Thursday, September 6, 2001
7:30 PM
Village of Lombard
Board Room - Village Hall
Village Board of Trustees
Village President: William J. Mueller |
Acting Village Clerk: Barbara Johnson |
Trustees: Joan DeStephano, Richard J.Tross, |
Karen Smith-Koenig, Steven D. Sebby, |
Kenneth M. Florey and Rick Soderstrom |
Meeting Minutes
Village Board of Trustees
Meeting Minutes
September 6, 2001
REGULAR MEETING - SEPTEMBER 6, 2001 - 7:30 P.M.
Village President Willliam J. Mueller, Council Member Suzan Kramer, Trustee |
Joan DeStephano, Trustee Richard J. Tross, Trustee Karen Koenig, Trustee |
Steven Sebby, Trustee Kenneth M. Florey and Trustee Rick Soderstrom |
Present:
BOARD ROOM
Broadcast on Cable TV Channel 6
I
Call to Order and Pledge of Allegiance
The Regular Meeting of the President and Board of Trustees of September 6, 2001 was |
called to order by President Mueller at 7:32 p.m. in the Board Room of Village Hall. |
The Pledge of Allegiance was led by Village Clerk Suzan L. Kramer. |
II
Roll Call
Upon Roll Call by Village Clerk, Suzan L. Kramer, the following were Present: President |
Mueller, Trustees DeStephano, Tross, Koenig, Florey and Soderstrom. |
Absent: Trustee Steven Sebby |
Appointed Officials Present: |
Village Manager William T. Lichter |
Finance Director Len Flood |
Assistant to the Village Manager Ellen Balsamo |
Village Attorney Thomas P. Bayer |
Village Attorney Janet Petsche |
Director of Community Development David Hulseberg |
Police Chief Van Dillenkoffer |
Public Works Director Stan Rickard |
Assistant Director of Public Works John Burg |
Village Engineer Dave Dratnol |
Records Clerk Diane Mucha |
III
Public Hearings
None
IV
Public Participation
Village Manager William T. Lichter announced that there would be a brief presentation |
made by George Balis, an entomologist with Clark Mosquito Control regarding the dead |
crow found that was infected with the West Nile Virus. Mr. Balis would answer any |
questions and that there was also a representative from the Department of Public Health |
in attendance. |
Mr. Balis explained the life cycle of the mosquito, at which times the insect is |
controllable and the transmission cycle of the West Nile Virus. |
Trustee Sebby arrived at 7:38 p.m. |
Mr. Balis then explained the various traps, devices, and methods used to attempt to |
control the mosquito population. He also demonstrated the possible transmittal of the |
disease with the use of slides. This could take place when a mosquito bites a host of |
the disease, such as an infected horse, dog or mouse. Mr. Balis also mentioned the |
mosquito hotline that is in place all season. |
Mr. Balis informed the Board that the bird population will be monitored as infected birds |
are identified. |
President Mueller stated that the Village was made aware of the situation the day before |
the Board meeting and stressed that this was not an emergency situation. He |
commented that Lombard became pro active in mosquito control 2 years ago when this |
virus was first detected in New York. He explained that Staff went to a seminar put on |
by the World Health Organization. President Mueller stated that DuPage County Forest |
Division has no mosquito control program at this time. |
Mr. Balis continued on to explain the treatments used including misting and ongoing |
evening applications, weather permitting. |
Trustee Sebby asked for confirmation that the most susceptible are the elderly and |
young children. |
Mr. Balis confirmed this and went on to describe the symptoms of the disease which are |
flu-like in nature, such as sore neck and delirium. He recommended that a product |
containing deet is effective as a repellent. |
Mr. Davies, with the Illinois Department of Public Health commented that the |
Department has been taking samples from birds in Cook County and DuPage County |
and nothing unusual has been found. |
