Thursday, May 16, 2002
7:30 PM
Village of Lombard
Board Room - Village Hall
Village Board of Trustees
Village President: William J. Mueller |
Acting Village Clerk: Barbara Johnson |
Trustees: Joan DeStephano, Richard J.Tross, |
Karen Smith-Koenig, Steven D. Sebby, |
Kenneth M. Florey and Rick Soderstrom |
Meeting Minutes
Village Board of Trustees
Meeting Minutes
May 16, 2002
REGULAR MEETING - MAY 16, 2002 - 7:30 p.m. STUDENT |
GOVERNMENT DAY |
Village President Willliam J. Mueller, Council Member Suzan Kramer, Trustee |
Joan DeStephano, Trustee Karen Koenig, Trustee Steven Sebby, Trustee |
Kenneth M. Florey and Trustee Rick Soderstrom |
Present:
Trustee Richard J. Tross
Absent:
I
Call to Order and Pledge of Allegiance
The Regular Meeting of the President and the Board of Trustees of May 16, 2002 was |
called to order at 7:40 pm. in the Board Room of Village Hall. |
The Pledge of Allegiance was led by Deputy Chief of Police Patrick Rollins. |
II
Roll Call
Upon Roll Call by Village Clerk, Suzan L. Kramer, the following were Present: President |
Mueller, Trustees DeStephano, Koenig, Sebby, Florey and Soderstrom. |
Appointed Officials Present: |
Village Manager William T. Lichter |
Assistant to the Village Manager Ellen Balsamo |
Finance Director Len Flood |
Village Attorney Tom Bayer |
Village Attorney George Wagner |
Interim Police Chief George Graves |
Deputy Chief of Police Dane Cuny |
Deputy Chief of Police Patrick Rollins |
Fire Chief George Seagraves |
Village Engineer Dave Dratnol |
Director of Public Works Stan Rickard |
Director of Community Development David Hulseberg |
Deputy Village Clerk Barbara Johnson |
The Students were introduced by Clerk Kramer and proclamations were presented by |
President Mueller |
Village President Dimple Joshi |
Village Clerk Kate Pawelski |
District #4 Stephanie Boettcher |
District #6 Brittany Robson |
Village Manager Katie Sperlik |
Asst. to the Village Manager Cathy Nguyen |
Village Attorney Amy Soehrern |
Director of Finance Keisha Edwards |
Director of Community Development Mansi Shah |
Director of Public Works Ed O'Neil |
Acting Chief of Police Erin Schoop |
Fire Chief Melanie Nguyen |
III
Public Hearings
020288
Acting President Dimple Joshi introduced the subject of the Public Hearing and turned |
the meeting over to Acting Village Attorney Amy Sohrern who explained the petition. |
OUR FIRST PUBLIC HEARING TONIGHT IS IN REGARD TO THE REQUEST OF THE |
ST. REGIS DEVELOPMENT ASSOCIATION FOR A VARIATION FROM THE |
PROVISIONS OF SECTION 155.55 OF THE LOMBARD VILLAGE CODE ENTITLED, |
"RETENTION/DETENTION BASINS." THE VARIATION REQUEST RELATES TO THE |
PRIVATE ROADWAYS COMMONLY KNOWN AS ST. REGIS DRIVE AND NORTH |
LAKE DRIVE LOCATED IN THE ST. REGIS DEVELOPMENT NORTH OF 22ND |
STREET AND EAST OF HIGHLAND AVENUE. SPECIFICALLY, THE PETITIONER IS |
PROPOSING TO DEPOSIT A DETENTION VOLUME FEE OF $14,256.00 INTO THE |
VILLAGE'S WATER AND SEWER CAPITAL RESERVE FUND IN LIEU OF |
PROVIDING ADDITIONAL ON-SITE STORM WATER DETENTION RELATIVE TO |
THE RECONSTRUCTION OF ST. REGIS DRIVE AND NORTH LAKE DRIVE. |
Enactment No: St. Regis Drive/Nort |
BOT 02-18: St. Regis Drive/North Lake Drive (Continued)
IF THERE IS ANYONE PRESENT WHO WOULD LIKE TO MAKE A COMMENT, OR |
