Village of Lombard Legistar System

Upon Roll Call by Village Clerk, Suzan L. Kramer, the following were Present: President

Mueller, Trustees DeStephano, Tross, Koenig, Florey and Soderstrom.

Absent: Trustee Steven Sebby

Quorum Present

Appointed Officials Present:

Village Manager William T. Lichter

Finance Director Len Flood

Assistant to the Village Manager Ellen Balsamo

Village Attorney Thomas P. Bayer

Village Attorney Janet Petsche

Director of Community Development David Hulseberg

Fire Chief Ed Seagraves

Police Chief Van Dillenkoffer

Public Works Director Stan Rickard

Assistant Director of Public Works John Burg

Village Engineer Dave Dratnol

Records Clerk Diane Mucha

Public Participation

Village Manager William T. Lichter announced that there would be a brief presentation

made by George Balis, an entomologist with Clark Mosquito Control regarding the dead

crow found that was infected with the West Nile Virus. Mr. Balis would answer any

questions and that there was also a representative from the Department of Public Health

in attendance.

Mr. Balis explained the life cycle of the mosquito, at which times the insect is

controllable and the transmission cycle of the West Nile Virus.

Trustee Sebby arrived at 7:38 p.m.

Mr. Balis then explained the various traps, devices, and methods used to attempt to

control the mosquito population. He also demonstrated the possible transmittal of the

disease with the use of slides. This could take place when a mosquito bites a host of

the disease, such as an infected horse, dog or mouse. Mr. Balis also mentioned the

mosquito hotline that is in place all season.

Mr. Balis informed the Board that the bird population will be monitored as infected birds

are identified.

President Mueller stated that the Village was made aware of the situation the day before

the Board meeting and stressed that this was not an emergency situation. He

commented that Lombard became pro active in mosquito control 2 years ago when this

virus was first detected in New York. He explained that Staff went to a seminar put on

by the World Health Organization. President Mueller stated that DuPage County Forest

Division has no mosquito control program at this time.

Mr. Balis continued on to explain the treatments used including misting and ongoing

evening applications, weather permitting.

Trustee Sebby asked for confirmation that the most susceptible are the elderly and

young children.

Mr. Balis confirmed this and went on to describe the symptoms of the disease which are

flu-like in nature, such as sore neck and delirium. He recommended that a product

containing deet is effective as a repellent.

Mr. Davies, with the Illinois Department of Public Health commented that the

Department has been taking samples from birds in Cook County and DuPage County

and nothing unusual has been found.

Mr. Balis then proceeded to explain precautions that residents can take such as empty

standing water, use repellent, wear long sleeves and avoid if possible, being outside at

dusk and dawn when mosquitos are more prevalent.

President Mueller invited anyone in the audience that had a question to come up to the

podium.

Mr. Braunhausen, a Lombard resident, stated that he has a birdbath and he was

concerned how often he should empty it. Mr. Balis responded that the birdbath should

be flushed every 2-3 days.

Another resident, Joe Orsene, 914 Aspen Drive, asked what were the traits of the birds

that are affected by the virus. Mr. Davies stated that the birds may be lying on the

ground disoriented, unable to fly and are unusually approachable.

Mr. Lichter explained that the Village has an existing agreement with Grimm Metals that

the Village would develop the property with Grimm Metals paying $75,000 of the cost of

$213,400.

Trustee Tross questioned the dollar amount of the bids.

Village Engineer, Dave Dratnol stated that Staff is recommending seeding with sodding

on the slopes.

Trustee Tross questioned the amount and felt that is a lot of grading and landscaping to

be done if the property may not be used for another three to four years.

Mr. Lichter pointed out that the project does include a detention pond to be shared with

Grimm Metal and that soil and also salt will be stored on the site before building.

Mr. Dratnol stated one of the reasons for moving ahead no is to allow settlement of the

property to occur now and it will be cheaper in the long run.

Mr. Lichter stated that Grimm Metal has held up their construction due to Village.

Trustee Florey asked if this would actually be lowering future costs.

Mr. Dratnol stated this would supply erosion control and would compact the soil.l

President Mueller commented that the Board has agreed that the salt dome is needed.

Trustee Sebby asked if seed would not be better than sod in the long run as sod has to

be irrigated.