Mr. Balis then proceeded to explain precautions that residents can take such as empty |
standing water, use repellent, wear long sleeves and avoid if possible, being outside at |
dusk and dawn when mosquitos are more prevalent. |
President Mueller invited anyone in the audience that had a question to come up to the |
podium. |
Mr. Braunhausen, a Lombard resident, stated that he has a birdbath and he was |
concerned how often he should empty it. Mr. Balis responded that the birdbath should |
be flushed every 2-3 days. |
Another resident, Joe Orsene, 914 Aspen Drive, asked what were the traits of the birds |
that are affected by the virus. Mr. Davies stated that the birds may be lying on the |
ground disoriented, unable to fly and are unusually approachable. |
President Mueller thanked Mr. Davies for attending the meeting. He stated that he was |
concerned, however, that the Department of Health was so slow in notifying the Village |
regarding this situation. |
010613
Enactment No: Swearing-in - Probat |
010622
Enactment No: Annual 9-1-1 Day (Se |
010633
Enactment No: Constitution Week (S |
V
Approval of Minutes
None
VI
Committee Reports
President Mueller presented a gift to Trustee Tross in honor of his service with the |
Dupage Visitors and Convention Bureau. |
Economic/Community Development Committee-Trustee Kenneth M. |
Florey, Chairperson |
Trustee Florey informed the Board that the Committee met on September 4, 2001. The |
items discussed were a potential special service for the downtown area and a grant for a |
barber shop pole for the improvement of the downtown area. He stated that staff has |
been asked to come up with numbers for the property owners involved in the special |
service area. The next meeting of the Committee will be October 2, 2001. |
Environmental Concerns Committee-Trustee Joan DeStephano, |
Chairperson |
Trustee DeStephano stated that the Committee met on August 28, 2001. At that time, |
the Recycling Extravaganza, being held on September 15, 2001, was finalized. The |
event will take place from 9:00 a.m. until 3:00 p.m. at the Highland |
Avenue side of the Yorktown Shopping Center. Items accepted will be scrap lumber, |
metal, eyeglasses, and hearing aids. She explained that volunteers are still needed for 2 |
hours shifts, and volunteers must be 13 years of age or older. She commented that over |
eleven tons of recyclables were brought in last year. The next meeting of the Committee |
will take place on September 25, 2001. |
President Mueller pointed out that no computers, electronics, paint or solubles will be |
accepted at the Extravaganza. |
Trustee DeStephano mentioned that DuPage County will be accepting hazardous waste |
on October 13, 2001. |
Finance Committee-Trustee Karen S. Koenig, Chairperson
Trustee Koenig had no report and said that the next meeting would take place |
September 18, 2001. |
Public Works Committee-Trustee Steven D. Sebby, Chairperson
Trustee Sebby said there had not been a meeting since the last Board meeting and the |
Committee is scheduled to meet on September 11, 2001. |
Transportation & Safety Committee-Trustee Rick Soderstrom, |
Chairperson |
Trustee Soderstrom stated that the last meeting had been rescheduled due to the Labor |
Day holiday. The rescheduled date is September 10, 2001. |
Community Promotion & Tourism Committee-President William J. |
Mueller, Chairperson |
President Mueller stated that the Committee had met. Three items discussed at that |
time were three grants including funds to the Lombard Area Chamber of Commerce for |
advertising for the 2001 Lombard Business Expo, to be held October 11, 2001 at the |
Holiday Inn, the Lombard Garden Club for the Lilac Bush Give-a-Way in 2002 and to the |
Lombard Park District for advertising costs associated with the 2002 Lilac Time |
Festivities. |
DuPage County Community Development Commission-President |
William J. Mueller |
No report.