HAS A QUESTION, IN REGARD TO THIS VARIATION REQUEST, I WOULD ASK |
THAT YOU COME UP TO THE PUBLIC SPEAKERS AREA TO MY LEFT, STATE |
YOUR NAME AND ADDRESS, AND THEN STATE ANY COMMENT OR QUESTION |
THAT YOU MAY HAVE. |
THERE BEING NO ONE FURTHER WHO DESIRES TO SPEAK RELATIVE |
TO THIS VARIATION REQUEST, THIS PUBLIC HEARING IS HEREBY DECLARED |
CLOSED At 7:43 P.M. |
020285
Acting Village President Joshi introduced the subject of the Public Hearing and turned |
the meeting over to Acting Village Attorney Amy Soehrern who stated the following: |
OUR SECOND PUBLIC HEARING TONIGHT IS IN REGARD TO THE VILLAGE OF |
LOMBARD'S PROPOSAL TO AMEND THE REDEVELOPMENT PROJECT AND PLAN, |
RELATIVE TO THE VILLAGE'S DOWNTOWN TAX INCREMENT FINANCING |
DISTRICT, TO EXTEND THE LIFE OF THE DOWNTOWN TAX INCREMENT |
FINANCING DISTRICT FOR AN ADDITIONAL 7 YEARS, SO AS TO PROCEED WITH |
ADDITIONAL REDEVELOPMENT PROJECTS WITHIN THE DOWNTOWN AREA. |
SAID EXTENSION WOULD CHANGE THE FINAL TAX YEAR FOR THE DOWNTOWN |
TAX INCREMENT FINANCING DISTRICT FROM 2004 REAL ESTATE TAX |
INCREMENTAL REVENUES COLLECTED IN 2005, TO 2011 REAL ESTATE TAX |
INCREMENTAL REVENUES COLLECTED IN 2012. ADDITIONALLY, THE VILLAGE'S |
EXTENSION PROPOSAL INCLUDES A RE-BASE-LINING OF THE EQUALIZED |
ASSESSED VALUATION FOR THE DOWNTOWN TAX INCREMENT FINANCING |
DISTRICT, IN THE FIRST YEAR OF THE EXTENSION, SO AS TO CREATE A PRO |
RATA RETURN OF SURPLUS INCREMENTAL REAL ESTATE TAX REVENUES TO |
THE TAXING DISTRICTS IMPACTED BY THE DOWNTOWN TAX INCREMENT |
FINANCING DISTRICT. IN ACCORDANCE WITH THE TAX INCREMENT |
ALLOCATION REDEVELOPMENT ACT, THE VILLAGE HAS TAKEN THE |
FOLLOWING ACTIONS ON THE FOLLOWING DATES: |
Enactment No: Downtown Tax Increme |
1.ANNOUNCED THE AVAILABILITY OF THE EXTENSION PROPOSAL REPORT AT A |
VILLAGE BOARD MEETING MARCH 7,2002. |
2. ADOPTED ORDINANCE NO. 5082 CALLING FOR A JOINT REVIEW BOARD |
MEETING AND A PUBLIC HEARING RELATIVE TO THE PROPOSED EXTENSION |
OF THE LIFE OF THE DOWNTOWN TAX INCREMENT FINANCING DISTRICT ON |
MARCH 25, 2002. |
IV
3.MAILED NOTICES RELATIVE TO THE AVAILABILITY OF THE EXTENSION |
PROPOSAL REPORT TO ALL RESIDENTIAL ADDRESSES WITHIN 750 FEET OF |
THE BOUNDARIES OF THE TAX INCREMENT FINANCING DISTRICT AND TO ALL |
PARTIES WHO WERE REGISTERED ON THE |
DOWNTOWN VILLAGE'S TAX INCREMENT FINANCING INTERESTED |
PARTIES REGISTRY ON MARCH 22, 2002. |
4.MAILED A COPY OF ORDINANCE NO. 5082, ALONG WITH A NOTICE OF THE |
JOINT REVIEW BOARD MEETING AND THE PUBLIC HEARING, TO ALL TAXING |
DISTRICTS AND THE ILLINOIS DEPARTMENT OF COMMERCE AND COMMUNITY |
AFFAIRS ON MARCH 25, 2002. |
5.HELD A JOINT REVIEW BOARD MEETING ON APRIL 8, 2002. |
6.PUBLISHED NOTICE OF THE PUBLIC HEARING IN THE NEWSPAPER (DAILY |
HEARALD) TWICE APRIL 25, 2002 AND MAY 2, 2002 |
7.MAILED NOTICE OF THE PUBLIC HEARING TO EACH TAXPAYER |
OF RECORD WITHIN THE DOWNTOWN TAX INCREMENT |
FINANCING DISTRICT ON APRIL 4, 5, 10, 12, 22, 23, 25, 26 AND MAY 1, 2002 |
IT SHOULD BE NOTED THAT ON APRIL 8,2002, THE JOINT REVIEW BOARD, |
RELATIVE TO THE DOWNTOWN TAX INCREMENT FINANCING DISTRICT, |
RECOMMENDED THE APPROVAL OF THE VILLAGE'S 7 YEAR EXTENSION |
PROPOSAL. |
PURSUANT TO THE TAX INCREMENT ALLOCATION REDEVELOPMENT ACT, THE |
