approved on the Consent Agenda.
Enactment No: Hydraulic Pavement B |
020662
This Matter was approved on the Consent Agenda.
Enactment No: 449-455 N. Columbine |
IX
Agenda Items for Separate Action
None
X
Agenda Items for Discussion
020679
Mr. Lichter explained staff's work on the issue. |
Director of Community Development Dave Hulseberg explained the inspections of the |
retention/detention ponds with the help of a power point presentation. He informed the |
Board that there are two hundred ponds and storm basins and that of the forty two of the |
ponds inspected this summer, only four (10%) were found not to be in compliance. He |
mentioned that ninety percent (90%) of the basins are owned and maintained by |
homeowners associations and businesses. He said that missing grates had been |
installed at the Covington Apartments basin and at the Old Grove basin, a missing |
restrictor was replaced at the Columbine Glen basin, and repairs to Morris Pond are to |
be made with the award of a contract at that evening's Board meeting. |
Mr. Hulseberg went on to say that all ponds could be looked at over a five year time |
period and that an additional forty basins would be inspected over the summer of 2003. |
Trustee Tross inquired if the Old Grove and Morris basins are Village ponds. |
Village Manager William Lichter responded that the Park District maintains those ponds. |
Trustee Tross asked if it would better for the Village of Lombard to accept stormwater |
facilities on private property and assume special service districts as certain homeowners |
associations have not kept their basins in shape. |
Mr. Hulseberg stated that he had a report and would gladly send a copy to the members |
of the Board |
Trustee Tross commented that agreements still have not been signed with the Glen |
Ellyn Apartments. |
Village Attorney Tom Bayer responded that the agreements have been tendered and |
have been sitting with the owners for several months, with no response from them. |
Trustee DeStephano asked what it would cost to accelerate to a three year program for |
pond inspections. |
Mr. Hulseberg stated that current staff was being used, but a seasonal person could be |
brought in who could be dedicated to this project. Mr. Hulseberg asked the members of |
the Board to keep in mind how positive the results have been at this analysis of the most |
"at risk" ponds. |
Enactment No: Presentation - Pond |
President Muller commented that after a Bolingbrook tragedy of the death of a child |
several years ago, the Village of Lombard performed pond inspections with good results. |
He said that staff has been looking at this issue for some time. |
Trustee Koenig said that she realized how the pond inspections are prioritized and |
thanked staff for addressing the problem of the basin in her area. |
President Mueller mentioned that there would be two Board of Trustees meeting in |
December, but the first Board of Trustees meeting of January, 2003 would be waived |
due it's closeness to the Holiday. Therefore the only Board of Trustees meeting in |
January, 2003 would be January 16, 2003. |
XI
Executive Session
It was moved by Trustee Tross, seconded by Trustee Soderstrom, that the regular |
meeting of the President and Board of Trustees of November 7, 2002 recess to |
Executive Session at 8:14 P.M. for the purpose of discussing: The Acquisition of |
Real Property and Probable or Imminent Litigation. The motion carried by the |
following vote: |
Aye:
Trustee Joan DeStephano, Trustee Richard J. Tross, Trustee Karen |
Koenig, Trustee Steven Sebby, Trustee Kenneth M. Florey and Trustee |
Rick Soderstrom |
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Reconvene
The Regular Meeting of the President and Board of Trustees of November 7, 2002 was |
reconvened at 9:01 P.M. in the Board Room of Village Hall. |
Upon Roll Call by Village Clerk Suzan L. Kramer, the following were Present: President |
Mueller, Trustees DeStephano, Tross, Koenig, Sebby, Florey and Soderstrom. |
XII
Adjournment
It was moved by Trustee Tross, seconded by Trustee Soderstrom, that the |
Regular Meeting of the President and Board of Trustees of November 7, 2002 be |
adjourned at 9:02 P.M. The motion carried by the following vote: |
Aye:
Trustee Joan DeStephano, Trustee Richard J. Tross, Trustee Karen |
Koenig, Trustee Steven Sebby, Trustee Kenneth M. Florey and Trustee |
Rick Soderstrom |
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