DuPage Convention & Visitors' Bureau-President William J. Mueller, |
Lombard Representative |
President Mueller reported on the meeting and luncheon that was attended and stated |
that a welcome get together will be held in October. |
Village Clerk- Suzan L. Kramer
Clerk Kramer informed the there was no meeting since the last Board Meeting, therefore |
there was no report. The next meeting will take place September 13, 2001. |
VII
Village Manager/Village Board Comments
Village Manager, William T. Lichter, had no comments. |
Trustee DeStephano stated that she had received a very nice letter from a resident, |
Helen Johnson, but had no idea how to reach her. Trustee DeStephano asked Ms. |
Johnson to contact her as Trustee DeStephano would like to help her. |
VIII
Consent Agenda
It was moved by Trustee Florey, seconded by Trustee Sebby, to pass the Consent |
Agenda, to suspend the rules, waive first reading and pass on second reading, |
waive competitive bidding and award contracts approve and adopt resolutions as |
needed for the following items and as read by the Clerk on the Consent Agenda. |
The motion carried by the following vote: |
Aye:
Trustee Joan DeStephano, Trustee Richard J. Tross, Trustee Karen |
Koenig, Trustee Steven Sebby, Trustee Kenneth M. Florey and Trustee |
Rick Soderstrom |
6 -
010607
This Matter was approved on the Consent Agenda.
010616
This Matter was approved on the Consent Agenda.
010623
This Matter was approved on the Consent Agenda.
010624
This Matter was approved on the Consent Agenda.
010601
This Matter was waived of first reading and passed on second reading under |
suspension of the rules on the Consent Agenda. |
Enactment No: Ordinance 5010 2 Eas |
010631
This Matter was approved on the Consent Agenda.
Enactment No: Community Promotion |
010615
This Matter was approved on the Consent Agenda.
Enactment No: 908 E. Roosevelt Roa |
010619
This Matter was adopted on the Consent Agenda.
Enactment No: Grant Requests |
010610
This Matter was passed on first reading on the Consent Agenda.
Enactment No: Ordinance 5017 Polic |
*M. Boundary Agreement with the Village of Addison (Moved to |
IX-D) |
010611
This Matter was adopted on the Consent Agenda.
Enactment No: Resolution 43-02 31 |
010625
This Matter was adopted on the Consent Agenda.
Enactment No: Resolution 44-02 31 |
010595
This Matter was adopted on the Consent Agenda.
Enactment No: Resolution 45-02 SA2 |
010628
This Matter was waived of first reading and passed on second reading under |
suspension of the rules on the Consent Agenda. |
Enactment No: Ordinance 5011 Villa |
010630
This Matter was waived of first reading and passed on second reading under |
suspension of the rules on the Consent Agenda. |
Enactment No: Ordinance 5012 EPA L |
010558
This Matter was passed on second reading on the Consent Agenda.
Enactment No: Ordinance 5013 Fair |
010559
This Matter was passed on second reading on the Consent Agenda.
Enactment No: Ordinance 5013 Madis |
010571
This Matter was passed on second reading on the Consent Agenda.
Enactment No: Ordinance 5013 Speed |
010552
ORDINANCE AUTHORIZING THE DONATION OF MUNICIPAL OWNED PROPERTY |
This Matter was passed on second reading on the Consent Agenda.
Enactment No: Ordinance 5014 Decla |
010618
This Matter was approved on the Consent Agenda.
Enactment No: Night Vision Grant P |
*Y. Garfield Site Development (Moved to IX-E)
010627
This Matter was approved on the Consent Agenda.
Enactment No: Automatic External D |
010620
This Matter was approved on the Consent Agenda.
Enactment No: 2 E. LeMoyne (Provid |
010634
This Matter was approved on the Consent Agenda.