VILLAGE MUST WAIT AT LEAST 14 DAYS FROM TODAY'S PUBLIC HEARING DATE |
BEFORE INTRODUCING OR TAKING ACTION ON AN ORDINANCE APPROVING |
THE 7 YEAR EXTENSION OF THE DOWNTOWN TAX INCREMENT FINANCING |
DISTRICT. AS SUCH, SAID ORDINANCE CANNOT BE ACTED UPON UNTIL THE |
VILLAGE BOARD'S NEXT REGULAR MEETING ON JUNE 6,2002. |
IF THERE IS ANYONE PRESENT WHO WOULD LIKE TO MAKE A COMMENT, OR |
HAS A QUESTION, IN REGARD TO THE PROPOSED EXTENSION OF THE LIFE OF |
THE DOWNTOWN TAX INCREMENT FINANCING DISTRICT FOR AN ADDITIONAL 7 |
YEARS, I WOULD ASK THAT YOU COME UP TO THE PUBLIC SPEAKERS' AREA |
TO MY LEFT, STATE YOUR NAME AND ADDRESS, AND THEN STATE ANY |
COMMENT OR QUESTION THAT YOU MAY HAVE. |
THERE BEING NO ONE FURTHER WHO DESIRES TO SPEAK RELATIVE TO THIS |
MATTER, THIS PUBLIC HEARING IS HEREBY DECLARED |
Public Participation
020278
Enactment No: Family of Sgt. Allan |
020279
Enactment No: National Police Week |
020276
Enactment No: DuPage River Sweep 2 |
020280
Enactment No: Poppy Day (May 23) |
020281
Enactment No: Save A Life Week (Ma |
020289
Enactment No: Public Works Week (M |
020290
Enactment No: Student Government D |
Members of the Public Who Spoke
Approval of Minutes
Acting Trustee for District 1, Jamie Patel, asked that the minutes of the Regular Meeting |
of April 4, 2002 be corrected on pages 4 & 5 to read Downtown Lombard United instead |
of Unlimited. |
V
It was moved by Trustee DeStephano, seconded by Trustee Sebby, that the |
minutes of the Regular Meetings of the President and Board of Trustees of |
February 21, 2002, April 4, 2002 and April 18, 2002 be approved as corrected. The |
motion carried by the following vote: |
Aye:
Village President Willliam J. Mueller, Trustee Joan DeStephano, Trustee |
Karen Koenig, Trustee Steven Sebby, Trustee Kenneth M. Florey and |
Trustee Rick Soderstrom |
6 -
Absent:
Trustee Richard J. Tross
1 -
VI
Committee Reports
Economic/Community Development Committee-Trustee Kenneth M. |
Florey, Chairperson |
Acting Trustee Beena Patel reported for Trustee Florey saying that no meeting had been |
held since the last Board Meeting. She also reported that the next meeting would be a |
joint meeting with the Finance Committee and the DuPage Theater Ad-Hoc Committee |
on June 5th. Thepurpose of the meeting will be review the DuPage Theater Business |
plan. |
Environmental Concerns Committee-Trustee Joan DeStephano, |
Chairperson |
Acting Trustee Jamie Patel reported for Trustee DeStephano and said that no meeting |
had been held since the last report. She continued saying that they had started the first |
special events recycling program at the Art Fair on May 5th. She offered the |
Committee's thanks to Justine Bryers at Montini High School and her students who |
volunteered to make the program work. She asked that anyone wishing to volunteer for |
future events please call Susan Cermak at 620- 5740. |
Finance Committee-Trustee Karen S. Koenig, Chairperson
Acting Trustee Matt Spartz, reporting for Trustee Koenig, said that the Committee had |
not met, but would meet on May 22, 2002. |
Public Works Committee-Trustee Steven D. Sebby, Chairperson
Acting Trustee Stephani Boettcher, reporting for Trustee Sebby, informed the Board that |