Mr. Dratnol said that the contractor is obligated to water it the sod and once sod is

established there is no problem. He also stated that the contract requires seven

waterings at the contractors expense.

Trustee Tross agreed to not oppose the issue due to the contractual agreement with

Grimm Metal. but would like clarification of the bids.

Mr. Dratnol stated there was a mistake in the figuring of the quantity of seed needed and

assured the Board the total base price plus alternate #2 as recommended by staff is

$23,400.00.

Trustee Sebby stated that he pulled this item from the consent agenda due to questions

he had regarding the expense figures contained in the contract of Dulcie Gilmore

Associates. He commented that at the July Board meeting, the Board considered $40

per diem excessive, and the Dulcie Gilmore contract allows for $750 per diem each for

Dulcie Gilmore and Janis Barlow, and $500 per diem for their associate. He also felt

that the dollar amounts requested for Phases I, II and III did not add up correctly.

President Mueller had to excuse himself from the Board Meeting at 8:57 p.m. and turned

the meeting over to Trustee Tross.

Mr. Egan commented that he feels it is easy to pick apart the proposal if the items are at

a level higher than someone would like to see. He stated that the consultant service is

competent and the expenses are warranted and within reason as they are professionals.

He also indicated that the Committee sent out RFP's to five consultant services, three of

which responded and were interviewed by the Committee. He said that the contract

covers the services in detail and he would like to move ahead. Mr. Egan introduced

Virginia Lippig to answer any additional questions.

Ms. Lippig explained that the billing equals an hourly rate of pay per day for their

services and a travel allowance of $5,000 for 3 people for 4 visits.

President Pro Tem Tross stated the total fees will not exceed $24,500 with $5,000 for

expenses.

Ms. Lippig further clarified that additional services would not exceed $2,000.

Trustee Florey requested further explanation.

Mr. John Egan spoke and reminded the Board that the Ad Hoc Committee have

submitted memos dated July 16, August 13, and September 6 in order to keep the

Board updated as to the Committee's progress. He then proceeded to read verbatim the

memo of September 16.

He went on to explain some of the unforeseeable setbacks that have faced the

Committee, such as the need to resubmit grant applications due to an unexpected

change in the form. Mr. Egan pointed out that at least one thousand people have

viewed the theater and the Committee has held one hundred and ten meetings in thirty

four weeks. He also wished to express his compliments to the Committee.

Trustee Florey complimented the Committee on its dedication. He stated that he is

encouraged by the business consultant proposal and feels that Dulcie Gilmore is

extremely qualified.

Trustee Sebby expressed a great deal of respect for Mr. Egan and the Committee and

the marathon job that they are doing. He again stressed the one year time frame that

the Committee was given by the Board. He stated that as he has looked through the

construction budget, as he does in his profession, he was concerned by the figures for

historic preservation, renovation and retail. He questioned the actual budget needed to

complete the project and sited another project that has gone over budget and is one

year behind in completion. He was concerned that the conceptual figures of $6,100,000

by Coffey & Associates may be too low. He requested information regarding the

conceptual figures of previous projects that Coffey & Associates were involved in and

what actual costs were upon completion. He expressed his concern with what could be

potential Village costs.

Trustee DeStephano stated that a representative for the Architect was present at the

Board meeting.

Mr. Egan said that before the expert spoke, he wanted to comment that some people

seem to already have made a decision regarding the theater restoration.

President Pro Tem Tross stated he thought a written report showing the initial proposed

costs and actual costs upon completion of previous projects would be more appropriate.

Mr. Andrew Tiffen from W.E. O'Neil, stated that increases are due to many factors, such

as scope changes, and unforeseeable additional costs.

Trustee DeStephano requested that the report also show a history of his past projects

and the meeting of budgets to show a track record.

President Pro Tem Tross did not want to second guess the Ad Hoc Committee in their

choice of architects. He also spoke of the committee's final report due after the next

quarter. He would like to see any numbers that may effect the outcome of the decision

of the theater.

Mr. Egan stated that the next business report will be known by November 16. He

commented that he had 86% of support from Board members and he hoped that all

elected officials are committed to the project. He also expressed his concern that

statements made by the some members of the Board (idle remarks) can turn people off,

and he asked that the members of the Board support the Ad Hoc Committee in public by

positive enthusiastic comments.