Enactment No: Police Car Laptops |
IX
Agenda Items for Separate Action
010406
It was moved by Trustee Florey, seconded by Trustee Sebby, to withdraw the |
request for PC 01-09, Homestead Village Planned Development/Chinn's Crab & |
Chop House Restaurant. The motion carried by the following vote: |
Aye:
Trustee Joan DeStephano, Trustee Richard J. Tross, Trustee Karen |
Koenig, Trustee Steven Sebby, Trustee Kenneth M. Florey and Trustee |
Rick Soderstrom |
6 -
Enactment No: Homestead Village P |
010466
Enactment No: Ordinance 5015 "No P |
Trustee Soderstrom referred to the discussion of the item at the last Board meeting, and |
he recommended that no new action be taken. |
Trustee DeStephano commented that she has spoken with some of the residents and |
they believe that the results of the survey were very close. |
It was moved by Trustee Soderstrom, seconded by Trustee Sebby, to leave "No |
Parking" signage as is on the south side of View Street between West Road and |
Elizabeth Street. The motion carried by the following vote: |
Aye:
Trustee Joan DeStephano, Trustee Karen Koenig, Trustee Steven Sebby, |
Trustee Kenneth M. Florey and Trustee Rick Soderstrom |
5 -
Nay:
Trustee Richard J. Tross
1 -
010621
Enactment No: Ordinance 5016 555 W |
It was moved by Trustee Florey, seconded by Trustee Soderstrom, to approve |
vacating a portion of the St. Charles Road right-of-way and accepting a grant of |
easement for landscape purposes with a waiver of first reading and passed on |
second reading. The motion carried by the following vote: |
Aye:
Trustee Joan DeStephano, Trustee Richard J. Tross, Trustee Karen |
Koenig, Trustee Steven Sebby, Trustee Kenneth M. Florey and Trustee |
Rick Soderstrom |
6 -
010609
Village Manager Lichter deferred to Dave Hulseberg, Director of Community |
Development for comments. |
Trustee DeStephano mentioned that she would like to see a cross benefit analysis |
before giving up the property. |
Trustee DeStephano questioned if the Lombard Road improvement project from the |
past would in any way apply to this property. |
Mr. Lichter stated that it was not related to this property. He commented that if the grant |
property is developed, the developer would be responsible for road improvement. |
Enactment No: Resolution 46-02 Bou |
Trustee Tross asked if the Lombard Road improvement was still scheduled for the year |
2003 or 2004. |
Mr. Lichter stated that it is now in the 2010 Capital Improvement Program. |
President Mueller confirmed that the Village of Addison approved this item at their last |
Board meeting. |
It was moved by Trustee Sebby, seconded by Trustee Florey, to approve. The |
motion carried by the following vote: |
Aye:
Trustee Joan DeStephano, Trustee Karen Koenig, Trustee Steven Sebby, |
Trustee Kenneth M. Florey and Trustee Rick Soderstrom |
5 -
Nay:
Trustee Richard J. Tross
1 -
010626
Mr. Lichter explained that the Village has an existing agreement with Grimm Metals that |
the Village would develop the property with Grimm Metals paying $75,000 of the cost of |
$213,400. |
Trustee Tross questioned the dollar amount of the bids. |
Village Engineer, Dave Dratnol stated that Staff is recommending seeding with sodding |
on the slopes. |
Trustee Tross questioned the amount and felt that is a lot of grading and landscaping to |
be done if the property may not be used for another three to four years. |
Mr. Lichter pointed out that the project does include a detention pond to be shared with |
Grimm Metal and that soil and also salt will be stored on the site before building. |
Mr. Dratnol stated one of the reasons for moving ahead no is to allow settlement of the |
property to occur now and it will be cheaper in the long run. |
Mr. Lichter stated that Grimm Metal has held up their construction due to Village. |
Trustee Florey asked if this would actually be lowering future costs. |
Enactment No: Garfield Site Develo |
Mr. Dratnol stated this would supply erosion control and would compact the soil.l |
President Mueller commented that the Board has agreed that the salt dome is needed. |
Trustee Sebby asked if seed would not be better than sod in the long run as sod has to |
be irrigated. |
Mr. Dratnol said that the contractor is obligated to water it the sod and once sod is |
established there is no problem. He also stated that the contract requires seven |
waterings at the contractors expense. |
Trustee Tross agreed to not oppose the issue due to the contractual agreement with |
Grimm Metal. but would like clarification of the bids. |
Mr. Dratnol stated there was a mistake in the figuring of the quantity of seed needed and |