their last meeting was held on May 14, 2002. She said that there had been a Public |
discussion with Mr. Roy Gordon of 231 N. Garfield who reported problems with |
backyard flooding. Staff followed up and will make the required repairs during the week |
May 20th. She reported that they had also recommended amendments to the Nuisance |
Ordinance allowing for the inspection of private ponds. She said that on June 5 they will |
receive a report from staff regarding the flooding response policy and the Federally |
Mandated Clean Water Act. She further reported that they will discuss the sound barrier |
across the south side of North Avenue, Route 53 to Grace. Residents had voted for a |
wall originally and the Committee felt that the residents may not understand how it will |
look. In conclusion, she thanked Tom Czjaka and his crew for working last Friday night |
on the Watermain Break near the Jewel at Main and Roosevelt. |
Transportation & Safety Committee-Trustee Rick Soderstrom, |
Chairperson |
Acting Trustee Brittany Robson reported for Trustee Soderstrom and stated that the |
Committee met on May 6th and two Multi way stops were discussed which will come to |
the Board on June 6. She announced that the next meeting will be held on Monday, |
June 3, 2002 at 7:30 p.m. in the Community Room. |
Community Promotion & Tourism Committee-President William J. |
Mueller, Chairperson |
President Mueller reported that the Committee awarded a grant to the Lombard Jaycees |
for the Taste of Lombard July 4 fire works in an amount not to exceed $30,000 which is |
on the agenda this evening. |
Village Clerk- Suzan L. Kramer
Acting Clerk Pawelski reported for Village Clerk Suzan Kramer that the Board of Local |
Improvements met today and that a report will be brought to the next Village Board |
meeting. She announced that the next Board of Local Improvements will be held on |
Thursday, June 13th at 1:00 p.m. |
VII
Village Manager/Village Board Comments
No Comments
VIII
Consent Agenda
It was moved by Trustee Sebby, seconded by Trustee DeStephano, to pass the |
Consent Agenda, to suspend the rules, waive first reading and pass on second |
reading, waive competitive bidding and award contracts approve and adopt |
resolutions as needed for the following items and as read by the Clerk on the |
Consent Agenda. The motion carried by the following vote: |
Aye:
Trustee Joan DeStephano, Trustee Karen Koenig, Trustee Steven Sebby, |
Trustee Kenneth M. Florey and Trustee Rick Soderstrom |
5 -
Absent:
Trustee Richard J. Tross
1 -
020275
This Matter was approved on the Consent Agenda.
020304
This Matter was approved on the Consent Agenda.
020306
This Matter was approved on the Consent Agenda.
020283
This Matter was approved on the Consent Agenda.
Enactment No: 2002 Taste of Lombar |
020300
This Matter was waived of first reading and passed on second reading under |
suspension of the rules on the Consent Agenda. |
Enactment No: Ordinance 5129 Surpl |
020301
This Matter was waived of first reading and passed on second reading under |
suspension of the rules on the Consent Agenda. |
Enactment No: Ordinance 5130 Surpl |
020227
This Matter was adopted on the Consent Agenda.
Enactment No: Resolution 158-02 Ch |
020287
This Matter was adopted on the Consent Agenda.
Enactment No: Resolution 159-02 44 |
020307
This Matter was adopted on the Consent Agenda.
Enactment No: Resolution 160-02 20 |
020308
This Matter was adopted on the Consent Agenda.
Enactment No: Resolution 161-02 FY |
020309
This Matter was adopted on the Consent Agenda.
Enactment No: Resolution 162-02 Gr |
020310
This Matter was adopted on the Consent Agenda.
Enactment No: Resolution 163-02 Gr |
020233
This Matter was passed on second reading on the Consent Agenda.
Enactment No: Ordinance 5131 1000- |
020244
This Matter was passed on second reading on the Consent Agenda.
Enactment No: Ordinance 5132 444 E |
020262
This Matter was passed on second reading on the Consent Agenda.
Enactment No: Ordinance 5133 Subdi |
020284
This Matter was approved on the Consent Agenda.
Enactment No: Snow and Debris Haul |
020286
This Matter was approved on the Consent Agenda.
Enactment No: CA6 Coarse Aggregate |
020299
This Matter was approved on the Consent Agenda.
Enactment No: Three Mid-size Stati |
020311
This Matter was approved on the Consent Agenda.
Enactment No: St. Charles Road, TI |
020291
This Matter was approved on the Consent Agenda.
Enactment No: Letter of Credit Ext |
020325
This Matter was approved on the Consent Agenda.
Enactment No: Appointments - Trail |
IX
Agenda Items for Separate Action
020235
It was moved by Trustee Koenig, seconded by Trustee Soderstrom. The motion |
carried by the following vote: |
Aye:
Trustee Joan DeStephano, Trustee Karen Koenig, Trustee Steven Sebby, |
Trustee Kenneth M. Florey and Trustee Rick Soderstrom |
5 -
Absent:
Trustee Richard J. Tross
1 -
Enactment No: Ordinance 5134 444 W |
1. Approve the following conditional uses: |
a) A conditional use for gasoline sales; |
b) A conditional use for an automobile service use (car wash); and |
c) A conditional use for more than one (1) principal structure on one (1) lot of record; |
2. Approve a variation from Section 153.505 (B) to allow for more than one (1) wall sign |
per street front exposure; |
3. Approve a variation from Section 155.414 (J) to reduce the transitional building |
setback to twenty-eight (28) feet from forty (40) feet; and |
4. Approve a variation from Section 155.707 to reduce the transitional landscape yard to |
twenty-five (25) feet from thirty (30) feet. |
Acting Village Manager Sperlik turned the matter over to Acting Director of Community |
Development, Mansi Shah who reported that changes have been made according to |
the Board's previous requests and offered to answer any questions that the Board |
members may have. Acting Trustee for District 3, Matt Spartz stated that he believed |
that the changes are satisfactory. Acting Trustee Robson of District 6 also agreed with |
the changes. |
It was moved by Trustee Koenig, seconded by Trustee Soderstrom, to passed on |
second reading. The motion carried by the following vote: |
Aye:
Trustee Joan DeStephano, Trustee Karen Koenig, Trustee Steven Sebby, |
Trustee Kenneth M. Florey and Trustee Rick Soderstrom |
5 -
Absent:
Trustee Richard J. Tross
1 -
020277
Acting Village Manager Sperlik turned the matter over to Acting Police Chief Erin |
Schoop for a staff report. Acting Chief Schoop reported that the department |
recommends changing the Ordinance from Ten (10) unpaid parking tickets to five (5) |
unpaid tickets before immobilization of motor vehicles. |
It was moved by Trustee Soderstrom, seconded by Trustee DeStephano, that this |
matter be passed on first reading. The motion carried by the following vote: |
Aye:
Trustee Joan DeStephano, Trustee Karen Koenig, Trustee Steven Sebby, |
Trustee Kenneth M. Florey and Trustee Rick Soderstrom |
5 -
Absent:
Trustee Richard J. Tross
1 -
Enactment No: Ordinance 5143 Immob |
020293
Acting Village Manager Sperlik turned the matter over to Acting Director of Community |
Development, Mansi Shah, who reported on this matter and gave a power point |
presentation. She stated that the streets in the St. Regis development are not |