assured the Board the total base price plus alternate #2 as recommended by staff is |
$23,400.00. |
It was moved by Trustee Tross, seconded by Trustee Sebby, to authorize the |
award of a contract for the Garfield Site Development to T&W Edmier. The motion |
carried by the following vote: |
Aye:
Trustee Joan DeStephano, Trustee Richard J. Tross, Trustee Karen |
Koenig, Trustee Steven Sebby, Trustee Kenneth M. Florey and Trustee |
Rick Soderstrom |
6 -
010614
Trustee DeStephano stressed the fact that this is not her committee. She stated that she |
cannot support the reappointments due to the meeting time of the committee of 4:00 to |
5:00 is not serving the residents. |
Trustee Florey commented that he feels the citizens on the committee are doing an |
excellent job and are very dedicated professionals. |
Enactment No: Economic & Community |
It was moved by Trustee Florey, seconded by Trustee Koenig, to approve the |
request for the reappointment and the appointment of members to the Economic |
and Community Development Committee with terms to May 2003. The motion |
carried by the following vote: |
Aye:
Trustee Richard J. Tross, Trustee Karen Koenig, Trustee Steven Sebby, |
Trustee Kenneth M. Florey and Trustee Rick Soderstrom |
5 -
Nay:
Trustee Joan DeStephano
1 -
Trustee Tross states he knows of some residents who would like to be involved in |
committees. |
010605
It was moved by Trustee DeStephano, seconded by Trustee Florey, to approve a |
motion to table item SUB 01-03 to the Board Meeting of October 18, 2001. The |
motion carried by the following vote: |
Aye:
Trustee Joan DeStephano, Trustee Karen Koenig, Trustee Steven Sebby, |
Trustee Kenneth M. Florey and Trustee Rick Soderstrom |
5 -
Abstain:
Trustee Richard J. Tross
1 -
Enactment No: Resolutions 95-02 & |
010632
Trustee Sebby stated that he pulled this item from the consent agenda due to questions |
he had regarding the expense figures contained in the contract of Dulcie Gilmore |
Associates. He commented that at the July Board meeting, the Board considered $40 |
per diem excessive, and the Dulcie Gilmore contract allows for $750 per diem each for |
Dulcie Gilmore and Janis Barlow, and $500 per diem for their associate. He also felt |
that the dollar amounts requested for Phases I, II and III did not add up correctly. |
President Mueller had to excuse himself from the Board Meeting at 8:57 p.m. and turned |
the meeting over to Trustee Tross. |
Mr. Egan commented that he feels it is easy to pick apart the proposal if the items are at |
a level higher than someone would like to see. He stated that the consultant service is |
competent and the expenses are warranted and within reason as they are professionals. |
He also indicated that the Committee sent out RFP's to five consultant services, three of |
which responded and were interviewed by the Committee. He said that the contract |
covers the services in detail and he would like to move ahead. Mr. Egan introduced |
Virginia Lippig to answer any additional questions. |
Ms. Lippig explained that the billing equals an hourly rate of pay per day for their |
services and a travel allowance of $5,000 for 3 people for 4 visits. |
President Pro Tem Tross stated the total fees will not exceed $24,500 with $5,000 for |
expenses. |
Ms. Lippig further clarified that additional services would not exceed $2,000. |
Trustee Florey requested further explanation. |
Enactment No: DuPage Theater & Sho |
President Pro Tem Tross explained that the contract states costs not to exceed $24,000 |
and $2,000 for additional services. |
Attorney Tom Bayer commented that the original contract dated August 15, 2001, stated |
costs were not to exceed $24,500 with the Village doing any additional work and the |
addendum of August 28, 2001 stated the additional 9 items from page 14 of the contract |
will be borne by the consultant. |
Ms. Lippig stated the two other consulting firms interviewed were much higher in cost. |
Mr. Egan gave some additional comments on the background of Dulcie Gilmore. |
It was moved by Trustee DeStephano, seconded by Trustee Koenig, to authorize |
an agreement with Dulcie Gilmore Associates for a Feasibility Study and |
Business Plan Proposal for the DuPage Theatre & Shops Building. The motion |
carried by the following vote: |
Aye:
Trustee Joan DeStephano, Trustee Richard J. Tross, Trustee Karen |
Koenig, Trustee Kenneth M. Florey and Trustee Rick Soderstrom |
5 -
Nay:
Trustee Steven Sebby
1 -
Absent:
Village President Willliam J. Mueller
1 -
X
Agenda Items for Discussion