constructed to Village standards and it is proposed that the Village rebuild the streets at |
the expense of SRDA. Once they are built to our specifications, the Village will accept |
the streets. She also reported that the stormwater detention is substandard and will also |
be supplemented with fees to the development which will be collected for a future off site |
detention project. |
It was moved by Trustee Koenig, seconded by Trustee Sebby, that this matter be |
passed on first reading. The motion carried by the following vote: |
Aye:
Trustee Joan DeStephano, Trustee Karen Koenig, Trustee Steven Sebby, |
Trustee Kenneth M. Florey and Trustee Rick Soderstrom |
5 -
Absent:
Trustee Richard J. Tross
1 -
Enactment No: Ordinance 5144 St. R |
020305
Acting Village Manager Sperlik turned the matter over to Acting Assistant Village Manger |
Saemi Yi who gave a report regarding the municipal services and monetary donations |
by the Village to the Jaycees for the Taste of Lombard. She added that the Village will |
also provide some funding for publicity which will promote visitors for overnight lodging |
in Lombard Hotels and Motels as well as funds for public safety services. She said that |
in the agreement, the Jaycees state that they are wholly responsible and agree to abide |
by all local and State laws and to provide insurance. |
It was moved by Trustee Soderstrom, seconded by Trustee Florey, that this |
matter be adopted. The motion carried by the following vote: |
Aye:
Trustee Joan DeStephano, Trustee Karen Koenig, Trustee Steven Sebby, |
Trustee Kenneth M. Florey and Trustee Rick Soderstrom |
5 -
Absent:
Trustee Richard J. Tross
1 -
Enactment No: Resolution 164-02 Ta |
X
Agenda Items for Discussion
020302
Acting Village Manger Sperlik turned the discussion over to Acting Fire Chief Melody |
Nguyen who reported the Pump test results for the Department's Fire Engines. |
Enactment No: Report on 2002 Fire |
020292
Acting Village Manager Sperlik turned the matter over to Acting Director of Public |
Works, Ed O'Neil who reported on the possible impact of the Gypsy Moth on Lombard's |
Oak Trees, Crab apples, Poplars many other variaties. He assured the Board that there |
had been no appearance yet in Lombard. He provided information on the life of the |
moths and the cycles of activities which effect our trees. He added that Evergreens are |
also at risk. Mr. O'Neil said that the Village is already working with State and County |
agencies and the Village will use chemical and mechanical means to abate the Gypsy |
Moth. In conclusion, he asked the public to report any sightings to Public Works and to |
use caterpillar bumpers made of burlap which entrap the moths and once trapped they |
can be pushed into soapy water which kills the moths. |
Enactment No: Gypsy Moth Presentat |
Discussion of Items as Submitted by Glenbard East Students
020315
Acting President Joshi thanked Glenbard East Principal Maria Ward, advisors Mr. Carter |
and Mr. Zima and thanked the Village Board and staff for having the students at the |
Village today and allowing them to conduct the Board meeting. Acting Clerk Pawelski |
mentioned that many students had discussed including the Village of Lombard in |
Homecoming activities. President Mueller asked that they forward suggestions for the |
Village's Participation. He thanked the students and said that the Village is very proud |
of Glenbard East. He thanked Dimple Joshi for her four years of participation in Student |
Government Day. He congratulated Ms. Joshi, Kate Pawelski and Brittany Robson on |
their upcoming graduation. |
XI
Executive Session
None
XII
Adjournment
It was moved by Trustee DeStephano, seconded by Trustee Sebby, that the |
Regular Meeting of the President and Board of Trustees of May 16, 2002 be |
adjourned at 8:55 p.m. The motion carried by the following vote: |
Aye:
Trustee Joan DeStephano, Trustee Karen Koenig, Trustee Steven Sebby, |
Trustee Kenneth M. Florey and Trustee Rick Soderstrom |
5 -
Absent:
Trustee Richard J. Tross
1 -