010629
Mr. John Egan spoke and reminded the Board that the Ad Hoc Committee have |
submitted memos dated July 16, August 13, and September 6 in order to keep the |
Board updated as to the Committee's progress. He then proceeded to read verbatim the |
memo of September 16. |
He went on to explain some of the unforeseeable setbacks that have faced the |
Committee, such as the need to resubmit grant applications due to an unexpected |
change in the form. Mr. Egan pointed out that at least one thousand people have |
viewed the theater and the Committee has held one hundred and ten meetings in thirty |
four weeks. He also wished to express his compliments to the Committee. |
Trustee Florey complimented the Committee on its dedication. He stated that he is |
encouraged by the business consultant proposal and feels that Dulcie Gilmore is |
extremely qualified. |
Enactment No: DuPage Theatre & Sho |
Trustee Sebby expressed a great deal of respect for Mr. Egan and the Committee and |
the marathon job that they are doing. He again stressed the one year time frame that |
the Committee was given by the Board. He stated that as he has looked through the |
construction budget, as he does in his profession, he was concerned by the figures for |
historic preservation, renovation and retail. He questioned the actual budget needed to |
complete the project and sited another project that has gone over budget and is one |
year behind in completion. He was concerned that the conceptual figures of $6,100,000 |
by Coffey & Associates may be too low. He requested information regarding the |
conceptual figures of previous projects that Coffey & Associates were involved in and |
what actual costs were upon completion. He expressed his concern with what could be |
potential Village costs. |
Trustee DeStephano stated that a representative for the Architect was present at the |
Board meeting. |
Mr. Egan said that before the expert spoke, he wanted to comment that some people |
seem to already have made a decision regarding the theater restoration. |
President Pro Tem Tross stated he thought a written report showing the initial proposed |
costs and actual costs upon completion of previous projects would be more appropriate. |
Mr. Andrew Tiffen from W.E. O'Neil, stated that increases are due to many factors, such |
as scope changes, and unforeseeable additional costs. |
Trustee DeStephano requested that the report also show a history of his past projects |
and the meeting of budgets to show a track record. |
President Pro Tem Tross did not want to second guess the Ad Hoc Committee in their |
choice of architects. He also spoke of the committee's final report due after the next |
quarter. He would like to see any numbers that may effect the outcome of the decision |
of the theater. |
Mr. Egan stated that the next business report will be known by November 16. He |
commented that he had 86% of support from Board members and he hoped that all |
elected officials are committed to the project. He also expressed his concern that |
statements made by the some members of the Board (idle remarks) can turn people off, |
and he asked that the members of the Board support the Ad Hoc Committee in public by |
positive enthusiastic comments. |
XI
Executive Session
It was moved by Trustee Soderstrom, seconded by Trustee Sebby, that the |
regular meeting of the President and Board of Trustees of September 6, 2001 |
recess to Executive Session at 9:55 p.m. for the purpose of discussing pending |
litigation. The motion carried by the following vote: |
Aye:
Trustee Joan DeStephano, Trustee Richard J. Tross, Trustee Karen |
Koenig, Trustee Steven Sebby, Trustee Kenneth M. Florey and Trustee |
Rick Soderstrom |
6 -
Absent:
Village President Willliam J. Mueller
1 -
Reconvene
The recessed Regular Meeting of the President and Board of Trustees of September 6, |
2001 was called to order by President Pro Tem Tross at 10:00 p.m. |
Upon Roll Call by Village Clerk Suzan Kramer the following were present: President Pro |
Tem Tross, Trustees DeStephano, Koenig, Sebby, Florey, and |
Absent: President William J. Mueller |
XII
Adjournment
It was moved by Trustee Sebby, seconded by Trustee Florey, that the regular |
meeting of the President and Board of Trustees of September 6, 2001 be |
adjourned at 10:08 p.m. The motion carried by the following vote: |
Aye:
Trustee Joan DeStephano, Trustee Richard J. Tross, Trustee Karen |
Koenig, Trustee Steven Sebby, Trustee Kenneth M. Florey and Trustee |
Rick Soderstrom |
6 -
Absent:
Village President Willliam J. Mueller
1 -